2020-2021 Student Handbook
Expectations Policies Procedures Resources
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Vaughn College of Aeronautics and Technology
2020-2021 Student Handbook
A publication of the office of student affairs
Welcome from the President
Welcome to our new and returning students for the 2020-2021 academic year—a year
that continues to challenge all of us as we live through the pandemic, tackle issues of
racial injustice and try to care for others and ourselves. As an institution, we are
committed to your educational experience and supporting you both inside and outside
of your learning experience. This is an institution where you will receive excellent
academic instruction, enjoy rewarding experiences, build long-lasting relationships and
be prepared for your career.
This year we are implementing our third strategic plan, which provides the pathway for
the next five years to make continuous improvements in programs, facilities and services
to our students. It allows us to further implement our vision, “To change the world one student at a time with a
transformational education that creates a lifetime of opportunity.” Our goal is for you to successfully graduate with
the education and tools you need to begin the next phase of your life.
Whether you read this handbook as a new or returning student, use this guide to create and maintain a genuine sense
of belonging to the Vaughn College community—something that you may have to work a bit harder at if you are
learning remotely. Not only will your Vaughn experience provide you with the valuable knowledge you need to
succeed, but you can also develop other lifelong skills through leadership positions, interactions with diverse students
and faculty, and participation in a wide variety of campus activities that you can draw upon throughout career.
This handbook is designed to inform you of Vaughn’s services, programs, and activities, as well as our expectations
of you as a member of our learning community. We hope it answers questions you may have about the resources
available to you, the ways we work together to achieve our goals, and the opportunities you will have as a student.
Please feel free to reach out to our dedicated faculty and staff should you need assistance or support. Best wishes for
a fulfilling and successful year.
Cordially,
Sharon B. DeVivo, Ed.D.
2020-2021
Senior Staff
Dr. Sharon DeVivo
President
Dr. Paul LaVergne
Vice President of Academic Affairs
Domenic Proscia
Vice President of Training, Aviation Training Institute (ATI)
Kelli Smith
Vice President for Student Affairs
Robert Waldmann
Vice President of Finance and Business Services
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Vision, Mission, Core Values
The Vision of Vaughn College is . . .
To change the world one student at a time with a transformational education that creates a lifetime of opportunity
The Mission of Vaughn College is . . .
To provide a dynamic learning environment built on our aeronautical heritage that inspires a diverse and committed
community of students to achieve success as leaders in the industries we serve
Core Value Statements
Demonstrate Integrity: We pursue our mission following the highest standards of excellence, ethics and mutual trust,
and expect everyone to be accountable for their decisions and actions.
Embrace Diversity: By respecting diversity in all its dimensions, we foster a community that invites and is inclusive
of everyone.
Practice Collaboration: Our culture is driven by a commitment to shared governance, teamwork, communication and
collaboration within the institution and in partnership with outside entities.
Achieve Impact: We are dedicated to providing students an educational experience that will transform their lives and
to creating a learning environment for trustees, faculty and staff that nurtures a passion for student success.
Choose Courage: Leveraging our pioneering aeronautical heritage, we choose to be bold in our decision making,
challenge the status quo, and generate opportunity for future generations.
Message from the Dean of Students
Welcome to the Vaughn College learning community. As the Dean for Vaughn students, it is my goal to continue to
improve the overall student experience for you and fellow Vaughn students. For 2020-2021, amid a pandemic, you
are to be commended for remaining focused on your educational goals. It is especially important this year that you
stay connected with us and informed about educational offerings through use of your college-issued email and our
learning platform D2L.
It is my expectation that you actively engage in learning both inside and outside the classroom as you prepare for your
intended career. During your time with us, we welcome your participation and ideas to help us help you shape your
collegiate experience. This student handbook is designed to serve as a comprehensive guide for your out-of-classroom
experiences, while the college catalog (available through the College website) is prepared to guide your
academic/curricular experiences. As students you have rights and responsibilities. You have the right to enjoy a
college environment that is conducive to learning, growth, and development. Likewise, you have the responsibility to
understand our expectations, policies and procedures that provide the structure needed to ensure the safety of the
Vaughn community and the success of our students.
Vaughn College strives to be a supportive community where each individual student matters. To this end, we take
student wellness seriously. Students, and staff members, should contact me or any member of the student affairs staff,
if there is concern about a student’s well-being. We will contact students of concern, to do a wellness check and
facilitate connecting students with resources that may be needed. Additionally, if you are having difficulty navigating
through the College system and need guidance on how to, or who to, resolve your concerns, you are welcome to
contact me.
The Student Affairs staff, among other areas of the college, provides many opportunities for your positive engagement,
including clubs and organizations, counseling and wellness, recreation and fitness, residence life, student activities,
student government, and the Aviation Development Council Leadership Academy. Through your active participation
and engagement, I am confident that you will gain experiences that will complement the knowledge gained in the
classroom, leading to both a meaningful campus experience and a rewarding career.
Have a safe and productive educational year!
Elaine T. White
Assistant Vice President for Student Affairs/Dean of Students
The Student Handbook and the policies and procedures that are contained within remain valid until the next edition
is electronically published/posted. Students should receive email notification through their Vaughn College email
when a revised edition and/or new polices/procedures are added or amended.
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TABLE OF CONTENTS
Important Notices p. 6
Safety and Security p. 8
Campus Conduct Expectations p. 14
Residence Hall Expectations p. 20
Campus Judicial System p. 28
Policies and Procedures p. 33
Student Resources p. 110
IMPORTANT NOTICES
Non-Discrimination Notice
Vaughn College is committed to maintaining an environment in its educational programs and activities that is free from discrimination,
harassment, or retaliation. The College expects that all its members will treat each other fairly and equitably, and without regard to
differences. These standards encompass applicants, students, faculty, staff, visitors and vendors, and are to be observed by all members of
the community with respect to all College operations.
Consistent with this commitment, it is the policy of Vaughn College not to tolerate unlawful discrimination or harassment based on age,
race, color, creed, ethnic origin, religion, national origin, citizenship status, sex, gender, gender expression, sexual orientation, marital or
partnership status, pregnancy, disability, military or veteran status, predisposing genetic characteristics, domestic violence status, or for
any other legally protected basis. Such behavior is unlawful and undermines the character and purpose of Vaughn College.
This policy is not intended to abridge academic freedom, the open expression of ideas, or the College’s educational mission, and does not
extend to statements or written materials that are relevant and appropriately related to the subject matter of courses.
Any individual or group that feels there may have been discrimination or harassment is strongly encouraged to ask for guidance or file a
complaint. The College will take steps to achieve a prompt and equitable resolution of any complaints. The College has appointed the Vice
President of Student Affairs and the Associate Vice President of Human Resources as officials responsible for coordinating efforts
regarding nondiscrimination and Section 504 and the Americans with Disabilities Act (rights and discriminatory practices involving
individuals with disabilities). Additionally, there is an ADA officer:
Section 504/ADA:
Frank Wang
Executive Director, Student Success Center Teaching and Learning Center 718.429.6600, ext. 163 [email protected] .
Vaughn College has designated the college administrators identified below as the officials who can provide information on, or handle
complaints regarding, Title IX (gender rights and non-discrimination) They may be contacted as follows:
Title IX
Elaine T. White
Title IX Coordinator
Assistant Vice President for Student Affairs/Dean of Students
718.429.6600, ext. 366
elaine.white@vaughn.edu
Mary Durkin
Title IX Deputy Coordinator
Associate Vice President of Human Resources
718.429.6600, ext. 105
mary.durkin@vaughn.edu
Kelli Smith
Title IX Coordinator
Vice President of Student Affairs
718.429.6600, ext. 371
kelli.smith@vaughn.edu
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Family Educational Rights and Privacy
Students of the College have legal rights regarding educational records under the Family Educational Rights and Privacy Act of 1974, as
well as the related regulations of the US Department of Education. Annually, the College informs students of their rights under the Family
Educational Rights and Privacy Act (FERPA) and the relevant regulations. FERPA provides that:
1. Each student has a right to inspect and review his or her educational records and may request that any such record
be amended if he or she believes that it is inaccurate, misleading or otherwise in violation of his or her right to
privacy;
2. The College will obtain the student’s written consent prior to disclosing personally identifiable information from
the student’s educational records, unless such consent is not required by FERPA; and
3. Each student has a right to file a complaint with the Family Policy and Regulations Office of the Department of
Education, if the student feels the College has failed to comply with FERPA. Further information regarding
FERPA policies at the College may be obtained from the registrar’s office.
Consistent with FERPA, the College designates several categories of student information as “directory information,” which may be
disclosed for any purpose at the discretion of the College, unless such disclosure is specifically prohibited by the student as detailed below.
Directory information shall consist of a student’s name, address(es), telephone listing, email address, photograph, date and place of birth,
major field of study, dates of attendance, participation in officially recognized activities and sports, height and weight of members of
athletic teams, degrees, honors and awards received, most recent educational agency or institution attended and student identification
number, user ID or other unique personal identifier used to communicate in electronic systems that cannot be used to access education
records with a PIN, password, etc. (A student’s social security number cannot be used for this purpose.) At the beginning of the academic
year, a student may request in writing from the registrar’s office that directory information not be released. Such requests are valid only
for that academic year. The College disclaims any and all liability for inadvertent disclosure of directory information.
Policy on Civil Rights / Religious Observances
Vaughn College, as a nonsectarian institution, adheres to the general policy of including in the official calendar of the College certain legal
holidays. Students who are members of any religious group may, without penalty, absent themselves from classes to comply with their
religious obligations.
Given the various religions represented at the College and the nonsectarian nature of the College, the calendar policy is intended to apply
equitably to all religious groups and to provide opportunities to all to meet their religious obligations.
Students who anticipate being absent because of any religious observance should notify faculty in advance of the absence. Whenever
feasible, exams and assignment deadlines will not be scheduled on known religious holidays. Students absent from class because of their
religious beliefs are not penalized for any class, exam, or assignment deadline missed on that day or days. Any student who is unable to
attend class because of religious beliefs shall be permitted the opportunity to make up any exam or extend the deadline for any missed
assignment. However, students are still responsible for making up assignments and exams. No adverse or retaliatory treatment shall result
to any student who exercises his or her rights under this policy.
Photographs
You may be photographed by College personnel while on campus or participating in a College function and your image or likeness may
be used in promotional materials without an expectation of compensation, unless you notify the Dean of Students in writing of your
intention to opt out.
Vaughn College Emails
Vaughn College email is the official communication channel between students and College resources. Students are expected to check their
emails frequently to receive information, updates, and invitations to exclusive College events.
SAFETY AND SECURITY
This section, describing the College’s safety programs, is intended to raise your level of awareness and to increase your understanding of
preventive measures. Safety at the College depends on each individual making it a priority. Vaughn College is committed to promoting a
campus environment, which is safe and secure. Institutional staff and security personnel are available to assist in matters that involve the
safety of students, faculty, and staff. Surveillance and alarm apparatus provide further security measures.
The College provides the following information to all of its students as part of the College’s commitment to safety and security and pursuant
to the requirements of the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act. If you should have any
questions about any of the information provided in this material, please contact the dean of students.
EMERGENCY NOTIFICATION SYSTEM
In efforts to maintain a safe and well-connected campus, Vaughn College has implemented an emergency notification system. The system
offers 24-hour uptime and server redundancy to make sure messaging is available immediately via: email, SMS /text messages, voice
broadcasts, and social media outlets such as Facebook and Twitter.
College Security
The vice president of finance and college services oversees the selection and coordination of a contract security service to oversee the
College’s facilities and adjacent parking lots. The security service is required by state law to screen and train its guards for enforcement
and protection work. Security cameras and lights assist in this service. A working relationship with the local police and airport security
help the College’s own efforts, as the security service does not make arrests. It can, however, provide a security presence and assist law
enforcement officials when members of the College community call them. There are many steps you can take to enhance campus safety.
All members of the College community receive a photo identification (ID) card. ID cards are obtained from security at the main desk and
must be visibly displayed at all times when entering, and throughout your duration on campus. Visitors are to “sign in” for identification
purposes and will receive a visitor pass. In our effort to increase security, the College has installed card access doors. All doors will be
locked (except the main entrance) and students, faculty and staff must use their valid ID card to gain access to the premises. Members of
the community are asked not to hold the door for anyone entering behind them and require everyone to swipe to enter the building.
If you witness any suspicious behavior or observe questionable activity by an individual(s) known or unknown, notify the security desk
guard immediately so they can investigate. Whether you are the victim or a witness, notify the security desk or the director of student
affairs immediately of any criminal activity (including sexual assault). Include as much factual detail as possible. When appropriate,
members of the College community will be encouraged to report criminal activity, including sexual assault, to the police.
Incidents of crime and other emergencies requiring immediate assistance may be phoned into the security desk (ext. 130) and the police
(911 is the city–wide emergency number). Other emergencies, such as fires, severe electrical problems, lab accidents and chemical spills
should also be reported immediately to the security desk. The College will respond as quickly as possible to aid and investigate any report
of criminal activity, security breach or emergency.
Campus Safety
Information on security procedures is made available to students and staff as part of the orientation process. Periodic programs on these
issues and updates on recurring or unusual security incidents will be shared with the community. Regular efforts will be designed to
encourage students, faculty and staff to observe safety precautions for their own security and the security of others.
This includes the importance of cooperating with efforts to secure doors and entrances, concentrating traffic toward specific areas at off–
peak hours, caution about parking areas and guidance on traveling to and from the campus. Awareness of conditions, care about being
alone in isolated places and efforts to travel with other students or staff is encouraged to promote personal and campus safety. A safe
college is everyone’s responsibility. Students, faculty, and staff members are encouraged to report all criminal acts, suspicious activity, or
emergencies promptly. Victims or witnesses can report crimes on a voluntary and confidential basis for inclusion in the annual disclosure
of crime statistics by contacting the vice president of student affairs. The vice president of student affairs will submit the report without
disclosing the names of victims or witnesses.
As part of the growing awareness of personal safety and crime prevention, programming and policy training on issues related to safety,
including sexual- and gender-based misconduct, alcohol and other drugs, and other concerns, is also a part of the educational effort. The
College may require students and other members of the Vaughn community to participate in such training and programming, including on-
line and in-person measures designed to promote safety and awareness.
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Safety Codes and Regulations
Vaughn’s safety programs and policies are designed to enhance safety consciousness, to teach job-related safety skills and procedures and to
maintain the College’s excellent safety record. Compliance with safety codes and policies is mandatory and strictly enforced.
Campus safety includes, but is not limited to, the wearing of safety equipment and garments, as proscribed in all laboratories and shops. In
particular, students must wear safety goggles to protect eyes and must familiarize themselves with safety equipment and procedures in each
laboratory or shop (appropriate safety goggles are available in the bookstore). Students who do not comply with safety policies are subject to
disciplinary action.
Identification/Keys/Access to Facilities and Services
No person shall lend or give to another person a College identification card, key or key card, or other official identification for the purpose of
gaining entry into any College building, activity or event or obtaining a service of any kind from the College. No person shall use a College
identification card, key, or key card, telephone access code, or other official identification which is not rightfully his/hers for the purpose of
gaining unauthorized entry into any College building, activity, or event or obtaining a service of any kind from the College.
No person shall fail to immediately produce his/her College identification card when requested to do so by a College official. No person shall
knowingly bypass the security systems designed to control access to the residence hall (i.e., propping open doors, disabling locks, unlocking
windows, etc.).
Bias Related Crimes
New York State law requires that Vaughn College inform students about the Hate Crimes Prevention Act of 2000 (Article 485) (the “Act”)
and how hate crimes, also known as bias-related crimes, can be prevented on campus. The College strives to bring together students from all
types of cultural backgrounds, and to provide an environment in which they might interact and learn from one another. To help promote an
environment free of hateful acts, the College has policies and procedures to report and prevent bias-related crimes and incidents. Copies of
this policy and the New York law are available from the Office of Student Affairs for all current and incoming students and employees, as
well as prospective students and employees upon request and online at www.vaughn.edu
Bias-Related Crimes
Under the New York State Hate Crimes Act of 2000, a person commits a hate crime when he or she commits a specified offense in the Act
and either:
(a) Intentionally selects the person against whom the offense is committed or intended to be committed in whole or in substantial part
because of a belief or perception regarding the race, color, national origin, ancestry, gender, religion, religious practice, age, disability or
sexual orientation of a person, regardless of whether the belief or perception is correct; or
(b) Intentionally commits the act or acts constituting the offense in whole or in substantial part because of a belief or perception regarding
the race, color, national origin, ancestry, gender, religion, religious practice, age, disability or sexual orientation of a person, regardless of
whether the belief or perception is correct.
Bias-Related Incidents
Are acts or behavior that are a violation of the Student Code of Conduct and reasonably believed to be motivated by a person’s real or
perceived race, color, creed, religion, age, sex, gender, national origin, marital or parental status, sexual orientation, citizenship status,
veteran status, disability, or any other category prohibited by law.
Reporting Procedures
Individuals are encouraged to report all incidents immediately to Campus Security, 718 429-6600 extension 130 and the Vice President of
Student Affairs, Kelli Smith, 718 429-6600 extension 371.
Non-felony hate/bias crime incidents can be adjudicated through the Campus Policies and Procedures
Governing Conduct as outlined in the Student Handbook. The victim can bring a complaint either through the College judicial system or
in criminal courts, or in both. The College will make every reasonable attempt to help any individual who is a victim of an alleged bias-
related crime or incident to change his or her academic or resident situations, if so requested.
Sanctions for Bias-Related Crimes
The College takes bias-related crimes and incidents very seriously. Criminal sanctions may include prison and/or fines depending on the
underlying offense. Sanctions imposed by the College may include suspension, termination, and/or expulsion from the College.
Hazing
Hazing in any form is expressly prohibited at Vaughn College. New York State describes hazing as any action or situation which recklessly
or intentionally endangers an individual’s mental or physical health or involves the forced consumption of liquor or drugs for the purpose
of initiation into or affiliation with any organization. Vaughn considers hazing to include, but not be limited to, conduct or an activity,
whether on or off campus, that is demeaning to an individual, produces mental or physical duress, harassment, bullying, or ridicule, or
which threatens or endangers the health or safety of any person. Examples of prohibited actions that are considered hazing include creation
of excessive fatigue, physical and psychological shocks, morally degrading or humiliating games or activities and any other activities not
consistent with the College policies and regulations.
This policy governs conduct on campus, on other College property and at events or activities sponsored by or affiliated with Vaughn
College or Vaughn organizations and groups. The policy applies to students, faculty and other staff, as well as alumni, visitors, guests and
others on the campus, or at College related events, whether present with or without College permission. An individual can be charged with
violating the prohibition against hazing if the individual participates in hazing or if the individual plans, promotes or supports hazing,
whether or not the individual has any direct participation in the hazing activity. The prohibition applies to organizations such as student
clubs, social fraternities or sororities, teams or any similar college-related group.
Violation of the policy will result in serious disciplinary action, and also may result in removal of the violator from College property or bar
the person from participation in College activities, as well as possible criminal prosecution. Students, staff or faculty who violate the policy
could face disciplinary action as severe as suspension, expulsion or termination, in accordance with existing judicial procedures. An
organization explicitly or implicitly authorizing or involved in such conduct could face sanctions which include revocation of its right to
operate on College property or withdrawal of its official recognition as a student organization. It shall not be a defense to a charge of hazing
that participation was knowing and voluntary by a victim of hazing. Further, any College penalties are separate from and in addition to any
penalty that could result from violations of criminal or civil law.
Plan Regarding Investigation of Violent Felony Offenses
The College has a close working relationship with the local police and airport security and assists law enforcement officials when members
of the College community call them.
Local police are notified immediately and respond to: crimes against persons, violent crimes, major felonies, crimes involving a known or
identified suspect, all private persons’ arrests on campus, and are called when police presence and/or assistance is deemed appropriate. All
crime reports initiated by Campus Security are forwarded to the police for investigation and mandated reporting as required by Uniform
Crime Reporting Standards. In addition, College Security assists local fire/paramedic personnel as well as other local and county, state and
federal law enforcement agencies when they respond to campus.
There is a written memorandum of understanding between Vaughn College and the New York Police Department (NYPD) or airport
security.
Crimes Involving Student Organizations at Off-Campus Locations
The College works with local police to monitor and record student criminal activity off campus. If that activity is in the campus area it may
be actionable by the College under the student handbook. Given there are no campus groups recognized by the College living off campus,
monitoring of any such organization is not applicable. Crimes committed at off campus facilities under the control of the College will be
disclosed in the College’s crime statistics if they come to the attention of the office of student affairs. All recognized student organizations
are required to abide by federal, state, and local laws, and College policies.
Advisory Committee on Campus Safety and Security and Compliance
The College-wide Advisory Committee on Campus Safety and Security, which reports annually to the president, reviews all security
policies and procedures and makes recommendations for improvement. The committee includes students, faculty and staff. For more
information contact the associate vice president for human resources, or go to the College’s web site at www.vaughn.edu. The Compliance
Committee will provide upon request all campus crime statistics as reported to the United States Department of Education. For more
information contact the associate vice president for human resources, or go to the College’s web site at www.vaughn.edu.
Priorities for Safety and Security
Students and employees alike are provided with Vaughn College identification cards. It is expected that all members of Vaughn College
carry their College identification cards at all times. Entry to external doors and many interior doors are accessed by using your
identification card. It is important that you do not transfer your identification card to anyone, including fellow students. Additionally,
you are asked to avoid allowing others from entering the doors after you have opened it. Safety and security is the responsibility of
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everyone. If you observe or experience any behavior that would violate the code of conduct as presented in this handbook and/or are
having or notice an emergency situation, please contact security immediately at 718-505-1024.
Additional Safety Measures for 2020-2021
Additional College safety plans amid the COVID-19 pandemic can be found on the College’s new and improved website,
https://www.vaughn.edu/about/coronavirus/ including:
• Vaughn College’s return to operations plan
https://www.vaughn.edu/wp-content/uploads/2020/09/Vaughn-College-Return-Plan-Sept.-2.pdf
• Student Affairs Re-opening plan
https://www.vaughn.edu/wp-content/uploads/2020/09/Affairs-Re-opening-Plan-Fall-2020.pdf
• Residence Hall Re-opening plan
https://www.vaughn.edu/wp-content/uploads/2020/08/upload_file-3960-
4f12b1a6e0c5943b6451eb2dcc28f018de62bd3a-_Life_Opening_Plan_Fall_2020-8.18.20.pdf
Students who feel ill with COVID-19 symptoms (i.e. fever, coughing, chills, difficulty breathing, . . .) should
shelter in place (home/residence hall room), contact their medical care provider and notify us at
incidents@vaughn.edu.
Safety and Security Tips for New York City
Although it is usually safe to travel and live in New York City, there are some safety tips we’ve assembled from literature
provided by the New York Police Department (NYPD) in 2018:
GENERAL
• Travel in groups during evening hours.
• Always remain alert and observant.
• Know where doormen/guards in the area are.
• Dial the police (911) in case of emergencies; all police calls are free, even from public phones.
• If you hear a cry for help, try to identify the source and call 911.
• Be aware of confidence games, where money is offered to you for little effort. If someone asks you for change, refer them to a
store.
WALKING – BE STREET SMART
• Use well-populated and well-lit streets.
• If you are being followed, go into a store.
• If cabbing, ask the driver to wait until you are inside.
• If a motorist bothers you while you are walking, reverse directions. If still followed, yell for help.
SUBWAY AND BUS
• Use designated waiting hours during off-peak hours.
• Ride in the conductor’s car or sit near the bus driver during off-peak hours.
• Stay awake and aware and exit with the crowd.
• Wait and walk close to the wall.
• Wait for the bus on the sidewalk away from the curb.
• Keep phones, electronics, cash, and jewelry away from sight.
WHILE DRIVING
• Make sure no one is hiding in or near your car. Check your tires for flats.
• Keep windows rolled up and doors locked.
• Keep valuables in locked trunk or compartment.
• Plan your route before you leave. Displaying a map shows that you are unfamiliar with the area.
• Keep your car well maintained and the gas half full to avoid being stranded.
• If you are being followed, make several turns down busy streets. If it continues, do not drive home. Drive to an open store,
police, or fire department.
• If someone attempts to force you off the road, blow your horn continuously to attract attention. If you are forced off the road,
reverse and back away.
WHEN PARKING
• Park in a well-lit area. Check surroundings before exiting.
• Lock car and take all valuables with you.
AT HOME
• Have your keys in your hand before entering your apartment or car.
• Take photographs and record all serial numbers of your possessions, then store in a safe place.
• You may want to take out renter’s insurance, which is generally inexpensive; and may be well worth the extra money.
• Make sure your entrance is well-lit.
• Always close and lock the lobby door behind you, especially if a stranger is approaching. Make all visitors and deliveries use the
doorbell.
• Put your name only on the inside of the mailbox so only the mailperson can see it.
• If a stranger asks to use your phone, keep your door locked and place the call for them.
• If there are signs of burglary in your home, STAY OUT. Call 911 from a pay phone or a neighbor’s house. Wait there for the
police to arrive.
ELEVATOR
• Stand between the control panel and door.
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• If in danger, press as many buttons as possible so the elevator will open at the next floor.
PURSE/WALLET
• Keep your wallet in your front pocket. Keep your purse close to your body like a football.
• Carry your purse so that you can let go of it during a purse snatch. Straps could cause injury during a purse snatch.
Let go, especially if there is a weapon, during a purse snatch.
• Never leave handbags or other items unattended.
• Keep your purse on your lap while dining.
• Be aware of commotions or crowds designed to distract you during a pickpocket.
• Minimize the money and valuables you carry. Divide money, keys, and identification between y our pockets and purse.
ATM (Automated Teller Machines, cash dispensing devices) •
Use well lighted, well populated ATMs.
• Avoid ATMs that are directly on the street or behind unlocked doors. Make sure the door closes behind you.
• Be aware of suspicious people at the entrance.
• Put away your money and card before exiting.
In compliance with Federal guidance, the Clery Report is compiled and housed on the website, and includes reported crimes, if any, on campus
and the immediate area surrounding campus
CAMPUS/COLLEGE CONDUCT EXPECTATIONS
The code of conduct which follows applies to all students. It is expected that students at Vaughn College will conduct themselves in a
manner compatible with the College’s mission as an educational institution. The College seeks to foster the transmission of knowledge and
the pursuit of truth. Freedom of inquiry and expression are an indispensable component for the attainment of these goals. An assertion of
rights or freedoms, however, is balanced by a readiness to assume existing responsibilities. Students of the College are expected to
recognize the institution’s academic purposes, respect the rights of others in the community and accept responsibility and accountability
for their own behavior.
The College has developed standards of conduct which govern student behavior; policies, and procedures to deal with specific conduct
issues (computer use, drugs and alcohol, sexual assaults); a judicial process which sets forth the procedures for re s ol v in g r ep o rt e d
violations of misconduct; a general grievance procedure, and the applicable sanctions for misconduct. A student whose conduct is not in
accord with the College’s standards of conduct shall be subject to disciplinary measures. Students are required to familiarize themselves
with these policies, procedures, and regulations. These policies apply to on-campus conduct, as well as conduct at College sponsored or
affiliated events or which involve members of the College community. Many of these standards apply to all members of the College
community, as well as alumni, visitors, guests, and vendors.
The standards set forth below address the major areas of conduct but realistically cannot cover every potential act. Therefore, the College
reserves the right to apply the principles underlying these standards to similar conduct whether or not specifically identified in this
document. These standards apply to the individual(s) who specifically violate the standards, participated directly or indirectly in violating
these standards, or those who conspire with others to violate these standards, in alphabetical order:
Academic Misconduct — is a critical violation of the College’s standards and includes the giving or receiving of unauthorized aid on
assignments or exams; plagiarism, using unauthorized sources for papers, reports or assignments; or using improperly acquired tests or
academic materials belonging to others, including faculty, staff or outside individuals or commercial sources. Generally, academic
misconduct is handled by a separate process dealing with academic matters, as set forth in the College catalog.
Alcohol and Drugs
Ordinarily, the College does not permit the possession, consumption, use, distribution, transfer, or sale of alcohol or illegal drugs on campus
or adjacent to the College premises or at a College-related event, regardless of age. On certain and limited occasions, the College may
serve alcohol, under specific circumstances, to those legally permitted to consume it as part of a College event. At these invitation-only
events, students are reminded that the NYS legal drinking age is 21 and that being in a state of intoxication regardless of age is against the
code of conduct.
Residents will not possess, use, sell, share or otherwise distribute illegal drugs or controlled substances. Furthermore, students will not
misuse prescription drugs or over-the-counter drugs. At no time will a student, by action or inaction, actively or passively condone the use,
possession, or distribution of illegal drugs or controlled substance by others. This standard applies to drugs, controlled substances, and/or
related paraphernalia, (including cigarette wrapping paper) in or around the College community.
All equipment of any kind used, intended for use, or designed for use in planting, propagating, cultivating, growing, harvesting,
manufacturing, compounding, converting, producing, processing, preparing, testing, analyzing, packaging, repackaging, storing,
containing, concealing, injecting, ingesting, inhaling or otherwise introducing into the human body a controlled substance is prohibited.
Students, staff, or faculty should not be on campus or at campus-related events when impaired by alcohol or illegal drugs. All members of
the College community are required to comply with the laws regarding alcohol, illegal drugs, and the use of prescription drugs. The College
has developed a detailed policy and procedure governing alcohol and drugs on campus, and it is to be found in the rear of this handbook.
Assault
Assault is a violation of Vaughn College policy as well as a violation of the law. Examples of assault include but are not limited to the
following:
• Acting with intent to injure or harm another person, which may include acts of bullying
• Using physical force to coerce or to retaliate for a real or imagined offense
• Threatening to inflict injury upon another person
• Using any object as a weapon with the intent to injure or harm
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• Sexual abuse of any member of the community (See also Title IX policy in the rear of this book)
Indoor bicycles and motorized vehicles
All indoor facilities are designed for walking or by students receiving accommodations as allowed through ADA legislation. Students are
not permitted to ride bikes, scooters, hover boards, mopeds, motorcycles, roller skates, skateboards, etc. inside any campus building.
Residents must keep their bicycles parked/stored outside the residence hall in the designated areas or in a bike rack.
Bullying and Cyber-bullying
• Bullying can be defined as the use of aggression with the intent to hurt (physically, emotionally, or otherwise) another person or
group of persons, including behaviors that result in pain and distress to the victim(s). Bullying in all its forms, including cyberbullying, is
prohibited at Vaughn College. No student, faculty, staff member or visitor should participate in bullying, in class, on campus, in the
residence hall, or at any activity related to Vaughn College, on or off campus.
• Violations involving bullying or cyber-bullying are considered as serious as verbal or physical assault and may result in probation,
suspension, or dismissal from the college.
• All members of the college community are encouraged to report suspected bullying to the Security department or the dean of students
without delay. Any individual who reports bullying in good faith is entitled to protection from any form of retaliation, even if the report is
later not proven.
Compliance with the Law — Members of the College community shall comply with city, state and federal laws and ordinances
affecting the maintenance of public order on College premises or affecting College activities. The College retains the right to pursue
discipline for violations of the law if it also violates campus rules, regulations, and standards seriously affecting the interests of the College,
or seriously affecting a member of the College community.
Computer Systems, Communication Systems and Access to Databases
The College has promulgated a detailed policy on the permissible use of its computer and communication systems, and access to databases.
That policy is set forth separately in a later portion of this handbook. By using the computer or communications system, students, staff and
faculty agree to be bound by the relevant policies and procedures and to be subject to discipline for their violation.
Disorderly Conduct
Violations of this code include, but are not limited to:
• Deliberately resisting or refusing to comply with requests from identified College officials.
• Failure to properly identify yourself when asked by a College official.
• Behaving in a publicly lewd or indecent manner.
• Providing false information to student affairs staff, security staff, and/or other College employees in the performance
of their duties, including at student conduct meetings, is prohibited
Disruptive Conduct
Members of the College community shall not engage in conduct which includes, but is not limited to, (1) disruption of the activities or
authorized use of the College by others; (2) disorderly, lewd or indecent behavior; (3) endangering the personal safety of others by assault
or physical threats; (4) destruction, damage or theft of personal property; and (5) damage or destruction of College property, including
equipment, systems and/or library books.
Failure to conduct oneself in a manner appropriate to the College community, and which interferes with the rights of others or disrupts the
legitimate activities and rights of another individual, department or organization are also a violation of the College’s rules. Included within
this provision is a failure to abide by College policies and sanctions.
Endangering Safety
Vaughn College strictly prohibits student behavior /actions that endangers the safety, or well-being of themselves or others. Regardless if
the actions are deliberate or unintentional, actions that pose a risk to personal safety are not acceptable.
Fighting
Vaughn College prohibits fighting both on and off campus at College events or activities. Based on the first report, students who are found
to have been involved in fights may be placed on probation or suspended for a minimum of one semester. The specific course of action
chosen will be determined by the crudity of the language used, the seriousness of the threats, the level of violence, and the extent of injuries.
Subsequent involvement in any fight may result in suspension of the students involved.
Firearms and Weapons
The College strictly prohibits on campus the possession, use, sale, or distribution of any weapon, including, but not limited to, firearms,
guns, rifles, pellet guns, ammunition, fireworks, explosives, knives, box cutters or any other dangerous instruments that function as a
weapon. Weapons may not be carried by an individual on campus or on the College’s premises, including lockers or vehicles. Any member
of the College community who works in law enforcement and is required to carry a weapon as part of their job must register the weapon
with security and present proof of authorization to carry and keep it on them. Firearms and weapons are never welcome within the residence
hall.
Fire Safety Violations
All members of the College community are prohibited from negligently or knowingly setting any materials on fire, creating a fire or
combustion hazard, endangering the safety of others or property by the improper use or possession of hazardous/flammable substances,
and the misuse or tampering with smoke detectors, fire alarms, or fire extinguishers. Interference with fire drills or the false reporting of
fires is also prohibited. See the fire safety policy statements in the rear of this book.
Gambling
Gambling in any form is prohibited on the campus. Gambling is described as playing and/or betting on games of chance with uncertain
outcomes for money or other valuable prizes.
Harassment
Harassing another member of the Vaughn community is not permitted. Harassment is unwanted conduct which annoys, demeans, threatens,
intimidates, alarms or puts a person in fear of their safety. See also definition for harassment in the Sexual and Gender based misconduct
(Title IX) policy in the rear (policy section) of this student handbook.
Hazing
Hazing in any form, whether on or off campus, is prohibited at the College or by College organizations. Hazing is considered to be planned
actions or activities, or created situations that may be demeaning to individuals, produce mental or physical distress or harm, involve the
forced consumption of alcohol or drugs, harassment or threats, or which endanger the health or safety of an individual(s).
Individuals or members of registered student organizations are expressly prohibited from engaging in hazing. “Hazing“ is defined as
committing any act or coercing another, including the victim, to commit any act of initiation individually or with any student or other
organization that causes or creates a substantial risk of causing mental or physical harm to any person. Groups and organizations, as well
as individuals, can be held responsible for any act of hazing. Any penalty imposed by the College shall be in addition to any penalty
pursuant to the Penal Law or any other law to which a violator or organization may be subject.
Any initiation or new member activities engaged in by any registered student organization must first be approved by the office of student
activities and engagement.
Identification/Keys/Access to Facilities and Services
Duplication, lending, borrowing, misrepresentation, or misuse of the student identification card and college keys is not permitted. No
person shall lend or give to another person a College identification card, key or key card, or other official identification for the purpose of
gaining entry into any College building, activity or event or obtaining a service of any kind from the College. No person shall use a Vaughn
identification card, key, or key card, or other official identification which is not rightfully his/hers for the purpose of gaining unauthorized
entry into any College building, activity, or event or obtaining a service of any kind from the College. Failure to provide proper
identification when requested by a staff member or other College officials in performance of their duties is not permitted. It is expected
that students use their identification cards to gain access to buildings, including the residence hall, and not rely on security to buzz them
in.
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Incivility
All members of the College community will maintain integrity in all their relationships and will respect the dignity and value the worth of
all persons. At no time will a student, staff or faculty member physically, psychologically or sexually abuse any member of the community,
nor participate in or condone any form of bigotry, bullying, harassment, intimidation or threat, whether verbal, written, physical,
psychological, direct or implied. This standard applies equally to all Vaughn College students, guests, visitors, and other members of the
College community.
Interference with College activities, events, policies, and personnel — Members of the College community, visitors, and guests
shall not (1) engage in conduct which interferes with, disrupts, or obstructs regular College operations or activities and events of the
College; (2) deny or unreasonably interfere with the rights of others, including the right of academic freedom as well as other
constitutionally protected rights; (3) cause injury or damage to College property, real or personal; (4) attempt to gain unauthorized access
to or occupy nonpublic areas on the College’s premises (classrooms, labs, libraries, offices, auditoriums and recreational facilities); (5)
attempt to gain unauthorized access to or use of personal property, files and records of the College or of individual members of the College;
(6) engage in the alteration, misuse, misrepresentation or forgery of documents, records, personal identification, computing or
communications systems, or other College materials; (7) furnish false or incomplete information to the College or any of its representatives;
(8) fail to comply with policies and procedures covering manner and place of public expression, privileges of organizations and the use of
campus facilities; and (9) recklessly or intentionally endanger the mental or physical health of an individual(s) or force consumption of
alcohol or drugs for the purpose of initiation into or affiliation with any organization; and (10) create or permit a situation that poses a
direct threat or danger to one’s self or others.
Any authorized member of the College community, including but not limited to, an administrator, faculty member, College security officer,
or designated student assistant, acting in his or her official capacity, and after properly identifying him or herself, may in the course of
performing College duties, request identification from members of the College community, guests or visitors, and give oral or written
directions regarding campus policies and rules. Cooperation and compliance is expected. Refusal to identify oneself, falsely identifying
oneself, or failure to comply with a proper order when requested by an authorized official is not permitted.
Refusal to identify oneself shall be considered evidence of non-College status which may limit access and services reserved for students.
All members of the College community, guests and visitors shall always conduct themselves in a manner that is consistent with the
maintenance of public order on campus. The privilege to remain on the College campus for guests and visitors shall automatically terminate
on the breach of these regulations and the College, in addition, reserves the right in its discretion to withdraw at any time the privilege of
a guest or visitor to be on the College’s premises. A trespasser, though subject to these regulations, has no privilege of any kind to be on
campus.
Members of the College community, guests, and visitors shall be subject to discipline up to and including removal for trespassing, expulsion
or dismissal, and/or referral to civil or criminal authority for violations of these protocols.
Irresponsibility
Students will take responsibility and be accountable for their behavior and for the choices they make as a member of the Vaughn College
community. It is expected that students behave in a manner consonant with reasonable expectations for an educational institution.
Specifically, it is expected that the behavior of Vaughn Students is in alignment with the College’s mission, vision, and core values.
Furthermore, students will not engage in behaviors that could endanger themselves or others in the community.
Law Violations
Violations of local, state, or federal laws on college property or off campus where such violations of the law adversely affect the mission
of the college or the health, safety or welfare of the individual members of the College community will not be tolerated and will result in
disciplinary action. The disciplinary action is independent of any criminal proceedings and may precede, follow, or run concurrent to
criminal prosecution.
Lewd, Obscene or Indecent Behavior
Students will not engage in behavior that is considered lewd, obscene, or indecent. Students will not intentionally expose intimate parts of
their body in a public place, or in private premises when they may readily be observed. Students are additionally prohibited from using
college premises, technology, email for creating, sending or sharing lewd, obscene or indecent material. This category may include Title
IX violations, law violations, and urinating or defecating in places other than appropriately designated toilets/bathrooms.
Lost Vaughn Identification Cards
If you lose you Vaughn ID card you must present yourself to security in the main building lobby to be issued a new card. Student accounts
will assess a nominal fee for a replacement identification card. Your lost Vaughn ID card will be de-activated, and no refund will be made
if you find your ID after a new card has been created.
Locks, Security Devices and Alarms misuse
Security devices, locks, and alarms are installed to protect individuals and property. It is a violation of College policy to (1) exit through
an alarmed door; (2) unlock or prop open alarmed doors or locked exits; (3) possess, use or duplicate College keys not properly issued or
authorized; and (4) obstruct or damage physical security devices.
Parking Violations
Parking is provided as a service of convenience to students and staff. The College assumes no responsibility for the care, custody or control
of vehicles nor its contents while on campus. See “Campus Parking Regulations” in the rear of this book for the full policy.
Pet Violations
Pets or animals of any kind are not allowed inside campus facilities, with the exception of trained guide dogs for the vision-impaired, as
allowed for in the Americans with Disabilities Act, and/or in alignment with the policy on pets, service animals and emotional support
animals on campus (rear of this book)
Pranks
Though it is not uncommon for the student community to engage in humorous pranks, all individuals and groups are expected to ensure
that such activities never exceed the bounds of good humor and respect for others. Such activities must never infringe on a student’s rights,
inflict physical or psychological pain or cause personal humiliation or damage to college or personal property. Any action that gives rise
to such consequences will be subject to disciplinary action and possible prosecution under New York state law.
Property Damage/Destruction/Vandalism
No person shall take, steal, burn, destroy or damage any property, be it personal or otherwise, on the College campus or other property
under College control or belonging to another member of the College community. In addition, no person shall in any manner whatsoever
deface any property under the ownership or control of the College.
Theft
Theft of college or personal property and services (including unauthorized borrowing or possession of stolen property) is prohibited and
will be subject to discipline proceedings, referral to the judicial process, and/or criminal prosecution. All thefts need to be reported to a
student affairs member or to security. The College is not responsible for individual student belongings and strongly encourages students to
ensure the safety of their own property and insure valuables.
Unauthorized Use of College Name, Supplies and Documents/Forgery
No person shall forge or alter supplies and documents of the College or misrepresent himself/herself to the College or any person or outside
agency.
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Verbal Assault
To threaten to inflict injury or the death of another person is a breach of Vaughn College policy, whether the ability to carry out the
threat is apparent and present or not. Racial slurs and the use of disparaging or derogatory epithets motivated by racism or anger are
ugly, against the law, and a violation of Vaughn College policy. Such violations are considered as serious as any physical assault and
may result in probation, suspension, or dismissal.
Violations / Unacceptable collegiate behavior
The College reserves the right to enact the judicial process for behaviors that are included in this handbook, policy and procedure statements
found elsewhere in the College, and for any unwanted behavior even if it has not been explicitly stated, if the behavior:
• Is counter to the College’s Mission, Vision, and Core Values (found in the front of this Student Handbook)
• Would derail, distract and/or disrupt educational efforts
RESIDENCE HALL EXPECTATIONS
The Vaughn College residence hall program strives to provide a living environment that is comfortable, conducive to building positive
community, study and intellectual achievement. Life in the residence hall will be exciting, fun and challenging. You will learn about
different cultures, interests and values while your roommates and community members learn about you. While Vaughn College strives to
provide a pleasant and safe building, everyone who lives, works or studies in our environment has a responsibility to be courteous to
neighbors and to observe basic personal safety practices. To be a resident who can make positive contributions to your hall’s community,
you must recognize and respect the rights of your neighbors. This collaboration allows for your growth as well as the growth of others.
As in every community, policies and procedures are necessary to protect the rights of individuals and provide the welfare of the community
at large. Therefore, we have developed the policies and procedures described below for the residence hall system that provides a framework
to help residents succeed in a community living environment. As a member of this community you agree to abide by and support its
standards. Resident advisors and the resident life professional staff work with residents to create a positive living and learning experience
for all residents. While every residence hall staff member accepts part of the task of educating residents and enforcing these policies,
ultimate responsibility for compliance rests with every resident student. The privilege of living in a residence hall is founded upon the
expectation that resident students will exercise good judgment and self-discipline by taking responsibility for their decisions and conduct.
When resident students abide by these policies, they are creating and supporting a positive community atmosphere in the residence hall.
Learning how to live in and contribute to a community takes personal effort and time. We believe the experience of living on campus is a
vital part of the total educational experience of students. It is our objective to provide a living environment that will be conducive to the
continued growth and realization of the potential of students at Vaughn College.
Community living violations
Each student living in the residence hall community is responsible for being a proactive member adding to the overall college experience
of others. Students are responsible for taking ownership in developing a safe and healthy living environment for all of its members. Students
should respect this environment and act with civility, courteousness, and responsibility. Violations of this code include, but are not limited
to:
• Endangering the safety, or well-being of themselves or others
• Directing speakers or audio devices toward the outside of the building and/or shouting out of residence hall windows.
• Throwing objects from residence hall windows.
• Using windows as exits and/or entrances.
• Violations of community living standards or floor agreements.
• Damaging fire sprinkler heads.
• Damaging or defacing property within your room, suite, or common areas.
• Propping open or disabling exterior doors or alarms.
• Removing window restraining devices.
Improper Care of Facilities
Residents are directly and financially responsible for keeping their rooms, its furnishings, the suite common areas, the hallways the
public common areas, clean and free from damage. Residents are expected to cooperate with roommates and building residents for the
common protection of health, safety, and property.
Residents are financially responsible for damages or losses that occur to the property of other students or the College which are caused by
their actions, carelessness, or negligence.
All residents are responsible for cleaning the common kitchen after every use including washing dishes, wiping down sink, counter, stove,
microwave, oven and dishwasher. Failure to clean the items you utilize within five hours of usage may result in a disciplinary fine.
Children in the Residence Hall
Ordinarily, individuals who are younger than 16 years old are not permitted within the residence hall. Children under the age of 16 may
only enter the residence hall if accompanied by a parent or legal guardian, and are not allowed to stay overnight in the residence hall (unless
approved by the office of student affairs as part of a campus-wide event). Babysitting in the residence hall is prohibited. Under no
circumstances may dependent children or spouses live in the residence hall. In the event of pregnancy, a student should contact the office
of student affairs if a prenatal referral is needed.
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Damages
Residents will be responsible for any damages that occur in their place of residence. Residents should keep their rooms and the residence
hall in as good a condition as possible. Nails, adhesive tape, glue, screws, and tacks should not be used on residence hall walls. Also, any
tape, stickers, or other adhesives that are placed on the walls must be fully removed prior to checking out. Residents will be charged for
any nail holes or other marks that were not noted on their room condition report. It is up to the residents to indicate to the residence hall
staff who is responsible for the damage(s), prior to their leaving the residence hall at the end of the housing contract. All damages will be
divided equally between all residents of the room/suite if the responsible person is not known. All common damages will be divided equally
between all residents of the suite, floor or building, if the responsible cannot be identified. Each resident will have 10 days to appeal the
damage charges. This appeal must be done in writing to the student affairs office.
Discourtesy / Noise
All times not designated as quiet hours shall be considered courtesy hours. Behavioral expectations for courtesy hours are not as
meticulously defined as those for quiet hours. However, during courtesy hours, residents engaging in normal day-to-day behavior are still
expected to act in a manner which demonstrates respect for the rights of others to study and sleep in their rooms. Misusing mechanical or
audio devices in order to disturb the peace of the residence hall areas is a violation of this code.
Fire Safety
Students are expected to not engage in activities that may be fire safety concerns including but not limited to tampering with fire safety
equipment (i.e. covering smoke detectors, discharging fire extinguishers, triggering a false alarm), engaging in any activity with fire or
smoke emanating devices including candles, cigarette smoking, vaping, etc. See the Fire Safety Policy in the rear of this Handbook for
more detailed information.
Guest Policy
Use of the residence hall is a privilege afforded to resident students living on campus. Resident students are permitted to have guests in
accordance with the guest policy as found in the policy section of the Student Handbook. Resident students are expected to adhere to the
policy and will held accountable for the actions of their guests.
Health, Hygiene and Safety
In order to maintain our high standard of cleanliness and personal safety, health and safety inspections are conducted on a regular basis.
The College reserves the right to inspect students’ rooms at any time regardless of whether the rooms are occupied at the time of inspection.
These health and safety inspections are conducted periodically during each semester by the residence life staff. Possession of prohibited
items in the residence hall can result in judicial action. Although fines are generally the sanction for proprietary violations, any violation
could be grounds for disciplinary action. The prohibited items will also be confiscated. Additionally, it is expected that students are
attentive to their personal hygiene and overall cleanliness being mindful to reduce the occurrences of foul or offensive odors (both on your
person and in the room), routinely laundering clothing and bedding, and securing food in sealable hard plastic containers to reduce the
attraction of bugs and/or rodents.
Harassment
Refer policy section entitled: SEXUAL AND GENDER-BASED MISCONDUCT DEFINITIONS.
Immunization
New York State law mandates that all students born after January 1, 1957 and attending college for six credits or more must be fully
immunized against mumps, measles and rubella. Two doses of the measles vaccine are required. Proof of immunization, including the
second measles vaccine, must be provided within 30 days of the first day of classes. Students who fail to comply will not be allowed to
live in the residence hall and will not be able to return until they comply. See Immunization policy in the rear of this handbook.
Internet Use
A resident is responsible for all activity originating from their Internet connection. Residents must take reasonable precautions to prevent
unauthorized use by others of this connection, and his/her accounts, programs, or data. Residence hall connections are provided for
individual use only. Residents may not create accounts on his/her computing system that provide campus network access for anyone else.
Residence hall connections are for College-related activities only. Residents may not conduct a commercial business via the residence hall
connection. Residents may not participate in illegal activities such as software piracy—either the distribution of copyrighted software or
illegal attainment of software or other copyrighted materials—from the residence hall connection.
In order to ensure that the Internet is being used for purposes consistent with the educational mission and operation of the College, students
are required to sign and abide by the rules of the Vaughn College usage agreement.
The second-floor residence hall study lounge is for use by all residents – please show common courtesy. The study lounge computers are
for educational purposes. A resident utilizing the computer for personal usage must vacate the computer when a resident requires access
for educational purposes.
Joint Responsibility
A resident is responsible for the actions of people in their room and/or suite, regardless of whether the resident is present in their room.
Additionally, if a resident is present in their own or any other residence hall room or area where college policies are being violated, they
are subject to the same disciplinary action as the resident of that room.
Laundry Facilities
The College is not responsible for laundry that is lost, damaged or stolen. Laundry left in the laundry rooms may be disposed of. The
College recommends that students stay with their laundry while it is in the laundry room. Laundry facilities are for residents' use only.
Lockouts
Students are expected to carry their room/suite keys at any time they leave their residence hall rooms and lock the door(s). If you are
locked out of your room, present yourself to the security officer stationed in the lobby. You must present your Vaughn College ID in order
to be keyed into your room. You will be billed a $5 fee per lockout. It is imperative that you always have your keys on your person, and
that you do not lose them. If, after gaining access to your room, you are still unable to locate your key, contact your resident assistant who
will request a lock change. After your lock has been changed, you can pick up the new key from the residence life office. You will be billed
a minimum of $25 per cylinder change and $25 per key. No refunds will be made if you find your key after the lock has been changed.
Lofts
Residents may not stack their beds on cinderblocks or other furniture. Beds and all furniture must be placed level on the floor.
Loss of Personal Property
The College assumes no responsibility for the loss of or damage to personal property in the residence hall. The College will not compensate
for loss of personal property in the residence hall. Damage to personal property in the residence hall should be covered by a renter’s
insurance policy and is not compensated by the College.
The College urges residents to lock their doors for protection of persons and property. Residents are advised not to keep valuable property
or large sums of money in their rooms. In addition, residents are strongly encouraged to obtain insurance to cover personal belongings and
valuables. Items remaining in a student's room after the move-out day and/or after the student completes checkout, will become College
property and/or be disposed of.
Maintenance Concerns
Report any IT or maintenance issues to your resident assistant or log on to SonisWeb student portal to report them here
https://vcsonis.vaughn.edu/sonisweb240/studsect.cfm. Once logged in, navigate to the ‘Bio’ tab and click the ‘Requests’ link that appears
at the top of the page. This will open a new page where they will select from the drop-down the type of issue and its location they want to
report. Details about the issue will be entered into the ‘Comments’ box. Students should include the exact location and as much detail as
possible to accurately describe the issue. Once the issue and location are selected and comments entered, the ‘Submit’ button will need to
be clicked for the request to be entered for processing. SonisWeb will capture who entered the issue, the day and time it was entered and
add it to a listing of all requests submitted by that person. This will allow for full traceability. Requests can also be placed by going to the
‘Home’ tab’s ‘General Services’ section and clicking the ‘View’ link that appears next to ‘Requests’.
Students can view the history and status of their requests from either the ‘Home’ or the ‘Bio’ tabs.
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If you cannot reach your resident assistant and it is an emergency, please speak to the security officer at the front desk of the building. The
facilities/IT staff will need to gain access to your room to respond to and resolve the reported concern. Refusing entry for scheduled
maintenance can result in delays to complete the work and could also subject you to fines and/or disciplinary action.
Microwaves
Microwave ovens are available for residents' use in the kitchen area of the building. Individual Microwaves are not allowed in individual
student rooms. The residence hall is not equipped with the electrical service to allow residents to have microwave ovens in their rooms.
The College has coordinated with a vendor to provide both refrigerator and refrigerator/microwave rental units at competitive prices.
Although students can purchase refrigerator/freezer units of five cubic feet or less for use in residential rooms, for safety reasons only those
refrigerator/freezer/microwave multi-units rented through a College-sanctioned vendor are permitted in the residence hall. To get more
information to rent a refrigerator/freezer/microwave unit through our vendor, please visit their website
www.collegiatestorageandrental.com
Missing Person
If a member of Vaughn’s community believes that a resident student is missing, you are expected to contact security immediately. A
campus investigation will begin, and the emergency contact person listed at the time of move-in will be contacted generally 24hours after
the student has been determined to be missing. Please see the addendum of this book for the policy statement.
Misuse of property, facilities, or services
It is expected that students use the available property, facilities and services exclusively for their intended purposes. It is a violation, among
other behaviors to:
• Elevators - Residents and their guests are expected to use elevators only for the intended purpose of traveling from one floor
to another and will neither misuse them nor tamper with their proper operation.
• Furniture- Residents and their guests are expected to use residence hall furniture only for its intended purpose. Residents will
not remove or relocate furniture from student rooms, lounges or other residence hall areas. Residents will not take apart furniture
in student rooms or the common areas. Waterbeds and modifications of intended use of room furnishings are not allowed.
• Keys - Residents are responsible for keys/access cards that are issued to them for their proper use. They will not lend or
otherwise permit others to use their keys or their Vaughn ID at any time. A resident must immediately report lost or damaged
keys/access cards to the student affairs staff.
• Room and Mailbox – Residents are expected to use their rooms primarily to sleep, shower, and study; and their mailbox to
receive personal mail. It is a violation of College policy to operate a business from your residence hall room. Additionally, the
College reserves the right to limit/reduce/remove unauthorized or unapproved electronic/social media posts that emanate from
the College residence hall or elsewhere on College property.
• Sports and games – Residents will not participate in any kind of sport, horseplay, or physically active games inside the
residence hall, including but not limited to hockey, golf, roller blading, frisbee, football, soccer, skating, rollerblading, bowling
and water fights.
• Unauthorized Access - Residents may not enter restricted access areas unless specifically authorized to do so by student
affairs staff. Restricted areas may include but are not limited to the security front desk, roof of the residence hall, outside gated
hangar area, or machine/storage rooms. Forced or unauthorized entry into any residence hall or resident’s room is prohibited.
• Unauthorized Occupancy - If a new or non-resident student occupies a room without the consent of student affairs, the
student will be fined and made to pay a prorated housing charge. The student may also be required to vacate and is subject to
disciplinary action. Unregistered non-student occupants are subject to arrest, and the occupants of the room are subject to a fine
plus a prorated housing charge.
• Windows - Residents will not remove and/or damage the windows or window restraining devices in their residence hall.
Additionally, residents will refrain from leaning out windows, and from dropping, suspending, throwing, or shooting anything
from or through them. Throwing anything out a window can seriously endanger the safety of others and this behavior is
unacceptable.
Noise
Residents will not make or cause noise that intrudes on the privacy and the needs of others to sleep and study. Noise, which is disruptive
to other residents, is prohibited, both inside and outside of the residence hall, and courtesy and consideration for others is always expected.
Residents need to be particularly sensitive to this issue during established “quiet hours” and understand that these hours extend Sunday
through Thursday from 9 p.m. to 8 a.m. and 11 p.m. to 9 a.m. on Friday and Saturday. Weekend quiet hours are in effect when the following
day is a College holiday.
24-hour quiet hours go into effect during final exam periods. Violations of quiet hours during final exams may result in the assessment of
a fine and judicial action.
Residents are expected to respond positively and courteously to requests to reduce noise and to respectfully approach others with requests
for noise reduction.
Parental Notification
Disclosure to a parent/legal guardian may be made when necessary to protect the health and safety of the student or others or when a student
who is under age 21 is determined to have committed a violation of drug or alcohol regulations of the College or the law involving use
and/or possession. If the College determines that a student committed a violation of the College’s rules or the law involving a crime of
violence or a non-forcible sexual offense, the College may report the results of the disciplinary process to the parent.
Pets
Pets are a problem in College housing because of sanitation, pest control, allergies, noise and destruction of property. Most pets/animals
are prohibited from the residence hall. Fish in small aquariums are allowed (maximum 10-gallon tank) in residential rooms and do not
require special permission. There are exceptions to this standard expectation (to accommodate students with disabilities) for service
animals and emotional support animals; outlined in the policy in the back of this handbook.
Posting
All postings of signs within the residential hall must be authorized by the student affairs staff. Signage that does not have a student affairs
staff approval is to be removed immediately. If postings are of an offensive or derogatory nature or attack individuals, they should be
brought to the residence life office and will be reported to the proper authorities.
The following guidelines have been established to ensure that flyers are posted in a consistent manner in the residence hall: •
For safety reasons, flyers are not permitted on glass doors, elevators, exit doors or windows.
• All flyers pertaining to the residence hall must be hung by the building staff.
• All flyers shall be removed no later than 30 days after posting or not later than 24 hours after the advertised event has
ended, whichever is earlier.
• No flyer will advertise or imply use of alcohol or drugs, or other inappropriate or illegal activities.
• The student affairs staff reserve final judgment on objectionable flyers, advertisements and decorations.
Propping Doors
The propping open of any residence hall door is prohibited (i.e., entry, fire doors, etc.).
Prohibited Items
Student affairs staff reserve the right to confiscate and/or discard any item(s) that are not permitted in the residence hall. Items include, but
are not limited to, potential fire, safety, and security hazards. Any item being misused and/or involved in a violation of College and/or
residence hall policies will be confiscated and/or discarded. A resident may be required to ship any confiscated items home at his/her
expense. The following items are examples of prohibited items though the list is not exhaustive:
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• Alcohol, Drugs and Alcohol Containers - In addition to the alcohol statements listed under “Campus Policies and
Regulations Governing Conduct” and the alcohol and other drug policies, residents are not permitted to have alcohol beverage
containers (e.g., bottles, cans, flasks, etc.) in residence hall rooms or on the College premises, regardless of age. This applies to
empty decorative containers and collections as well.
• Candles and Incense - Incense, potpourri burners and candles, burned or unburned, are prohibited in the residence hall. All
flame emitting devices are fire hazards and therefore prohibited in the residence hall. The chance and number of fires that have
occurred in college housing around the country dictate this mandate.
• Dartboards – Playing darts inside a residence hall may cause property damage or personal injury.
• Electrical Appliances - Due to fire, damage, electrical considerations and accident potential, the following items are not
permitted in the residence hall: microwaves; any items that can be classified as a hot plate, electric frying pan or oven, toaster,
etc.; sun lamps; electric blankets; air conditioners; space heaters; waterbeds; halogen lamps; Christmas lights/ornamental lights;
grill type units (i.e., George Forman grills); extension cords; satellite dishes; and live Christmas trees, etc. Any item that would
be deemed dangerous to the health, safety or welfare of the student’s, as determined by the student affairs staff, is also not
permitted. It is prudent of the student to ask the student affairs staff in advance.
• Extension Cords - For the safety and security of all residents and to comply with safety codes, only extension cords with
fused strips (power strips or surge protectors) may be used.
• Firearms or other weapons - For the safety and security of the residential community, all weapons, including firearms are
not permitted in the residence hall. Residents may not bring any type of weapon into the residence hall. The term “weapon”
includes but is not limited to firearms (or C02 cartridge guns, stun guns, pellet guns, bows-and-arrows, paintball guns and sling
shots); dangerous chemicals; any explosives or explosive device including fireworks; ammunition; nun chucks; brass knuckles;
hunting knives and other materials that can be used in the endangerment of others. In unclear cases of definition, the context in
which a particular object was used will determine whether it is indeed a weapon.
• Halogen/Kerosene Lamps - For fire and safety reasons, neither halogen lamps nor kerosene lamps are not permitted in the
residence hall.
• Holiday Decorations - For fire and safety reasons, all holiday decorations must not hang from or touch any light fixtures or
fire safety equipment. Live holiday trees are not permitted, and all decorations shall not block any doorways or windows.
• Smoking and smoking paraphernalia – The residence hall and all indoor locations on campus are smoke-free. This
includes cigarettes, marijuana, vaping, hookahs, etc. All equipment of any kind used, intended for use, or designed for use in
planting, propagating, cultivating, growing, harvesting, manufacturing, compounding, converting, producing, processing,
preparing, testing, analyzing, packaging, repackaging, storing, containing, concealing, injecting, ingesting, inhaling or otherwise
introducing into the human body a controlled smoking substance is prohibited.
Roof Access
Only authorized College personnel may have access to or be on the roof of the residence hall. Any student(s) found on the roof will be
considered in serious violation or safety codes and will be subject to disciplinary action.
Room Refrigerators
Residents may have a refrigerator in their room, but it may not exceed five cubic feet.
Roommate and Suitemate Agreements
Roommates and Suitemates are expected to communicate with each other to establish mutually agreeable expectations of behavior within
the personal living space. Topics to discuss include ideal room temperature, acceptable standard of noise/light, shower schedule, frequency
of guests, cleaning schedule of shared space and expectations regarding use of belongings. Residents must complete the roommate
agreement with their roommate(s) (and suitemates) when moving in together or when changing rooms.
Room/Suite Inspection
Periodically, the student affairs staff or maintenance staff will be entering rooms/suites to do inspections for damages or fire rounds.
Advance warning will be given when possible by maintenance. Any attempt to interfere with or not grant access for required maintenance
procedures will be considered failure to comply. Fire rounds will be unannounced in order to protect the integrity of the inspections. Other
times will be during breaks to check on windows, appliances and heat. Housing inspections for damages generally occur at the end of each
semester and the beginning of mid-semester breaks but can occur at any time if there is just cause. The office of student affairs always
reserves the right to enter a room.
Room Changes
Requests for room changes will be accepted beginning two weeks after the start of classes. All approved changes are to be completed
within 48 hours of approval from the director of residential life.
Room changes may be made as often as requested during scheduled room change periods provided space is available. Only in unusual
circumstances will requests received outside of the scheduled period be approved by the director of residential life or his/her designee.
Improper room changes may result in a monetary fine and the individual(s) involved may be required to move back to the regularly assigned
room(s).
Room Decorations
Each resident is responsible for the condition of his or her room and for the care of College furnishings. The following things are prohibited:
Any adhesive other than masking tape, particularly duct tape; nails, tacks, etc.; wall murals; chalk; hooks or holes for hanging objects; beer
cans; alcohol bottles; traffic signs, public signs, traffic horses, realty signs, , etc.; Christmas/ornamental lights; The use of beer case
containers to decorate walls, etc. Fines, repairs and sanctions will be imposed against violators.
Room Occupancy
After entering students are officially admitted to the College, have signed the residence hall contract, and paid the required housing deposit
fee, they are assigned a room as space permits. Assignment is determined by the date of application, within the priority groups. Whenever
possible, written requests for a specific roommate(s) will be honored, but the College reserves the right to make whatever room
assignments are considered in the best interest of the institution and student body. Students may not move into any room other than the one
assigned.
If a resident fails to occupy his or her assigned space on or before the first day of classes, the assignment may be canceled if proper notice
of late arrival is not given to student affairs. However, a resident who enrolls but fails to occupy his or her assigned space will be required
to pay full housing fees. Residents who withdraw from the College at the end of or during the fall semester or spring semester must
officially check out with a student affairs staff member. Residents may request and pay extra for a single room if space is available. This
includes rooms designed for double occupancy.
If a resident has a vacancy in their double room accommodation, they must always keep the vacant side of the room clean and may not
utilize any of the additional unused furniture on the unoccupied side. If a resident is found to have pushed the beds together, utilized the
extra drawer space, etc., the resident’s student account will immediately be billed for a single room usage.
A resident who has a vacancy in their room must accept another roommate as assigned. If deemed necessary, the College reserves the right
to consolidate available spaces (having a student move to another room if both rooms have a vacancy).
Room Painting
Residents are prohibited from painting their rooms. However, if a resident feels that his/her room is in serious need of painting, they should
contact the student affairs staff to arrange for their room to be painted.
Room Vacating
The residence hall is dedicated to support academic pursuits and follows the published academic calendar. Students must be continuously
enrolled in classes to live in the residence hall. Ordinarily, at the end of each semester, residents must vacate their room within 24 hours
of their last exam. The College may decide to open for breaks and may at its sole discretion determine appropriate criteria for remaining
in the hall and charge extra for students wishing to remain beyond or arrive before any class term/session. When residents vacate their
space, they must officially check out with the appropriate student affairs staff member according to published procedures. Failure to do so
may result in additional charges. Students removed from the residence hall for disciplinary reasons will not be entitled to a refund from
their housing contract.
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Solicitation
Commercial solicitation and canvassing are not permitted in the residence hall. Any unauthorized solicitation activity needs to be reported
to a student affairs staff member or to Security. Residents are prohibited from operating a business from their rooms or over the Internet.
Storage
Storage space is limited to the space available in student rooms. The storage of personal belongings in student rooms or any other area in
the residence hall over the summer months is not permitted.
Theft
Theft of college or personal property and services on campus or in the residence hall (including unauthorized borrowing or possession of
stolen property) is prohibited and will be subject to discipline proceedings, referral to the judicial process, and/or criminal prosecution. All
thefts need to be reported to a student affairs member, resident assistant and/or to security. The College is not responsible for individual
student belongings and strongly encourages residents to ensure the safety of their own property. It is the resident’s responsibility to keep
their room door locked whenever they are away from the room or sleeping.
Window safety
Residents will not remove and/or damage the windows or window restraining devices in their residence hall. Additionally, residents will
refrain from leaning out windows, and from dropping, suspending, throwing, or shooting anything from or through them. Throwing
anything out a window can seriously endanger the safety of others and this behavior is unacceptable.
Wiring
Exterior wiring, satellite equipment and/or antennas are not permitted. Resident students are provided with Wi-Fi access and satellite
television channels. Students who require assistance connecting to the College services may contact the IT department.
THE CAMPUS JUDICIAL SYSTEM
Vaughn College supports the right of a student to be educated in a respectful and civil environment, conducive to the acquisition of
knowledge. The College, therefore, reserves the right to initiate and enforce policies and procedures that support these purposes. Members
and visitors of the College community are required to abide by all College regulations, as well as all applicable laws.
The College provides procedures for establishing expectations for behavior, resolving concerns and disputes that involve students and
others on campus. The different procedures have been developed based on the nature of the matter to be resolved. General disciplinary
and conduct problems of a non-academic nature will be managed in accordance with the process outlined in this section of the handbook
on the judicial system. Academic disciplinary and conduct matters are handled by a separate process outlined in the college catalog and
administered under the jurisdiction of the vice president of academic affairs in consultation with the College’s faculty.
Complaints of discrimination and sexual harassment are generally handled by a specific fact-finding and grievance procedure described in
the Sexual and Gender-Based Misconduct Policy and Procedures located in the addendum of this Student Handbook. Inquiries on these
matters shall be made to the Title IX Coordinator, the Dean of Students and/or the Associate Vice President of Human Resources.
A basic grievance procedure, which is available for matters that do not fall under these procedures, is also outlined in this handbook. The
College reserves the right in its sole discretion to determine which procedure is appropriate for a specific matter.
The College’s jurisdiction to deal with conduct under these and related codes and policies extends to conduct occurring on the College’s
premises or property, during College-sponsored or approved events and activities, while a student is acting As a representative of the
College, or where the conduct affects the College community.
The College retains the authority to determine which process will be used to hear a complaint and to make Reasonable determinations
about the composition of judicial bodies. The College may recommend third-party arbitration or mediation.
The College has the right to adjudicate special cases and to suspend or expel a student immediately if the student is deemed harmful to
himself/herself and/or others.
The College may proceed with a judicial case even if a student who fails to cooperate with the judicial process and/or has also been charged
with a violation of local, state or federal law. Actions under College judicial procedures may be carried out before, at the same time as, or
after other civil or criminal proceedings.
Time periods, to the extent set forth in the various procedures, may be extended by the College for good reason.
No retaliatory action shall be taken against any individual who uses or cooperates with any grievance, disciplinary or dispute resolution
process.
Internal grievance, disciplinary and dispute resolution processes of the College are not civil or criminal proceedings and are not bound by
the legal rules of evidence or laws applying to governmental bodies. Individuals may be advised n these proceedings by a member of the
College community who may serve as an adviser but who shall not participate in the actual proceeding.
To the extent feasible, when conducting a thorough fact-finding inquiry and investigation, privacy will be maintained.
The Student Judicial Process
Violations of the College’s codes of conduct, rules and regulations generally will be handled by the student judicial process, unless the
matter involves an academic issue, and is governed by the College’s academic policies and procedures. When a violation can be handled
by more than one process, the determination about which College process shall apply will be made by the College. Responsibility and
authority in matters of College student conduct reside with the President of the College and the person to whom she/he has delegated
immediate responsibility and authority.
The student judicial process is intended to be fair, equitable, and consistent with principles of due process. The College reserves the right
to reasonably modify procedures and time frames based on the circumstances of a specific case. Vaughn may handle a matter through the
student judicial process even where civil or criminal proceedings are underway and, in its sole discretion, the College may suspend a
student on an interim basis pending the outcome of the student judicial process or external legal proceedings. When a student fails to
cooperate with or participate in the student judicial process, the College may proceed with the process, a determination and the imposition
of sanctions.
Initiation of Process
The student judicial process is initiated by a member of the College community by filing a written complaint with any member of student
affairs, describing the nature of the conduct or activity. The student or group who has allegedly violated the code of conduct may be
scheduled to meet with the dean of students, or a designated representative, for an informational meeting about the complaint and the
College’s process. Prior to this meeting, the student will be notified in writing of the conduct he or she is alleged to have engaged in and
the relevant sections of the code of conduct implicated by the alleged conduct.
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At the conclusion of the meeting, the student will be asked to state whether he/she accepts responsibility for the action. If the student
accepts responsibility, the process may move directly to sanctioning. If the student does not accept responsibility, the dean of students will
determine whether the incident shall proceed to a hearing before a hearing officer or a student conduct board.
During the hearing process, whether before a single hearing officer or student conduct board, students shall have the right:
1) to be informed by the College, in writing, of the elements of the complaint, to be advised of the relevant evidence to be used by the
College to assess the situation, and the date, time, and place of the hearing;
2) to speak for himself/herself, to present witnesses and evidence, to challenge the College’s evidence, and to raise questions regarding
testimony or evidence;
3) to have a member of the College community assist as an adviser
4) to appeal.
HEARING PROCESS
Administrative Review before a Hearing Officer or Student Conduct Board
Before the hearing, a student accused of misconduct in violation of the code of conduct will be provided prior notices of the relevant
sections of the code of conduct allegedly violated, and the date and time of the hearing. Prior to the hearing, students will be given adequate
time to submit information, documents and evidence in support of his/her explanation. The student may also provide names of relevant
witnesses or knowledgeable individuals for the hearing officer or student conduct board to speak with or attend the hearing. The hearing
officer or student conduct board shall give the student reasonable time to prepare his/her explanation. The hearing officer or conduct board
may request additional appropriate information, including additional interviews be conducted with certain individuals.
Within twenty (20) class days of the hearing, the hearing officer or student conduct board will submit the findings and, where appropriate
the sanction to each student responding to allegations of misconduct to the dean of students.
The hearing officer may pursue a mutually agreed resolution of violations with the student involved to resolve a disciplinary matter.
Hearings are not open to the public and privacy will be respected to the extent possible. The hearing is a fact-finding proceeding; the
student may not necessarily be present to hear all other witnesses and there is no cross-examination of witnesses however students may
request that the hearing officer or conduct board ask questions of the witness on his/her behalf. Students may present information,
challenging evidence and witness testimony. Students will be permitted to have the assistance of another member of the College
community as an adviser, although the adviser is not a participant in the hearing. While students are free to consult an attorney, a student
many not have an attorney present during a disciplinary hearing or at any appeal. A student may request the presence of a family member
provided that the family member acknowledges that he/she is an observer and will not seek to participate in the hearing. Hearings are
conducted with the formality appropriate to ensure fairness and effectiveness.
The student conduct board is an ad hoc group composed of three faculty and/or staff members inclusive of a Chair. The members are
chosen by the dean of students from a panel of individuals recommended by staff, faculty, and the administration. The board is convened
and constituted on an as-needed basis, as determined by the dean of students. Three individuals are required, at least one of which must
be a faculty member or administrator. The chairperson will be a designated college representative, who shall assist in the coordination and
conduct of the hearing. The Chair would vote only in the event of a tie.
If there are not sufficient representatives in the pool at the time a student conduct board is requested, the dean of students, or his or her
designee, may make interim appointments to the pool, pending action by the faculty and/or administrative representatives. A member who
believes there is a conflict of interest in his/her serving on the conduct board can ask to be excused and shall be replaced. The student
respondent as well as any student who has filed the complaint, may advise the dean of students of a challenge to a member of the conduct
board for a potential conflict and he/she shall make a determination whether to appoint a different individual to the board. The dean of
students shall present the case to the conduct board.
Only the College can audio record the hearing and no individual recording will be permitted.
A student is required to appear at a student conduct board hearing or meeting. Should the student fail to appear, the board may continue
to handle the case in absentia and decide based on available information.
The hearing officer or student conduct board may address questions to any party during the proceedings. Any party present may address
questions to the chairperson of the hearing officer or student conduct board and the chairperson may them pose the question(s) to the
individual.
Determinations shall be based only on the information presented during the hearing and accepted for the record. The standard of proof that
will be applied in determining whether a violation occurred is a preponderance of the evidence, meaning whether there is a good faith
belief that it is more likely than not that the conduct or incident occurred.
Recommendations on the determination, and sanctions, if any, shall be sent to the dean of students within three class days of the final
hearing. The dean of students will review recommendations of the student conduct board and issue a decision and/or impose sanctions.
The student will be notified in writing of the decision.
Appeal
A student may file a request for an appeal in writing with the dean of students within five class says of the receipt of a determination and
recommended sanction. Appeals are not a re-hearing of the case. The request for an appeal must state the reason for the student’s request
for an appeal based on one of the three circumstances below:
1. there were violations of procedures or misapplication of evidence
2. there is relevant evidence now available that would not have been available at the time of the hearing
3. the sanction imposed is inconsistent with the nature of the conduct for which the student was found responsible
The College shall designate a College administrator or faculty member to serve as an appeal officer. The appeal person should not have
participated yet in the case up for review. A determination on appeal should be reached within thirty (30) days of the appeal officer’s
receipt of the student’s request for an appeal. The decision on appeal can be to sustain, modify, or reverse the previous determination
and/or sanction in whole or in part. The appeal officer can also refer the matter back to the dean of students or the hearing officer or student
conduct board for further consideration. The appeal officer will forward his/her decision to the office of the vice president for student
affairs for review. The appeal officer will issue a written decision to the student.
The decision on appeal is the final step in the process.
In all judicial proceedings, time frames may be extended as reasonably appropriate to permit a fair process. The standard of proof that will
be applied in determining whether a violation occurred is a preponderance of the evidence, meaning whether there is a good faith belief
that it is more likely than not that the conduct or incident occurred.
Records of disciplinary action shall be maintained by the College, and the College shall determine what information regarding
discipline shall be made a part of a student’s transcript.
SANCTIONS
The College may impose the following sanctions and reserves the right to impose more than one sanction and/or other sanctions based on
the conduct involved. In imposing a sanction, the College may consider the disciplinary record of the student and related factors that
aggravate or mitigate the circumstances.
1. Warning — an oral /verbal notification to the student that their behavior does not meet our expected guideline for our
learning community
2. Censure — is a written reprimand/warning for violation of specified regulations, including the possibility of more severe
disciplinary sanction in the event the student is found responsible for a violation of any college regulation within a period
of time stated in the letter of censure.
3. Fines — refer to a sum of money to be paid by the charged individual to the College or another specified person or body.
Failure to pay fines may result in further discipline and may also result in the denial of a final grade report, denial of
registration for the subsequent semester (summer session included), and denial of a diploma or transcript.
4. Restitution — is reimbursement for damage to or for misappropriation of property. This may take the form of
appropriate services and/or actual compensation.
5. Behavioral Contract — is an agreement between the student and the College that details required conduct, performance
or achievements; a violation of a behavioral contract can result in further discipline.
6. No Contact Orders – is an agreement that two or more students must refrain from communication and interaction with
the student(s) named.
7. Residence Hall Probation – is a written notice that based on the behavior of the student he/she may lose the
privilege to live on campus should there be any other violations of the code of conduct.
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8. Administrative Reassignment – an outcome of a judicial case, may result in the reassignment of a class, lab, residence
hall room, etc. Effort will be made to ensure that the newly assigned item is of equal value as the previous one held
9. Disciplinary Probation — recorded on a student’s transcript, is a written statement of objectionable behavior based on
a pattern of unwanted actions or one singular egregious act. There may be various restrictions on a student’s participation
in College activities that remains in effect for a period of time specified by the College. In addition to requiring that the
student on probation is not to engage in further violations of College policy, probation also may include ineligibility to
participate in student activities and/or require participation in a community work project or other activities.
10. Suspension — — recorded on a student’s transcript, means separating the student from the College for a specified
period of time when a student has violated a College policy, rule or regulation, and when the College makes a credible
determination that: (1) the student’s continued presence on campus disrupts the conduct of regular College functions
and activities; (2) the student’s continued presence on campus may pose a risk, threat or danger to others; or (3) the
student refuses to comply with significant College directions or regulations.
Appropriate faculty, administrators, and College offices will be informed of the terms of a student’s suspension. If
deemed appropriate, and consistent with the law, parents or guardians will be advised of the suspension. During a
period of suspension, a student may not continue to participate in academic programs or classes, athletic teams, clubs
and organizations; may not be on or adjacent to campus; and may not attend college-related events without written
permission of the dean of students. A student who is suspended will have to comply with all conditions established by
the College for readmission at the completion of the suspension.
11. Residence Hall Expulsion – termination of a student’s housing contract and privilege to live on campus will occur
when the student’s behavior is egregious, repetitive, or counterproductive to living in an educational community.
Students who face residence hall expulsion will not be entitled to a refund for any portion of housing charges.
12. Expulsion — recorded on a student’s transcript, is termination of student from student status typically permanently and
indefinitely. In rare instances the expulsion may be active for a predetermined amount of time and will be subject to
readmission conditions. The conditions of readmission, if permitted and if then determinable, shall be stated in the
notice of expulsion. Students who are expelled are responsible for all institutional charges incurred.
13. Other – Other sanctions may be imposed by the College instead of or in addition to those specified above to achieve an
appropriate result; including but not limited to, educational sanctions i.e. requirements for a counseling assessment,
participating in programs to educate a student about certain types of conduct, projects, presentations, training or
community service.
If the alleged code of conduct violation, may result in the suspension or expulsion of a student, the vice president of student affairs
will have an opportunity to review the recommended sanction.
STUDENT RECORDS
In accordance with the policies set forth in this handbook and at the College, the College may provide notification of disciplinary matters
to a parent/legal guardian of a student who is identified as a dependent for federal tax purposes. Additionally, disclosure to a parent/legal
guardian may be made when necessary to protect the health and safety of the student or others or when a student who is under age 21 is
determined to have committed a violation of drug or alcohol regulations of the College or the law involving use and/or possession. If the
College determines that a student committed a violation of the College’s rules or the law involving a crime of violence or a non-forcible
sexual offense, the College may report the results of the disciplinary process to the parent.
NOTATION ON COLLEGE RECORDS
Students suspended or expelled for committing an act of sexual assault, domestic violence, dating violence, stalking or a “violent crime,”
as defined by the Clery Act, will have a notation placed on their transcript as follows: “suspended after a finding of responsibility for a
code of conduct violation” or “expelled after a finding of responsibility for a code of conduct violation.” The College will consider requests
to remove transcript notations. A transcript notation will not be removed prior to one year after conclusion of the suspension. Expulsion
notations will not be removed in any case. Appeals seeking removal of a transcript notation should be addressed to the Title IX
Coordinator. If an accused student withdraws from the College while charges are pending and declines to complete the disciplinary process
the following notation will be placed on his/her transcript: “withdrew with conduct charges pending.”
MISUSE OF JUDICIAL PROCESS OR GRIEVANCE PROCESS
A student who files a false complaint or grievance, with knowledge that it is false, or a student who provides false testimony, with
knowledge that it is false, may be subject to discipline for abuse of the College’s process and violation of College standards of conduct.
A student who uses the disciplinary process or the grievance process, or participates as a witness, shall not be subjected to retaliation or
suffer a detriment for their participation. Anyone who commits retaliation shall be disciplined.
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POLICY AND PROCEDURES SECTION
The Student Handbook 2020-2021 edition
On the following pages, you will find comprehensive policies and procedures that detail community expectations regarding:
Alcohol and Other Drugs Policy and resources p. 33
Campus Parking Regulations p. 38
College Computer Systems, Communication, Database Policy and Procedure p. 39
Fire Safety Policy Statements p. 41
Grievance Policy p. 44
Guests and Visitation Policy for the Residence Hall p. 46
Immunization p. 47
International Travel Policy p. 48
Involuntary Leave of Absence Policy p. 50
Locker Procedure p. 53
Missing Student Policy/Procedure p. 54
Pets, Service Animals, and Emotional Support Animals on Campus p. 55
Posting Procedures p. 57
Residence Hall Move-in/Move-out Procedures p. 58
Sexual Misconduct and Gender Equity (Title IX) Policy revised p. 59
Unmanned Aerial Systems (UAS/UAV/Drone) p. 98
Widespread Public Health new p.108
*At the time of publishing, the following policies were being reviewed and revised:
Alcohol and Other Drugs
Involuntary Leave of Absence
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Alcohol and Other Drugs Policy and Resources
Standards of Conduct
Vaughn College of Aeronautics and Technology is committed to creating an environment that is not adversely affected by drug and alcohol abuse,
and that complies with local, state and federal law. We strongly support a combination of preventive education about drug and alcohol abuse and
counseling services for those with drug- and alcohol-related problems as the most effective means to achieve and maintain this environment. The
College’s respect for individual dignity and commitment to social justice, however, must be balanced by the importance of providing for the safety
and well–being of the community as a whole and by its responsibility to fulfill its educational mission. At the same time, the College expects that
students will conduct themselves in accordance with basic principles of personal responsibility, respect for order and consideration of the rights of
others. Implied in these expectations is the recognition that students are responsible for making their own decisions and accepting the consequences
of those decisions. To assist members of the College community to make informed choices, students should educate themselves about the
consequences of drug and alcohol use.
Vaughn College will not tolerate the unlawful possession, use, abuse or distribution of illegal drugs or alcohol on its property or at its events, or at
off-campus activities or business that has a connection to the College. Accordingly, the College sets forth the following basic campus conduct
standards for students, faculty and staff which are in addition to the applicable civil and criminal laws and regulations:
Vaughn College has established a drug- and alcohol-free workplace policy in order to reaffirm its long– standing opposition to the unlawful or
abusive use of controlled substances and alcohol.
Vaughn College prohibits the unlawful manufacture, distribution, dispensation or possession on the premises.
Vaughn College requires that students, faculty and staff not be under the influence of illegal drugs, prescription drugs (unless as directed by a
doctor) or be impaired by the use of alcoholic beverages while on campus for the conduct of his or her education, or the performance of his or
her job, or while engaged in College business or activities elsewhere.
To the extent it ever occurs, the possession, use, sale, service or consumption of alcoholic beverages on College premises or at college related
events or activities must be in full compliance with New York State and local laws. For example, persons under the age of 21 are prohibited from
possessing any alcoholic beverages at the College campus or any College related or affiliated event, on or off campus. No person shall be sold or
served alcoholic beverages if the person is, or appears to be, under the legal drinking age of 21, seems to be intoxicated or is known to be a problem
drinker. Similarly, no one under the age of 21 should present or use fraudulent proof of his or her age in order to purchase, or try to purchase,
alcoholic beverages or to gain admittance to an activity for which the person must be 21 years of age or older.
The College’s policy governing the use of alcohol applies to recognized student groups as well. Any violation of the policy can result in sanctions
against the group, including loss of privileges and sanctions against the individual members of the group involved in the violation of policy.
The office of student affairs maintains detailed standards of student conduct, which are available separately. The associate vice president of human
resources has further information for faculty and staff.
Health Risks of Alcohol and Illicit Drugs
The following briefly summarizes health risks and symptoms associated with alcohol abuse and use of illicit drugs. It is important to note that
individuals experience alcohol and drugs in different ways based on physical tolerance, body size, gender and a variety of other physical and
psychological factors.
Alcohol
Alcohol consumption causes several marked changes in behavior. Even low doses significantly impair judgment and coordination required to drive
a car safely; increasing the likelihood that the driver will be involved in an accident. Low to moderate doses of alcohol also increase the incidence
of a variety of aggressive acts. Moderate to high doses of alcohol cause marked impairment in higher mental functions, severely altering a person’s
ability to learn and remember information. Very high doses cause respiratory depression and death. If combined with other depressants of the
central nervous system, much lower doses of alcohol will produce the effects described.
Repeated use of alcohol can lead to addiction. Sudden cessation of alcohol intake is likely to produce withdrawal symptoms, including severe
anxiety, tremors, hallucinations and convulsions. Alcohol withdrawal can be life–threatening. Long–term consumption of large quantities of
alcohol, particularly when combined with poor nutrition, can also lead to permanent damage to vital organs such as the brain and the liver. Drinking
during pregnancy may cause birth defects such as fetal alcohol syndrome, mental retardation and irreversible physical abnormalities. Research also
indicates that children of alcoholic parents are at greater risk of becoming alcoholics.
Marijuana
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Marijuana use leads to a substantial increase in the heart rate. It impairs or reduces short-term memory and comprehension. Motivation and
cognition can be altered. With extended use, it can produce paranoia and psychosis. Smoking marijuana damages the lungs and pulmonary system.
Marijuana contains more cancer-causing agents than tobacco. It also lowers male sex hormones, suppresses ovulation and causes changes in the
menstrual cycle and possible birth defects. Someone who uses marijuana may laugh inappropriately and have bloodshot eyes, dry mouth and throat,
odor of the drug, and a poor sense of timing and increased appetite.
Cocaine and Crack
Health risks may include changes in body temperature and blood pressure as well as heart and breathing rates. Even small amounts may cause the
body to exceed its own limits, sometimes resulting in death. Snorting cocaine may severely damage nasal tissue and the septum. Smoking cocaine
may damage the lungs. Someone using cocaine may experience muscle twitching, panic reactions, anxiety, numbness in hands and feet, loss of
weight, a period of hyperactivity followed by a crash, a runny or bleeding nose and depression. Other symptoms of cocaine may include nausea,
vomiting, insomnia, tremors and convulsions. Chronic users may become paranoid and/or experience hallucinations.
Barbiturates
In small doses, barbiturates produce calmness, relaxed muscles and lowered anxiety. Larger doses cause slurred speech, staggering gait and altered
perception. Very large doses, or doses taken in combination with other central nervous system depressants (e.g., alcohol), may cause respiratory
depression, coma and even death. A person who uses barbiturates may have poor muscle control, appear drowsy or drunk, become confused,
irritable, or inattentive, or have slowed reactions.
Amphetamines
Amphetamines, methamphetamines or other stimulants can cause increased heart and respiratory–rates, elevated blood pressure and dilated pupils.
Larger doses cause rapid or irregular heartbeat, tremors and physical collapse. An amphetamine injection creates a sudden increase in blood pressure
that can result in stroke, high fever, heart failure and death. An individual using amphetamines might begin to lose weight, have the sweats and
appear restless, anxious, moody and unable to focus. Extended use may produce psychosis, including hallucinations, delusions and paranoia.
Hallucinogens (including PCP, LSD, Mescaline, Peyote, Psilocybin)
PCP, or angel dust, interrupts the part of the brain that controls the intellect and keeps instincts in check. PCP blocks pain receptors. Violent
episodes, including self–inflicted injuries, are not uncommon in PCP users. Chronic users report memory loss and speech difficulty. Very large
doses produce convulsions, coma, heart and lung failure, or ruptured blood vessels in the brain. LSD, mescaline, peyote, etc. cause dilated pupils,
elevated body temperature, increased heart rate and blood pressure and tremors. Someone under the influence of PCP might appear moody,
aggressive or violent. Such an individual may become paranoid and experience hallucinations and have time and body movements slowed. People
using LSD may experience loss of appetite, sleeplessness, confusion, anxiety and panic and may report perceptual distortion. Flashbacks may
occur.
Narcotics (including Heroin, Codeine, Morphine, Opium, Percodan)
Because narcotics are generally injected, the use of contaminated needles may result in many different diseases, including AIDS and hepatitis.
Symptoms of overdose include shallow breathing, clammy skin, convulsions and coma and may result in death. Some signs of narcotic use are
euphoria, drowsiness, constricted pupils and nausea. Other symptoms include itchy skin, needle or “track” marks on the arms and legs, nodding,
lack of sex drive and appetite and sweating, cramps and nausea when withdrawing from the drug.
Counseling/Rehabilitation at the College
Information and brochures are available through any student affairs professional staff member as well as the office of counseling and wellness.
Referrals to outside services of counselors and medical assistance are also available. In addition to talking with one of the staff members, you may
get involved in the AA (Alcoholic Anonymous) or ACOA (Adult Children of Alcoholics) meetings in the community. Vaughn, to the extent
permitted by law, shall treat communications and records of a personal nature involving a counselor and a student with discretion.
Disciplinary Sanctions
Students, staff or faculty who engage in conduct prohibited by law or this drug and alcohol policy will be sanctioned. Students who violate the law,
the College’s standards of conduct or related policies are subject to the student disciplinary process.
At the discretion of the College, a student or employee found to have violated the law, these standards of conduct or related policies may be
required, in addition to any disciplinary action taken or as an alternative to disciplinary action, to participate in and satisfactorily complete, an
appropriate counseling, rehabilitation or assistance program.
Sanctions that are imposed may also be entered onto student’s permanent academic records, including transcripts.
Under federal law, possession or trafficking in illegal drugs can also lead to forfeiture of property (such as a car), the loss of federal licenses
(including pilot licenses), and the denial of federal benefits such as student loans and grants. The federal Higher Education Act provides that a
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student who is convicted under federal or state law of possession or sale of illicit drugs is suspended from eligibility for federal student financial
aid. Depending upon the number and type of convictions, the suspension may be for one year or indefinitely; a student may regain eligibility upon
the completion of an acceptable rehabilitation program. A felony conviction may also prevent an individual from entering many professional
careers.
Criminal Sanctions
The unlawful possession, use, abuse or distribution of illegal drugs and alcohol is punishable by sanctions imposed by the US Government and by
the state of New York. Where appropriate or necessary, the College will cooperate fully with the law enforcement agencies.
Penalties are imposed based on the nature of the drug and the amounts in possession or distributed; i.e., possession of two to eight ounces of
marijuana in New York state is a Class A misdemeanor, carrying a penalty of six months incarceration and a $1,000 fine. A class B misdemeanor
is committed when an alcoholic beverage is given to a person under the age of 21. The crime is punishable by up to three months imprisonment
and a $500 fine. A class D felony is committed with possession of 500 milligrams or more of cocaine. This crime carries a prison term of one to
three years and a $15,000 fine. It is important to note that in New York a gift of a drug, including marijuana, is considered a sale.
Driving While Intoxicated (DWI) is a misdemeanor punishable by up to a year imprisonment and a $500 fine and the loss of a driver’s license.
In New York, for example, if you are under the age of 21, you are prohibited from possessing alcoholic beverages with the intent to consume them
and this action is punishable by a fine. A person need not be in actual physical possession of a controlled substance to be guilty of a crime. The
unlawful presence of a controlled substance in an automobile is presumptive evidence of knowing possession of such substances by each passenger
unless the substance is concealed on the person of one of the occupants. Similarly, the presence of certain substances in open view in a room under
certain circumstances may be evidence of knowing possession by anyone in proximity.
This policy will be reviewed regularly and amended or revised in accordance with our experience administering it as well as changes in local, state
and federal laws and regulations. Any questions from students regarding the implementation of the policy should be referred to the dean of students.
Penalties for Illicit Drugs
The following federal trafficking penalties for illegal drugs took effect November 18, 1988, under the Controlled Substance Acts (CSA).
CSA I and II Penalties
For possession of 10–99 gram (gm) or 100–999 gm mixture of methamphetamine or PCP; 100–999 gm mixture of heroin; 500–4,999 gm mixture
of cocaine; 5–49 gm mixture of cocaine base; 1–10 gm mixture of LSD; 40–399 gm mixture of fentanyl; 10–99 gm mixture of fentanyl analogue,
the penalty is:
First offense: not less than five years or more than 40 years of imprisonment; if death or serious injury occurs, not less than 20 years of imprisonment
or more than life; a fine of not more than $2 million for individuals or $5 million for other than individual.
Second offense: not less than 10 years of imprisonment or more than life; if death or serious injury occurs, not less than life imprisonment; a fine
of not more than $4 million for individuals, $10 million for other than individual.
For possession of 100 gm or more, or one kg or more mixture of methamphetamine or PCP; one kg or more mixture of heroin; five kg or more
mixture of cocaine; 50 gm or more mixture of cocaine base; 10 gm or more mixture of LSD; 400 gm or more mixture of fentanyl; 100 gm or more
mixture of fentanyl analogue; the penalty is:
First offense: not less than 10 years of imprisonment or more than life; if death or serious injury occurs, not less than 20 years of imprisonment or
more than life; a fine of not more than $4 million for individuals, or $10 million if other than individual.
Second offense: not less than 20 years of imprisonment or more than life; if death or serious injury occurs, not less than life imprisonment; a fine
of not more than $8 million for individuals, $20 million for other than individual.
For other drugs, not including marijuana, hashish, or hash oil, the penalty is:
First offense: not more than 20 years of imprisonment; if death or serious injury occurs, not less than 20 years of imprisonment or more than life;
a fine of $1 million for individuals, $5 million for other than individual.
Second offense: not more than 30 years of imprisonment; if death or serious injury occurs, life imprisonment; a fine of $2 million individuals, $10
million for other than individual.
CSA III, IV, and V Penalties
For CSA III drugs, not more than five years of imprisonment: a fine of not more than $250,000 for individuals, or $1 million
for other than individual.
Second offense: penalties double that of first offense. For CSA IV drugs:
First offense: not more than three years of imprisonment; a fine of not more than $250,000 for individuals, or $1 million
for other than individual.
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Second offense: penalties double that of first offense. For CSA V drugs:
First offense: not more than one year of imprisonment; a fine of not more than $100,000 for individuals, or $250,000 for other than individual.
Second offense: penalties double that of first offense. Marijuana,
Hashish, and Hashish Oil
For possession of 1,000 kilogram (kg) or more, or 1,000 or more plants, of marijuana or mixture containing discernible quantity:
First offense: not less than 10 years of imprisonment, not more than life imprisonment. If death or serious injury occurs, not less than 20 years of
imprisonment, not more than life imprisonment; a fine of not more than $4 million for individuals, $10 million for other than individual.
Second offense: not less than 20 years of imprisonment or not more than life imprisonment; if death or serious injury occurs, not less than life
imprisonment; a fine of not more than $8 million for individuals, $20 million for other than individual.
For possession of 100 kg to 1,000 kg, or 100–999 plants, of marijuana or mixture containing discernible quantity:
First offense: not less than five years of imprisonment, not more than 40 years of imprisonment. If death or serious injury occurs, not less than 20
years of imprisonment, not more than life imprisonment; a fine of not more than $2 million for individuals, $5 million for other than individual.
Second offense: not less than 10 years of imprisonment or more than life imprisonment; if death or serious injury occurs, not less than life
imprisonment; a fine of not more than $4 million for individuals, $10 million for other than individual.
For possession of 50 to 100 kg, or 50–99 plants, of marijuana; 10 to 100 kg hashish; or 1 to 100 kg hashish oil: First offense: not more than 20
years of imprisonment. If death or serious injury occurs, not less than 20 years of imprisonment, not more than life imprisonment; a fine of $1
million for individuals, $5 million for other than individual.
Second offense: not more than 30 years of imprisonment. If death or serious injury occurs, life imprisonment, a fine of $2 million for individuals
and $10 million for other than an individual.
For possession of under 50 kg of marijuana, less than 10 kg of hashish, less than 1 kg of hashish oil:
First offense: not more than five years of imprisonment; a fine of not more than $250,000 for individuals, $1 million for other than individual.
Second offense: not more than 10 years of imprisonment; a fine of not more than $500,000 for individuals, $2 million for other than individual.
In addition, the state of New York has passed a number of laws regarding drugs and drug use. For example, criminal possession of a hypodermic
instrument is a Class A misdemeanor; criminal injection of another person with a narcotic drug, with their consent, is a Class E felony; and a gift
of drugs, including marijuana, is treated as a sale.
Amnesty Policy
As partners with the College in promoting health and safety, all students have a responsibility and obligation to seek immediate assistance for any
student known to be experiencing a serious health crisis, including one resulting from high risk drinking or the abuse of other drugs.
As such, students who seek assistance on behalf of a peer and are themselves under the influence of alcohol or drugs in violation of this Policy will
not receive a Code of Conduct sanction for this action. Additionally, the student who is the subject of the report will not receive a code of conduct
sanction for this action.
It is the College’s intention to partner with students in promoting health and safety. The College will provide students with the assistance needed
to respond to high risk drinking and other drug abuse. Students may seek such assistance by contacting Student Affairs or Campus Security.
After the crisis is resolved, the student who experienced the health crisis, as a result of alcohol intoxication or other drug consumption, will be
referred to the substance abuse prevention and treatment specialist. The substance abuse prevention and treatment specialist will provide further
assessment, substance abuse education, counseling, recommendations and/or referral as applicable to the individual student’s need.
Alcohol and Substance Abuse Resources
There are resources available on and off campus that provide drug and alcohol education or assistance:
For students
1. Counseling services from the office of counseling and wellness are available to address individual
concerns, provide assessments and referrals for treatment on and off campus, and to provide
information and education about drug use.
2. The residence life staff, including the professional staff and resident assistants, are a valuable
resource for students who live on campus
3. General student affairs staff may refer individuals with situations involving alcohol and drugs to
campus and local resources.
For employees
4. The Human Resources staff serve as valuable resources
5. Employees may access resources through the EAP (Employee Assistance Programs)
Alcohol and Drug Programs --- with a commitment to reducing the negative consequences associated with alcohol and
other drug use while also helping to create a safe and healthy environment on campus for all of our students we offer
alcohol and drug workshops that cover a myriad of topics such as: awareness of different drugs and their effects;
consequences of drug use; addiction, what is it in relation to illegal and legal substances and recovery and positive living.
New York City has established continuous crisis and support services that are both confidential and free for a variety of
concerns including alcohol and other drugs, NYC Well. Counseling services may be accessed through:
TEXT By texting “WELL” to 65173
TALK By calling 1-888-NYC-WELL
CHAT By opening https://nycwell.cityofnewyork.us
In addition, the following programs for alcohol and drug abuse may be available in the New York area:
Alcoholics Anonymous 212.647.1680
Daytop Village Outpatient Programs
Queens 718.206.1990
Brooklyn 929.244.1456
Harlem 212.864.4128
Suffolk County 631.351.7112
Narcotics Anonymous 212.929.6262
Second Wind (Substance Abuse) 212.481.1055
U.S. Dept. of Health
Substance Abuse 800.662.4357
Alcohol treatment centers require a license from the state of New York. If there is a question about a facility that offers
treatment, contact the New York State Division of Alcoholism and Alcohol Abuse (718.957.6380 or 1.800.711.6375).
For emergencies and/or medical detoxification, call 9-1-1 or go to the nearest emergency room.
CAMPUS PARKING REGULATIONS
Parking in campus lots is a service afforded to currently enrolled students and there is no guarantee that there will be an available space on any
given day or time. Students are expected to be registered for classes, present a valid driver’s license, car registration and insurance at the time
of the application of the permit; and students are expected to maintain enrollment, licensure, registration and insurance as a prerequisite for
continued parking privileges.
Parking is provided as a service of convenience to students and staff. Owners are responsible for their vehicles, the drivers of, and the contents
of their vehicles on the campus. The College assumes no responsibility for the care, custody or control of vehicles nor its contents while on
campus.
The following guidelines are presented to avoid tickets, boots, fines, tows and/or loss of parking privileges
• All vehicles must have valid College parking permit for each semester available from athletic offices and must be parked in
accordance with applicable safety precautions, as well as follow campus parking regulations and applicable safety precautions.
• Students may park on campus only in designated lots at appropriate times. Students my not park in the College parking area on
Ditmars Avenue, this area is reserved for faculty and staff; however, after 6:00 p.m. students may park in employee spaces.
• The College does not guarantee the availability of parking spaces during peak hours. Students are encouraged to use public
transportation or to carpool in order to reduce the demand for parking during peak hours. Students are expected to be in class
on time and should plan their transportation and parking needs accordingly.
• Only students in possession of NY State issued handicapped license plates or decals, who have additionally indicated the need
for an accessible parking space (due to physical disabilities) at the time of securing the parking permit, may park in designated
handicapped parking spaces.
• Parking is not permitted on concrete aprons.
• Vehicles may not be left on College property overnight without approval. To secure approval, the student must submit the
request in writing to student affairs with sufficient time to consult with campus security and receive desired clearance or denial,
whichever is applicable.
Students who violate parking regulations including parking without a valid permit, shall be subject to sanctions. Upon the first parking violation
a warning sticker will be placed on the vehicle. Second parking offenses will receive a final warning sticker on the vehicle. A third violation of
parking regulations will result in a boot placed on the vehicle wheel, rendering it immobile, and the assessment of a fine.
The office of security will remove the boot upon request and present the responsible party with a parking violation fee notice. A fee of $25 will
be assessed upon the second parking violation. Failure to pay this fee within 30 days will result in an additional fine of $10; bringing the
amount owed to $35. Ninety days following the issuance of the second violation, the fine will increase to $50. These fines will be assessed to
the student account. Parking in a handicapped space without appropriate Department of Motor Vehicles placard, or fraudulent use of a disabled
placard, will result in a $50 fine and a boot placed upon the vehicle upon the first offense.
Additional sanctions may include, but are not limited to, (1) vehicle being towed at the owner’s expense; (2) loss of parking privileges; (3)
fines; and (4) disciplinary measures, such as warnings, probation, suspension or expulsion may be imposed by the College for failure to comply
with parking regulations.
College Computer Systems, Communications Systems and External Database
Access Policy and procedures
The College provides on-campus computer facilities and on-line computer access to the Internet and to various other on-line
external databases and services (electronic mail, information services, etc.) for use by faculty, staff and students engaged in
school-related educational and scholarly pursuits. In order to ensure that resources are allocated on an equitable basis and that
equipment or access not be used for purposes inconsistent with the educational mission and operation of the College, the
following policies and procedures will govern the use of the systems:
1. Computer facilities and external access is provided for the purpose of educational and scholarly research and inquiries
directly related to the College curricular and co-curricular offerings only. Acceptable use of these facilities and access includes
the rights of individuals to access and save legal files on the Internet and also respects the identification and security mechanisms
put in place by the College. Users who desire to access external sources (including, but not limited to downloads of information
and/or programs) for personal, recreational, commercial, consumer or other non-research-related uses are expected to do so
from offsite through their own personal access arrangements, and not via College hardware, software or communication
facilities. By way of examples only, unacceptable uses of the College’s systems include, but are not limited to:
a. Illegal activities of any kind;
b. Receiving or transmitting abusive, threatening, harassing, intimidating, sexually explicit, sexist, racist, obscene, lewd,
vulgar, patently offensive, profane, or otherwise inappropriate or discriminatory content;
c. Expressing opinions or points of view as representing an official opinion or point of view of the
College;
d. Disclosing confidential information to unauthorized persons or entities;
e. Participating in external two-way or multi-party communications services (electronic mail, bulletin boards, forums,
"chats," etc.) not directly related to the purpose of educational and scholarly research; f. Engaging in vandalism, such as
creating or placing a computer virus on the College’s systems;
g. Gaining or seeking to gain unauthorized access to any files, resources or systems;
h. Using the computer facilities and external access while privileges are suspended or have been revoked.
2. Computer facilities and external access will be provided to authorized users by the assignment of unique log-in identification
codes ("usernames" and passwords) and, where appropriate, with limited hard disk space on College hardware, for their own
individual use. Authorized users will be personally responsible for maintaining the integrity of the College's access policy and
may not permit other persons to use their usernames, passwords, accounts or disk space, or disclose their usernames, passwords
or account information to any third party other than a reasonable request by a College official. Users should log out whenever
they step away from the computer facilities regardless of how long they intend to be away.
3. Software and information and data obtained from external sources may not be used in any manner inconsistent with the
copyright laws of the United States, or in any other manner forbidden by applicable federal or state law. In addition, such
information and data may not be used except in compliance with College policies governing plagiarism and the attribution of
third-party information sources.
4. Users may not install additional software or utilities on any College hardware, or make any modifications to College
software, without prior written permission.
5. Users must respect the integrity and security of the Vaughn College of Aeronautics and Technology systems, network, and
the access privileges, privacy and reasonable preferences of other users. The College reserves the right to limit access time and
disk space in order to optimize an equitable allowance of resources among users.
6. The College reserves the right to monitor individual use of its systems and network in order to ensure compliance with these
policies and procedures.
7. The College reserves the right to limit or block access to external sites, sources and services, either specifically or by
category, as inconsistent with the purposes set forth in Paragraph 1 above. Users may not attempt to defeat such limitations or
blocks, but may request review and modification thereof if appropriate to facilitate scholarly research or inquiries.
8. Usernames and passwords will be furnished only to persons who have signed and returned a copy of this document, and
such updates or modifications as may hereafter be promulgated. The user’s signature certifies that he/she has read this document,
understands it, and agrees to be bound by its terms.
9. Any person who uses the College computer facilities, communication systems or online systems, agrees to be bound by this
posted and published policy by logging on to any part of the system (with or without authorization) and will be bound hereby.
10. Use of the College computing facilities in violation of this Policy, in violation of applicable law, or in violation of other
College rules and regulations governing conduct by members of the College community may result in suspension or termination
of access to computing facilities, other disciplinary action as may be appropriate, and, if appropriate, possible legal action or
referral to local law enforcement.
11. Users agree that the College is not responsible for the loss of any data or files including losses due to the failure of College-
owned hardware or software.
FIRE SAFETY POLICY STATEMENTS
FIRE Safety
Fire safety is the responsibility of all members of the College community. Students and other community members are prohibited
from negligently or knowingly setting any materials on fire, creating a fire or combustion hazard, endangering the safety of
others or property by the improper use or possession of hazardous/flammable substances. Open flames are never permitted
indoors in any campus building including lighting candles and smoking.
It is a violation to misuse or tamper with smoke detectors, fire alarms, or fire extinguishers. Interference with fire drills or the
false reporting of fires is also prohibited. Fires, or dangerous conditions that could lead to a fire, are to be reported immediately
to the nearest faculty member, administrator, staff member, or security officer. Evacuation procedures will be initiated while
the fire department is being contacted. The sounding of the Fire alarm is to be taken seriously. Fire wardens and faculty members
will facilitate evacuation of the premises.
General Fire Evacuation Procedures
In the event of a Fire Alarm sounding, do the following things:
1. Leave the building immediately; use the stairwells, not the elevator
2. If you are a mobility-impaired person on an upper floor, proceed to the stairwell landing on your floor and
instruct someone to notify emergency response personnel of your location.
3. Assist any person in immediate danger to safety, if it can be accomplished without risk to yourself.
4. Immediately activate the building fire alarm system. This will sound the fire alarm bells or horns to
evacuate the building and will automatically notify the Campus Security, Environmental Health & Safety
and the Fire Department. It is best to have these agencies respond and not be needed than it is to have them
arrive too late for potential rescue.
5. If the fire is small enough, use a nearby fire extinguisher to control and extinguish the fire. Don't fight the
fire if these conditions exist:
• The fire is too large or out-of-control.
• If the Atmosphere is toxic.
6. If the first attempts to put out the fire are not successful, evacuate the building immediately.
7. Doors, and if possible, windows should be closed as the last person leaves a room or area.
8. When they hear fire alarm sound, all personnel in the affected areas shall evacuate the building immediately.
9. Upon evacuating the building, persons shall proceed to an area (at least 150 feet from the affected building) where Supervisors
are responsible for taking a head count and accounting for all personnel.
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10. NO person will be allowed to re-enter the building without permission of Environmental Health & Safety or the Fire
Department.
11. You must report all fires to the Environmental Health & Safety. All large fires will be investigated by officers and/or the local
fire marshal.
General Building Evacuation
You should familiarize yourself with the evacuation routes posted in all campus buildings. If an evacuation order is issued for
your building, or if it were necessary to evacuate due to an emergency, fully cooperate with Safety and Security/emergency
personnel and:
• Take only keys, wallets and essential belongings with you
• If possible, wear weather appropriate clothing
• If you are the last one to exit your room close, and lock doors
• Leave the building immediately
• Do not investigate the source of the emergency
• Walk, don’t run to the nearest exit
• Use stairs, not elevators
• Assists people with special needs
• If there is no immediate danger, persons with disability/mobility limitations should shelter in place and call safety and Security
at 718-505-1024 (ext. 130 from campus phones) to report location and number of people needing assistance
• If there is imminent danger and evacuation cannot be delayed, the person with a disability should be carried or helped from the
building in the best and fastest manner (the person with the disability is the best authority as to how to be moved out of the
building)
• If you are unable to evacuate, call Safety and Security at 718-505-1024 (ext. 130 from campus phones) and report your location
• As you make your way out, encourage those you encounter to exit as well
• Follow instructions of the Department of safety and security or other identified emergency personnel
• Wait for instructions before returning to your building after an evacuation
Fire Evacuation from the Residence Hall
1. Feel the closed door of your room. If it feels hot, the hallway is filled with smoke. Do not open the door. Go to your window
and wait for rescue. If the door is cool, close your window before slowly opening the door.
2. Do not stop to dress. Take a pair of shoes and an overcoat or blanket. Upon leaving the room, leave the lights on and the door
closed. Take your keys with you. Knock on the door on each side of your room and be sure your neighbors are awake before
you evacuate.
3. If you cannot leave the room:
• Open the window if there is smoke. If there is no smoke, leave the window closed to prevent outside smoke from being drawn
into the room.
• Seal cracks around the door with towels (a damp one, if possible).
• Attract attention by hanging an object from the window—the brighter the color the better. If outside smoke is drawn in, close
the window, leaving the object hanging.
4. If smoke is severe, place a wet cloth over your nose and remember—the floor is usually clear of smoke.
5. When evacuating:
• Walk at a brisk pace, but do not run.
• Follow the posted corridor instructions to the proper exit route and assembly point.
• Move in single file along the wall where the exit is located.
• Use only marked exits.
• Never use an elevator when fire is suspected.
• Remain absolutely silent to enable those in charge to give directions.
• While waiting to re-enter into the building, remain 100 feet away from the building to enable appropriate staff needed access.
Do not attempt to re-enter the building until you are informed by student affairs staff that it is safe to do so.
Fire Drills
As required by law, there will be two unannounced fire drills each semester in the residence hall. All residents are required to
leave the building when the fire alarm sounds. There is no distinction in the evacuation process for an alarm sounding that is
later determined to be false. Every time the alarm sounds, regardless of the hour of day, the outside temperature/or weather, all
residents and their guests are expected to evacuate the building quickly and safely. You are asked not to interfere with the staff
attempting to assist with evacuation by asking, “Is this a false alarm?” or “Is it a real fire?”
False Alarms and tampering with fire safety equipment/process
• Attempted deactivation of a residence hall room smoke alarm, or an alarm in any campus building, may result in activation of
the building’s fire alarm system and is prohibited.
• Activating false alarms, improper use of firefighting equipment, or refusal to leave the building during an alarm are very serious
breaches of safety regulations. It is a violation for any student to jeopardize the safety
of the community.
• Residents will practice effective fire safety at all times by exercising prudent judgment and following fire safety guidelines
established or revised for the residence hall and all indoor locations, including but not limiting to not smoking/vaping indoors
and not lighting candles or other flame emitting objects.
• Students will use fire alarms, fire extinguishers, fire exits, fire sprinklers and related equipment only for their firefighting
purposes.
• Students will not hang or suspend anything on a fire extinguisher or sprinkler outlet and understand that they will be responsible
for any damage caused thereby.
Any violations of policies which result in the activation of fire alarms, sprinkler systems, and/or fire safety equipment constitutes
a false alarm and is a serious violation.
Student Grievance Policy
Vaughn College students are expected to demonstrate the highest standards of personal integrity, and in return they should expect College
faculty and staff members to treat them with the honesty, fairness, and respect that characterize an academic community. When student
grievances concerning faculty, staff, or college departments arise, the college takes them seriously and treats them with sensitivity and
urgency.
In many cases, the best way for a student to resolve a grievance is to approach the parties directly involved in the situation and attempt to
reach a resolution informally. If speaking with the parties directly involved does not resolve the conflict, the student may wish to meet with
the chair of the relevant academic department. The student may also consult informally with the Dean of Students or the appropriate
Associate Vice President/Vice President who can offer impartial advice and suggest steps to resolve the issue.
If an attempt to resolve a grievance informally proves unsuccessful, a student may file a formal grievance. This procedure applies to formal
grievances where a student alleges that a faculty member, staff member, or college department has violated a college policy or practice that
directly and adversely affects the student.
This procedure does not apply to financial appeals, academic appeals, or allegations of sexual or gender-based misconduct, which have their
own, separate grievance procedures.
• For financial appeals, please see the College Catalog.
• For academic appeals, please see the College Catalog.
• For allegations of sexual or gender-based misconduct, please see the sexual and gender-based
misconduct policy.
How to File a Grievance
Grievances must be in writing and should include the following information:
• Full name, SONIS identification number, email and phone number of the grievant
• Name and title of individual or department against whom the grievance has been filed
• A detailed statement identifying the policy or practice that the student believes was violated and the factual basis for that belief,
including the location, date, and time of the incident giving rise to the grievance
• A list of witnesses with personal knowledge of the alleged violation
• A summary of the steps taken by the student to resolve the concern
• An expected outcome of the grievance
• Any supporting documentation
Where to File
Online: https://www.vaughn.edu/student-grievance-procedure/.
Via email to the Dean of Students: [email protected]
Hand delivered to the Dean of Student’s office, located in the main building.
When to File
The grievance should be filed as soon as possible after the incident being grieved and no later than 10 business days after incident or the
student’s last attempt to resolve the matter informally.
Investigation and Decision
The Dean of Students or her/his designee
1
will investigate each grievance filed, and the grievant will be typically be notified of the outcome
of the investigation within 60 calendar days of the filing. Where extenuating circumstances require more time for investigation, the Dean
of Students or his/her designee will inform the student of this within the initial 60 calendar day period.
The Dean of Students or his/her designee will gather information from the grievant, the individual(s) against whom the grievance was filed,
and all relevant witnesses and then issue a written decision. The written decision will outline the findings of the investigation and provide
reasons for each finding.
When an allegation of a policy violation is found to have merit, the investigation decision will be forwarded to the appropriate college
department which will take steps to address the violation. Where an investigation shows evidence of discrimination, the college will take
steps to prevent recurrence of the discrimination and to correct discriminatory effects on the grievant and others.
Vaughn College cannot ensure total confidentiality in its investigation of grievances filed under this procedure. However, the college makes
every reasonable effort to conduct investigations and related proceedings in a manner that respects the privacy of all parties. In each
situation, information is only shared with those who need to know about it in order to investigate and resolve the problem. All participants
in an investigation will be advised that they should keep the grievance and the investigation confidential.
Right of Appeal
A student will have 10 business days following the issuance of a grievance decision to file an appeal. All appeals must be submitted in
writing, to the Dean of Students and will be forwarded to the appropriate Associate Vice President
2
or Vice President for consideration.
Failure to submit an appeal by the appropriate deadline will render the decision final and conclude the grievance process.
Appeals may be made on the following grounds:
Unsupported Findings: The findings made by the Dean of Students or her/his designee are not supported by the reasons offered in the written
decision.
New Information: There is new information available that wasn’t available at the time the grievance was originally filed and that is sufficient
to alter the original decision.
Retaliation Prohibited
Vaughn College strictly prohibits retaliation against students who file complaints under the grievance procedure or participate in the
investigation of any such complaints. Individuals who believe they are experiencing retaliation are encouraged to contact the Dean of
Students.
Record Retention
The Dean of Students office will retain written grievance decisions for six years.
1
Where a grievance alleges discrimination based on disability, the designee shall be the College’s Americans with
Disabilities (ADA)/Section 504 Coordinator. Where otherwise appropriate, the Dean of Students may designate the
investigatory responsibilities outlined in this policy to an appropriate Associate Vice President or Vice President.
2
Appeals of grievances alleging disability discrimination shall be heard by the Associate Vice President for Academic
Affairs.
GUESTS AND VISITATION POLICY FOR THE RESIDENCE HALL
Visitation is a privilege in the residence hall. It is expected that residents understand and agree that the right to study, sleep and
privacy take precedence over visitation privileges, and will always be considerate of these rights. Guests will be escorted, by
the individual who signed them in at security, whenever they are visiting a student in the residence hall. Guests are never to be
left unattended. Residents must always escort their guests including back to the lobby when signing a guest out of the building.
Residents are responsible and accountable for the behavior of their guests. It is their responsibility to inform their guests of
residence hall policies, community standards and other College policies, and that guests are expected to abide by these policies
and standards.
• Residents may have a maximum of two guests at any given time.
• Residents cannot sign in a guest for another residential student. The guest that is being signed into the residence hall
must always be that individual’s guest and be accompanied by this student while in the residence hall.
• A resident, roommate(s) (and suitemates) must be notified in advance about having guests and to the duration of
their visit in the residence.
• Overnight guest privileges are limited to no more than three consecutive nights per month or six non-consecutive
nights per guest. Any guest who has reached the maximum number of overnights is not allowed to sign in under any
other resident. Violations of this policy will result in the loss of guest privileges for a period of 30 days.
• Overnight guest hours are from 12 a.m. to 8 a.m. every day. Any guests signed-in during these time periods will
be considered an overnight guest.
• Guests may not stay overnight in common areas of the residence hall.
• Children under the age of 16 are not allowed to stay overnight in the residence hall (unless approved by the office
of student affairs as part of a campus-wide event).
Commuter students are welcome in some common areas of the residence hall, specifically the lobby level lounge and the 2
nd
floor classroom if they have registered for a class that will meet in the space. In either circumstance, commuters should present
themselves to the security desk and will be asked to leave their Vaughn College identification until they depart from the building.
Commuter students are subject to the same community standards as resident students and behavior is expected to be in
accordance with the established code of conduct.
Residents or Commuters may lose guest or visitation privileges if they are found responsible of violating this policy.
Immunization Policy for Students
Students upon entering the College are expected to complete the Student Health History Form and provide required documentation to
the Admissions Department no later than 30 days after the first day of the first semester of enrollment.
PURPOSE OF POLICY:
1. To comply with New York State Public Health Law $ 2165, which requires all students taking six (6) credits or more in a
degree-granting program to provide proof of immunization to measles, mumps, and rubella;
2. To comply with New York State Public Health Law $ 2167, which requires the distribution of information to students regarding
meningitis and all students taking (6) credits or more in a degree-granting program to provide a signed response regarding
receipt of such information;
POLICY STATEMENT:
New York State law and/or Vaughn College require that all deposited students (graduate, undergraduate, and transfers):
1. Provide Vaughn College with certification from a health care provider or other acceptable evidence that they have received
immunization against measles, mumps, and rubella with vaccines that meet the standards for such biological products that have
been approved by the United States Public Health Service and the New York State Department of Health; or evidence of
immunity by history of disease or serological evidence.
2. Receive written information from Vaughn College about meningococcal meningitis; and complete a meningococcal meningitis
response form certifying either that they have received such immunization within the past five years, or that they have received
the written information from Vaughn College and understand the risks of meningococcal meningitis but have chosen not to be
immunized against it. The parent and guardian of students under the age of 18 must make the certification on behalf of the
students. The Immunization Record Form provides the information that must be completed by all deposited students.
Vaughn College requires:
1. All deposited students (graduate, undergraduate, and transfers): must provide evidence of vaccination with two doses of
the combined Measles, Mumps, Rubella (MMR) vaccine, if not immune by history of disease or laboratory titer results.
2. All deposited students who are only taking online courses only are required to provide evidence of vaccination with two
doses of the combined Measles, Mumps, Rubella (MMR) vaccine, if not immune by history of disease or laboratory titer
results.
3. All deposited graduate students must complete and provide the meningococcal meningitis response form or evidence of
vaccination for meningococcal meningitis.
COMPLIANCE DEADLINE
Students attending classes more than thirty (30) days from the first day of scheduled classes for that semester without having complied
with these requirements, will be subject to being de-registered from classes and/or prohibited from entering any campus
buildings/facilities, including College residence halls, until they have submitted the required documentation or can provide a valid
reason (as set forth in this policy statement) for non-compliance.
EXCEPTION TO IMMUNIZATION REQUIREMENT
The legal exceptions to measles, mumps, and rubella proof of immunization are as follows:
1. If a licensed physician or nurse practitioner certifies that such immunization is detrimental to the student’s health or otherwise
medically contraindicated (documentation must be submitted for approval):
2. If immunization is contrary to the student’s genuine and sincere religious beliefs
3. (notarized documentation must be submitted for approval to the admissions department);
4. If a student is born prior to January 1, 1957, that student does not need to provide proof of immunization to measles, mumps, and
rubella because they are considered to have developed immunity.
International Travel Policy
Vaughn College of Aeronautics and Technology supports international travel as an integral part of our mission. In
approving international travel for our students, safety and security are our top priorities. The College bases its
decisions for approval of student international travel on a number of factors including, but not limited to, the Travel
Advisories issued by the U.S. Department of State
(https://travel.state.gov/content/travel/en/traveladvisories/ traveladvisories.html/).
In general, the College restricts student international travel to certain countries based on the U.S. Department of
State’s Travel Advisory System set forth immediately below. All students traveling internationally should
periodically check the status of their intended destinations to make sure that travel is still recommended.
U.S. Department of State Travel Advisory System:
Level 1 - Exercise Normal Precautions: This is the lowest advisory level for safety and security risk. There is some risk
in any international travel. Conditions in other countries may differ from those in the United States and may change at any time.
Level 2 - Exercise Increased Caution: Be aware of heightened risks to safety and security. The Department of State
provides additional advice for travelers in these areas in the Travel Advisory. Conditions in any country may change at any
time.
Level 3 - Reconsider Travel: Avoid travel due to serious risks to safety and security. The Department of State provides
additional advice for travelers in the Travel Advisory. Conditions in any country may change at any time.
Level 4 - Do Not Travel: This is the highest advisory level due to greater likelihood of life-threatening risks. During an
emergency, the U.S. government may have very limited ability to provide assistance. The Department of State advises that U.S.
citizens not travel to the country or leave as soon as it is safe to do so. The Department of State provides additional advice for
travelers in these areas in the Travel Advisory. Conditions in any country may change at any time.
Travel Approvals
1. The College prohibits student travel to countries with Levels 4 and 3 classifications and to “do not travel” regions located in
Levels 1 and 2 countries.
2. The College generally prohibits student travel to Level 2 countries. Student requests for an exception to this rule will be
evaluated by a review committee consisting of the Vice President for Finance and Business Services, Vice President for Student
Affairs, the College’s legal counsel, insurance broker and security consultant. Student requests for travel to Level 2 countries
must be provided to the Vice President for Student Affairs in writing no later than 60 days prior to the intended date of departure
from the U.S, and should include:
• a statement from the appropriate College administrator verifying the importance and educational impact of the travel to the
College,
• a detailed itinerary and map indicating locations of all activities,
• documentation of in-country conditions and any steps that have been taken to address the risks described in the Travel Advisory,
• letters from in-country hosts/partners verifying that they understand the College’s concerns about potential risks and are taking
steps to address them, and
• any other materials needed to demonstrate that reasonable care has been taken for the health and safety of the students intending
to travel.
The review committee will evaluate the travel request and documents presented and collaborate with the College President in
determining whether to allow travel. If student travel to Level 2 countries is approved by the College, students will be required
to sign an additional risk waiver.
3. Student travel to Level 1 countries is generally approved by the College and does not require further review. However, the
College reserves the right to prohibit students from traveling to areas labeled as “do not travel” regions within Level 1 countries.
4. If the Travel Advisory level for a country becomes elevated during travel, College officials will assess the risks of remaining in
country versus the risks of departure. Students will be advised on the required course of action, up
to and including departure from the country, and advice as to how the College may assist affected students. Students who do
not follow the College’s directives will be subject to disciplinary action.
Insurance and Other Requirements
Students approved for international travel in accordance with this policy must purchase an international health insurance policy
and security evacuation coverage approved by the College’s Purchasing Director.
At least 30 days before the intended departure date for international travel, each student shall provide the following documents
and information to the office of the Vice President for Student Affairs:
• all applicable waiver and release of liability and traveler information and emergency contact forms;
• proof of purchase of an international health insurance policy and security evacuation coverage;
• any documents required by the specific organization sponsoring the international travel; and
• the name, title and contact information of any College faculty member or staff serving as a chaperone on the trip.
INVOLUNTARY LEAVE OF ABSENCE POLICY
Involuntary Leave of Absence or Withdrawal–Non-Disciplinary
Vaughn College may make a determination to place a student on an involuntary leave of absence or involuntary withdrawal
from the College under specific circumstances. Generally, this approach will be considered when a student appears to have
significant medical, emotional or psychological issues which need to be addressed.
The College may place a student on a leave of absence from their academic program and attendance at the College where the
student poses a direct threat to health and safety of the student or others and the student is not able or not willing to take a
voluntary leave of absence. A direct threat is when there is a high probability of substantial harm and not just a remote or
speculative risk.
This policy is not intended to be used in place of disciplinary action that addresses violations of College codes of conduct, rules
or regulations, although the same conduct may be involved in the determination for disciplinary treatment and an involuntary
leave. If a student is placed on an involuntary leave at the same time the student also is subject to academic or disciplinary
sanctions, when the student returns to the College, the student will continue to be subject to the previously imposed academic
or disciplinary status.
Involuntary Leave - Administrative Withdrawal Policy
Health and Safety
Vaughn College has promulgated regulations dealing with voluntary student leaves and has procedures for involuntary leaves
due to academic difficulty or as a disciplinary sanction. The College also may face a situation with a student where the College
has reached a determination that a student should be placed on a leave due to health and safety concerns for the student. Under
these circumstances, Vaughn College reserves the right to place a student on an involuntary leave of absence from the student’s
academic program of study when the student is not able or willing to take a voluntary leave and the College has made a
reasonable determination that the student poses a direct threat to the health and/or safety to others.
The US Department of Education Guidelines that form the basis for involuntary leave policies recommend a process for a college
to follow that includes:
• An individualized and objective assessment of the student’s ability to participate safely in the College’s program, based on a
reasonable medical judgment;
• An assessment that there is a high probability of substantial harm for community members and not merely a slightly increased,
remote or speculative risk;
• The assessment should identify the nature, duration and severity of the risk, the probability of occurrence of a threatening injury
and whether reasonable modifications could mitigate the risk; • The determination should take into consideration the
observed conduct, actions and statements of the student and not mere belief or knowledge that the student has a disabling
condition; and
• The process should act as a guard against adverse action based on unfounded fears, stereotypes and prejudices.
Where Vaughn College believes that an involuntary leave is to be considered, the vice president of student affairs will identify
a team of professionals to make a reasoned determination. Included on that decision-making team will be a medical or mental
health professional. The student will be informed of the College’s concerns and the decision to consider an involuntary leave,
and, to the extent feasible, the student will be given a copy of the College’s policy and his or her rights will be explained.
A student under consideration for an involuntary leave will be asked to participate in a medical review and provide relevant
medical and/or psychological documentation from the student’s personal healthcare provider or psychologist to the college. The
student will also have the opportunity to provide other relevant information for consideration and review. The College may
consider information about the student’s conduct, behavior, actions, statements, threats and possessions. Based on a review of
the data gathered, a reasonable determination will be made whether an involuntary leave is warranted. During the time the
involuntary leave is under consideration and/or during any period for appeal, the College may temporarily exclude the student
from campus if there is a significant and immediate concern about safety.
The student will be told of the College’s determination regarding an involuntary leave and the terms of the leave if one is
imposed. The student will have an opportunity to appeal the determination. The student shall appeal the determination to the
vice president of student affairs in writing within three days of learning of the decision. The appeal should state the specific
basis on which the student is appealing the involuntary leave (process, facts taken into consideration, details of the involuntary
leave). The vice president of student affairs, or his designee, will have three days to consider and decide the appeal. The vice
president of student affairs may, in whole or in part, uphold the determination, reverse the determination or return it for further
consideration. The time frames exclude weekends and college holidays; the vice president of student affairs may extend the
time frames for reasonable cause.
An involuntary leave will generally be for the duration of at least one full semester and a maximum length of two full semesters
(excluding summer terms). If the College determines that a longer period of separation is necessary, the College may treat the
separation as an involuntary withdrawal.
At the beginning of the leave, a student will surrender the College identification card and leave College housing, if applicable.
The student may, depending upon the circumstances, have any privileges on the College’s internet system suspended during the
period. The student will not be permitted to be on or adjacent to campus or attend campus related events or activities without
the prior written consent of the vice president. The student’s records will carry a notation of “leave of absence” and appropriate
arrangements will be made regarding the student’s status in courses if the involuntary leave occurs during an academic semester.
Generally, a student will be withdrawn from courses, but it may be possible to consider alternate arrangements. If the student is
receiving financial aid, the financial aid office will advise the student of the impact.
A student who wishes to return to the College after an involuntary leave must notify the College in writing at least eight (8)
weeks before registration begins for the semester in which the student seeks to reenroll. The notification should be in writing to
the vice president of student affairs. If the student wishes to live in College housing an application for housing should also be
provided in writing. In this letter the student should set forth the basis for his or her readiness to return to the Vaughn College
community. If a student’s medical or psychological condition was a factor in the determination for the involuntary leave, the
student should make him/herself available for an assessment by the College that he or she can return to the College. In addition,
the student must provide a certificate of fitness to return from the student’s personal health care provider about the student’s
readiness to resume participation in College. The student will be asked to authorize in writing that the personal medical care
provider may provide the College with additional information and confer with a doctor or counselor at the College about
information relevant to the student’s fitness to return to College. The College will make a determination, based on the
information provided and the College’s reasonable assessment, whether the student may return to the College for his or her
academic program beginning with the desired semester and the terms and conditions of the return. The College may require that
a student continue with a course of treatment, that information be provided regularly to appropriate College officials about the
student’s continued fitness to be enrolled; and may require the student to meet on a regular basis with a designated College
official. Any determination about a student’s readiness to reenroll in an academic program is separate from a decision that a
student’s fitness to be in residential housing at the College. In the event the College determines that the student is not ready to
reenroll that semester, the student should follow the stated policy when the student wants to be considered next for a return to
the College.
In the event a student placed on an involuntary leave does not seek to return to the College by the beginning of the semester
next following the end of an involuntary leave, or is out of the College for three consecutive semesters (not counting summer
terms), the involuntary leave will convert to an involuntary withdrawal and the student will have to apply for readmission and
satisfy any additional conditions set forth by the College for readmission. If a student is placed on an involuntary withdrawal
by the College, the student will have to reapply for admission with sufficient time to assess the readmission and the student will
have to comply with the above requirements for a return from an involuntary leave.
If a student fails to cooperate with the College in the assessment process for an involuntary leave or an involuntary withdrawal,
the College may proceed based on the best information available under the circumstances to make a reasonable determination.
The College’s determination in such circumstances will be treated under this policy as if the student did participate and the
student will retain their rights and responsibilities. The College, within its sole discretion, may make an interim determination
on an involuntary leave or involuntary withdrawal, and revisit the determination at a point that the student is able and/or willing
to participate in the process.
A student’s record relating to an involuntary leave or involuntary withdrawal will be maintained consistent with the laws
governing student records, and with the process for assessing involuntary leaves and processing a return from an involuntary
leave. These records will be maintained by the offices of the dean of students, counseling, and registrar.
The College reserves the right to notify parents or legal guardians if deemed appropriate under the circumstances and applicable
law, including making arrangements for family members to pick the student up from the College’s facilities, house the student
or obtain health care assistance.
Locker Procedure
There is a limited quantity of lockers available for student use in the main building.
v Lockers are a courtesy afforded to Vaughn College students who are registered for classes during the semester of
intended use. The use of the locker is solely for educational purposes. Students are welcome to temporarily store
their textbooks, backpacks, tool bags, work boots, goggles, class projects, outerwear etc. in lockers that have
been assigned to them.
v Lockers are distributed during the first two weeks of the semester on a limited basis. There are not sufficient
lockers for every enrolled student; therefore, students should present themselves to a student affairs staff member
on the first day of class or soon after to secure a locker. Lockers are located in the Main Building.
v There is a nominal semester fee to rent a locker that is payable at the time the locker is secured.
v Students will use lockers at their own risk, with their own lock. Vaughn College is not responsible for items that
may be damaged, stolen or lost.
v The college’s policies on drugs, alcohol, etc. apply to the locker rental agreement and any use of this locker for
illegal or inappropriate items that violate the College’s code of conduct will result in immediate forfeiture and
termination of this locker contract. Therefore, the students lock will be clipped, and their contents will be
discarded.
v Students are to immediately remove their belongings from their locker upon request from a student affairs staff
member, or a designated official thereof. Vaughn College of Aeronautics and
Technology reserves the right to open or inspect this locker, and /or terminate use of the locker at any time upon
request.
v Students are responsible for removing the contents of their locker on the final day of the semester for which it has
been rented, restoring the locker to the condition it was received. Locks on all lockers that have not been vacated
upon the last day of finals of the semester rented will be clipped, and the contents will be disposed of. (Vaughn
College will not be responsible for the contents of lockers that are not vacated at the conclusion of the semester)
MISSING STUDENT POLICY/PROCEDURE
Any student residing in the Vaughn College Residence Hall, who is determined to be missing for more than 24 hours, must be
reported immediately to one of the following:
• Residence Life Staff;
• Office of Student Affairs and/or any Student Affairs staff member;
• Campus Security and/or any other Campus Security Authority.
Reports made to Residence Life Staff or Office of Student Affairs will be forwarded to Campus Security. A determination will
be made at that time by Campus Security if the student is indeed missing and, if so, an investigation will immediately begin to
attempt to ascertain the whereabouts of the individual. Moreover, the appropriate law enforcement agency will be contacted,
and a cooperative effort will be made to find the student.
All students residing in the Residence Hall are annually provided the option of identifying a contact person or persons
(emergency contact card completed during the check-in process) whom the College will notify if the student is determined to
be missing by Campus Security, Student Affairs, Residence Life or the local law enforcement agency. The contact information
will be confidential, accessible only to authorized campus officials and law enforcement, and may not be disclosed except in a
missing person investigation or an emergency. When a student who resides in the Residence Hall is determined to have been
missing for 24 hours, the College will:
• Notify the contact person if the student has designated one, within 24 hours;
• Notify the student’s custodial parent or guardian and/or any other designated contact person within 24 hours if the
student is under 18 years of age and is not emancipated; and
• Inform the local law enforcement agency that the student is missing within 24 hours.
If a student is under the age of 18, the College is required to notify a custodial parent or guardian within 24 hours of when the
student is determined to be missing. Family members, including those not formally identified by the student, may be contacted
during the investigation to resolve a report of a missing student. Missing student contacts will be advised of the resolution of a
student’s missing status. These contacts will further be advised of law enforcement options in cases where the student is not
contacted by the College.
Policy governing: Pets, Service Animals, and Emotional Support Animals on
Campus
Pets are prohibited on campus and in Vaughn College facilities unless they qualify as Service Animals or Emotional Support
Animals as discussed in this policy. Fish in small aquariums (10 gallon maximum) are permitted in the Residence Hall.
Service Animals and Emotional Support Animals
Vaughn College supports the use of service and emotional support animals on campus by students with disabilities in appropriate
circumstances and in accordance with this policy and related College rules and regulations.
Under the Americans with Disabilities Act (ADA), Service Animals are dogs that are individually trained to do work or perform
tasks for individuals with disabilities. The work or tasks performed by a Service Animal must be directly related to the owner’s
disability. Dogs whose sole function is to provide emotional support, well-being or comfort do not qualify as Service Animals.
Service Animals are always permitted to be with their owners on campus.
Under the Fair Housing Act (FHA), Emotional Support Animals are animals that provide emotional support, well-being or
companionship that alleviates or mitigates symptoms of a disability. Emotional Support Animals (ESA) can be dogs or other
animal species. ESAs are not individually trained and are not considered to be Service Animals. ESAs are only permitted in
their owner’s room in the Residence Hall.
Qualifying to Have a Service Animal on Campus
Students with Service Animals are not required to obtain approval from the Executive Director of the Student Success Center
(SSC) before bringing their dogs to campus. However, students with Service Animals who plan to live in the Residence Hall
must register with the Executive Director of the Student Success Center so that accommodations can be coordinated with
Residential Life and Housing. A student with a Service Animal is encouraged, but not required, to register with the Executive
Director of the SSC as a student with a disability. Information provided by the student will remain confidential, and specific
information about the disability will not be shared with others at the College without the student’s consent.
Qualifying to Have an ESA on Campus
A student who needs an ESA in the Residence Hall as an exception to Vaughn College’s Pets policy must register as a student
with a disability and make an accommodation request through the Executive Director of the SSC, completing the required form.
An ESA accommodation request should be made as far in advance as reasonably possible in order to ensure timely consideration.
A licensed professional must provide in writing why the ESA is necessary to accommodate the student’s disability. When
applicable, students requesting an ESA should provide written approval from their roommate/ suitemates as part of the
accommodation request. The College will make an individualized assessment of each proposed ESA. In general, the College
will respond to ESA requests within three (3) weeks. ESAs should not be brought to campus prior to approval being granted
by Executive Director of the SSC. Approved ESAs may only be kept in the owner’s room in the Residence Hall. Unlike
Service Animals, ESAs are not permitted in classrooms, dining facilities or other campus facilities at Vaughn College. ESA
accommodation requests must be renewed each academic year.
General Responsibilities of Owners
• Owners are responsible for complying with all state laws and local ordinances governing Service Animals and ESAs, including
local licensing and registration requirements.
• Owners must ensure that Service Animals and ESAs are currently immunized against diseases common to the specific type of
animal. For students with ESAs, the animal’s vaccination records must be submitted annually to SSC for as long as the animal
is living in the Residence Hall.
• Owners are solely responsible for the cost of care for their Service Animal or ESA. Animals must be well-groomed, and ESAs
may not be cleaned in showers, sinks or tubs located in the Residence Hall.
• Owners cannot leave ESAs unattended in the Residence Hall overnight.
• Owners of ESAs are responsible for cleaning the animals’ kennels and cages and the floors of their rooms in the Residence Hall
so as to prevent odors from developing in the Residence Hall.
• Owners shall take proper precautions to prevent damage to Vaughn College property. Owners are personally responsible for
any damage caused by their animals and will be billed accordingly by the College.
• Owners are responsible for cleaning up after their animals and properly disposing of their waste.
• Service Animals shall be kept on a leash at all times, unless an owner is unable to use a leash due to his/her disability or if use
of the leash would interfere with the Service Animal’s ability to perform its work or tasks.
• To the greatest extent possible, owners should ensure that their animals maintain proper etiquette, including avoiding behaviors
and noises that would be disruptive or frightening to others at the College.
Removal of Service Animals and ESAs
Vaughn College reserves the right to remove Service Animals and ESAs from campus when it deems doing so is necessary to
ensure the health, safety and reasonable enjoyment of others at the College. Decisions to remove animals are made on a case-
by-case basis. Reasons why an animal may be removed from campus include, but are not limited to, the following: the animal
poses a direct threat to the health or safety of others at the College; the animal causes substantial physical damage to the College’s
property or the property of others in the College community; the animal fundamentally alters the College’s general operations
or the nature of the housing available in the Residence Hall; the animal is ill or filthy; the animal is not housebroken; or the
owner of the animal does not abide by the responsibilities stated in this policy.
Procedures for Posting On-Campus
Generally posting advertisements, bulletins, notices, etc. is reserved for officially recognized student groups who are engaging in
approved activities.
• The College generally does not permit commercial advertising unless specifically deemed beneficial to the College
community.
• All flyers, posters and other publicity material distributed within the College by students or student organizations must first
be approved and stamped by the office of student activities.
• Distribution privileges may be denied to any person or organization if the content or format of the material is deemed
inappropriate or unnecessary. Approved material will be stamped and given a date by which it will have to be taken down and/or
out of circulation. It is the responsibility of the publicizing individual or organization to remove all material by the specified
date.
• Student organizations may have copies of flyers or banners made through the office of student affairs. The cost of
reproduction will be taken out of the organization’s budget.
• All external publicity must be coordinated and approved by the director of public affairs. For more information on exact
guidelines on off-campus publicity procedures, see the director of public affairs.
Distribution and Posting
• Flyers may not be left on cars in the College’s parking lot.
• Posters, banners, etc. are to be posted only on designated bulletin boards. No announcements may be posted on
walls, doors, windows or painted surfaces without the permission of the office of student activities.
• The posting of personal announcements is permitted on designated bulletin boards only after the office of student
activities or the dean of students has approved them.
• Notices on bulletin boards are to be removed only by persons authorized to do so
• Student organizations that want to make announcements through any of the mass media must first contact the office
of public affairs.
Publicity Procedures for Non-Campus Groups
The College generally does not permit commercial advertising unless specifically deemed beneficial to the college community.
All flyers, posters and other publicity material distributed by students or student organizations must first be approved and
stamped by the assistant director of student activities and engagement.
Residence Hall Move-in/Move-out procedures
Students who are enrolled at the College may choose to live in the residence hall. It is expected that students maintain continued
enrollment to maintain continued eligibility to reside on campus. Living in a residence hall requires that students understand
that it is expected that the community standards outlined in the residence life section of the handbook are always followed.
Living in a residence hall is not guaranteed and students may be suspended or removed from the residence hall for serious or
repetitive code of conduct violations.
The residence hall opening and closing follows the academic calendar. Students are welcome to move-in to their residence hall
room ordinarily 24-hours before the start of classes in each semester and likewise are expected to depart 24-hours after their last
final exam.
The College may close the residence hall during school breaks and students will need to depart, or the College may decide to
be open on a limited basis and assess a separate fee for resident students wishing to remain on campus during an academic
break.
Check-in
On move-in day, you will meet with a resident assistant. Together, you will check your room and record the condition of your
room on the room condition report (RCR). Please take the time to complete this report accurately as you will be charged for any
changes to the condition of your room when you leave. Once you complete the RCR and your emergency contact card you will
receive the key to your room.
Check-out
When a resident vacates a room, he/she must check out properly with a resident assistant ordinarily between the hours of 6 and
9 p.m. and follow proper check-out procedures:
• Remove all personal belongings from the room. There is a minimum charge of $50 for items that are not removed.
Items not removed will be discarded. The College assumes no responsibility for lost, damaged or discarded items.
• Restore your room to its original condition. There is a minimum $50 charge for cleaning a dirty room.
• Have a resident assistant check your room in your presence to note any damages or repair needs on the Room
Condition Report (RCR).
• Return your room and suite key.
• There is a $25 fee for improper check-out and a $25 per hour charge for anyone who checks out beyond their
approved departure date/time.
• A minimum charge of $25 per key will be assessed for failure to turn in keys at the time of checkout.
SEXUAL AND GENDER-BASED MISCONDUCT POLICY
RESOURCES AVAILABLE TO VICTIMS OF SEXUAL AND GENDER-BASED MISCONDUCT (BOTH IMMEDIATELY FOLLOWING AN
INCIDENT AND ON AN ONGOING BASIS) ARE SET FORTH IN APPENDIX A & D ATTACHED TO THIS POLICY.
THE VAUGHN COLLEGE SECURITY DEPARTMENT IS AVAILABLE 24 HOURS
BY PHONE:
718 505-1024
Additional phone numbers for Security
718-429-6600
MAIN BUILDING EXT. 130
RESIDENCE HALL EXT. 300
LIBRARY EXT 301
ASTORIA EXT. 270
LOCATIONS:
MAIN BUILDING: 86-01 23
rd
Ave, Flushing 11369
RESIDENCE HALL 22-40 90
th
St, Flushing 11369
ASTORIA 43-05 20
th
Ave, Astoria 11105
August 14, 2020
(updated Oct. 7, 2020)
Sexual and Gender-Based Misconduct Policy and Procedures
SECTION I – INTRODUCTION
Vaughn College of Aeronautics and Technology (“Vaughn College”) is a community dependent upon trust and respect among its members.
The College is committed to promoting and maintaining a healthy and safe learning, residential and working environment that promotes
responsibility and respect in all matters where no one is unlawfully excluded from participation in, denied the benefits of, or subjected to
discrimination in any College program or activity on the basis of gender, sex, sexual orientation, sexual identity, gender identity, or gender
expression (“sex discrimination”).
Sexual and Gender-Based Misconduct, as defined below is a form of sex discrimination prohibited by federal and state law, including Title
IX of the Education Amendments of 1972, that may deny or limit an individual’s ability to participate in or benefit from College programs
or activities. Sexual and Gender-Based Misconduct offenses within the College community are a violation of trust and respect, are
prohibited and will not be tolerated by Vaughn College. This prohibition applies to Sexual and Gender-Based Misconduct incidents
occurring between members of the College community (students, employees, and contractors, consultants, or vendors doing business or
providing services to the College) on or off campus at any College academic, educational, co-curricular, athletic, study abroad, residential
or other College sponsored program, as well as off-campus incidents not associated with College programs if the conduct has the effect
of creating a hostile environment impacting members of the College community. This conduct and any retaliation or intimidation
associated with it is prohibited by the College and may also violate federal and state law.
The College is dedicated to preventing Sexual and Gender-Based Misconduct offenses by providing:
• Education, prevention, and training programs that inform the community about the risks
and myths that contribute to Sexual and Gender-Based Misconduct;
• Assistance and support, including procedures sensitive to a person who has been the
victim of a Sexual and Gender-Based Misconduct offense; and
• A process for the prompt and equitable investigation and resolution of incidents of Sexual
and Gender-Based Misconduct that includes appropriate disciplinary sanctions for those
who commit Sexual and Gender-Based Misconduct offenses.
The College is committed to eliminating Sexual and Gender-Based Misconduct, preventing its recurrence, and addressing and remedying
its effects and makes this Policy and accompanying information readily available to all students, employees and other members of the
College community. Violations of this Policy may result in the imposition of sanctions up to and including termination, dismissal,
suspension or expulsion.
SECTION II – Policy and Procedure Summary
A. SCOPE
This Policy prohibits all forms of sex and gender related misconduct, regardless of the sex, sexual orientation, sexual identity, gender,
gender expression, or gender identity (“gender-related status”) of any party. The College’s prohibition against Sexual and Gender-Based
Misconduct applies to locations, events and circumstances over which the College exercises substantial control over both the respondent
and the context in which the harassment occurs, including any building owned or controlled by a student organization that is officially
recognized by the college. The College’s prohibition against Sexual and Gender-Based Misconduct applies not only to physical contact,
but also to oral, written and electronic and other technology-assisted communications, such as e-mail, voicemail, Internet
communications and searches.
A person who has experienced Sexual or Gender-Based Misconduct has several options:
• A report to a Confidential Resource. A confidential resource provides emotional and/or
medical services and maintains confidentiality. A report to a confidential resource does not
result in a college investigation or any other action to respond to the incident.
• A report to a Responsible Employee. Certain personnel at the college have the responsibility
to receive reports of sexual misconduct and to take action based on those reports. A
responsible employee will forward the information about the incident to the Title IX
Coordinator. The Title IX Coordinator will discuss options with the reporting person. The
assistance the Title IX Coordinator can facilitate includes the following:
o Supportive Measures. Supportive measures are intended to support the individual who
experienced sexual misconduct to continue in their involvement in the college’s program
and activities. Supportive measures include no contact orders; academic
accommodations; changes in housing assignment; or other academic, residential or work
accommodations.
o Informal Resolution. An informal resolution is a resolution that the parties (i.e., the
person making the allegations and the accused person) agree upon to address the
situation. Not all incidents are appropriate for informal resolution, and no party may be
forced to accept an informal resolution. This is a voluntary process.
o Grievance Process. A grievance process includes an investigation and adjudication
process. The outcome of a grievance process is either that the person accused of Sexual
Misconduct is found either responsible or not responsible for having committed a violation
of this Policy. A violation results in appropriate sanctions and other remedies to address
the violation.
Additionally, the person who experienced a crime has the option to pursue criminal charges:
• A report to Law Enforcement. If an incident involves criminal conduct, the victim may
make a complaint to law enforcement.
The options for reporting above are not mutually exclusive, and an individual may pursue one option but not the other. An individual
may obtain the services of a confidential resource and decide at that time or a later time to report to the college. An individual may
report to the college and also make a report to law enforcement or may make a report to only the college or only to law enforcement. A
person seeking to understand their options pursuant to this Policy should reach out to any of the following:
Elaine T. White, Assistant Vice President for Student Affairs/ Dean of Students
Elaine.white@vaughn.edu 718.429.6600 ext. 366
Kelli Smith, Vice President of Student Affairs 718 429-6600 ext. 371
Mary Durkin, Associate Vice President of HR 718 429-6600 ext. 105
Mary.durkin@vaughn.edu
B. PERIOD OF LIMITATIONS
There is no window of time after an incident of Sexual or Gender-Based Misconduct has occurred in which a report must be made. The
College, however, strongly encourages early reporting in order to preserve evidence for a potential legal or College resolution proceeding.
Delays in reporting, while permitted, may limit the College’s ability to respond fully to the report.
If the alleged perpetrator is no longer a student or employee, the College may not be able to take disciplinary action against the individual,
but it will still seek to meet its obligations by providing support for a victim and taking steps to end the misconduct, prevent its recurrence,
and address its effects.
C. SUMMARY OF THE COLLEGE’S CONFIDENTIALITY POLICY
The college encourages any person who has experienced sexual assault or other forms of sexual or gender-based misconduct to talk to
someone about what happened, so she or he can get the support needed.
• There are a variety of confidential resources available to members of the Vaughn College
community. Some of these resources, such as the professional counselors in the Office of
Counseling and Wellness, maintain near complete confidentiality; talking to them is
sometimes called a “privileged communication.” A confidential resource does not reveal the
information shared with him/her/them without the disclosing person’s consent. (There may
be instances where a confidential resource must disclose information in a criminal or civil
court proceeding, but those are very limited circumstances.) A list of confidential resources is
provided below. The only college employees who can offer confidentiality are those listed as
confidential resources below.
• A non-confidential resource is a person who is permitted to share information with others
with a need to know. A college employee who is a non-confidential resource will disclose to
as few individuals as possible, but a non-confidential resource does not have the ability to
promise that he/she/they will not tell others within the college about the information that has
been shared with him/her/them.
• A “Responsible Employee” is a non-confidential resource who, at a minimum, shares all
information with the Title IX Coordinator/Affirmative Action Officer.
• The following Confidential Resources are available to members of the college community. The
college’s on-campus health, counseling and pastoral services noted below are available to
students free of charge.
• LIST OF ON CAMPUS AND OFF CAMPUS CONFIDENTIAL RESOURCES – see Appendix A and D
The College encourages victims to talk to someone identified in one or more of these groups. Vaughn offices and employees who cannot
guarantee confidentiality will maintain students’ privacy to the greatest extent possible.
D. BYSTANDER INTERVENTION
The College expects all community members to take reasonable and prudent actions to prevent or stop an act of Sexual or Gender-Based
Misconduct or provide assistance if an act has occurred. Taking action or providing assistance may include direct intervention, calling law
enforcement, or seeking assistance from a person in authority.
If someone suspects a friend, acquaintance, or stranger may be in a high risk situation for becoming a victim, is being victimized, or has
been victimized in any form of Sexual or Gender-Based Misconduct, it is important to decide as a bystander whether there is a safe and
reasonable way to intervene effectively.
Do’s:
• Remind friends that affirmative consent is required and is the difference between sex and
sexual assault and that someone can be too intoxicated to consent;
• Take the initiative to help friends who aren't thinking clearly from becoming targets of violence
(or) take steps to stop a friend who chooses to use violence;
• When possible, prevent an intoxicated friend/person from going to a private location with an
acquaintance or friend;
• Contact Vaughn College Security, Title IX Coordinators or another person of authority who can
assist.
Don'ts:
• Let friends engage in activities, such as excessive alcohol/drug consumption, that impedes
judgement and that therefore could lead to actions, including sexual advances, that are
unwelcome and/or endanger the rights, safety, and well-being of others;
• Let friends walk / run alone in secluded areas or at night;
• Leave a friend or acquaintance alone at a party;
• Leave residence hall doors unlocked;
• Let friends drink to the point of impairment;
• Place yourself in a vulnerable situation where you are unable to voice consent.
E. OTHER FORMS OF DISCRIMINATION AND HARASSMENT
The College recognizes that harassment related to an individual’s gender-related status can occur in conjunction with misconduct related
to an individual’s race, color, religion, age, national origin, ancestry, citizenship, disability, pregnancy, genetic disposition, veteran or
military status, marital status, familial status or other legally protected characteristic (“protected characteristics”). Targeting individuals
on the basis of these protected characteristics is also a violation of College policy. When misconduct relates to both a person’s gender-
related status and other protected characteristics, the College will coordinate the investigation and resolution efforts by following the
process set forth in this Policy to address any and all harassment and discrimination.
SECTION IV – DEFINITIONS
1. Advisor of Choice. An advisor of choice is a person selected by the Complainant or
Respondent to advise and accompany the Complainant or Respondent throughout the
investigation and adjudication process. An advisor of choice may be any person,
including an attorney. The institution does not appoint or pay for an advisor of choice.
An advisor of choice’s role is limited to the functions further described in this policy.
2. Affirmative Consent. Affirmative consent is a knowing, voluntary, and mutual decision
among all participants to engage in sexual activity. Consent can be given by words or
actions, as long as those words or actions create clear permission regarding willingness
to engage in the sexual activity. Silence or lack of resistance, in and of itself, does not
demonstrate consent. The definition of affirmative consent does not vary based upon
a participant’s sex, sexual orientation, gender identity, or gender expression.
3. Coercion. Coercion is a threat, undue pressure, or intimidation to engage in sexual
activity. Coercion is more than an effort to persuade, seduce, entice, or attract another
person to engage in sexual activity. A person’s words or conduct are sufficient to
constitute coercion if they deprive another individual of the ability to freely choose
whether or not to engage in sexual activity.
4. Complainant. The term Complainant refers to the person who allegedly experienced
the sexual misconduct in violation of the policy whether or not a formal complaint is
filed. In some cases, the Title IX Coordinator may file a formal complaint and thereby
initiate an investigation and adjudication process pursuant to this policy. In that
instance, the Title IX Coordinator is not the “Complainant”; the complainant remains
the person who allegedly experienced the sexual misconduct.
5. Consent. As used in this policy, term “consent” always refers to “affirmative consent”
(defined above).
By way of further explanation, consent is free and informed permission. Consent given
verbally is evidenced by affirmative agreement to engage in specific sexual activity.
Consent through action is active participation in the specific sexual activity. Past
consent to sexual activity cannot be presumed to be consent to engage in the same
sexual activity in the future. Consent can be withdrawn at any time, and, if so, the
sexual activity must cease. Consent to some sexual activity (e.g., kissing, fondling)
cannot be presumed consent for other sexual activity (e.g., intercourse). Consent to
engage in sexual activity with one person does not constitute consent to engage in
sexual activity with another.
Certain conditions prevent a person from being able to consent. Consent cannot be
given when a person is incapacitated, which occurs when an individual lacks the ability
to knowingly choose to participate in sexual activity. A person cannot consent if they
are unaware of the who, what, when and how of a sexual interaction. Incapacitation
may be caused by the lack of consciousness or being asleep, being involuntarily
restrained, or if an individual otherwise cannot consent. Depending on the degree of
intoxication, someone who is under the influence of alcohol or drugs or other
intoxicants may be incapacitated and therefore unable to consent.
A person who has been drinking or using drugs is still responsible for ensuring that the
person has the other person’s affirmative consent and/or appreciating the other
person’s incapacity to consent. This means that, even if the accused was drunk or high
and, as a result, did not realize that the other person was not consenting to or was
unable to consent to sexual activity, the person who committed the non-consensual
act is still responsible for having violated this policy.
Consent cannot be given when it is the result of any coercion, intimidation, force or
threat of harm.
6. Formal Complaint. A formal complaint refers to a written complaint filed in
accordance with the grievance process below. A formal is necessary to initiate an
investigation and adjudication process.
7. Institution Advisor. A Complainant or Respondent who does not opt to be
accompanied by an advisor of choice at a hearing is entitled to be appointed an advisor
by the college at no charge to the party. This advisor is referred to an “institution
advisor” who may be but need not be an attorney. An institution advisor’s role is
limited to asking cross-examination questions of the other party during a hearing. An
institution advisor does not represent a party in any legal sense. The party is
responsible for formulating the cross-examination questions the institution advisor will
pose during the hearing.
8. Party. A Complainant or Respondent may be referred to as a Party, or collectively, the
Parties.
9. Reporting Party. The term Reporting Party refers to the person who made the report.
This may or may not be the same as the Complainant, a witness, or a bystander.
10. Respondent. The term Respondent refers to the person alleged to have committed a
violation of this policy.
11. Sexual Misconduct. Sexual misconduct is an umbrella term used in this policy to more
conveniently refer to any form of conduct prohibited by this policy.
Definitions, Conduct Violations:
This policy sets forth conduct expectations for our community and provides a process for the reporting, investigation and adjudication of
alleged violations. This policy applies to alleged conduct violative of Title IX of the Education Amendments of 1972 (i.e., “Title IX Category”
violations) and also applies to a broader range of contexts and behaviors inconsistent with the college’s commitment to equal opportunity
(i.e., “College Category” violations).
The designation of conduct or allegations as either “Title IX Category” or “College Category” is not a function of the seriousness of the
alleged conduct but rather a function of the scope and coverage of Title IX versus the college’s broader jurisdiction to prohibit and
discipline a larger scope of inappropriate behavior.
A. Title IX Category Violations
Title IX of the Education Amendments of 1972 provides: “No person in the United States shall, on the basis of sex, be excluded from
participation, be denied the benefits of, or be subjected to discrimination under any education program or activity receiving Federal
financial assistance.”
In accordance with Title IX as interpreted by the Department of Education, the college recognizes the following as conduct violations
within the meaning of Title IX, provided that the context and circumstances of the conduct fall within the scope of Title IX, including
but not limited to that the complainant was in the United States at the time of the alleged conduct, that the complainant be
participating in or seeking to participate in the college’s education program or activity at the time of the complaint, and that the
conduct have occurred in the context of the college’s education program or activity:
1. Sexual harassment. “Sexual harassment” means conduct on the basis of sex that
satisfies one or more of the following:
a. An employee of the college conditioning the provision of an aid, benefit, or service
of the college on an individual’s participation in unwelcome sexual conduct
(commonly referred to as a “quid pro quo”);
b. Unwelcome conduct determined by a reasonable person to be so severe,
pervasive, and objectively offensive that is effectively denies a person equal access
to the college’s education program or activity (commonly referred to as a sexually
or gender-based “hostile environment”).
2. Sexual assault. “Sexual assault” includes any sexual act directed against another
person, forcibly and/or against that person's will; or not forcibly or against the person's
will where the victim is incapable of giving affirmative consent. Sexual assault consists
of the following specific acts:
a. Rape. The penetration, no matter how slight, of the vagina or anus with any body
part or object, or oral penetration by a sex organ of another person, without the
consent of the victim.
b. Fondling. The touching of the private body parts
3
of another person for the
purpose of sexual gratification, forcibly and/or against that person's will; or, not
forcibly or against the person's will where the victim is incapable of giving consent
because of his/her/their youth or because of his/her/their temporary or
permanent mental or physical incapacity.
c. Incest. Non-forcible sexual intercourse between persons who are related to each
other within the degrees wherein marriage is prohibited by law.
d. Statutory Rape. Non-forcible sexual intercourse with a person who is under the
statutory age of consent. The statutory age of consent in New York is 17.
3. Dating violence. “Dating violence’’ means violence committed by a person: (1) who is or has been in a social relationship
of a romantic or intimate nature with the victim; and (2) where the existence of such a relationship shall be determined
based on a consideration of the following factors: (i) The length of the relationship. (ii) The type of relationship. (iii) The
frequency of interaction between the persons involved in the relationship.
4. Domestic violence. “Domestic violence” means violence committed by a current or
former spouse or intimate partner of the victim, by a person with whom the victim
shares a child in common, by a person who is cohabitating with or has cohabitated
with the victim as a spouse or intimate partner, by a person similarly situated to a
spouse of the victim under the domestic or family violence laws of the jurisdiction
where the college is located, or by any other person against an adult or youth victim
who is protected from that person’s acts under the domestic or family violence laws
of the jurisdiction.
5. Stalking. “Stalking” is engaging in a course of conduct on the basis of sex directed at a
specific person that would cause a reasonable person to: (1) fear for his or her safety
or the safety of others; or (2) suffer substantial emotional distress. Stalking that does
not occur on the basis of sex may be addressed under as a College Category Violation
as described below.
B. College Category Violations
The college prohibits the following behavior. For purpose of College Category violations, the
below conduct is prohibited even if the conduct occurs off-campus, outside the United States,
the Complainant is not participating or seeking to participate in the college’s education
program or activity, or otherwise in circumstances over which the College does not have
influence or control, including but not limited to during College academic breaks. The college
retains discretion to not respond to, investigate or adjudicate circumstances in which no
college interest is implicated.
1. Sexual harassment. “Sexual harassment” means unwelcome, offensive conduct that
occurs on the basis of sex, sexual orientation, self-identified or perceived sex, gender,
3
Private body parts include: genital area, anus, groin, inner thigh, buttocks or breast.
gender expression, gender identity, gender-stereotyping or the status of being
transgender, but that does not constitute sexual harassment as a Title IX Category
Violation as defined above. Sexual harassment can be verbal, written, visual,
electronic or physical.
The fact that a person was personally offended by a statement or incident does not alone constitute a violation. Instead,
the determination is based on a “reasonable person” standard and takes into account the totality of the circumstances.
The college considers the context of a communication or incident, the relationship of the individuals involved in the
communication or incident, whether an incident was an isolated incident or part of a broader pattern or course of
offensive conduct, the seriousness of the incident, the intent of the individual who engaged in the allegedly offensive
conduct, and its effect or impact on the individual and the learning or working community.
2. Sexual assault. “Sexual assault” includes any sexual act directed against another
person, forcibly and/or against that person's will; or not forcibly or against the person's
will where the victim is incapable of giving affirmative consent, but that does not
constitute sexual assault as a Title IX Category Violation as defined above because of
the context in which it occurs (for example because the complainant was not in the
United States at the time of the alleged conduct, because the complainant was not
participating in or seeking to participate in the college’s education program or activity
at the time of the complaint, or because the conduct did not occur in the context of
the college’s education program or activity). Sexual assault consists of the following
specific acts:
a. Rape. The penetration, no matter how slight, of the vagina or anus with any body
part or object, or oral penetration by a sex organ of another person, without the
affirmative consent of the victim.
b. Fondling. The touching of the private body parts
4
of another person for the
purpose of sexual gratification, forcibly and/or against that person's will; or, not
forcibly or against the person's will where the victim is incapable of giving
affirmative consent because of his/her youth or because of his/her temporary or
permanent mental or physical incapacity.
c. Incest. Non-forcible sexual intercourse between persons who are related to each
other within the degrees wherein marriage is prohibited by law.
d. Statutory Rape. Non-forcible sexual intercourse with a person who is under the
statutory age of consent.
3. Dating violence. “Dating violence’’ means violence committed by a person: (1) who is
or has been in a social relationship of a romantic or intimate nature with the victim;
and (2) where the existence of such a relationship shall be determined based on a
consideration of the following factors:
a. the length of the relationship;
4
Private body parts include: genital area, anus, groin, inner thigh, buttocks or breast.
b. the type of relationship; and
c. the frequency of interaction between the persons involved in the relationship;
but that does not constitute dating violence as a Title IX Category Violation as defined above
because of the context in which it occurs (for example, because the complainant was not in
the United States at the time of the alleged conduct, because the complainant was not
participating in or seeking to participate in the college’s education program or activity at the
time of the complaint, or because the conduct did not occur in the context of the college’s
education program or activity).
4. Domestic violence. “Domestic violence” means violence committed by a or former
spouse or intimate partner of the victim, by a person with whom the victim shares a
child in common, by a person who is cohabitating with or has cohabitated with the
victim as a spouse or intimate partner, by a person similarly situated to a spouse of the
victim under the domestic or family violence laws of the jurisdiction where the college
is located, or by any other person against an adult or youth victim who is protected
from that person’s acts under the domestic or family violence laws of the jurisdiction,
if the conduct does not constitute domestic violence as a Title IX Category Violation as
defined above because of the context in which it occurs (for example because the
complainant was not in the United States at the time of the alleged conduct, because
the complainant was not participating in or seeking to participate in the college’s
education program or activity at the time of the complaint, or because the conduct did
not occur in the context of the college’s education program or activity).
5. Stalking. “Stalking” is engaging in a course of conduct directed at a specific person
that would cause a reasonable person to: (1) fear for his or her safety or the safety of
others; or (2) suffer substantial emotional distress, but that does not constitute
stalking as a Title IX Category Violation as defined above because of basis on which it
occurs or the context in which it occurs (for example because the complainant was not
in the United States at the time of the alleged conduct, because the complainant was
not participating in or seeking to participate in the college’s education program or
activity at the time of the complaint, or because the conduct did not occur in the
context of the college’s education program or activity).
6. Sexual Exploitation. Sexual exploitation occurs when, without affirmative consent, a
person takes sexual advantage of another in a manner that does not constitute another
violation under this Policy. Examples of sexual exploitation include, but are not limited
to: prostitution, acts of incest, observing or recording (whether by video, still photo or
audio tape) of a sexual or other private activity (such as consensual sexual activity,
undressing or showering) without the affirmative consent of all involved; taking
intimate pictures of another, but then distributing the pictures to others without the
photographed person’s affirmative consent; engaging in voyeurism, engaging in
consensual sexual activity with another person while knowingly infected with human
immunodeficiency virus (HIV) or other sexually transmitted disease (STD) without
informing the other person of such infection; or exposing one’s genitals in non-
consensual circumstances.
7. Retaliation. Retaliation is an adverse act perpetrated to “get back” at a person
because the person reported sexual misconduct, filed a complaint, or participated in
an investigation or proceeding conducted pursuant to this policy by the college or by
an external agency. An act of retaliation may be anything that would tend to
discourage an individual from reporting sexual misconduct, pursuing an informal or
formal complaint, or from participating in an investigation or adjudication as a party or
a witness. A person who acts in good-faith is protected from retaliation. The fact that
a statement is not determined to be proven or established following investigation and
adjudication does not mean that the statement lacked good-faith; a person may
provide inaccurate information believing it is accurate, which is still good-faith. If a
person who makes a statement knowing that it is false, the person has acted without
good-faith.
SECTION V – TITLE IX COORDINATOR, DEPUTY COORDINATOR, AND ADMINISTRATIVE AGENCIES
Title IX is a comprehensive federal law that prohibits discrimination on the basis of sex in any federally funded education program or
activity.
Title IX prohibits all forms of discrimination on the basis of sex (gender), including all forms of sexual violence, sexual assault and sexual
harassment. This prohibition applies to all Vaughn College faculty, staff, students and third parties in both the educational and
employment settings. If inappropriate sexual behavior occurred, the College will take prompt and effective steps to end the behavior,
prevent its reoccurrence, and address its effects.
Inquiries concerning the application of Title IX and its implementation may be referred to the Title IX Coordinator or to the U.S.
Department of Education or the Office for Civil Rights.
A. TITLE IX COORDINATOR
The Title IX Coordinator is responsible for monitoring the overall Title IX implementation for Vaughn College and coordinating compliance
with all areas and departments covered under Title IX regulations. If a Complaint is filed, one of the Deputy Title IX Coordinators will meet
with the Complainant to explain the available options, the process used to investigate the Complaint, and any available support, resources,
and protective measures. The Title IX Coordinator works in conjunction with the Deputy Title IX Coordinators who will also be informed
of all Title IX claims filed and their ultimate disposition.
Title IX Coordinator
Elaine T. White, Assistant Vice President of Student Affairs/Dean of Students
718.429.6600 ext. 366
Elaine.white@vaughn.edu
Inquiries and/or reports of misconduct should be directed to either of the following Deputy Title IX Coordinators. If one of
the Deputy Title IX Coordinators is not immediately available, please contact the other Deputy.
Kelli Smith, Vice President of Student Affairs
718 429-6600 ext. 371
Mary Durkin, Associate Vice President of HR
718 429-6600 ext. 105
Mary.durkin@vaughn.edu
Title IX Coordinator Responsibilities: The Title IX Coordinator is a neutral administrator in any Sexual or Gender-
Based Misconduct investigatory and resolution proceedings, including any allegations pertaining to incidents
of Retaliation and Intimidation in this Policy. The Title IX Coordinator is responsible for:
• Overseeing all Title IX complaints and investigations to provide prompt, fair, and equitable
resolutions and working with all parties (the Title IX Coordinator does not, however,
determine if a Sexual or Gender-Based Misconduct Policy violation has occurred);
• Identifying and addressing any patterns or systemic problems that may arise;
• Being available to meet with students and employees, provide support and answer questions;
• Working with other College officials;
• Coordinating training, education, and communication pertaining to Title IX, as well as periodic
reviews of the College’s climate and culture with regard to Sexual and Gender-Based
Misconduct;
• Determining appropriate Interim Measures for a Complainant upon learning of a report or
complaint of Sexual or Gender-Based Misconduct;
• Being available to assist with Vaughn College Security Department and local law enforcement
if necessary;
• Ensuring that appropriate policies and procedures are in place for working with local law
enforcement and coordinating services with local victim advocacy organizations and service
providers, including rape crisis centers;
• Ensuring that the College carries out its Title IX responsibilities.
• The Title IX Coordinator also assists with:
o Access to medical and mental health treatment;
o Victim support and resources; and
o Serving as someone to talk to.
In addition, the Title IX Coordinator maintains an annual report documenting: (1) the number of reports or Complaints received pursuant
to the College’s Sexual and Gender-Based Misconduct Policy; (2) the categories of those involved in the allegations; (3) the number of
Policy violations found; and (4) examples of sanctions imposed for each violation of this Policy.
B. DEPUTY TITLE IX COORDINATORS
The Deputy Title IX Coordinators work cooperatively with the Title IX Coordinator to assist with the handling of Title IX-related Complaints.
The Deputy Title IX Coordinators may serve as the Assigned Title IX Coordinator in connection with a given Complaint.
Inquiries and/or reports of misconduct should be directed to either of the following Deputy Title IX Coordinators. If one of the Deputy
Title IX Coordinators is not immediately available, please contact the other Deputy.
C. OFFICE FOR CIVIL RIGHTS
In addition to the College’s Title IX Coordinator, inquiries regarding Title IX from members of the campus community may be directed to
the United States Department of Education’s Office of Civil Rights (“OCR”). This agency may be contacted as follows:
The OCR regional office for New York is located at:
United States Department of Education, Office for Civil Rights
Region 2 – New York
Jacob Javits Federal Building
26 Federal Plaza - Suite 3312
New York, NY 10278
Voice Phone (800) 368-1019
FAX (212) 264-3039
TDD (800) 537-7697
E. EQUAL EMPLOYMENT OPPORTUNITY COMMISSION
U. S. Equal Employment Opportunity Commission - New York District Office
33 Whitehall Street, 5th Floor
New York, NY 10004
1-800-669-4000
TYY: 1-800-669-6820
Fax: 212-336-3790
SECTION VI – REPORTING SEXUAL AND GENDER-BASED MISCONDUCT, RETALIATION OR INTIMIDATION INCIDENTS
All individuals may report alleged incidents of Sexual or Gender-Based Misconduct, Retaliation or Intimidation to the College, to outside
resources, and/or to law enforcement.
A. REPORTING OPTIONS WITHIN THE COLLEGE
Victims and witnesses do not need to determine whether incidents of Sexual or Gender-Based Misconduct qualify as Title IX or College
Violations before reporting in good faith to the College. The various confidential and non-confidential disclosure options available to
members of the Vaughn College community are set forth below:
1. Professional, Licensed College Counselors (Confidential Resource)
Individuals have the option to report alleged Sexual and Gender-Based Misconduct to the Confidential Sources on campus listed below.
Individuals may choose this option if they want to discuss the incident in a confidential setting but do not want any action to be taken.
Confidential Sources can provide individuals with both immediate and long-term help. They will listen and help access additional
assistance and explain options for making a non-confidential report to the College and reporting to the police.
The professional or non-professional counselor or advocate listed below will preserve an individual’s privacy to the extent possible by the
law. This means that Personally Identifiable Information shared with these professionals is not part of students’ or employees’ College
education or personnel records and will not be reported to other College personnel (including the Title IX Coordinator), to the Respondent,
or to others unless the disclosing individual gives his or her consent to the disclosure or the law requires it (as may be the case with alleged
Sexual or Gender-Based Misconduct involving a minor or under conditions involving imminent harm to one or more members of the
College community.) Therefore, disclosures to these employees generally will not trigger a College investigation into an incident against
the victim’s wishes.
A victim who speaks to one of the professional or non-professional counselors or advocates listed below must understand that, if he or
she wants to maintain confidentiality, the College will be unable to conduct an investigation into the particular incident or pursue
disciplinary action against the Respondent. Even so, these counselors and advocates will still assist the victim in receiving other necessary
protection and support, such as victim advocacy, academic support or accommodations, disability, health or mental health services, and
changes to living, working or course schedules. Moreover, a victim who at first requests confidentiality may later file a Complaint with
the College and/or report the incident to local law enforcement.
Individuals can make a confidential report of Sexual or Gender-Based Misconduct by contacting a professional, licensed counselor at the
Office of Counseling and Wellness during posted business hours:
Office of Counseling and Wellness
Dr. Stacey Dutil, Director of Counseling and Wellness at
The licensed professional(s) in the Office of Counseling and Wellness may also be visited in person/via zoom
during posted business hours. Please call/email to check on the hours.
2. Formal, Non-Confidential Reporting to the College
Individuals who believe that they have been the subject of or have witnessed an incident of Sexual or Gender-Based Misconduct,
Retaliation or Intimidation are encouraged to report the conduct to the College so that it can take immediate and appropriate steps to
investigate or otherwise determine what occurred (subject to the confidentiality provisions), and, if it is determined that Sexual or Gender-
Based Misconduct has occurred, take appropriate steps to address the situation.
There are several ways to formally report Sexual or Gender-Based Misconduct, Retaliation or Intimidation incidents to the College:
a. Title IX Coordinator or a Deputy Title IX Coordinator
Title IX Coordinator, Elaine T. White, Assistant Vice President for Student Affairs/Dean of Students
Inquiries and/or reports of misconduct should be directed to either of the following Deputy Title IX Coordinators. If one of the Deputy
Title IX Coordinators is not immediately available, please contact the other Deputy.
Deputy Title IX Coordinators:
• Kelli Smith, Vice President of Student Affairs
• Mary Durkin, Associate Vice President of HR
b. Vaughn College Security Department
Sexual and Gender-Based Misconduct, Retaliation or Intimidation may be reported to the Vaughn College Security Department.
The Vaughn College Security Department is located at:
MAIN BUILDING: 86-01 23
rd
Ave, Flushing 11369
RESIDENCE HALL 22-40 90
th
St, Flushing 11369
ASTORIA 43-05 20
th
Ave, Astoria 11105
The Vaughn College Security Department is also available by phone at
718 505-1024
Additional phone numbers are:
718-429-6600:
MAIN BUILDING - EXT. 130
MAIN BUILDING - LIBRARY - EXT 301
RESIDENCE HALL - EXT. 300
ASTORIA - EXT. 270
Vaughn College Security Officers are available 24 hours a day, seven days a week. Vaughn College Security Department personnel will
immediately report to the Title IX Coordinator all relevant details about the alleged Sexual or Gender-Based Misconduct that the College
will need to determine what happened – including the names of the victim and alleged perpetrator(s), any witnesses, and any other
relevant facts, including the date, time and specific location of the alleged incident.
c. Human Resources
In addition to the Deputy Title IX Coordinators, incident of Sexual and Gender-Based Misconduct, Retaliation or Intimidation may also be
reported to the Human Resource Office if the Complainant or witness is an employee, or Third Party. Human Resource Office is located
in the Main Building. Human Resource staff members are available during business hours (9:00 a.m. to 5:00 p.m., Monday through Friday)
by phone at 718-429-6600, Extensions -105, 224 and 115.
d. Other Responsible Employees
A Responsible Employee is an individual designated by the college to respond on the college’s behalf to allegations of violations of this
Policy. A Responsible Employee is a Non-Confidential Resource. The following are Responsible Employees and offices available to receive
a report of sexual misconduct:
• Director, Residence Life and Housing, extension 316
An individual who reports an incident to a college employee or office other than one of the Responsible Employees and offices listed
above risks that the information may not be acted upon by the college. Therefore, a person who wishes for the college to take action is
strongly encouraged to report to one of the offices listed above.
B. REPORTING OPTIONS OUTSIDE THE COLLEGE
1. Privileged and Confidential Communications to Community Resources
Off-campus counselors, advocates, and health care providers will generally maintain confidentiality and not share information with the
College unless the victim requests the disclosure and signs a consent or waiver form. Confidential community resources are set forth in
the Resource Table of Appendix A.
Note: While off-campus community counselors and advocates may maintain a victim’s confidentiality vis-à-vis the College, they may have
reporting or other obligations under state law.
2. Law Enforcement
Any member of the College community who has experienced an incident of Sexual and Gender-Based Misconduct may also report the
conduct to local law enforcement. Victims of Sexual and Gender-Based Misconduct are not required to report to local law enforcement.
The College’s investigation and resolution of a case of Sexual and Gender-Based Misconduct is not contingent upon a party’s decision to
report or not report to local law enforcement. Reports to the police may be made at the same time and in addition to reports to the
College. In some circumstances, the College, however, may be obligated to report the matter to local law enforcement, such as in the
case of violent felonies or missing persons.
Victim support and resources are available even if a student, employee or Third Party elects not to pursue criminal charges or file a
report or Complaint with the College.
The College will assist individuals in making a report to local law enforcement.
A criminal investigation into the matter does not preclude the College from conducting its own investigation. If a report is filed with both
the College and law enforcement, the College will proceed with its normal investigation process. The College, however, may need to
temporarily delay its fact-finding portion of the investigation while law enforcement is gathering initial evidence.
Neither the results of a criminal investigation nor the decision of law enforcement to investigate or decline to investigate the matter
is determinative of whether Sexual or Gender-Based Misconduct, for purposes of this Policy, has occurred.
Individuals can file a police report 24 hours a day by contacting the Vaughn College Security Department at
718 505-1024
Additional phone numbers:
718-429-6600: Main Building - Ext. 130; Library – Ext 301; Residence Hall - Ext. 300; Astoria - Ext. 270.
If the incident occurred off campus in the East Elmhurst and or Astoria NY area, individuals can file a report with the NY Police
Department:
Emergency: Dial 911
Non-Emergency Contact:
115
th
Precinct, 92-15 Northern Blvd., Jackson Heights, NY 11372; (718) 533-2002
114
th
Precinct, 34-16 Astoria Blvd., Astoria, NY 11103; (718) 626-9311
If a victim chooses to file a police report, those on and off-campus resources listed in the Resources Table of Appendix A can provide
assistance in contacting local law enforcement.
3. Protective Orders
Orders of protection and other forms of legal protection may be available to individuals who have experienced or are threatened with
violence. The College can assist such individuals in obtaining judicial protective orders. For more information on how to obtain an order
of protection from the courts, contact Title IX Coordinator, Title IX Deputy Coordinators or the Office of Wellness and Counseling who
can explain and support you through the process.
The College will provide a copy of any order of protection that it receives to the parties affected by it, explain the order of protection and
the consequences for violating it, call upon and assist local law enforcement in effecting an arrest for violation of the order of protection
or similar document, and follow legally issued orders of protection or similar documents, including denying the restricted person access
to the College’s property, if necessary.
4. Preservation of Evidence/Emergency Medical Attention
Preservation of evidence is critical, especially in cases of possible violence and sexual violence, and it must be done properly and promptly.
In sexual assault cases, it is important not to shower, change clothes or brush one’s hair, as physical evidence may be lost, although having
showered or changed does not mean that a sexual assault forensic exam (rape kit) cannot be completed. In cases of violence or physical
abuse, it is important to document injuries, including by taking photographs.
For more information about support services and resources see Appendix A.
For more information for local, non-College affiliated confidential hotlines and crisis centers see Appendix D.
SECTION VII - GENERAL PROVISIONS APPLICABLE TO ALL ALLEGATIONS OF SEXUAL AND GENDER-BASED MISCONDUCT
A. TIME FRAME FOR RESOLUTION
The College will investigate and resolve all reports of Sexual and Gender-Based Misconduct in a prompt but meaningful way. The
complexity and severity of a Complaint, holiday or semester breaks and availability of witnesses, for example, may influence the length
of time needed to do so. In general, a Complainant and Respondent can expect to receive periodic updates from the Title IX Coordinators
and/or Investigator.
B. PUBLIC AWARENESS EVENTS
Public awareness events such as candlelight vigils, protests, or other forums in which students disclose incidents of Sexual Misconduct,
are not considered notice to the College of Sexual or Gender-Based Misconduct for purposes of triggering its obligation to investigate any
particular incident(s). Such events may, however, inform the need for campus-wide education and prevention efforts, and the College
will provide information about students’ Title IX rights at these events.
C. FALSE INFORMATION AND MALICIOUS ACCUSATIONS
Any individual who knowingly files a false report or Complaint under this Policy, who knowingly provides false information to College
officials, or who intentionally misleads College officials who are involved in the investigation or resolution of a report of Sexual or
Gender-Based Misconduct, Retaliation, and/or Intimidation may be subject to disciplinary action up to and including termination or
dismissal.
D. CLERY ACT STATISTICAL AND TIMELY WARNING REPORTING OBLIGATIONS
Statistical Reporting: The Clery Act is a federal law requiring institutions of higher education to collect and report statistics on certain
crimes in an annual Security Report. Campus Security Authorities at the College have a duty to provide the College’s Security Department
with information regarding certain crimes when they are reported to them. All personally identifiable information is kept confidential,
but statistical information regarding Clery reportable crimes must be shared, including the date and location of the incident (but not the
specific address) and information about the reported crime to allow for proper classification. This report provides the College community
with information about the extent and nature of crime on the College’s campus and helps ensure greater community safety.
The following individuals are considered to be Campus Security Authorities and are required to inform the Vaughn College Security
Department of crimes reported to them: Vice Presidents, Department Chairs, Directors and Athletic Coaches; Any employee in a
supervisory or management role; Any faculty member responsible for supervising any activities or programs that include direct contact
with students outside of classroom (including faculty advisors to recognized student organizations); Vaughn College Security Department
personnel; Any staff member whose primary job description includes providing academic advice to students; Residence Hall staff; and
Student Affairs staff; and any other staff with significant responsibility for student and campus activities. These individuals can keep the
victim’s identity anonymous in their report to Campus Safety and Security if they are not also a “Responsible Employee.”
Timely Warning Notifications: If a report of Sexual or Gender-Based Misconduct reveals that there is an immediate threat to the health
or safety of students or employees on campus, or that an ongoing serious or continuing threat to the campus community exists, an
emergency Timely Warning notification will be issued. The purpose of the Timely Warning notification is to enable individuals to protect
themselves and to increase safety awareness, as well as seek information that will lead to the arrest and conviction of the perpetrator.
The victim’s names and other personally identifiable information will not be included in any emergency notification or public safety
advisory.
E. INDIVIDUALS WITH DISABILITIES AND INTERNATIONAL STUDENTS
This Policy is accessible to students, employees and third parties with disabilities. The College will make arrangements to ensure that
individuals with disabilities are provided appropriate accommodations as needed to participate in the steps and procedures outlined in
this Policy.
Requests for accommodations by students must be made to Vaughn College’s ADA (Americans with Disabilities Act) Coordinators. All
other members of the campus community should contact the Human Resource Office. The ADA Coordinators or the Human Resource
Office as applicable will review the supporting disability-related documentation, make a decision about the request, notify the individual
about approved accommodations and make arrangements for the accommodations. Accommodations may include, but are not limited
to, providing interpreters for the deaf, providing recordings of materials for the blind, and assuring a barrier-free location for any
proceedings.
In addition, this Policy is accessible to students who are English language learners and is distributed on campus in such a way that all
students are aware of their rights under Title IX and the Violence Against Women Act.
F. COOPERATION WITH LOCAL LAW ENFORCEMENT
Vaughn College will cooperate with local law enforcement investigations.
SECTION VIII – INITIATING A FORMAL COMPLAINT OF SEXUAL OR GENDER-BASED MISCONDUCT
A. INITIATION OF A FORMAL COMPLAINT
A formal complaint is necessary to initiate the college’s grievance process, meaning an investigation and adjudication process. A formal
complaint must be in written form and must be signed by the complainant. A third-party or anyone other than the victim of the
misconduct may not file a formal complaint. However, a formal complaint may be filed by a parent or guardian of a minor person.
A formal complaint is a document filed by a complainant or signed by the college’s Title IX Coordinator alleging sexual harassment against
a respondent and requesting that the college investigate the allegation. The respondent may be either a student or an employee or a
visitor, independent contractor, intern, or volunteer of the college. A formal complaint may be filed with the Title IX Coordinator in
person, by mail, or by electronic mail to: Elaine T White, Assistant Vice President of Student Affairs/Dean of Students 86-01 23
rd
Ave,
Flushing 11369, Elaine.whit[email protected]. In order to qualify as a formal complaint, the document must contain the complainant’s
physical or electronic signature, or otherwise indicate that the complainant is the person filing the formal complaint.
If a complainant declines to sign a formal complaint or does not wish to participate in the complaint and adjudication process, or the
complainant’s identity is unknown, and the Title IX Coordinator determines there is sufficient cause to file a formal complaint, the Title IX
Coordinator may file a formal complaint. In such cases, the Title IX Coordinator is not considered to be a complainant or other party
under this Policy.
The Title IX Coordinator will consider the wishes of the complainant not to proceed with the investigation and adjudication process.
However, the Title IX Coordinator may file a formal complaint if the Title IX Coordinator determines that the allegations are such that it
would be unreasonable not to proceed despite the wishes of the complainant. In making this determination, the Title IX Coordinator will
consider, among other factors:
• the risk that the alleged perpetrator will commit additional acts of sexual misconduct or other
violence, which may be assessed by evaluating:
• whether there have been other complaints about the same alleged perpetrator;
• whether the alleged perpetrator has a history of arrests or records from a prior school
indicating a history of violence;
• whether the alleged perpetrator threatened further sexual violence or other violence against
the victim or others;
• whether the sexual violence was committed by multiple perpetrators whether the sexual
violence was perpetrated with a weapon;
• whether the victim is a minor;
• whether the college possesses other means to obtain relevant evidence of the prohibited
conduct (e.g., security cameras or personnel, physical evidence);
• whether the victim’s report reveals a pattern of perpetration (e.g., via illicit use of drugs or
alcohol) at a given location or by a particular group.
Additionally, where the respondent is not enrolled at the college and is not employed by the college, the college may decline to process
the complaint through the Grievance Process. The college may take the steps it deems appropriate under the circumstances.
Once a formal Complaint is initiated, an alleged victim will be referred to as a “Complainant” and an alleged perpetrator will be referred
to as a “Respondent.”
B. MANDATORY DISMISSAL OF TITLE IX CATEGORY CHARGES
The Title IX Coordinator will review a formal complaint filed by a Complainant. In order to comply with Title IX regulations, the Title IX
Coordinator must “dismiss” the Title IX Category violation(s) if it is apparent that the allegations are not within the scope of Title IX,
including that the conduct alleged:
• would not constitute sexual harassment as defined in Section XX, even if proved,
• did not occur in the college’s education program or activity, or
• did not occur against a person in the United States.
Notice of dismissal of the Title IX Category violation(s) will be in writing and issued to both the Complainant and Respondent. The Title IX
Coordinator may determine at any point in the process that facts have emerged that require the dismissal of a Title IX Category violation.
A decision to dismiss a Title IX Category violation is immediately appealable by the complainant.
Even if Title IX Category violations are subject to dismissal, the college may continue to process the allegations as College Category
violations, assuming that the allegations, if true, would constitute College Category violations.
C. DISCRETIONARY DISMISSAL OF TITLE IX CATEGORY CHARGES
The Title IX Coordinator may, but is not required to, dismiss formal complaints in the following circumstances:
• When the complainant withdraws a formal complaint;
• When the respondent is no longer enrolled in or employed by the college; and
• Where specific circumstances prevent the college from gathering evidence (such as where a
complainant refuses to cooperate but does not withdraw a formal complaint).
The decision to dismiss or not to dismiss a charge under these circumstances will depend on the totality of the situation.
D. INTERIM MEASURES
Supportive Measures
Once a report is made under this Policy, the complainant will be contacted by the Title IX Coordinator and offered individualized support
as more fully described below. A report that triggers supportive measures need not be a formal complaint, and it may be made by a third-
party (i.e., someone other than the complainant himself/herself). Once the respondent is informed of a report or a formal complaint, the
respondent will be contacted by the Title IX Coordinator and offered individualized support as more fully described below.
Supportive measures are intended to restore or preserve, to the extent practicable, equal access to the college’s educational programs
and activities and protect the safety of all parties without unreasonably burdening the other party or parties. As required by federal
regulation, these supportive measures must be non-disciplinary and non-punitive to the parties.
Supportive measures could include, but are not limited to:
• Changes or adjustment in academics such as the extension of deadlines or other course-
related adjustments or allowing a withdrawal from a course without penalty;
• Changes to housing, transportation and campus working situations if those changes are
requested by a party and reasonably available;
• Mutual “No Contact” orders and, possibly, in rare cases, such as when legal restraining orders
or orders of protection have been issued, one-way no contact orders.
• Access to campus escorts or other reasonable security or monitoring measures;
• Counseling services; and
• Interim removal of a student from college will only be done pursuant to the Emergency
Removal protocol, discussed below.
The Title IX Coordinator is responsible for coordinating the implementation of supportive measures, including coordinating with the
various college departments and offices that may be involved. Supportive measures will be offered free of charge.
If a party’s request for a supportive measure is denied, the party will be afforded an opportunity to have the denial promptly reviewed to
assess whether the supportive measure is reasonable under the circumstances. In addition, each party will, upon request, be afforded
the opportunity for a prompt review of the need for supportive measures that have been implemented, including the potential
modification of these measures, to the extent that the party is affected by the measure(s) being reviewed. Each party will be allowed to
submit evidence in support of, or in opposition to, the request to the extent the supportive measures under review affects that party.
Information about how to request a review will be included in a written communication that will outline the supportive measures offered
and any that were requested by the party but denied.
Emergency Removal
In some cases, the college may undertake an emergency removal of a student respondent in order to protect the safety of college
community, which may include contacting local law enforcement to address imminent safety concerns.
Emergency removal is not a substitute for reaching a determination as to a respondent’s responsibility for the sexual harassment
allegations; rather, emergency removal is for the purpose of addressing imminent threats posed to any person’s physical health or safety,
which may arise out of the sexual harassment allegations.
Prior to removing a student respondent through the emergency removal process, the college will undertake an individualized safety and
risk analysis. If the individualized safety and risk analysis determines that an immediate threat to the physical health or safety of any
student, including the student respondent, or other individual justifies removal, then a student respondent will be removed. This is the
case regardless of the severity of the allegations and regardless of whether a formal complaint was filed.
After determining a student respondent is an immediate threat to the physical health or safety of an individual, the Title IX Coordinator
will provide written notice of the emergency removal to both the complainant and respondent. This notice will contain: (1) the date the
removal is set to begin, (2) the reason for the emergency removal, (3) the consequences of non-compliance, and (4) how to appeal the
decision.
If a student respondent disagrees with the decision to be removed from campus, the respondent may appeal the decision. The respondent
must provide written notice of the intent to appeal, which shall include the substance of the appeal, to Kelli Smith,
[email protected] within 10 days of receiving the notice of removal. The burden of proof is on the student respondent to show
that the removal decision was incorrect.
This section applies only to student respondents. Employee respondents are not subject to this section and may be placed on
administrative leave pursuant to the college’s policies and/or collective bargaining agreements during the pendency of a Title IX grievance
process.
E. INITIAL MEETINGS
Meeting with the Complainant
The Title IX Coordinator or deputy will contact the Complainant in writing to schedule an initial meeting. At this initial meeting, the Title
IX Coordinator or deputy will, as applicable:
• Provide the Complainant a copy of this Policy, and review his or her rights under the Policy
(see Appendix C);
• Provide the Complainant information about on and off-campus resources, such as the
Office of Counseling and Wellness;
• Explain the avenues for formal and, if applicable, informal resolution of the Complaint;
• Explain the steps involved in a Formal Title IX investigation;
• Advise the Complainant that he or she may have an advisor of his or her choice present
throughout the Title IX investigation and resolution process. The advisor may be an
attorney, retained at the Complainant’s own expense. Any advisor will function as a silent
observer in any meeting or proceeding related to the investigation or resolution process.
If the Complainant is a member of the Vaughn College community and does not have an
advisor, the College will provide him or her with a list of faculty or staff who have
volunteered to act as an advisor to parties involved in the Title IX investigative and
resolution process;
• Discuss confidentiality standards and concerns;
• Discuss the importance of preserving relevant evidence or documentation in the case (e.g.,
texts, emails, notes, photographs (etc.);
• Discuss protection from, and reporting of, Retaliation and Intimidation; and
• Discuss with the Complainant, as appropriate, possible Interim Measures that can be
provided to him or her during the pendency of the investigative and resolution processes.
(If Interim Protective Measures have already been implemented, the Title IX Coordinator
will evaluate whether they should continue to be provided and whether other Interim
Measures should also be implemented.) The College may implement such measures
regardless of whether a formal Complaint has been filed (with either campus officials or
law enforcement agencies) or whether an investigation has commenced (by either campus
officials or law enforcement agencies).
• The Title IX Coordinator will promptly inform the Complainant (no later than it is
communicated to the Respondent) of the imposition of any Interim Measures and, to the
extent that it affects him or her, the Respondent.
Meeting with Respondent
If the Complainant wishes to pursue resolution through the College or if the College otherwise deems that further investigation is
warranted, the Title IX Coordinator will contact the Respondent in writing to schedule an initial meeting. During the initial meeting with
the Respondent, the Title IX Coordinator will, as applicable:
• Provide the Respondent, in writing notice of charges, information consistent with state
and federal privacy laws and, if applicable, the alleged victim’s request for confidentiality,
that is sufficient to allow him or her to respond to the substance of the allegation,
including, if possible, the name of the Complainant and the date, location, and nature of
the alleged Sexual or Gender-Based Misconduct;
• Provide the Respondent a copy of this Policy, including a review of his or her rights under
the Policy (see Appendix C);
• Explain the College’s procedures for resolution of the Complaint;
• Explain the steps involved in a Formal Title IX investigation;
• Advise the Respondent that he or she may have an advisor of his or her choice present
throughout the Title IX investigation and resolution process. The advisor may be an
attorney, retained at the Respondent’s own expense. Any advisor will function as a silent
observer in any meeting or proceeding related to the investigation or resolution process.
If the Respondent is a member of the Vaughn College community and does not have an
advisor, the College will provide the Respondent with a list of faculty or staff who have
volunteered to act as an advisor to parties involved in the Title IX investigative and
resolution process;
• Discuss confidentiality standards and concerns with the Respondent;
• Discuss non-Retaliation and Intimidation requirements with the Respondent;
• Inform the Respondent of any Interim Measures to be provided to the Complainant that
directly affect the Respondent (e.g., changing the Respondent’s class schedule, or moving
the Respondent to an alternate residence hall);
• Discuss the importance of preserving relevant evidence or documentation in the case (e.g.,
texts, emails, notes, photographs (etc.);
• Refer the Respondent to the Office of Counseling and Wellness or other resources, as
appropriate; and
• Discuss with the Respondent, as appropriate, possible Interim Measures that can be
provided to the Respondent during the pendency of the investigative and resolution
processes. The College may implement such measures if requested and/or appropriate,
and reasonably available, whether a formal Complaint has been filed (with either campus
officials or law enforcement agencies) or whether an investigation has commenced (by
either campus officials or law enforcement agencies). Such determination will promptly
be communicated to the Respondent (no later than it is communicated to the
Complainant) and, to the extent that it affects him or her, the Complainant.
F. TITLE IX COORDINATOR’S INITIAL ASSESSMENT
After meeting with the Complainant and the Respondent, the Title IX Coordinator will make a determination as to whether (a) a Formal
Title IX Investigation is warranted to resolve the case; (b) the case can possibly be resolved through Informal Resolution; or (c) there is
insufficient evidence to pursue charges of alleged Sexual or Gender-Based Misconduct.
In the event that the Title IX Coordinator determines there insufficient evidence to pursue charges of the alleged Sexual or Gender-
Based Misconduct as defined by this Policy, the Title IX Coordinator will determine (in separate consultation with the Complainant, the
Respondent, and other College administrators) and document the appropriate resolution of the Complaint, will promptly notify the
parties of the resolution and will close the Complaint. Either party may appeal the Title IX Coordinator’s decision according to the
procedures for appeal below.
SECTION IX - INFORMAL RESOLUTION
An Informal Resolution Process is a voluntary process in which a trained facilitator assists the parties in resolving the allegations made by
a complainant. An Informal Resolution prioritizes educational and conciliatory approaches over more adversarial contestation of the
facts. One objective of the Informal Resolution is to provide to the parties an opportunity to hear each other’s’ concerns and address
them as collaboratively and usefully for the parties as possible, with the assistance of the facilitator.
The intent of an Informal Resolution Process is for the parties to undertake a facilitated discussion regarding the matters at issue related
to the allegations to see if they can reach agreement on a resolution that leaves both parties feeling satisfied with that resolution.
The Informal Resolution Process is not available if the respondent in a sexual misconduct complaint is a faculty or staff member of college
and the complainant is a student. The Informal Resolution Process is also not available in a complaint involving more than two parties
unless (1) all parties consent to use the Informal Resolution Process, (2) there is an understanding among all parties about what happens
when the right of any party to stop the Informal Resolution process and return or proceed to the formal grievance and hearing process is
invoked, and (3) there is an understanding among all parties about whether some parties, but not all, can agree to a resolution.
Supportive measures are available to both parties in the same manner as they would be if the formal complaint were proceeding under
the formal grievance and hearing process.
A. Steps Prior to the Informal Resolution Process
The Title IX Coordinator will offer the Informal Resolution Process to the parties after a formal complaint is filed by a complainant. Both
parties must consent to use the Informal Resolution process. Either party in an Informal Resolution process may terminate it at any time
and the complaint will proceed to the formal grievance and hearing process. In some instances, as detailed below, the facilitator in the
Informal Resolution process may terminate the process as well.
A written notice will be given to both parties before entering an Informal Resolution Process, and both parties must consent to the process
in writing. No party should feel intimidated, coerced or threatened to participate in an Informal Resolution Process, or to withdraw from
an Informal Resolution Process.
If both parties consent to participate in the Informal Resolution process, the college will assign a facilitator who will act in an independent,
impartial manner to facilitate a resolution between the parties. The facilitator will be trained on how to perform the role. The facilitator
will also be screened to ensure that such person is free from conflicts of interest and bias.
B. How the Process Works
The facilitator will schedule one or more meetings with the parties. The facilitator will assist the parties in communicating information
and opinions to the facilitator and each other regarding the allegations in an effort to find common ground and a resolution of the
allegations that is satisfactory to both parties. The facilitator may meet separately with each party to explore the party’s views about the
allegations and desired outcome from the process. Either party can elect to have any meeting occur so that the parties are in different
rooms and the facilitator “shuttles” between the parties.
Informal Resolution may be appropriate if the parties are willing to openly exchange views and reach a resolution acceptable to both
parties. The parties to this process should have a clear understanding of the allegations in the complaint and the issues that are in dispute
since the investigation phase of the formal grievance and hearing process will not occur if an Informal Resolution is reached.
C. Role of the Facilitator
The facilitator’s role is to conduct the Informal Resolution process in a way that is impartial and does not favor one party over the other.
If the facilitator believes at any point in the Informal Resolution process that one party is not behaving in a way that allows for a productive
resolution between the parties, the facilitator will discuss the matter in confidence with the Title IX coordinator and either another
facilitator will be appointed or the college will require that the Informal Resolution process be cancelled and the complaint will return to
the[formal grievance and hearing process.
D. Confidentiality
For the Informal Resolution process to have the best chance for success, the parties should be free to express themselves. As a result,
the information received from both parties during the Informal Resolution process will be kept confidential by the facilitator but may
share information with the Title IX Coordinator if, in the judgement of the facilitator, there is merit to the disclosure.
In addition, the facilitator will not be available as a witness in any hearing that may occur should either party terminate the Informal
Resolution process before a resolution. This is in keeping with the concept that the facilitator is impartial and is only facilitating the
interaction between the two parties and is not listening or taking notes for any purpose other than assisting the parties.
Should the Formal Complaint be returned to the formal grievance and hearing process of this policy, the parties and any support persons
may not disclose information shared by the other party during the process in the hearing. All persons participating in the Informal
Resolution process must sign a confidentiality agreement that provides that no information revealed by a party in the Informal Resolution
process will be used against that party in a hearing. This confidentiality protection does not apply to information that is learned outside
the Informal Resolution process through the investigation or otherwise (but not learned through a violation of the confidentiality
agreement).
E. Support Persons During Informal Resolution Process
Each party may have a support person accompanying them to any Informal Resolution meeting. A support person is someone who
provides support to a party during the Informal Resolution process. This role should be distinguished from the role of an Advisor under
the formal grievance and hearing process of this policy. For instance, the support person will not cross-examine the other party.
A support person can help a party understand or explain the issues under discussion or simply help the party feel more comfortable during
the Informal Resolution process. A support person should be someone the party feels comfortable with. A party may need to tell your
support person sensitive things related to the facts and circumstances surrounding the allegations. The support person may be a friend
or relative or any other person the party trusts.
A support person cannot be someone who has been involved in the facts and circumstances in the allegations in any way. In addition,
the other party and the facilitator must agree to the support person attending. The facilitator can also exclude a support person if their
presence is disruptive during the Informal Resolution process.
A party should let the facilitator know if they would like a support person to attend any Informal Resolution meeting and the name of the
support person and that person’s relationship to the party. The facilitator will check with the other party to confirm that such party
agrees to continue with the Informal Resolution with the support person present.
Support can be provided in several ways. Support people do not necessarily have to be in an Informal Resolution session. Support people
can be available to offer support in a nearby area and the facilitator can schedule breaks so that a party can talk with their support person
outside the meeting. The support person can attend the Informal Resolution meeting but may not participate or speak during it. The
support person can ask for a break if the person wishes to confer with the party.
Neither party is permitted to have a support person participate in meetings with the facilitator through an electronic device such as a cell
phone or computer.
F. Possible Outcomes of the Process
A resolution is reached only if both parties agree. The facilitator will not impose an outcome, although they may assist the parties in
suggesting resolutions that appear to meet the parties’ needs. If there is no agreement on a resolution, the complaint is returned to the
formal grievance and hearing process outlined in this policy. A party may terminate the informal process at any time before the final
written resolution is signed.
The facilitator will draft a document reflecting the agreement between the parties that becomes final once it is signed by both parties.
This written and signed resolution indicates that the complaint has been resolved under this policy without the need for further
investigation or to pursue the formal grievance and hearing process.
After a written resolution has been finalized, the college will keep a record of the parties’ written consent to the Informal Resolution
process and the written resolution.
G. Consequences if Informal Resolution Process Does Not Result in an Agreed-Upon Resolution
The Informal Resolution process should proceed with due promptness. The college imposes no specified timeframe for the process but
the facilitator may choose to terminate the Informal Resolution Process (and either party may elect to terminate the Informal Resolution)
if insufficient progress is being made.
If an Informal Resolution Process does not result in an agreed-upon resolution, the complaint returns to the formal grievance and hearing
process outlined in this Policy. Any investigation of the allegations in the complaint will resume and the formal grievance process will
proceed from there. The college encourages terms of resolution that meets the parties’ needs, and may include a disciplinary sanction.
In unusual circumstances, the Title IX Coordinator may determine that the parties’ agreed upon resolution cannot be approved by the
college.
The college and the facilitator will maintain confidentiality concerning the Informal Resolution process. The parties and any support
persons may not disclose information shared by the other party during the process in the hearing. This confidentiality protection does
not apply to information that is learned outside the Informal Resolution process through the investigation or otherwise (but not learned
through a violation of the confidentiality agreement).
SECTION X – FORMAL TITLE IX INVESTIGATION PROCEDURES
If the Title IX Coordinator determines that a Formal Resolution is warranted to resolve the Complaint or Informal Resolution efforts are
not successful, the Title IX Coordinator will refer the matter for Formal Resolution, which includes a thorough and prompt investigation
and provides for a fair and impartial evaluation and resolution.
A. Appointment of Investigator
Where a formal complaint has been filed, and in the absence of an informal resolution, the college will appoint an investigator to conduct
an investigation into the allegations in the formal complaint.
The COLLEGE may appoint any qualified investigator, who may be a person internal or external to the college. The college also may
appoint more than one investigator in the college’s sole discretion. The investigation is an impartial fact-finding process.
B. Temporary Delay Due to Concurrent Law Enforcement Investigation
The college’s investigation may be temporarily delayed where there is a concurrent law enforcement investigation if necessary to avoid
interference with the law enforcement investigation. Any such delay shall not exceed ten (10) days unless the law enforcement agency
requests and justifies a longer delay.
C. Notice of Investigation
The Complainant and Respondent shall receive a notice of investigation referencing the violation(s) of this policy alleged to have been
committed and the range of possible disciplinary sanctions and remedies following any determination of responsibility. The notice of
investigation will include, to the extent known:
• the identities of the involved parties;
• the date, time, location and factual allegations concerning the alleged violation;
• the policy provisions allegedly violated;
• a description of the investigation and adjudication process;
• potential sanctions;
• the right to an advisor of their choice, who may be, but is not required to be, an attorney;
• their right to inspect and review evidence in accordance with this policy;
• notice that knowingly making false statements or knowingly submitting false information is
prohibited; and
• that the Respondent is presumed not responsible for the alleged conduct and that a
determination regarding responsibility is made at the conclusion of the process
If, in the course of the investigation, the college decides to investigate allegations that are not included in the notice initially provided to
the parties, the Title IX Coordinator or designee will provide notice of the additional allegations to the parties.
D. Notice of and Opportunity to Object to Investigator
The Complainant and Respondent will be provided with notice of the name of the appointed investigator and an opportunity of not more
than three (3) days after the notice to raise an objection to the investigator based on any alleged conflict of interest known to the party.
If an objection is raised, the Title IX Coordinator will determine whether a conflict of interest in fact exists and necessitates the
replacement of the investigator.
E. Meetings and Interviews to Gather Information
The Complainant and Respondent will be provided with advance written notice of the date, time, location, participants, and purpose of
any meeting or interview in which they are invited to or expected to participate. The Complainant and Respondent have a right to be
accompanied by an advisor of their choice, who may be an attorney. The college does not appoint an advisor for a party during the
investigation phase of the process.
The Complainant and the Respondent will be given an equal opportunity to present information. This includes the opportunity to present
fact or expert witnesses and other evidence that the party believes tends to prove or disprove the allegations. However, at all times, the
burden of gathering evidence remains with the college. The investigator may decline to interview any witness or to gather information
the investigator finds to be not relevant or otherwise excludable (e.g., sexual history of the complainant with a person other than the
respondent, materials subject to a recognized privilege, medical records in the absence of a release by the subject of the records, etc.).
The investigator will determine the order and method of investigation.
No unauthorized audio or video recording of any kind is permitted during investigation meetings or interviews. If the investigator elects
to audio and/or video record interviews, all involved parties involved in the meeting or interview will be made aware that audio and/or
video recording is occurring.
F. Opportunity for Inspection and Review of Evidence
The Complainant and Respondent will be provided an equal opportunity to inspect and review any evidence obtained in the investigation
directly related to the allegations gathered in the investigation and regardless of whether the information will be relied on in reaching a
determination. Prior to the conclusion of the investigative report, the Complainant and Respondent, and each party’s advisor of choice,
if any, will be provided a copy (which may be sent in hard copy or electronic format or made available through an electronic file sharing
platform) of the evidence, subject to redaction permitted and/or required by law. The Complainant and Respondent will be provided
with at least ten (10) days to submit a written response, which the investigator will consider prior to completion of the investigative
report. The investigator will determine if additional investigation is necessary and, if so, will complete any additional investigative steps.
G. Investigative Report
At the conclusion of the investigation, the investigator will complete a written investigative report that fairly summarizes the relevant
evidence. The investigator need not include information in the investigative report that the investigator determines not relevant or
otherwise excludable. The investigator will submit the investigative report to the Title IX Coordinator.
At least ten (10) days prior to a hearing to determine whether there is responsibility for the allegations, the Complainant and Respondent,
and each party’s advisor if any, will be provided a copy of the investigative report (which may be sent in hard copy or electronic format
or made available through an electronic file sharing platform), subject to redaction permitted and/or required by law.
H. Consolidation of Cases
The Title IX Coordinator may determine that cases where the allegations arise out the same set of facts should be consolidated for purpose
of the investigation and/or adjudication. Instances where consolidation of complaints may occur include but are not limited to cross-
complaints filed by the parties against each other, multiple complaints by a single complainant against a respondent, or multiple
complaints by a single complainant against multiple respondents.
I. Investigation Timeframe
The college will endeavor to complete an investigation within thirty (30) days. An investigation may be extended for good cause, such as
witness unavailability, breaks in the academic schedule, or other similar circumstances.
SECTION XI – FORMAL TITLE IX HEARING PROCEDURES
A hearing before a Hearing Officer designated by the Title IX Coordinator will be convened not less than ten days after the parties have
been provided access to the final investigative report, for the purpose of determining whether the Respondent is responsible or not
responsible for the charge(s).
The Title IX Coordinator will notify the parties in writing of the date, time, and location of the hearing, the name of the Hearing Officer,
and how to challenge participation by the Hearing Officer for bias or conflict of interest. Bias or conflict of interest will be judged by an
objective standard (whether a reasonable person would conclude the decision maker is biased).
Participants in the hearing will include the Hearing Officer, the Complainant and the Respondent, their respective advisors, the
investigator(s) who conducted the investigation, and witnesses (solely during their own testimony). Hearings are private. Observers or
additional support personnel, other than the parties’ advisors, are not allowed unless deemed necessary by the Title IX Coordinator for
purposes such as accommodation of a disability. Cell phones and recording devices may not be used by the parties or their advisors in
the hearing room(s).
Hearings may be conducted with all parties physically present in the same location or, at the Title IX Coordinator’s discretion, any or all
parties, witnesses, and other participants may appear at the live hearing virtually, with technology enabling the Hearing Officer and the
parties to simultaneously see and hear any party or witness providing information or answering questions. If either party so requests,
the hearing will be conducted with the parties located in separate rooms using technology as described in the preceding sentence.
The Title IX Coordinator may postpone the hearing for good cause as determined by the Title IX Coordinator. Good cause may include,
without limitation, unavailability of one or more participants due to unanticipated events or circumstances, the timing of academic breaks
or holidays, or other extenuating circumstances.
A. Procedural Matters
The Hearing Officer is in charge of organizing the presentation of information to be considered at the hearing. Formal rules of evidence
will not apply. Except as otherwise expressly prohibited by this Policy, any information that the Hearing Officer determines is relevant
may be considered, including hearsay, history and information indicating a pattern of behavior, and character evidence. All evidence
previously made available to the parties for inspection and review prior to completion of the investigative report will be made available
at the hearing to give each party equal opportunity to refer to such evidence during the hearing, including for purposes of questioning.
Absent extraordinary circumstances as determined by the Hearing Officer, no party may seek to introduce at the hearing any evidence
not previously made available in accordance with the preceding sentence, other than the investigative report itself and any responses to
the investigative report submitted by the parties pursuant to this policy.
The Hearing Officer will address any concerns regarding the consideration of information prior to and/or during the hearing and may
exclude irrelevant information. Subject to the terms of this Policy, the Hearing Officer will have discretionary authority to determine all
questions of procedure, to determine whether particular questions, evidence or information will be accepted or considered, to call breaks
or temporary adjournments of the hearing, to alter the order of the proceedings from that described above, and/or to recall parties or
witnesses for additional questions as the Hearing Officer deems necessary or appropriate. The Hearing Officer may impose additional
ground rules as Hearing Officer may deem necessary or appropriate for the orderly and efficient conduct of the hearing, which will apply
equally to both parties.
B. Advisors
The Complainant and the Respondent may each have present with them during the hearing an advisor of their choice (at the party’s
expense, if the advisor is a paid advisor). If a party does not have an advisor present at the hearing, the College will provide, without fee
or charge to that party, an advisor of the College’s choice for the limited purpose of conducting questioning on behalf of that party as
provided in this Policy.
Except with respect to questioning as described below, the advisor’s role is limited to consulting with their advisee, and the advisor may
not present evidence, address the Hearing Officer during the hearing, object to any aspect of the proceeding, or disrupt the hearing in
any way, and any consultation with the advisee while the hearing is in progress must be done in a quiet nondisruptive manner or in
writing. The advisor may consult with the advisee verbally outside the hearing during breaks, when such breaks are granted by the Hearing
Officer. An advisor’s questioning of the other party and any witnesses must be conducted in a respectful, nonintimidating and non-abusive
manner. If the Hearing Officer determines that an advisor is not adhering to these or other ground rules, the advisor may be required to
leave the hearing, and the hearing will proceed without an opportunity for the party to obtain a replacement advisor; provided, however,
that the College will assign an advisor of the College’s choosing, without charge, for the purpose of conducting questioning on behalf of
the party as provided below.
Witnesses are not permitted to bring an advisor or other person to the hearing, absent an approved disability accommodation. The
Hearing Officer may be advised by and/or consult with the College’s legal counsel as the Hearing Officer deems necessary or appropriate.
C. Questioning Procedures
The Hearing Officer will permit each party’s advisor to ask the other party and any witnesses all relevant questions and follow-up
questions, including those challenging credibility; provided that questions that seek disclosure of information protected under a legally
recognized privilege will not be permitted unless the person or entity holding the privilege has waived the privilege in writing. Questioning
must be conducted by the party’s advisor in a respectful, nonintimidating and non-abusive manner, and never by a party personally. If a
party does not have an advisor present at the hearing, the Title IX Coordinator will arrange for the College to provide without fee or
charge to that party, an advisor of the College’s choice to conduct cross-examination on behalf of that party.
Only relevant questions may be asked by a party’s advisor to a party or witness. Before the party or witness answers a question posed by
an advisor, the Hearing Officer will first determine whether the question is relevant and explain any decision to exclude a question as not
relevant. The advisor posing the question may request that the Hearing Officer reconsider any decision to exclude a question and the
Hearing Officer, after soliciting the other party’s advisor’s opinion, will render a final determination]. Such decisions by the Hearing Officer
are final and not subject to further objection or reconsideration during the hearing.
Questions and evidence about the Complainant’s sexual predisposition or prior sexual behavior are not relevant, other than questions
and evidence about the Complainant’s prior sexual behavior that (a) are offered to prove that someone other than the Respondent
committed the alleged misconduct, or (b) concern specific incidents of the Complainant’s prior sexual behavior with respect to the
Respondent and are offered to prove consent.
If a party or witness does not submit to cross-examination at the hearing by a party’s advisor as described above, the Hearing Officer may
not rely on any statement of that party or witness, during the hearing or otherwise, in reaching a determination regarding responsibility.
The Hearing Officer will not draw an inference as to responsibility based solely on a party’s or witness’s absence from the hearing or
refusal to answer cross-examination questions.
D. Hearing Determinations
Following conclusion of the hearing, the Hearing Officer will deliberate and render a determination as to whether the Respondent is
responsible or not responsible for the alleged violation(s). [The Hearing Officer will use “preponderance of the evidence” as the standard
of proof to determine whether each alleged violation of the Policy occurred. “Preponderance of the evidence” means that the Hearing
Officer must determine whether, based on the evidence presented, it is more likely than not that the Respondent engaged in the conduct
charged. Hearing Officer must determine whether, based on the evidence presented, it is highly and substantially more likely to be true
than untrue that the Respondent engaged in the conduct charged.
Each party may submit a written personal impact statement to the Title IX Coordinator for consideration by the Hearing Officer in
determining an appropriate sanction if there is a finding of responsibility on one or more of the charges. The parties must submit their
statements to the Title IX Coordinator within 24 hours after the conclusion of the hearing. The Title IX Coordinator will provide each of
the parties an opportunity to review any statement submitted by the other party.
In addition to the impact statement(s), if any, factors considered when determining sanctions may include:
• the nature and severity of, and circumstances surrounding, the violation(s);
• the Respondent’s state of mind at the time of the violation(s) (intentional, knowing, bias-
motivated, reckless, negligent, etc.);
• the Respondent’s previous disciplinary history;
• the need for sanctions to bring an end to the conduct; and/or to prevent the future recurrence
of similar conduct;
• the need to remedy the effects of the conduct on the Complainant and/or the community;
• the impact of potential sanctions on the Respondent;
• sanctions imposed by the College in other matters involving comparable conduct; and
• any other lawful factors deemed relevant by the Hearing Officer.
The following are the sanctions that may be imposed upon students or organizations singly or in combination:
• Warning: A formal statement that the behavior was unacceptable and that further infractions
of any College policy, procedure, or directive may result in more severe disciplinary action.
• Probation: A written reprimand for violation of the Policy, providing for more severe
disciplinary sanctions in the event that the Respondent is found in violation of any College
policy, procedure, or directive within a specified period of time. Terms of the probation will
be specified and may include denial of specified privileges, exclusion from extracurricular
activities, no-contact orders, and/or other measures deemed appropriate.
• Suspension: Cessation of student status for a definite period of time and/or until specific
criteria are met.
• Expulsion: Permanent termination of student status.
• Withholding Degree and/or Diploma: The College may withhold a student's degree and/or
diploma for a specified period of time and/or deny a student participation in commencement
activities.
• Other Actions: In addition to or in place of the above sanctions, the Hearing Officer may assign
any other sanctions as deemed appropriate, including but not limited to the following:
o A “no contact" directive (including but not limited to continuation of a no contact
directive imposed as a supportive measure) prohibiting contact with one or more
identified persons, in person or through telephonic, electronic, written or other means.
A no contact directive may include additional restrictions and terms.
o Requiring unpaid service to the campus or local community stated in terms of type and
hours of service.
o Restitution for damage to or misappropriation of property, or for personal injury, and
other related costs.
o Loss, revocation or restriction of housing privileges (e.g., exclusion from specified
locations or alteration of status in the housing lottery or other selection system).
o Monetary fines.
For those crimes of violence that the College is required by federal law to include in its Annual Security Report, the transcripts of
suspended or expelled students found responsible after a hearing and appeal, if any, will include the notation “Suspended after a finding
of responsibility for a code of conduct violation” or “Expelled after a finding of responsibility for a code of conduct violation”. Transcript
notations for suspensions may be removed at the discretion of the Title IX Coordinator, but no earlier than one year after the conclusion
of the suspension. Transcript notations for expulsion may not be removed.
E. Notice of Outcome
The Hearing Officer will issue a written determination including the following information:
• A description of the charges that were adjudicated;
• A description of the procedural steps taken from the submission of the formal complaint
through the determination, including notifications to the parties, interviews with parties and
witnesses, site visits, methods used to gather other evidence, and hearings held;
• Findings of fact supporting the determination;
• Conclusions regarding the application of the Policy to the facts;
• A statement of, and rationale for, the result as to each allegation, including a determination
regarding responsibility, any disciplinary sanctions to be imposed on the Respondent, and
whether remedies designed to restore or preserve equal access to the College’s educational
programs or activities will be provided to the Complainant; and
• The procedures and permissible bases for the Complainant and Respondent to appeal.
The Hearing Officer will provide the written determination to the parties simultaneously.
F. Appeals
A respondent or complainant may appeal: (1) a determination regarding responsibility, and (2) the college’s dismissal of a formal
complaint or any allegations therein.
If a party wishes to appeal a determination regarding responsibility or the dismissal of a formal complaint, the party must submit written
notice to the Title IX Coordinator of the party’s intent to appeal within 10 days of receiving the written notification of the appealable
decision.
A respondent or complainant may appeal on the following bases:
• Procedural irregularity that affected the determination regarding responsibility or dismissal of
the matter;
• New evidence that was not reasonably available at the time the determination regarding
responsibility or dismissal was made that could affect the determination regarding
responsibility or dismissal of the matter; and
• The Title IX Coordinator, investigator(s), or decision-maker(s) had a conflict of interest or bias
for or against complainants or respondents generally or the individual complainant or
respondent that affected the determination regarding responsibility or dismissal of the
matter. The professional experience of an individual need not disqualify the person from the
ability to serve impartially. Furthermore, bias is not demonstrated by working in complainants’
or respondents’ rights organization.
In addition to the three bases for appeal, the college reserves the right to add additional bases for appeal that will be available equally to
both the respondent and the complainant. Any additional bases of appeal that are added will not be applied retroactively to previous
determinations and dismissals.
When a party submits a written notice of its intent to appeal to the Title IX Coordinator within 10 days of the appealable decision, college
will notify the other party in writing and implement appeal procedures equally for both parties. If no written notice of either party’s intent
to appeal is sent, then the written determination becomes final after the time period to file an appeal (10 days) has expired.
Each party will be given a reasonable, equal opportunity to submit a written statement in support of, or challenging, the outcome. Each
party will have at least 10 days to submit its written statement. If a party needs additional time, it can request such additional time from
the decision-maker for the appeal. Such requests will be granted on a case-by-case basis. If the decision-maker for the appeal grants a
request for additional time to submit a written statement, all parties will be granted the additional time.
The decision-maker for the appeal will not be the same person as the decision-maker(s) that reached the determination regarding
responsibility or dismissal, the investigator(s), or the Title IX Coordinator.
The decision-maker for the appeal will issue a written decision describing the result of the appeal and the rationale for the result. This
decision will be provided to both parties simultaneously and in writing.
Once the appeal decision has been sent to the parties, the appeal decision is final.
SECTION XII. APPLICATION TO FACULTY AND STAFF
One or more of the college’s personnel policies or faculty and staff handbook policies may overlap with this policy in a particular situation.
This policy applies to any situation where a student is the complainant or respondent. In all other situations, the college reserves the
right to apply this policy or another applicable college policy or process. The college will apply this policy to any situation where the college
determines that Title IX requires the application of this policy.
XIII. ACADEMIC FREEDOM
The college is an academic institution at which academic freedom possessed by those who are teaching/conducting research and their
students is necessary and valued. The college will not construe this policy to prevent or penalize a statement, opinion, theory, or idea
offered within the bounds of legitimate, relevant, and responsible teaching, learning, working, or discussion.
XIV. COORDINATION WITH OTHER POLICIES
A particular situation may potentially invoke one or more college policies or processes. The college reserves the right to determine the
most applicable policy or process and to utilize that policy or process.
XV. DELEGATION OF AUTHORITY
Any college administrator or official empowered by this policy, may delegate their authority to any other appropriate college official.
Delegation of authority may be necessary to avoid conflicts of interest or where time constraints or other obligations prevent a college
official named in this policy from fulfilling their designated role.
XVI. POLICY ENFORCEMENT
The person responsible for the implementation of this policy internally is:
Elaine T. White, Assistant Vice President of Student Affairs/Dean of Students
Inquiries and complaints may be made externally to:
Office for Civil Rights (OCR)
U.S. Department of Education
400 Maryland Avenue, SW
Washington, DC 20202-1100
Customer Service Hotline #: 800-421-3481
Facsimile: 202-453-6012 TDD#: 877-521-2172
E-mail: OCR@ed.gov
Web: http://www.ed.gov/ocr
SECTION XVII – PREVENTION AND EDUCATION
A. Educational Programs
Vaughn College provides resources for education about and prevention of Sexual and Gender-Based Misconduct. They include:
• Alcohol and Drug Workshops
• Sex Signals
• Life Reality Skit Demonstration
• Meeting of Minds Workshop; Understanding the Differences
• Rape Aggression Defense Training
• Know Your Campus
• The Do’s and Don’ts of Dating
• Sexuality, Sexual Preference and Anatomy
• Title IX Awareness and Understanding
• Women’s Health Fair
• Adjusting to College Life
B. Training
Sexual and Gender-Based Misconduct prevention training, which includes training with respect to sexual offenses, is required for members
of the College campus community according to the following schedule:
• All students on an annual basis;
• Student athletes;
• Student organization leaders;
• New faculty and staff;
• All faculty and staff- biennially;
• Key students, camp counselors and program leaders prior to performing the duties or participating in the qualifying activity; the
College’s training includes, but is not limited to, information on (a) Title IX and a review of the College’s prohibition against Dating
Violence, Sexual Assault, Domestic Violence and Stalking, (b) how to file a formal Title IX Complaint with the College, (c) resources
available to Sexual and Gender-Based Misconduct victims such as counseling, health services and interim measures, (d) Bystander
Intervention Training; and (e) options for reporting an incident of Sexual or Gender-Based Misconduct to campus or local law
enforcement. In addition, all incoming students are educated regarding the legal definitions for dating violence, sexual assault,
domestic violence, stalking and affirmative consent in the State of New York.
SECTION XVIII – ANNUAL REPORTING
The Title IX Coordinator maintains an annual report documenting: (1) the number of reports or Complaints received pursuant to this
Policy; (2) the categories of those involved in the allegations; (3) the number of Policy violations found; and (4) examples of sanctions
imposed for Policy violations.
APPENDIX A
IMMEDIATE ASSISTANCE FOLLOWING A SEXUAL OR GENDER-BASED MISCONDUCT INCIDENT
Vaughn College recognizes that deciding how to respond to an incident of Sexual or Gender-Based Misconduct can be difficult and
encourages all individuals to seek the immediate support of and use all available resources on- and off-campus, regardless of when or
where the incident occurred. Confidential and non-confidential care and support resources, which are listed below, are available both
on and off campus on an immediate and ongoing basis.
A. IMMEDIATE ASSISTANCE AND RESOURCES
It is the College’s goal to empower individuals who believe they have experienced an incident of Sexual or Gender-Based Misconduct to
make the decisions that are best for them. Various campus and community advocates, counselors, and emergency first responders are
available to offer assistance in this regard. Moreover, seeking assistance and advice promptly from one of these resources may also be
important to ensure one’s physical safety or to obtain medical care or other support. It may also be necessary to preserve evidence,
which can assist the College and/or law enforcement in responding effectively. Assistance is available 24 hours a day, 7 days a week. The
Resource Table below provides contact information for the various campus and community advocates, counselors, and emergency first
responders available to provide assistance.
Get to a Safe Place: First and foremost, an individual who is the victim of Sexual Assault (non-consensual sexual contact and non-
consensual sexual intercourse), Domestic Violence, Dating Violence, Stalking or other violent actions is urged to get to a safe place away
from the perpetrator or from any other potential danger as soon as possible. Individuals on campus that are not in a safe place should
contact Vaughn College Security Department at 718 505-1024 or 718-429-6600: Main Building - Ext. 130; Library – Ext 301;
Residence Hall - Ext. 300; Astoria- Ext. 270 (24 hours) or Local Law Enforcement at 911 immediately (24 hours). Individuals off campus
should contact Local Law Enforcement at 911 immediately (24 hours).
Preserve Evidence: Collecting evidence does not obligate an individual to any particular course of action but can assist law enforcement
should criminal charges ultimately be pursued. For evidence collection purposes, it is important that, if possible, victims do not shower,
bathe, wash, comb their hair, use the toilet, smoke, brush their teeth, eat or drink, and wash clothes, sheets, blankets or other items.
Anything of evidentiary value should be placed in a paper bag (plastic bags are discouraged). Also, victims are urged to photograph visible
injuries. Pictures should be taken zoomed in and panned out to show location. A credit card, coin, or dollar bill should be used for
reference of size.
Confidential Counselor or Healthcare Providers: Individuals who believe that they or someone they know has been a victim of Sexual or
Gender-Based Misconduct may seek medical, counseling, support and reporting information from any of the College or off-campus
confidential resources listed in the Resources Table below. Discussing a matter with these offices or individuals is not considered a report
to the College or a request that any action be taken by the College in response to a Sexual or Gender-Based Misconduct incident, unless
specifically requested by the victim. Conversations with these resources are confidential, except as described in the Resources Table
below.
The confidential counselors and healthcare members listed in the Resources Table can provide individuals with both immediate and long-
term help. They will listen and help access additional assistance and explain options for obtaining additional support from the College
and others. They can also arrange for medical care and accompany victims, or arrange for someone to accompany individuals, to seek
such care. In addition, they can provide assistance in filing a complaint with local law enforcement. These resources may be used
regardless of whether the victim wants to file an official report or participate in College investigation and resolution proceedings or the
criminal process. They are familiar with the College’s investigation and resolution process, can explain what to expect, and provide
support while College or legal processes are pending, all on a confidential basis.
College Resources (Non-Confidential): In addition to confidential resources, any individual who has experienced or witnessed an incident
of Sexual or Gender-Based Misconduct has the option and is encouraged to contact any of the non-confidential College resources listed
in the Resource Table below for immediate assistance.
Upon the receipt of the initial report, the victim’s immediate health and safety needs will be assessed by the First Responder (usually a
Vaughn College Security Department Officer). The First Responder will outline all of the options for the Complainant, including but not
limited to medical treatment, access to an on-campus safe room, the importance of preserving relevant evidence or documentation, and
filing a report with the appropriate law enforcement authority. Additionally, the First Responder will advise the Complainant that the
College has a duty to investigate the report in order to remedy the effects of any hostile environment created for the Complainant and
the campus community.
Local Law Enforcement (Non-Confidential): Any member of the College community who has experienced an incident of Sexual or Gender-
Based Misconduct involving potential criminal conduct has the option to report the conduct to local law enforcement. If the conduct is
reported to the College, a victim will be informed of his or her option to also report any potential criminal activity to local law enforcement.
A criminal complaint and a report with the College may be filed at the same time, however, individuals may pursue a Complaint with
the College without pursuing criminal charges and vice versa. Because the standards for finding a violation of criminal law are different
from the standards in this Policy, criminal investigations or reports are not determinative of whether or not Sexual or Gender-Based
Misconduct under this Policy has occurred. Any of the College resources listed in the Resource Table can provide assistance in filing a
complaint with local law enforcement and obtaining an order of protection.
Health Care Options: Whether a member of the College community who has experienced an incident of Sexual Assault (non-consensual
sexual contact and non-consensual sexual intercourse), Domestic Violence, Dating Violence, or other violent actions, elects to report the
incident or not, it is important that medical attention be sought as soon as possible. This will allow the individual to get care for any
injuries that may have resulted from the assault, receive medications in order to prevent sexually transmitted infections in the event of a
Sexual Assault and to properly collect and preserve evidence, if the patient consents to do so. A medical examination as soon as possible
(ideally within 72 hours) is critical in preserving evidence of Sexual Assault and proving a criminal or civil case against a perpetrator.
A listing of local hospitals that have rape kits and/or Sexual Assault Nurse Examiners (SANE), which will assist law enforcement should
criminal charges ultimately be pursued by the victim, are set forth in the Resources Table.
Getting to the Hospital: For victims with injuries that require emergency medical care, it is imperative that Vaughn College Security
Department be called at 718 505-1024 or 718-429-6600: Main Building - Ext. 130; Library - Ext 301; Residence Hall - Ext.
300; Astoria- Ext. 270 or that Emergency Medical Services be contacted at 911 to request emergency transport.
Transportation Assistance: If there are no pressing medical needs, the individual may make arrangements for travel to the hospital
or contact any of the College or off-campus resources listed in the Resource Table for assistance in seeking medical attention off
campus.
B. ONGOING ASSISTANCE
1. Counseling, Advocacy and Support
The counseling and support programs listed in the Resource Table are available for victims of Sexual or Gender-Based Misconduct at any
time, whether or not the victim chooses to make an official report or participate in a College disciplinary or criminal process.
2. Interim Measures & “No Contact” Orders
Upon learning of an incident of Sexual or Gender-Based Misconduct involving a member of the College community, the Title IX Coordinator
will take immediate steps and interim measures to ensure the safety and well-being of the victim, such as the ability to move dorm room,
change work schedules, alter academic schedules, withdraw from/retake a class without penalty, and access academic support (e.g.,
tutoring).
An additional Interim Measures that will be implemented if the accused is a student is the issuance of a “no contact” order. Continued
intentional contact with the reporting individual is a violation of institution policy and may be subject to additional conduct charges. It is
the accused’s responsibility to leave the area if the reporting individual and the accused observe each other in a public place. Both the
accused and the reporting individual may request a review and modification of a “no contact” orders.
APPENDIX B
Student Alcohol and Drug Use Amnesty Policy
The health and safety of every student at the College is of utmost importance. The College recognizes that
students who have been drinking and/or using drugs (whether such use is voluntary or involuntary) at the time
that violence, including but not limited to domestic violence, dating violence, stalking, or sexual assault occurs
may be hesitant to report such incidents due to fear of potential consequences for their own conduct. The
College strongly encourages students to report domestic violence, dating violence, stalking, or sexual assault
to institution officials. A bystander acting in good faith or a reporting individual acting in good faith that
discloses any incident of domestic violence, dating violence, stalking, or sexual assault to a College official or
law enforcement will not be subject to a code of conduct action for violations of alcohol and/or drug use
policies occurring at or near the time of the commission of the domestic violence, dating violence, stalking, or
sexual assault.
It is the College’s intention to partner with students in promoting health and safety. The College will provide
students with the assistance needed to respond to high risk drinking and other drug abuse.
In a crisis, students are encouraged to seek such assistance by contacting:
Campus Security Department at
718 505-1024 or
718-429-6600
Main Building - Ext. 130
Library – Ext. 301
Residence Hall - Ext. 300
Astoria- Ext. 270
APPENDIX C
STUDENTS’ BILL OF RIGHTS
All students have the right to:
1. Make a report to local law enforcement and/or state police;
2. Have disclosures of domestic violence, dating violence, stalking, and sexual assault treated seriously;
3. Make a decision about whether or not to disclose a crime or violation and participate in the judicial or conduct process and/or criminal
justice process free from pressure by the institution;
4. Participate in a process that is fair, impartial, and provides adequate notice and a meaningful opportunity to be heard;
5. Be treated with dignity and to receive from the institution courteous, fair, and respectful health care and counseling services, where
available;
6. Be free from any suggestion that the reporting individual is at fault when these crimes and violations are committed, or should have acted
in a different manner to avoid such crimes or violations;
7. Describe the incident to as few institution representatives as practicable and not be required to unnecessarily repeat a description of the
incident;
8. Be protected from retaliation by the institution, any student, the accused and/or the respondent, and/or their friends, family and
acquaintances within the jurisdiction of the institution;
9. Access to at least one level of appeal of a determination;
10. Be accompanied by an advisor of choice who may assist and advise a reporting individual, accused, or respondent throughout the judicial
or conduct process including during all meetings and hearings related to such process; and
11. Exercise civil rights and practice of religion without interference by the investigative, criminal justice, or judicial or conduct process of the
institution.
Confidential College reporting options:
• Office of Counseling and Wellness at Vaughn College 718 429-6600, Ext. 350
APPENDIX D
RESOURCE TABLE
• Queens Hospital Center
82-68 164
th
Street
Jamaica, NY 11432
(718) 883-3000
• Elmhurst Hospital Center
79-01 Broadway
Elmhurst, NY 11373
(718) 334-4000
• Long Island Jewish/North Shore
Behavioral Health College Partnership Program
Dr. Laura Braider - Director
Dr. Lalima – (718) 470-8894
• Plaza Del Sol Family Center
37-16 108
th
Street
Corona, NY 11368
(718) 561-4000
• Family Justice Center
Domestic Violence (confidential)
126-02 82
nd
Avenue
Kew Gardens, NY 11415
(718) 575-4500
• Get Help Now
• 1 (800) 352-2919 or 1 (877) 222-8387 (Veteran Affairs)
• 1 (800) SUICIDA (Spanish Speaking suicide hotline)
• 1 (800) PPD-MOMS (Post-partum depression hotline)
• Catholic Charities Mental Health Treatment Center
67-29 Myrtle Avenue
Glendale, NY 11385
(718) 779-1234
• Advance Center for Psychotherapy
110-20 71
st
Road
Forest Hills, NY 11375
(718) 793-3133
• Queens Rape Counseling Center
71-49 Loubet Street
Queens, NY 11315
(718) 263-2013
• Safe Horizon (212) 227-3000
• Crime Victims/Stalking Hotline (866) 689-4357
• Domestic Violence Hotline (800) 621-4673 (English/Spanish)
TDD Assistance (866) 604-5350
• National Sexual Assault Hotline (800) 656-HOPE (4673)
• New York State Coalition Against Sexual Assault (800) 942-6906 or (800) 818-0656
• Miles Foundation (203) 270 – 7861
Advice and services about family violence for military personnel and their friends
• National Center for Victims of Crime Stalking Resource Center (202) 467-8700
• National Domestic Violence Hotline (800) 799-SAFE (7233)
Support, shelter, or services - free, confidential, 24 hours
• Service Women’s Action Network (SWAN) (646) 569-5200
SWAN supports, defends, and empowers today’s servicewomen and women veterans of
all eras, through groundbreaking advocacy initiatives and innovative, healing community
programs.
• NYC Anti-Violence Project (212) 714-1141
24-hour hotline specifically for the LGBTQ Community
APPENDIX E
New York Crime Definitions
The Violence Against Women Act (VAWA) and its regulations require the College to include certain New York State definitions in their Annual
Security Report and also require that these definitions be provided in other materials disseminated by the College. Relevant New York definitions
are set forth below.
5
CONSENT:
6
Lack of consent results from: forcible compulsion; or incapacity to consent; or where the offense charged is sexual abuse or forcible
touching, any circumstances, in addition to forcible compulsion or incapacity to consent, in which the victim does not expressly or impliedly
acquiesce in the actor’s conduct. Where the offense charged is rape in the third degree, a criminal sexual act in the third degree, or forcible
compulsion in circumstances under which, at the time of the act of intercourse, oral sexual conduct or anal sexual conduct, the victim clearly
expressed that he or she did not consent to engage in such act, and a reasonable person in the actor’s situation would have understood such
person’s words and acts as an expression of lack of consent to such act under all the circumstances. A person is incapable of consent when he or
she is: less than 17 years old; or mentally disabled; or mentally incapacitated; or physically helpless; or committed to the care and custody of the
state department of correctional services, a hospital, the office of children and family services and is in residential care, or the other person is a
resident or inpatient of a residential facility operated by the office of mental health, the office for people with development disabilities, or the
office of alcoholism and substance abuse services, and the actor is an employee, not married to such person, who knows or reasonably should
know that such person is committed to the care and custody of such department or hospital.
CONSENT, ABBREVIATED: Clear, unambiguous, and voluntary agreement between the participating to engage in specific sexual activity.
DATING VIOLENCE: New York State does not specifically define “dating violence.” However, under New York Law, intimate relationships are
covered by the definition of domestic violence when the crime is committed by a person in an “intimate relationship” with the victim. See “Family
or Household Member” for definition of “intimate relationship.”
DOMESTIC VIOLENCE: An act which would constitute a violation of the penal law, including, but not limited to acts constituting disorderly conduct,
harassment, aggravated harassment, sexual misconduct, forcible touching, sexual abuse, stalking, criminal mischief, menacing, reckless
endangerment, kidnapping, assault, attempted murder, criminal obstruction or breaching or blood circulation, or strangulation; and such acts
have created a substantial risk of physical or emotional harm to a person or a person’s child. Such acts are alleged to have been committed by a
family member. The victim can be anyone over the age of sixteen, any married person or any parent accompanied by his or her minor child or
children in situations in which such person or such person’s child is a victim of the act.
FAMILY OR HOUSEHOLD MEMBER: Person’s related by consanguinity or affinity; persons legally married to one another; person formerly married
to one another regardless of whether they still reside in the same household; persons who have a child in common regardless of whether such
persons are married or have lived together at any time; unrelated persons who are continually or at regular intervals living in the same household
or who have in the past continually or at regular intervals lived in the same household; persons who are not related by consanguinity or affinity
and who are or have been in an intimate relationship regardless of whether such persons have lived together at any time. Factors that may be
considered in determining whether a relationship is an “intimate relationship” include, but are not limited to: the nature or type of relationship
regardless of whether the relationship is sexual in nature; the frequency of interaction between the persons; and the duration of the relationship.
Neither a casual acquaintance nor ordinary fraternization between two individuals in business or social contexts shall be deemed to constitute
an “intimate relationship”; any other category of individuals deemed to be a victim of domestic violence as defined by the office of children and
5
For purposes of enforcing the expectations and requirements of this Policy, Sexual and Gender-Based Misconduct is defined
in the body of this Policy.
6
For the purposes of this Policy, the College defines consent as affirmative consent as defined the body of this Policy, which is
consistent with N.Y. Educ. Law § 6441.
family services in regulation. Intimate relationship status shall be applied to teens, lesbian/gay/bisexual/transgender, and elderly individuals,
current and formerly married and/or dating heterosexual individuals who were, or are in an intimate relationship.
PARENT: means natural or adoptive parent or any individual lawfully charged with a minor child’s care or custody.
SEXUAL ASSAULT: New York State does not specifically define sexual assault. However, sexual assault includes offenses that meet the definitions
of rape, fondling, incest, or statutory rape.
SEX OFFENSES; LACK OF CONSENT: Whether or not specifically stated, it is an element of every sexual act committed without consent of the
victim.
SEXUAL MISCONDUCT: When a person (1) engages in sexual intercourse with another person without such person’s consent; or (2) engages in
oral sexual conduct or anal sexual conduct without such person’s consent; or (3) engages in sexual conduct with an animal or a dead human
body.
RAPE IN THE THIRD DEGREE: When a person (1) engages in sexual intercourse with another person who is incapable of consent by reason of
some factor other than being less than 17 years old; (2) Being 21 years old or more, engages in sexual intercourse with another person less than
17 years old; or (3) engages in sexual intercourse with another person without such person's consent where such lack of consent is by reason of
some factor other than incapacity to consent.
RAPE IN THE SECOND DEGREE: When a person (1) being 18 years old or more, engages in sexual intercourse with another person less than 15
years old; or (2) engages in sexual intercourse with another person who is incapable of consent by reason of being mentally disabled or mentally
incapacitated. It is an affirmative defense to the crime of rape in the second degree the defendant was less than four years older than the victim
at the time of the act.
RAPE IN THE FIRST DEGREE: When a person engages in sexual intercourse with another person (1) by forcible compulsion; or (2) who is incapable
of consent by reason of being physically helpless; or (3) who is less than 11 years old; or (4) who is less than 13 years old and the actor is 18 years
old or more.
CRIMINAL SEXUAL ACT IN THE THIRD DEGREE: When a person engages in oral or anal sexual conduct (1) with a person who is incapable of consent
by reason of some factor other than being less than 17 years old; (2) being 21 years old or more, with a person less than 17 years old; (3) with
another person without such persons consent where such lack of consent is by reason of some factor other than incapacity to consent.
CRIMINAL SEXUAL ACT IN THE SECOND DEGREE: When a person engages in oral or anal sexual conduct with another person (1) and is 18 years
or more and the other person is less than 15 years old; or (2) who is incapable of consent by reason of being mentally disabled or mentally
incapacitated. It is an affirmative defense that the defendant was less than four years older than the victim at the time of the act.
CRIMINAL SEXUAL ACT IN THE FIRST DEGREE: When a person engages in oral or anal sexual conduct with another person (1) by forcible
compulsion; (2) who is incapable of consent by reason of being physically helpless; (3) who is less than 11 years old; or (4) who is less than 13
years old and the actor is 18 years old or more.
FORCIBLE TOUCHING: When a person intentionally, and for no legitimate purpose, forcibly touches the sexual or other intimate parts of another
person for the purpose of degrading or abusing such person; or for the purpose of gratifying the actor’s sexual desire. It includes squeezing,
grabbing, or pinching.
PERSISTENT SEXUAL ABUSE: When a person commits a crime of forcible touching, or second or third degree sexual abuse within the previous ten
year period, has been convicted two or more times, in separate criminal transactions for which a sentence was imposed on separate occasions
of one of one of the above mentioned crimes or any offense defined in this article, of which the commission or attempted commissions thereof
is a felony.
SEXUAL ABUSE IN THE THIRD DEGREE: When a person subjects another person to sexual contact without the latter’s consent. For any prosecution
under this section, it is an affirmative defense that (1) such other person’s lack of consent was due solely to incapacity to consent by reason of
being less than 17 years old; and (2) such other person was more than 14 years old and (3) the defendant was less than five years older than such
other person.
SEXUAL ABUSE IN THE SECOND DEGREE: When a person subjects another person to sexual contact and when such other person is (1) incapable
of consent by reason of some factor other than being less than 17 years old; or (2) less than 14 years old.
SEXUAL ABUSE IN THE FIRST DEGREE: When a person subjects another person to sexual contact (1) by forcible compulsion; (2) when the other
person is incapable of consent by reason of being physically helpless; or (3) when the other person is less than 11 years old; or (4) when the other
person is less than 13 years old.
AGGRAVATED SEXUAL ABUSE: For the purposes of this section, conduct performed for a valid medical purpose does not violate the provisions of
this section.
AGGRAVATED SEXUAL ABUSE IN THE FOURTH DEGREE: When a person inserts a (1) foreign object in the vagina, urethra, penis or rectum of
another person and the other person is incapable of consent by reason of some factor other than being less than 17 years old; or (2) finger in the
vagina, urethra, penis, rectum or anus of another person causing physical injury to such person and such person is incapable of consent by reason
of some factor other than being less than 17 years old.
AGGRAVATED SEXUAL ABUSE IN THE THIRD DEGREE: When a person inserts a foreign object in the vagina, urethra, penis, rectum or anus of
another person (1)(a) by forcible compulsion; (b) when the other person is incapable of consent by reason of being physically helpless; or (c)
when the other person is less than 11 years old; or (2) causing physical injury to such person and such person is incapable of consent by reason
of being mentally disabled or mentally incapacitated.
AGGRAVATED SEXUAL ABUSE IN THE SECOND DEGREE: When a person inserts a finger in the vagina, urethra, penis, rectum or anus of another
person causing physical injury to such person by (1) forcible compulsion; or (2) when the other person is incapable of consent by reason of being
physically helpless; or (3) when the other person is less than 11 years old.
AGGRAVATED SEXUAL ABUSE IN THE FIRST DEGREE: When a person subjects another person to sexual contact: (1) By forcible compulsion; or (2)
when the other person is incapable of consent by reason of being physically helpless; or (3) when the other person is less than eleven years old;
or (4) when the other person is less than thirteen years old and the actor is twenty-one years old or older.
STALKING IN THE FOURTH DEGREE: When a person intentionally, and for not legitimate purpose, engages in a course of conduct directed at a
specific person, and knows or reasonably should know that such conduct (1) is likely to cause reasonable fear of material harm to the physical
health, safety or property of such person, a member of such person’s immediate family or a third party with whom such person is acquainted;
or (2) causes material harm to the mental or emotional health of such person, where such conduct consists of following, telephoning or initiating
communication or contact with such person, a member of such person’s immediate family or a third party with whom such person is acquainted,
and the actor was previously clearly informed to cease that conduct; or (3) is likely to cause such person to reasonably fear that his or her
employment, business or career is threatened, where such conduct consists of appearing, telephoning or initiating communication or contact at
such person’s place of employment or business, and the actor was previously clearly informed to cease that conduct.
STALKING IN THE THIRD DEGREE: When a person (1) commits the crime of stalking in the fourth degree against any person in three or more
separate transactions, for which the actor has not been previously convicted; or (2) commits the crime of stalking in the fourth degree against
any person, and has previously been convicted, within the preceding ten years of a specified predicate crime and the victim of such specified
predicate crime is the victim, or an immediate family member of the victim, of the present offense; or (3) with an intent to harass, annoy or alarm
a specific person, intentionally engages in a course of conduct directed at such person which is likely to cause such person to reasonably fear
physical injury or serious physical injury, the commission of a sex offense against, or the kidnapping, unlawful imprisonment or death of such
person or a member of such person’s immediate family; or (4) commits the crime or stalking in the fourth degree and has previously been
convicted within the preceding ten years of stalking in the fourth degree.
STALKING IN THE SECOND DEGREE: When a person: (1) commits the crime of stalking in the third degree and in the course of and furtherance of
the commission of such offense: (a) displays, or possesses and threatens the use of, a firearm, pistol, revolver, rifle, sword, billy, blackjack,
bludgeon, plastic knuckles, metal knuckles, chuka stick, sand bag, sandclub, sligshot, slungshot, shirken, “Kung Fu Star,” dagger, dangerous knife,
dirk, razor, stiletto, imitation pistol, dangerous instrument, deadly instrument or deadly weapons; or (b) displays what appears to be a pistol,
revolver, rifle, shotgun, machine gun or other firearm; or (2) commits the crime of stalking in the third against any person, and has previously
been convicted, within the preceding five years, of a specified predicate crime, and the victim of such specified predicate crime is the victim, or
an immediate family member of the victim, of the present offense; or (3) commits the crime of stalking in the fourth degree and has previously
been convicted of stalking in the third degree; or (4) being 21 years of age or older, repeatedly follows a person under the age of fourteen or
engages in a course of conduct or repeatedly commits acts over a period of time intentionally placing or attempting to place such person who is
under the age of fourteen in reasonable fear of physical injury, serious physical injury or death; or (5) commits the crime of stalking in the third
degree, against ten or more persons, in ten or more separate transactions, for which the actor has not been previously convicted.
STALKING IN THE FIRST DEGREE: When a person commits the crime of stalking in the third degree or stalking in the second degree and, in the
course and furtherance thereof, he or she intentionally or recklessly causes physical injury to the victim of such crime.
USE OF UNMANNED AIRCRAFT SYSTEMS
ON VAUGHN COLLEGE CAMPUS AND PROPERTY
Policy Statement
The operation of an unmanned aircraft system (UAS) is regulated by the Federal Aviation Administration (FAA). As a private institution, Vaughn
College of Aeronautics and Technology establishes the following policy to govern the operation by any person of a UAS from or above Vaughn
College’s campus or property. This policy extends to any and all property owned, rented, leased, and controlled by Vaughn College of Aeronautics
and Technology.
Reason(s) for the Policy
This policy is established to require and ensure compliance with all applicable laws, reduce safety risks, and preserve the security and privacy of
members of the Vaughn College community.
Primary Guidance to Which This Policy Responds
This policy primarily responds to FAA guidelines and requirements that promote the safe and responsible use of unmanned aircraft.
Responsible College Office and Officer
Vaughn College is responsible for establishing this policy and Mr. Fred Parham, Associate Director of the Aviation Training Institute, hereby
referred to as Enforcement Officer, is responsible for enforcing the policy.
Who is Governed by This Policy
All faculty, employees, students, contractors, volunteers, guests, and the general public present on Vaughn College property are governed by this
policy.
Who Should Know This Policy
Any person who may be involved in operating a UAS from or above Vaughn College’s campus or property should know about this policy.
Scope of Policy
The FAA defines the UAS as the “Unmanned aircraft vehicle (UAV) and all of the associated support equipment, control station, data links,
telemetry, communications and navigation equipment, etc., necessary to operate the unmanned aircraft.”
An unmanned aircraft vehicle (“UAV”), sometimes called a “drone,” is defined by the Federal Aviation Administration as an aircraft without a
human pilot onboard, controlled from an operator on the ground.
This policy applies to those UAV weighing between 0.55 pounds and 10 pounds. The operation of UAV weighing over 10 pounds is strictly
prohibited.
This policy applies to the area bordered by Grand Central Parkway in the North, 90th Street in the East, 23rd Avenue in the South, and 82nd Street
in the West, and the Aviation Training Institute (ATI) building located at 43-05 23
rd
Avenue Astoria, NY 11105.
The term “hangar” refers to the Vaughn College of Aeronautics and Technology airplane hangar. The term “storage area” refers to the area in the
rear of the ATI facility.
Commercial Use Prohibited
The use of UAS for non-hobby or non-recreational activities is prohibited. Only recreational use is permitted.
The operator of the UAS is prohibited from receiving money in connection with operation of the UAS (e.g., delivering packages for a fee, receiving
money for demonstrating aerobatics with a model aircraft, photographing a property or event and selling the photos).
Hobby or Recreational Use
Any use of a UAS from or over the campus or inside a campus building is strictly prohibited except under the following circumstances, and subject
to the following terms and conditions:
Use of UAS Indoors
The use of a UAS within netted areas of the Vaughn College of Aeronautics and Technology airplane hangar or storage area is permitted at times
specified by Vaughn College. No other indoor use is permitted on the Vaughn campus or in Vaughn facilities.
Use of UAS Outdoors
The use of a UAS outside of the Vaughn College of Aeronautics and Technology airplane hangar or storage area is strictly controlled and the UAS
operator must be able to meet all of the below conditions before any UAS use outside of the hangar or storage area:
• Must obtain prior written approval by the Enforcement Officer and Mr. Martin Capunay, Director of Security, Events and Scheduling, at least
7 calendar days prior to the use of the UAS.
• Must not photograph, video, or monitor areas where other members of the Vaughn College community or members of the general public
would have a reasonable expectation of privacy.
• Must fly at or below 400 feet, or alternatively, at or below an altitude determined by the Enforcement Officer.
• Must stay away from surrounding obstacles.
• Must keep the UAV/drone within sight.
• Must not fly near other aircraft.
• Must not fly over areas of public assembly, stadium, or areas of construction.
• Must not fly over roadways.
• Must not fly near emergency response efforts such as fires.
• Must not fly under the influence of drugs or alcohol.
• Must not fly with the intent to harass or annoy an individual or individuals.
• Must not fly a UAV which weighs more than 10 pounds.
Any violations of law (e.g., trespassing, illegal surveillance, reckless endangerment) or violations of Vaughn College policies may subject the
individual(s) to both criminal and/or disciplinary action. Students of the Vaughn College community who violate this policy will be subject to
discipline as stated under the Vaughn College Student Handbook. Damages/injuries occurring to Vaughn College property or individuals will be
the responsibility of the UAS operator. Vaughn College may also cooperate with government officials in pursuing violations of local, state or
federal law having to do with the use of UAS and privacy.
Responsibilities
Members of the Vaughn College community who wish to use a UAS in the hangar, storage area or, if permitted, on or adjacent to campus, must
register the UAS with the Enforcement Officer in advance of any use at Vaughn College.
The Enforcement Officer maintains the authority to “ground” or suspend operations of any UAS that is not compliant with FAA regulations, this
policy, other applicable law, or in the sole determination of Vaughn College, the operation of a UAS presents a danger to Vaughn College property
or to the Vaughn College community. Vaughn College reserves the right to take other action against a student who does not comply with the UAS
policy on or adjacent to campus.
Contacts
If you have any questions about any provision of this policy, contact Fred Parham, Enforcement Officer.
This policy is subject to periodic review and change.
Established 09.2019
Widespread Public Health Policy
The College takes the health and safety of its students and the entire college community seriously. In
order to keep our community safe, when a pandemic or other prevalent health concern occurs, the
College will follow guidance issued by federal, state, and local public health authorities. In addition,
the College may implement additional measures as described below.
Communications During a Health Concern. The College may modify, implement new, or additional
policies and procedures that will supersede existing protocols in the interest of health and safety for our
community. When this occurs, the college will communicate to the students via emails, text message,
phone calls, and social media. Students are expected to comply with new policies and procedures, as
issued, during the course of the pandemic or health concern. To receive timely information about new
policies and procedures relating to the pandemic, students should ensure they have a current phone
number and address on file with the college. Students may update this information through SONIS (the
College’s data information software platform) or by contacting the Registrar’s office.
Modification of services and amenities. Students may experience interruptions, alternate deliveries or
temporary delays in services as a result of the pandemic. The College will maintain its obligation to
satisfactorily educate students in accordance with New York State and regulatory agencies. If/when the
College needs to modify educational delivery, the schedule of tuition and fees will apply. The College
Catalog describes the refund process and refunds will be issued in accordance with the refund schedule.
Health Insurance. The College recommends that all students have health insurance that provides
coverage in the New York City area. Students who live in the residence hall are required to have health
insurance and must provide a copy of the front and back of the card upon check-in.
Notification of Emergency Medical Services. The College may call EMS (Emergency Medical Services)
to protect both individual and community health and safety at its sole discretion. If a student is
transported, she/he will bear the financial cost of the services. Students may refuse transport; however,
the College reserves the right to restrict a student’s presence on campus and participation in college
activities until the health needs are addressed to the College’s satisfaction.
Disclosure of Information. The College may need to coordinate and communicate with public health
authorities or other governmental agencies during the pandemic. This may require disclosure of
information that would otherwise be confidential. In such cases, the College will provide appropriate
notice of disclosure as required by law.
Compliance with Campus Safety Plans/Procedures. The health and safety of the college community
requires a shared and steadfast commitment to modify the ways in members of the community live,
learn, and work on and off campus during a pandemic or health concern. When the College implements
measures designed to reduce risks to the community, such as providing for social distancing, daily health
checks, travel disclosure, and personal protective equipment, as well as reconfiguring spaces and
providing medical resources, it expected that students scrupulously adhere to these expectations to avoid
posing severe public health effects; and will make it more likely that students will not be able to stay on
campus and enjoy in person instruction.
Accommodations; Illness. Students who are ill and require immediate assistance when on campus,
should call 9-1-1, then security at 718-505-1024. The security phone line is staffed 24-hours a day when
classes are in session. The guard will be able to direct emergency services personnel to your location
upon their arrival. Students who would like to request accommodations related to the pandemic, should
contact our disabilities officer, Mr. Frank Wang at [email protected] .
Established 09.2020
STUDENT RESOURCES
There are many services and resources available to students at Vaughn College, resources may include:
Academic Success Center
The Academic Success Center (ASC) is committed to fostering a system of advisement that enables students to flourish academically,
personally and professionally from the point of acceptance to graduation. The ASC is designed to provide students with appropriate
information on institutional policies, procedures and programs as they relate to degree completion. The ASC offers a variety of services
including peer tutorial, computer-aided instruction, mini lectures, and audio-visual instructional library, workshops and a quiet study area.
At Vaughn, we want to do all we can to make your first year here, and your entire college experience, a successful one. To help achieve
this goal, we recently reorganized the Academic Success Center. In the ASC you'll find a quiet place to study, a welcoming environment
where you can collaborate with faculty or fellow students, and an open door when you need some extra help. Peer tutoring is available to
provide the extra support you may need during your academic tenure at Vaughn.
Accommodations for students with disabilities
Students with disabilities are encouraged to consult with the executive director of the academic success center assistance. The goal of the
College is to work with students with disabilities so that each student may benefit from the educational opportunities. As provided by law,
where applicable, Vaughn will work with disabled students to fashion reasonable accommodations.
Any academic program accommodation sought by a student must be approved and administered by the administrator responsible for these
determinations; and cannot be arranged directly or informally with faculty. Students should seek assistance as early as possible. Details on
Vaughn’s requirements for a student to be eligible for accommodations are available from the executive director of student academic
advisement.
Students with disabling conditions should consult with Section 504 and the Americans with Disabilities campus coordinator identified
throughout this handbook regarding services and accommodations. It is the College’s goal that students should be able to participate fully
in the College’s programs and activities. Accordingly, the executive director of the student advisement center is the designated College
administrator responsible for these matters and available to assist students.
Alumni Association
The mission of the Alumni Association is to assist in improving communication between the College and alumni, students, parents, faculty
and industry, thus creating a strong network of relations for the growth and development of the College and its student body. The alumni
association hosts events throughout the year, as well as regularly scheduled meetings. Upon graduation, alumni are encouraged to keep
the College informed of changes in address and to continue their association with the College through many of the services offered by the
office of alumni development and relations. For more information call the office of alumni affairs at 718.429.6600 ext. 112.
Bookstore
Vaughn’s bookstore is owned and operated by Barnes and Noble, Inc. The Bookstore sells the educational materials needed by most
students. You can also purchase clothing, stationery, models and other items of interest. The bookstore sells personal equipment and hand
tools that are required by some courses and that meet course quality standards.
The College bookstore can also be accessed on-line at www.vaughn.bkstore.com. You can purchase textbooks and materials using this
Internet site. Textbooks for courses that are taught through the College’s distance learning program are also available at varsitybooks.com.
Book Vouchers
Vaughn has established a book voucher policy to help students purchase textbooks and necessary educational supplies with their financial
aid funds prior to the scheduled refund date. The full policy on book vouchers is available from the office of financial aid. The following
is a summary of the voucher policy:
Book vouchers are issued through the office of financial aid to students who have received a financial aid award, have credit on their tuition
account, and have proof of registration. These vouchers may only be used at Vaughn’s bookstore.
You may spend up to the amount indicated on the voucher, and the voucher must be used to purchase books and supplies for courses in
which you are registered. Clothing, snacks and other non-course related items cannot be purchased with a voucher. A registration form
must be presented with the voucher for all transactions.
Students may use a voucher as needed during the semester; however, students can obtain as many vouchers as necessary from the office
of financial aid as long as there is credit on the student’s tuition account. It is strongly advised that you meet with your instructor at least
once before using your voucher, as students are responsible for ensuring that they purchase the correct textbooks and supplies. Subsequent
purchases must be paid for out-of-pocket. Lost vouchers will not be replaced.
The book voucher is not cash. It cannot be combined with cash transactions (including cash, credit cards, checks, money orders, etc.). Cash
back or cash refunds are not permitted.
Credit for any balance shown on your voucher will be assigned to your account once the office of student accounts has reconciled all
transactions, which may be as early as the fifth week of classes, but no later than the end of the semester.
Returned books are subject to the policies established by Barnes and Noble, Inc., which is not controlled by the College. The policy stated
here is that of Vaughn College of Aeronautics and Technology.
Bulletin Boards
The College has bulletin boards for posting college news and information throughout the campus. All clubs and organizations shall have
access to post information on the bulletin boards. Certain designated bulletin boards may be used for personal items or outside commercial
interests. Anyone interested in posting an item to any of the college’s bulletin boards must first have it approved for posting and stamped
by the office of student activities and engagement.
Career Services
The office of career services assists students and alumni with career guidance, preparation and placement services. Through this office,
students can explore career interests, develop job search skills and strengthen their awareness of career options. The office of career
development also assists students with résumés, letter writing, interview training and on–campus recruitment. In addition, it maintains a
listing of available full–time, part–time, and summer positions, as well as internships and co-op opportunities through an online up-to-date
database known as Vaughn Career Connect. For more information about this tool, please stop by the office. The career development office
also sponsors two career fairs every academic year (November and April), as well as an internship and graduate school fair. Other
sponsored activities include workshops, speakers and field trips. These events are advertised throughout the campus, via email and posted
on Vaughn’s web site (www.vaughn.edu).
Internships
Students interested in participating in an internship should contact the office of career development and the chair of their specific academic
department. Internships serve as experiential learning opportunities and are strongly encouraged. International students must consult with
the international advisor regarding special regulations pertaining to their participation in internships.
College Catalog
The catalog contains information on programs of study, course descriptions, academic and graduation requirements, as well as financial
aid. The College catalog governs the academic and curricular expectations of students. It is available on the College’s web site at
www.vaughn.edu. Students are responsible for being familiar with its contents.
College Closings
Closings are generally caused by inclement weather, such as heavy rains or snowstorms. When these conditions make travel difficult, listen
to local radio news stations WINS (1010 AM) and WCBS (880 AM), call Vaughn for the automated announcement on whether or not the
College will be closed, check your Vaughn email or look for a text message from the College. You can also visit the home page at
www.vaughn.edu.
Common Hour
The period from 11 a.m. to 12 p.m. on Tuesday and Thursday is reserved as common hour. This is a free period that is generally used for
club meetings, activities, guest speaker events and intramural games. Students are encouraged to use this time productively by meeting
with instructors or advisors, attending in– house workshops or taking care of College-related administrative items (e.g., financial aid,
student accounts or the registrar’s office).
Counseling Services
The office of counseling and wellness provides counseling services for enrolled Vaughn College students. Walk-in assessment and referral
services as well as short-term individual and group counseling services are available. The mission of the office is to assist students in
transitioning to college and succeeding in their academic programs by providing services that address their mental, social, emotional and
personal needs. The mental health counselor helps the individual identify presenting problems, aids in setting goals, and lends support as the
goals are reached and changes are made. Students who require long-term or acute counseling may be referred off-campus. Services provided
by the Office of Counseling and Wellness are free to students.
Counseling Code of Ethics
The mental health counselor maintains and protects the confidentiality of their counselees. Exceptions to the rule exist in the
event a counselee represents danger to self or others. Counselee information can be provided to others upon completion of a
release of information form by the counselee.
Referrals for Services
Referrals by faculty or staff may be made by calling the counseling office to schedule an appointment or completing a
“Counseling & Wellness referral” through the Starfish software platform. The use Starfish is preferred, but not required. Walk-
ins are accepted, although making an appointment gives the greatest assurance that the counselor will be available.
Food Services
Breakfast, lunch, dinner, and snacks are available in Vaughn’s cafeteria. Resident students are required to purchase a declining balance
meal plan for their food consumption needs. The dining room is adjacent to the student lounge and across from the bookstore. This area
can be used for eating, studying or socializing. It’s open to all members of the College community and their invited guests. Daily hours
and specials are posted. The cafeteria follows both the academic calendar and the residence hall calendar.
Housing
Our three-story residence hall, opened in December 2007, provides accommodations for up to 200 students, and supplements the learning
experience through educational, cultural and social programming. Residents live in either a two-person, three-person or four-person suite
with a semiprivate bathroom. The residence hall has laundry, study and kitchen facilities in common areas within the building. Residence
hall rooms are furnished with a bed, dresser, desk, chair and wastebasket for each individual student. Each room is also equipped with a
phone connection, cable hookup and an Ethernet connection. The hall also has wireless capability. All inquiries about on-campus housing
can be directed to the office of residence life at 718-429-6600, ext. 316 or via email at [email protected].
Additionally, the office of residence life offers housing information assistance to students and prospective students in finding off-campus
housing upon request Vaughn does not review or inspect available off-campus listings and students are responsible for exercising their
independent judgment about the appropriateness of housing options and lease terms.
Information Technology Services
Vaughn College has invested significant resources in its computing infrastructure. Network access to computing labs, classrooms, faculty
offices and student is provided via a high-speed, fiber optic network backbone, with secure wireless access available in many academic
and all residential locations.
All campus computer labs are equipped with state-of-the-art HP computers running the latest version of Microsoft Office Professional
through Outlook 365 using your Vaughn email account, and many other industry standard software programs. These computing labs are
used for teaching and are available for general student use during non-class hours. All labs are also equipped with high-speed laser printers.
In addition to providing well-connected academic and residential facilities, Vaughn College has also invested heavily in modern
instructional technology. Classrooms have been equipped with large screen computer and video projection equipment. While this audio-
visual equipment is used to present course content in a digital format in the classroom, the College also provides digital access to course
content outside of the classroom using an online learning management system. Both of these technologies serve to augment the traditional
classroom based learning approach.
Registered students also have access to student information through the “Vaughn Portal,” under MyVaughn at www.vaughn.edu. The portal
provides customizable information, a daily campus calendar, as well as news and information.
International Student Services
Many students from countries around the world have chosen to further their education at Vaughn. Their presence adds to the richness of our
diverse population.
The international student advisor helps to acclimate international students to life at Vaughn, New York City and the United States. The
advisor also helps with campus and community services, social security, travel and immigration matters and liaisons with other offices
and government agencies and departments. Designated representatives from admissions serve as the primary international student advisors.
Library
Vaughn’s library has an extensive collection that includes thousands of books, periodicals, videos, computerized aircraft manuals, e-books
and software. The College offers students online access to a wealth of research databases with a Vaughn email address and to a collection
of videos–in DVD and Blu-ray formats.
Research Databases and Information Literacy
Vaughn’s library offers extensive general, technical, resource and periodical material totaling more than 42,000 volumes. The real
and virtual resources include books, periodicals, videos, and research databases. There are research databases available that contain
more than 22,000 full text periodicals and newspapers. In addition, the library has an e-book collection of more than 80,000 full text
online books. All faculty, staff and students can access these databases through Vaughn’s website. To utilize this service, you must
have a Vaughn email account. The library also houses an assortment of subject specific DVD’s as well as a collection of current
movie titles that are available for overnight use.
Vaughn’s library opened in the fall of 2014. This multimillion dollar "learning commons" houses the services of a traditional
library combined with information technology support and the resources of the Teaching and Learning Center. The result is a
new information "hub" that is nearly triple the size of the current library where students can find support for all of their academic
coursework. There are 30 computer stations and four virtual flight simulator stations in the library. All library services are
available at this location.
Lockers
A limited number of lockers are available for rent for a minimal fee on campus. Lockers are located on the lower level of the Main building.
Students may rent lockers on a semester basis. Lockers must be emptied at the completion of the rental period. Items left in lockers one
week beyond the rental period will be removed and discarded. To rent a locker, contact the student affairs office located in W142.
The lockers are the property of Vaughn College, and the College reserves the right to inspect any locker and search its contents. A student
shall have no expectation of privacy regarding the contents of a campus locker. A student may not store dangerous or illegal items and
materials or flammable substances in a locker. See also, Locker Process in the addendum of this handbook.
Lounges
There are three lounges that are available for use by all students. The student lounges are designed to be used for relaxation and recreation
between classes. They are also available for club and organization functions, at the discretion of the office of student activities. Students
are expected to abide by the code of conduct outlined in this handbook while in the lounge particularly regarding civility, noise, respect,
smoking, and substance use. We expect that use of the lounge does not disrupt educational activities, nor create an unsafe environment.
ATI Lounge
The main lobby of the building that houses our Aviation Training Institute is designated as a lounge. Currently, there is a pool
table, and a variety of seating options for relaxation when students have breaks between classes. There are vending machines
available for snack purchases. While eating is permissible in the lounge, care should be taken not to place food/beverages on
the pool table to avoid damaging it.
Main Building Lounge
The lower level of the main building is designated as a student lounge space. There is a pool table, and a variety of seating
options for relaxation when students have breaks between classes. Currently, the cafeteria is adjacent to the lounge. While eating
is permissible in the lounge, care should be taken not to place food/beverages on the pool table to avoid damaging it.
Residence Hall Lounge
The lobby level lounge as available to all students. There are two large screen television monitors used to both watch programming
and to play video games, i.e. Play Station, X Box, Switch, etc.
The operational hours for lounges are consistent with the building hours that they are located within. The residence hall and the lounge are
typically open 24-hours a day; however, students are not permitted to sleep in the residence hall lounge nor store personal items therein.
Parking
Parking is provided as a service for students, faculty and staff. Anyone using the College parking facilities must register their vehicle with
the College and obtain the appropriate parking permit. Students can obtain their parking permit from the office of student services. The
College’s policies and regulations on parking can be found in the rules and regulations section of this book.
GETTING HELP
Vaughn is small enough that almost any problem can be handled satisfactorily and, in most cases, informally. Concerns should be brought
to the appropriate person as quickly as possible, so that the problem does not interfere with a student’s studies. The following list has been
provided to help you to bring your question or concern to the right person.
Questions About:
Contact
Title/Office
Academic Advisement
Mr. Wang
executive director, academic success center
Academic Success
Dr. Troudt
associate vice president, academic affairs
Arts and Sciences
Dr. Ducharme
chair
Aviation Training Institute (ATI)
Mr. Proscia
vice president
Aviation /Flight
Dr. Russo
chair
Athletics/varsity sports teams
Mr. Mc Collum
director, athletics and wellness
Engineering/Technology
Dr. Rahemi
chair
Career development
Mr. Meade
assistant vice president
Clubs/Organizations
Ms. Tsang
assistant director of student activities and engagement
Code of Conduct
Ms. Holland
director, student conduct and outreach
Counseling
Dr. Dutil
director, counseling and wellness
Dining Services
Ms. White
assistant vice president/dean of students
Disability services/accommodations
Mr. Wang
executive director, academic success center
Discrimination/harassment
Ms. Smith
vice president, student affairs
Financial Aid
Ms. Novoa-Cruz
associate vice president
Fitness Center
Mr. Mc Collum
director, athletics and wellness
Grievances
Ms. White
assistant vice president/dean of students
HEOP students
Ms. Teixeira
director, Higher Education Opportunity Program (HEOP)
Immunization
Ms. Holland
director, student conduct and outreach
International students
Mr. David Sookdeo
associate director, admissions
Intramurals/recreation
Mr. Ceaser
coordinator, athletics
Judicial Affairs
Ms. Holland
director, student conduct and outreach
Locker rentals
Ms. Smith
vice president, student affairs
Management Program
Dr. Lubner
chair
New Student Orientation
Ms. Tsang
assistant director, student activities and engagement
Parking permits
Mr. Wright
coordinator, athletics
Residence Life/Housing
Ms.Falto
director, residence life
Safety, Security, Scheduling
Mr. Capunay
director, security
Sexual Misconduct/Title IX
Ms. White
assistant vice president/dean of students
Student Activities
Ms. Tsang
assistant director, student activities and engagement
Student Government
Mr. Zaki
president, student government association
Student Handbook
Ms. White
assistant vice president/dean of students
Student Success
Dr. Troudt
associate vice president, academic affairs
Tutoring
Mr. Wang
executive director, academic success center
Writing and Language Lab
Dr. Wemert/Mr.
Jimmo
faculty, academic success center
STUDENT GOVERNMENT, LEADERSHIP, AND ORGANIZATIONS
Student Government Association
The purpose of the Student Government Association (SGA) is to give expression to the opinions of the students, to serve as a liaison to the
College President and Dean of Students, to coordinate extracurricular activities, to charter student clubs and organizations, and to promote
self-governance. Elections are held annually in the Spring semester for the following academic year. The SGA Elected Officers consist
of a President, Vice President, Secretary, Treasurer, Chair of Student Activities Committee and a Chair of Academic Affairs Committee.
Other SGA representatives may hold appointed offices as needed.
Student Clubs and Organizations (Clubs and Organizations are formed or become inactive based on the interest and activity of current
students)
AeroNAUGHTYcal Vibes (Music Club) - A music group that performs song covers with live instrumentals either at their own events, or events
organized by the College. They also teach students how to play instruments.
Alpha Eta Rho – is a professional collegiate aviation fraternity founded to bring together students that have a common interest in the field of
Aviation.
Alpha Phi Delta Fraternity – The College’s first social fraternity aims to create a sense of brotherhood on campus.
American Association of Airport Executives - Connects students to the aviation management world.
Art and Photography Club – provides students a creative outlet in an extra-curricular organization
Automotive Club - Organize car and automotive-related activities such as maintenance workshops, car meets and car modification.
Circle K International - This club was created to provide community service and outreach opportunities to Vaughn Students and serve as peer
leaders for the student body.
E-Sports/Gaming- a social club for students who casually and/or seriously compete/paly video and other interactive games
Engineers Without Borders – Engineers Without Borders aims to build a better world through engineering by helping communities meet their
basic needs and leave them with the knowledge and power to be self-sustaining.
National Society of Black Engineers – Aims to increase the number of culturally responsible black engineers who excel academically, succeed
professionally, and positively impact the community. Vaughn hosts a chapter of the national organization.
Ping Pong - VCAT Ping Pong is a special interest club dedicated to providing a friendly and comfortable venue for students interested in the
casual and competitive play of table tennis.
R.O.T.C. – select students may participate in the military Reserve Officer Training Corps
Robotics Club - The robotics club at Vaughn College participates in a competition provided by VEX Robotics. The club seeks to engage
students of all majors in the fields of engineering.
Society of Automotive Engineers – A club sponsored through an academic department to increase co-curricular experiences
Society of Hispanic Professional Engineers - SHPE is a Hispanic community that empowers its members to realize their fullest potential
and impact the world through STEM awareness, access, support, and development. Vaughn hosts a chapter of the national organization.
Society of Women Engineers – The vision of the Society of Women Engineers is to create a group that supports and empowers the female
gender in engineering. Vaughn hosts a chapter of the national organization.
UAV Club - This club promotes safe, knowledgeable design, construction, and use of UAV (drone) technology. The UAV Club engages
with the Vaughn community and with aviation industry leaders in the ongoing international discourse around the benefits of this emerging
field, including next-generation academic and career possibilities.
Vaughn Air Traffic Control Organization - Vaughn Air Traffic Control Organization was created to prepare the next generation of Air Traffic
Controllers by providing learning tools, networking and simulator training.
Vaughn Flight Crew – Aims to provide assistance to students in their training, and to become leaders within the aviation community.
Veterans Organization - This organization was established to enable veteran students to transition their military leadership skills to their
student life experience. The club holds student elections for its officers and hosts activities including a resource fair, Veterans Day event and
guest speaker series.
Women in Aviation - Non-profit club dedicated to women empowerment within the aviation field. The organization helps to provide resources
for students such as scholarships, educational events, scholarships, and career-oriented opportunities.
Faculty/Staff Advisers
All recognized student organizations must have an approved adviser. The role of the adviser is to serve as a consultant and mentor to the
group. Advisers should have a strong interest in the organization’s mission and should provide guidance and professional advice. All
advisors must be a faculty member or a full-time employee of Vaughn College and sign the “Adviser Contract.” It is up to the members
of the organization to select an adviser. If the selected individual agrees to serve in this capacity, the College administration and the vice
president of student affairs must finalize the appointment.
The adviser is expected to attend the organization’s meetings, support their activities and work with the office of student activities. The members
of the student organization are required to keep their advisor informed of their plans and activities at all times.
General hours when school is in session
Main Building Hours
Mondays - Fridays
6:00 a.m. – 11:00
p.m.
Saturdays and Sundays
6:00 a.m. - 7:00 p.m.
Cafeteria
Mondays – Friday
7:00 a.m. – 9:00 p.m.
Saturdays
10:00 a.m. – 7:00
p.m.
Sundays
11:00 a.m. – 7:00
p.m.
ATI Building is generally open one hour before the start of the first class and closed one hour after the conclusion of the last class.
ATHLETICS AND WELLNESS
Sports Program
Vaughn College currently has eight intercollegiate sports programs that compete in the Hudson Valley Intercollegiate Athletic Conference
(www.HVIAC.net) as well as the United States Collegiate Athletic Association (www.theuscaa.com). These programs were established
to provide athletic opportunities for Vaughn students to compete against NCAA Division III programs and other HVIAC and USCAA
participants. Our sport programs are specifically tailored to the needs of the student body. It is designed to help students develop physical
fitness, mental health, competitiveness, and leadership skills while enhancing a healthy spirit of fair play and team unity.
Sports Teams
Men’s Baseball
Men’s Basketball
Women’s Basketball
Men’s Cross Country
Women’s Cross Country
Men’s Soccer
Men’s Tennis
Women’s Tennis
For more information about all the teams, please contact the office of athletics, recreation and students services located just off the main lobby
in room E107.
Intramurals and Recreation
Students who are interested in a less competitive environment may participate in intramural sports including flag football, runs, 3 on 3
basketball, bowling and billiards.
Fitness Center
The student fitness centers have weight training and cardiovascular equipment, free weights, as well as Nautilus equipment, Stairmasters,
treadmills and stationary bicycles.
There are two fitness center locations. One is located on the lower level of the main building and the other on the third floor of the residence
hall. The fitness centers is staffed by part–time student workers. Students who wish to utilize the fitness center must sign the Vaughn
College fitness center waiver and release agreement as well as get a fitness sticker placed on the back of their student identification card.
All users must abide by the posted guidelines for effective and safe use of the center. Only Vaughn College residential students, faculty,
and staff may utilize the residence hall fitness center. Non- residential students or visitors must be signed in as a guest and accompanied
by their host who resides in the residence hall to gain access to the fitness center. For hours and additional information, please see the
office of student services, located in the main building in E107 or by calling 718.429.6600, ext. 202.
Astoria Complex
Students may have access to an expansive local sports complex that has more cardiovascular fitness machines, fitness classes, and a swimming
pool. Contact the athletics staff for more information.
Health Services
The College endeavors to assist students in addressing important health issues and in providing information about health insurance and
safety requirements and services. The office of counseling and wellness is the primary source of information and assistance in matters of
health and wellness.
The College does not maintain a healthcare facility on campus. Some members of the staff have been trained in basic first aid, and first
aid supplies are available on campus for minor injuries. In the event of a significant health-related problem or emergency, the College will
utilize the New York City 911 emergency system to obtain immediate assistance.
To assist Vaughn personnel in the event of an emergency, students should provide the College with the name and telephone number of an
individual for contact in an emergency, and whether the student has any medical conditions, limitations, or allergies which would be
significant in the event of a medical emergency.
If there is a medical emergency, injury, or accident, on or adjacent to campus, it must be reported immediately to the College’s office of
student affairs. This will enable the College to respond promptly, to take appropriate follow-up actions, and file a report of the incident.
The Office of Student Affairs can assist with referrals for students in need of medical insurance while attending Vaughn College.
Depending on the student’s choice of enrollment, medical insurance may be able to cover all or a portion of medical, emergency, and
hospital and specialist bills. International students are required to have health insurance that applies in the US. All resident students must
provide a copy of their health insurance at check-in.
To obtain more information about emergency precautions and procedures, and student health insurance, please contact the office of student
affairs at 718.429.6600 ext. 170.
Student Health Insurance
Vaughn College would like for all eligible students to have health insurance coverage because inadequate or no coverage could cause a
financial burden. However, health insurance coverage is REQUIRED for all residential students. If you are covered under a family group
health plan, please contact your plan administrator to review and confirm your coverage while staying on campus in the State of New
York. Group health plans often do not cover full-time student dependents once they have reached a specific age, or when they are married.
In addition, students who have declared financial independence for financial aid may not be covered. We also urge students who are
covered by an HMO, PPO or similar policy to determine the extent of coverage available while living in New York. Students in need of
health insurance should review all available plans carefully. Be sure to obtain a full description of coverage including costs, benefits,
exclusions, reductions, limitations, and the terms under which the coverage of each plan may remain in effect. There are many resources
in New York to assist individuals looking for low-cost health plans. You may wish to contact. WellCare at 1.800.288.5441 or Affinity
Health Plan at 1.866.247-5678.
Immunizations
New York state law requires all students born on or after January 1, 1957, and who are taking six or more credits at Vaughn College, to
demonstrate that they have current immunizations for measles, mumps, and rubella (German measles). A student who fails to submit
timely proof of recent immunizations will be prohibited from registering for classes, or administratively withdrawn from classes.
Immunization records will be checked to ensure compliance with all local, state and federal laws as a routine aspect of early registration,
as well as regular course registration. Effective August 15, 2003, all students enrolled in six or more credit units are required to have a
meningitis vaccine response form on file.
Smoking
In accordance with New York state law and Vaughn policy, smoking is prohibited in all campus buildings and facilities. Students who
violate this policy will be subject to disciplinary action. Community members are also asked not to smoke near entrances to campus
buildings.
A FINAL WORD
We hope that your journey through Vaughn College will be smooth, pleasant and a learning experience that assists you in achieving your
professional and life goals. If you have any problems, please feel free to approach any staff member. That’s why we’re here. The amount
of information contained in this handbook may be daunting at first. However, it’s essential that you know what resources are available to
you; where to go if you need help; what the campus rules and regulations are; and some of the local laws. Your suggestions for the next
student handbook are encouraged and welcomed. Please forward your comments to the Dean of Students. Best wishes for a successful
academic year.
