GSAS Policies and Procedures Manual

GSAS

P OLICIES AND P ROCEDURES

M ANUAL

T ABLE OF CONTENTS

S ECTION PAGE NUMBER

1. THE GRADUATE SCHOOL OF ARTS AND SCIENCE COMMUNITY .........1

2. AFFILIATE PROGRAMS ...............................................................................2

3. GRADUATE CURRICULUM ..........................................................................2

4. ADMISSIONS .................................................................................................6

5. COURSEWORK AND ASSESSMENT ..........................................................9

6. ENROLLMENT ............................................................................................. 15

7. GRADUATION ............................................................................................. 24

8. ACADEMIC PROBATION AND TERMINATION ......................................... 26

9. DISCIPLINE ................................................................................................. 29

10. GRIEVANCES .............................................................................................. 31

LINKS ................................................................................................................. 34

ADMINISTRATIVE FORMS

Academic Leave of Absence Request Form

Adjunct Instructor Approval Form

Doctoral Thesis Oral Defense Form

Extension of Incomplete Grade Form

Foreign Language Report and Evaluation

Master's Thesis Reader Sheet

New Course Proposal Form

Outside Dissertation Reader Form

Parental Accommodation Form

Pass/Fail Form

Transfer Credit Request Form

Tuition Scholarship for Undergraduate Skills Request Form

GSAS Policies and Procedures Manual — February 2024

1. T HE G RADUATE S CHOOL OF A RTS AND S CIENCE

C OMMUNITY

1.1. Policies and Procedures: The Graduate School of Arts and Science (GSAS) is committed to

providing a supportive and structured environment for the development of scholars, researchers,

and teachers. It is expected that the responsibilities of students, faculty, and staff will be discharged

with impartiality, reason, and consistency. To this end, it is the responsibility of all members of the

GSAS community to respect and comply with all GSAS Policies and Procedures as well as all

University rules and policies.

1.1.1. Dean’s Designee: The Dean of GSAS may designate any member of the

administration of GSAS or of Arts and Science (A&S) to fulfill any of the GSAS

procedural roles outlined in this document in place of the indicated GSAS administrator in

any case where either there is a clear conflict of interest involving the indicated

administrator or the position of the indicated administrator is vacant. Any named member

of the administration of GSAS may also designate any member of GSAS or of A&S to

fulfill their specified role listed in the policies below.

1.1.2. Applicants: Applicants are individuals who have applied to any GSAS program. From

the point at which GSAS receives an application for admission, GSAS and New York

University reserve the right to deny admission, to deny permission to register, or to revoke

matriculation of any applicant at any time for cause, including falsification of academic

credentials or scholarship, character, or personal conduct.

1.1.3. Students: An individual becomes a student on the first day of the first term in which

they enroll in a GSAS sponsored program and are granted the rights in and are under the

authority of GSAS Policies and Procedures on that date. Students remain under the

authority of these rules until they graduate or officially separate from GSAS.

1.1.4. Departments: The word “departments” in this document refers both to all established

A&S departments and to any other free standing academic units that oversee graduate

programs registered with the State of New York. All such academic units are expected to

maintain a director of graduate study (DGS) and a graduate administrator at a minimum.

1.1.5. Time to Respond: Should any response or action required of GSAS or departmental

administrators normally fall in a time period partially or entirely within a University

designated break or closure, including summer, the time during the designated break or

closure will not count towards the total stated time to respond.

1.2. Student Conduct: All students in the GSAS community must abide by the

University Student

Conduct Policies.

1.3. Discrimination, Harassment, and Sexual Misconduct: All members of the GSAS community

must abide by the University’s

Non-Discrimination and Anti-Harassment Policy and Complaint

Procedures for Students, the Non-Discrimination and Anti-Harassment Policy and Complaint

Procedures for Employees, the Policy on Consensual Intimate Relationships, and its Sexual

Misconduct, Relationship Violence, and Stalking Policy which outline the policies and procedures

regarding all forms of prohibited discrimination, harassment, and sexual misconduct.

1.4. Academic and Research Integrity: All students in the GSAS community must abide by the

University’s policies on Academic Integrity for Students at NYU and its Principles and Procedures

for Dealing with Allegations of Research Misconduct, as well as the policy on Retention of and

GSAS Policies and Procedures Manual — February 2024

Access to Research Data. In addition to University policies, all students must also abide by the

GSAS Statement on Academic Integrity.

1.5. Conflict of Interest, Intellectual Property and Research with Human Subjects: All members of

the GSAS community must abide by the University’s policies governing

Academic Conflict of

Interest and Conflict of Commitment, its Statement of Policy on Intellectual Property, and the

policies governing Research with Human Subjects.

1.6. Environmental Health and Safety. All members of the GSAS community must follow the

policies and procedures of the Office of Environmental Health and Safety

2. A FFILIATE P ROGRAMS

2.1. Definition: Affiliate Programs are those which the University Registrar has designated as being

divisions of or administered through GSAS, but which are overseen and taught by faculty other

than those of A&S.

2.2. List of Affiliates: The following programs are Affiliate Programs of GSAS: Basic Medical

Sciences programs, Environmental Health Sciences, and Ergonomics and Biomechanics, housed in

the School of Medicine; Cinema Studies and Performance Studies, housed in the Tisch School of

the Arts; and Institute of Fine Arts programs, Institute for the Study of the Ancient World program,

and the Center for Data Science programs, which are free standing.

2.3. Jurisdiction: For all Affiliate Programs housed in other schools and colleges, the faculty of

each such school or college has jurisdiction over any and all academic and non-academic policies

and procedures including disciplinary matters, grievance proceedings, and appeals, except those

overseen by the University, involving students enrolled in those Affiliate Programs. For all Affiliate

Programs that are free standing, GSAS policies and procedures will be applied in any discipline,

grievance or other matter that rises on appeal above the program level for students of these Affiliate

Programs (See Sections 8, 9, 10).

2.4. Administrative Support: GSAS will provide administrative support to Affiliate Programs as

required by the University Registrar. For any type of support provided, Affiliate Programs are

required to follow the appropriate GSAS policies and procedures outlined below.

3. G RADUATE C URRICULUM

RULES

3.1. The Committee on Graduate Curriculum and Financial Aid: The composition and function of

the Committee on Graduate Curriculum and Financial Aid (the Committee) is determined by the

Function, Composition, Term and Structure of Committees of the Faculty of Arts and Science.

3.1.1. Purview of the Committee: The Committee will review and vote on any new graduate

course, new graduate program, graduate program revision, new or revised GSAS academic

GSAS Policies and Procedures Manual — February 2024

or financial aid policy, and new graduate adjunct faculty. The Committee has the right to

designate the approval of any of these items to any office within GSAS.

3.1.2. Meetings: The committee will be scheduled to meet at least four times during the

academic year, a minimum of two times each fall and each spring.

3.1.3. Affiliate Programs: Affiliate Programs may submit program and course proposals to

the Committee, which may recommend, but not require, changes to such proposals.

3.1.4. Requests Approved: Recommendations of the Committee shall be brought to the A&S

full faculty for final approval.

3.1.5. Requests Not Approved: Requests may be returned by the Committee to departments,

which will be informed of any recommendations or additional supporting materials needed

as well as the next deadline for submission.

3.1.6. Student Member Voting: Student members will not vote when instructors are

considered for approval.

3.2. Graduate Courses: The following guidelines apply to all GSAS sponsored courses where

applicable.

3.2.1. Credit Hour Requirements: All courses regardless of location or delivery method must

comply with New York State Education Department regulations on instructional time and

supplementary time with regard to the number of credits offered.

3.2.2. Online Courses: Any new course that will be offered online must be submitted to and

approved by Arts and Science Office of Educational Technology prior to being submitted

for review by the Committee on Graduate Curriculum and Financial Aid. Any currently

existing course must also be submitted to and approved by the Office of Educational

Technology before it may be offered online.

3.2.3. International Site Course Offerings: Any new course to be offered at or existing course

being adapted for an international site must be approved by the Committee.

3.2.4. Short Duration Courses: A short duration course is one in which the meeting pattern

occurs over a period of time that is less than two thirds of the standard of the term in which

the course is to be offered. In the fall or spring semester this would be a course offered

over a period of less than 10 weeks. In the summer term it would be a course offered over a

period less than 4 weeks. Any January term or other special session term course offering is

considered a short duration course. Any new short duration courses or existing courses

being adapted to a short duration format must be approved by the Committee before it may

be offered. These courses must conform to the following guidelines:

3.2.4.1. The course must have a significant amount of in-class work relative to out-of-

class preparation.

3.2.4.2. The rationale for offering a short duration course must be based on academic

concerns rather than financial incentives.

3.2.4.3. Credits offered for a short duration course, even if it is adapted from a standard

duration course, must conform to the New York State Education Department

standard of one credit per 50 minutes per week in a 15-week semester. This means

a minimum of 750 total minutes of instructional time per credit offered is required.

3.2.5. Cross-listing: GSAS allows the limited cross-listing of its courses with the following

restrictions:

GSAS Policies and Procedures Manual — February 2024

3.2.5.1. All cross-listings must be approved by the Office of Academic and Student

Affairs (OASA).

3.2.5.2. Graduate courses may not be cross-listed at the undergraduate level.

Undergraduate courses may not be cross-listed at the graduate level.

3.2.5.3. Cross-lists must have the same title and credits awarded as the originating

course.

3.2.6. Internships: In order to be eligible as a credit-bearing activity, an internship must be

closely related to a student’s academic program, there must be clearly defined learning

objectives and goals, and there must also be supervision: both onsite and by a faculty

member who agrees to serve as the instructor of record. The on-site supervisor must

provide the department or program with a written evaluation of the student’s effort and the

faculty member will be responsible for submitting a grade if the internship is for credit or

for confirming the requirement has been met if the internship is a non-credit requirement of

the program. The following restrictions also apply when internships are taken for academic

credit:

3.2.6.1. An internship course must be listed in Albert as Internship or Field Study with

the department or program’s numbering designation;

3.2.6.2. An internship course may not be taken in excess of a program’s registered

required course credit;

3.2.6.3. A maximum of two internship courses may be taken for credit and no more

than six credits can be earned in internship courses;

3.2.6.4. An internship course may be graded with letter grades or as Pass/Fail. The

grading scale must be specified and agreed upon at the time of the student’s

registration in an internship course;

3.2.6.5. Each internship experience must include a learning agreement that outlines the

mutually agreed-upon description of the student’s activities, the duration and hours,

and the site supervisor’s commitment to provide at least one written evaluation of

the student’s effort to his/her program or department;

3.2.6.6. Internship duties cannot exceed 20 hours per week during the fall and spring

academic semesters unless the student is in the final semester of enrollment and has

only one course or four (4) credits remaining to meet degree requirements,

whichever is less, beyond the credits associated with the internship. In such a case

the student may engage in a full-time internship. Full-time internships are also

permitted during the summer term;

3.2.6.7. Internship experiences beyond the parameters listed above must be approved in

advance by the Assistant Dean for Academic Affairs.

3.2.7. Topics Courses: Departments may establish topics courses in which a specific topic

may be taught without review by the Committee. If the department wishes to present a

specific topic more than twice, then that topic must be approved by the Committee in the

form of a new course.

3.2.8. Dormant and Inactive Courses: Any course that has not been offered in the past 5

years will be made inactive by the Office of the Registrar. Courses not offered for between

5 and 10 years will not be able to be scheduled without OASA approval. Courses not

offered for over 10 years must be resubmitted to the Committee on Graduate Curriculum

and Financial Aid for approval as if they were new courses.

GSAS Policies and Procedures Manual — February 2024

3.3. Graduate Programs: GSAS oversees programs that lead to the awarding of the Doctor of

Philosophy, Ph.D., the Master of Arts, M.A., the Master of Science, M.S., the Master of Fine Arts,

M.F.A., and the Advanced Certificate. All of these degrees are terminal degrees and may only be

awarded to students enrolled in programs offering these degrees. The Master of Philosophy,

M.Phil., will be awarded to students enrolled in doctoral programs who have completed all

requirements but the dissertation.

3.3.1. Credit Requirements: GSAS requires a minimum of 30 graduate credits for a Master’s

degree. GSAS requires a minimum of 70 graduate credits for the Ph.D. degree. Programs

may set higher credit requirements.

3.3.2. Dual Degree Programs: Dual degree programs are a course of study which result in

the awarding of two separate degrees, usually with some credit sharing allowed. Students

may only be enrolled in two degree programs at one time if they are part of a registered

dual degree program (See 4.1.2)

3.3.3. Joint Degree Programs: Joint degree programs are a course of study that result in the

awarding of a single degree but are overseen by more than one department. Joint degree

programs may also require additional admissions criteria beyond that of a standard degree

program (See 4.1.1)

3.3.4. Program Assessment: All GSAS programs are expected to adhere to the assessment

requirements and guidelines provided by the NYU

Office of Academic Program Review

and Assessment.

3.3.5. Requiring Courses of Other Schools: If faculty wish to require a course(s) from

another NYU school as part of a new program or program change proposal, then

permission must be secured in writing from that school and included in the proposal.

3.3.6. Other School Requiring GSAS Courses; If faculty from another NYU school wishes to

require a GSAS course as part of a new program or program change proposal, then

permission must be secured in writing from the GSAS department offering the course and

the use of the GSAS course must be approved by the Committee.

3.4. Graduate Student Handbook: Departments are required to distribute to all incoming students

and maintain for all continuing students a graduate student handbook that defines and explains all

departmentally based policies and procedures for each program hosted. All handbooks must include

any and all departmental policies covering qualifying exams or papers, the thesis or culminating

project, mentorship guidelines, coursework, and the policies on the handling and reporting of

student complaints. The handbook must also notify students of the GSAS policies and procedures

and indicate where they may be found.

ADMINISTRATIVE PROCEDURES

3.5. Requests Approved: After approval of any agenda items by the Committee on Graduate

Curriculum and Financial Aid, the chair will present a motion at the next A&S meeting that they be

approved by that body.

3.6. New Course Materials Required: For requests for new courses departments must submit an

electronic copy of the request form and supporting material to the Office of Academic and Student

Affairs by the posted deadline for consideration at the associated meeting of the Committee.

GSAS Policies and Procedures Manual — February 2024

3.7. Cross-listing: All requests for cross-listing must be sent to OASA for approval by the

department offering the parent course. The request must include the cross-list number for the cross-

listing department/school and how many seats are being reserved for the cross-listing.

3.8. Internship Reporting: All internships taken for credit and/or as a program requirement must be

reported to the Wasserman Center by means of whatever mechanism they employ.

3.9. Requiring Courses of Other Schools: If faculty wish to require a course from another NYU

school as part of a new program or program change, they must first discuss the request with the

department in question at the relevant NYU school. If the department at the other school approves,

the request is sent to the GSAS Dean. The request to the GSAS Dean must indicate evidence and a

that the units involved have discussed and approved the proposed requirement, the rationale for the

request, and comment on any budgetary implications. The GSAS Dean shall submit the request to

the Committee, which makes the final determination. If approved, the GSAS Dean will send a letter

to the dean of the school in question with the request to use the course. GSAS will send notification

of any final approval by the New York State Education Department or the Office of Academic

Program Review and Assessment to the school in question.

3.10. Other Schools Requiring GSAS Courses: If the faculty of another NYU school wish to require a

GSAS course as part of a new program or program revision, they must discuss the request with the

GSAS department in question. If the department approves, the request would then come to GSAS in

the form of (a) a letter from the dean of the requesting school to the GSAS Dean, indicating that the

units involved have discussed and approved the proposed requirement and addressing any financial

costs involved (this letter should include a rationale for the inclusion of the GSAS course); (b) a

letter from the GSAS department confirming its approval; and (c) a description of the academic

program, including the full list of required courses. The GSAS Dean will consult with relevant

A&S deans for comment before submitting the request to the Committee for comment and

recommendation for approval. If the Committee approves the request, the requesting school would

be required to follow up with notification of final approval of the program and that inclusion of the

course as a requirement was part of the final approval of the program.

4. A DMISSIONS

4.1. Admission to Programs: Admission to any program overseen by the Graduate School of Arts

and Science (GSAS) is determined by GSAS and a departmental or program faculty committee that

sets admissions standards according to the degree requirements for study in that program.

4.1.1. Joint Degree Programs: Applications to joint degree programs are reviewed separately

by both departments sponsoring the program. Admission to a joint degree program is

contingent upon acceptance by both departments. If one department does not accept the

application for admission to the joint program, the other department, at its discretion, may

consider the applicant for admission to a different program overseen in that department.

4.1.2. Dual Degree Programs: Applicants to dual degree programs must apply to each

program separately. Applicants must complete the application requirements of each

program. Application materials are not shared between programs. Admission to a dual

degree program is contingent upon acceptance by both programs.

GSAS Policies and Procedures Manual — February 2024

4.1.2.1. Students may enroll in only one dual degree program—e.g., if a department’s

Ph.D. program has been registered as part of two different dual degree programs,

each with a different advanced certificate, students may earn only one of the

advanced certificates as part of a dual degree program. If the student wishes to earn

the second advanced certificate, then he or she may do so only after completion of

the dual degree program and no credit sharing would be allowed toward the second

advanced certificate.

4.2. Notification of Admission: All official notifications of admission decisions are made in writing

by the Dean of the Graduate School of Arts and Science. Statements about admission, either

expressed or implied (verbally or written) from any other source, are not official and may not be

honored.

4.3. Applying to Multiple Programs: As outlined in the GSAS Application Policies

, applicants may

submit only one application for consideration in a given term unless applying for a registered dual

degree program.

4.3.1. If an applicant is accepted to programs in more than one school, they may not accept

admission and enroll in more than one program simultaneously, unless both programs are

part of a New York State registered dual degree program (See 3.3.2 and 4.1.2). This

applies for cases when the second program is another GSAS program, a program at another

NYU School, or a program at another institution. Enrollment in multiple programs can

result in immediate revocation of admission to or matriculation in the GSAS program(s).

4.4. Reapplying for Admission: Applicants who were not offered admission in a previous attempt,

applicants who were offered admission but did not enroll for the term in which they were admitted,

and currently enrolled students who are applying for admission to a different program than they are

currently enrolled in may reapply for admission as outlined in the GSAS Application Policies

Reapplying applicants must complete an entirely new application and supply all supporting

credentials as required for that application.

4.5. Visiting and Non-Degree Students: Applicants may be admitted as visiting or non-degree

students at the discretion of the department and with the approval of the Graduate School. Visiting

or non-degree status allows a student to take a limited number of courses in GSAS without actively

pursuing a degree.

4.5.1. Non-Degree Students: To qualify as a non-degree student, the applicant must show

proof of a bachelor’s degree or its equivalent, with a grade point average of at least 3.0.

4.5.2. Visiting Students: Visiting student status requires current enrollment in a degree

program at another accredited university. A potential visiting student must obtain written

approval from the home institution prior to application at GSAS.

4.5.3. Application and Enrollment for Non-Degree and Visiting Students: Departments within

GSAS are not required to admit visiting or non-degree students. All applicants applying for

non-degree or visiting student status must follow

Non-Degree and Visiting Student

Instructions and complete the application for admission. Applicants who are accepted are

eligible to register for up to twelve credits total in a period of time not to exceed one

academic year (three consecutive semesters, including the summer).

4.6. Readmission: Any previously enrolled student who has not graduated and has not enrolled for

two consecutive semesters, exclusive of summer terms, is considered to have withdrawn and must

apply to their former program for readmission if they wish to return to that program. Any student

GSAS Policies and Procedures Manual — February 2024

who has been terminated from a program and wishes to return to that program must also apply for

readmission. Readmission will not be considered for students who have been out of enrollment for

more than 3 semesters, exclusive of summer terms.

4.6.1. All requests for readmission must be approved by the Office of Academic and Student

Affairs (OASA). OASA will not consider any request for readmission that is not first

approved and submitted by the student’s department.

4.6.2. Students approved for readmission are responsible for paying a readmission fee, which

is equal to the sum of the current semester’s Maintenance of Matriculation fees and

University Registration and Services fees. Students should not submit the online GSAS

application.

4.6.3. Students approved for readmission are also responsible for payment of the

Maintenance of Matriculation fees and University Registration and Services fees for all

lapsed semesters in which they remain listed as active by the Office of the Registrar at the

time of readmission. If the student is listed as active for all lapsed semesters, then the

readmission fee will be waived. Students will not be permitted to register until these fees

are paid.

4.6.4. Students approved for readmission have 30 days from the date of the approval of the

readmission request or until the end of the term in which the readmission request was

granted, whichever is greater, to submit the readmission fee (See 4.6.2) and pay all

required Maintenance of Matriculation and University Registration and services fees (See

4.6.3). Failure to do so will result in the readmission offer being withdrawn and the former

student no longer being eligible to be readmitted.

4.6.5. Time to degree (See 6.12) calculation begins with the first semester of the student's

initial registration. OASA will exercise discretion in extending the time limit for

readmitted students.

4.6.6. All lapsed semesters count toward time to degree (See 6.12).

4.6.7. Readmitted students are required to comply with degree requirements in effect at the

time of their last enrolled semester previous to readmission.

4.6.8. Students who have been previously readmitted to the same degree program will not be

considered for a second readmission.

4.6.9. Students with coursework that cannot be revalidated (See 6.14) will not be readmitted.

4.6.10. Doctoral students past time to degree will not be readmitted if all required coursework,

exams and any other degree requirement other than the thesis, have not been completed.

Master’s students past time to degree may be considered for readmission if all coursework,

exams and any other degree requirement other than the thesis/final project have not been

completed if the lapse in enrollment was due to unexpected and extreme personal reasons.

4.6.11. No degrees will be conferred unless all delinquent fees have been paid.

GSAS Policies and Procedures Manual — February 2024

5. C OURSEWORK AND A SSESSMENT

RULES

5.1. Academic Good Standing: GSAS requires students to maintain a GPA of 3.0 or higher and

successfully complete at least two thirds of credits attempted at NYU, excluding the current

semester. Courses with grades of “I”, “N”, “NR”, “W”, and “F” are not considered successfully

completed. Students also must be within time to candidacy (See 6.10) and time to degree limits

(See 6.12). These GSAS standards are minimal requirements for academic good standing.

Departments may impose additional requirements and/or set stricter standards including but not

limited to, higher GPA requirements, higher completion rate requirements and degree progress

requirements. Any additional requirements for academic good standing particular to a program

must be outlined in the department’s student handbook.

5.2. Annual Student Assessment: GSAS requires that faculty assess progress for each student

enrolled in the programs they oversee at least once per year. As part of the assessment process

5.2.1. The student’s transcript and any other relevant document detailing academic progress

must be reviewed;

5.2.2. The assessment process and outcomes must be documented each year and included in

the student’s academic file;

5.2.3. Departments must, at the minimum, provide written notification to each student

regarding the results of the assessment, including any credits in which the student has been

found lacking and what the student must do to return to program standards. This

notification needs to be separate from and in addition to any probation letters that may

result from the assessment process.

5.3. Grades: The following grades may be assigned in GSAS courses:

Standard Letter Grades (Count in GPA and for credit)

GRADE MEANING GPA VALUE PER POINT

A Highest Grade 4.000

A- 3.667

B+ 3.333

B 3.000

B- 2.667

C+ 2.333

C 2.000

C- Lowest Passing Grade 1.667

F Failure 0.000

Pass/Fail (Both count for credit. P does not count in GPA; F counts in GPA)

P Pass

F Fail

Previous to Fall 2018 grades were reported to only one decimal point, so A- was valued at 3.7, B+ at 3.3, etc.

GSAS Policies and Procedures Manual — February 2024

Audit (Does not count in GPA or for credit)

R Audit

Incomplete Grades

I Incomplete

NR No Grade Submitted

W Withdrawal

5.4. Cumulative GPA: The cumulative grade point average (GPA) is an essential component of

academic good standing (See 5.1) and is computed in the following way: for each course receiving

a standard letter grade or “F” if taken Pass/Fail and counting toward the degree, the GPA value per

credit is multiplied by the number of credits for the course. The sum of these products is divided by

the sum of the number of hours for each course taken under the standard grading system. Courses

that have not been awarded a grade, were awarded a grade of “P”, do not count toward the degree

program, or have an incomplete grade are excluded from the GPA calculation.

5.5. Completion Rate: The completion rate is an essential component of academic good standing

(See 5.1) and is calculated in the following way: the number of “earned hours” is calculated by

summing the credits for all courses that count toward the degree and in which a grade in the

standard grade system or the pass/fail system has been awarded. Courses in which an “F” has been

awarded are excluded. Next, the number of “attempted hours” is calculated by summing the credits

of all courses that count toward the degree and in which a grade in the standard grade system or the

pass/fail system has been awarded. For this calculation “F” and “incomplete” grades are included,

but courses from the most recent completed semester for which grades are yet to be assigned are

excluded. The completion rate is defined as the number of earned hours divided by the number of

attempted hours.

5.6. Online Courses: Students may not enroll in a number of online courses constituting 50% or

more of the credits required for their degree if their academic program has not been registered as

allowing distance learning.

5.7. Change of Grades: Only an incomplete grade, “I” or “NR” may be changed unless the original

grade resulted from a departmental clerical error in recording. No change of grade will be awarded

to any student for work submitted after graduating, withdrawing from the University, or being

terminated, or for submitting additional work beyond what is listed in the course syllabi.

5.8. Incomplete Grades: An unresolved grade, “I”, reverts to “F” one year after the beginning of the

semester in which the course was taken unless an extension of the incomplete grade has been

approved by the Office of Academic and Student Affairs (OASA). An unresolved grade, “NR”,

reverts to “F” one year after the beginning of the semester in which the course was taken and no

extension will be allowed.

5.8.1. The assigning of an incomplete “I” grade is done solely at the discretion of the course

instructor. It should never be granted automatically when a student does not complete all

course assignments by the end of the term in which the course was taken. In such cases the

A grade of “N”, no credit, was awarded previous to Fall 2009 and is treated as a permanent incomplete.

GSAS Policies and Procedures Manual — February 2024

instructor should award whatever grade has been earned at that point as a default, not an

incomplete.

5.8.2. At the request of the departmental Director of Graduate Studies (DGS) and with the

approval of the course instructor, OASA will review requests for an extension of an

incomplete “I” grade.

5.8.3. A request for an extension of incomplete must be submitted before the end of one year

from the beginning of the semester in which the course was taken.

5.8.4. An extension of an incomplete grade may be requested for a period of up to, but not

exceeding, one year.

5.8.5. Only one one-year extension of an incomplete may be granted.

5.8.6. Students may not audit the course, officially or unofficially, as a means of completing

an incomplete grade.

5.8.7. If a student is approved for a leave of absence (See 6.7) any time the student spends on

that leave of absence will not count toward the time allowed for completion of the

coursework when a grade of “I” has been submitted.

5.8.8. If a student is permanently separating from their program either through withdrawing

or graduating, the department may request that the student be withdrawn from any course

in which the student has an incomplete grade, “I” or “NR”, at the time of the withdrawal.

Such a request may only be filed within one semester of the student’s separation.

5.9. Pass/Fail Option: GSAS students may opt to take a course set up with standard letter grading

under pass/fail grading with the permission of the student’s program. The department must submit

the Pass/Fail Form to OASA prior to the end of the ninth week of the semester to have pass/fail

grading for a fall or spring term course and prior to the ninth meeting of a summer or special

session course. The pass grade “P” counts for credit but does not affect the GPA. The fail grade “F”

is identical to an “F” in the standard letter grading system with regard to credit and GPA.

5.9.1. Students matriculated in GSAS apply for the pass/fail option through GSAS

regardless of the school offering the course. A student matriculated in another

school at NYU must apply through their home school for and abide by the rules of

the home school governing the pass/fail option if they wish to take a GSAS course

under pass/fail grading.

5.9.2. Once a student has been approved to take a course pass/fail, any request by the student

to have the course returned to standard letter grading will be denied.

5.9.3. Students who are found in violation of the GSAS Statement on Academic Integrity

with regard to actions in a particular course may not then elect to take that course pass/fail.

A previously granted pass/fail approval for such a course may be rescinded at the request

of that student’s home department.

5.10. Auditing: Students officially auditing a GSAS course pay full tuition for the course but receive

neither a grade nor academic credit. Enrolled students (See 6.1) may sit in on a GSAS course only

with the permission of the instructor and the student’s advisor. Individuals who are not officially

enrolled at NYU may not attend GSAS courses in any manner.

5.11. Dropping and Withdrawal from a Course: The grade “W” represents official withdrawal from a

course. It will appear on a student’s transcript any time a student withdraws from a course after the

second week of the fall or spring semester or according to the rules of the Office of the Registrar if

GSAS Policies and Procedures Manual — February 2024

a special or summer term course. Dropping from a course before the deadline will purge that course

from the student’s official record. A student may withdraw from a course up to the end of the ninth

week during the fall and spring semesters or according to the rules of the Office of the Registrar if a

special or summer term course. Students must get permission from their department and Graduate

Enrollment Services to withdraw from a course after the deadline for dropping. Any tuition refund

will be in accordance with the published refund schedule for that semester (See 6.18). A grade of

“W” will not be removed or changed to any other grade once posted on a student’s transcript.

5.12. Final Cumulative GPA: GPA is final after the degree requirements for coursework have been

met. Grades earned beyond those that satisfy the course-work requirements for the degree will not

be entered into the computation of the final GPA. The only exceptions to this rule are as follows:

5.12.1. Retaking Courses: With permission of the Department Chair or the DGS, a student

may be allowed to retake a course and have only the new grade count toward the GPA. In

this case, only the credits for the retaken course will count toward the degree requirement.

Permission will be granted for this only when the student can demonstrate that the

previously earned grade was the result of factors outside the student’s control. A tuition

scholarship will not be awarded for courses that are retaken. A student may retake a

specific course only once.

5.12.2. Extra Courses: With the permission of the Department Chair or the DGS and of the

Assistant Dean for Academic Affairs, students may take as many as two additional

departmental courses in order to meet the degree or GPA requirements. Permission should

only be granted in the case of a low GPA when the reasons were at least partially beyond

the student’s control and when it is considered likely that the degree GPA requirement will

be satisfied by taking additional courses. Additional courses needed to meet degree

requirements should only be allowed when the student is not able to retake the course they

did not receive credit for. A tuition scholarship will not be awarded for extra courses.

5.13. Undergraduate Courses: Graduate Students may not enroll in undergraduate courses without

the permission of the Department Chair or DGS and of OASA. Should permission be granted, the

grades for such courses are not entered into the GPA calculation and course credit will not count

toward a graduate degree. With the exception of approved skills courses (See 5.14), a student

enrolling in an undergraduate course will be responsible for all tuition and fees associated with the

course.

5.14. Skills Courses: With permission of the Department Chair or DGS and the OASA, doctoral

students may take skills-building undergraduate courses. A student must be GSAS financial aid

eligible (See 6.6) to enroll in these courses. For MacCracken fellowship students, if the student is

beyond the fellowship period of the award (four or five years depending on the terms of admission),

the enrollment in a skills course in a fall or spring semester will take the place of one semester of

the post-fellowship waivers of maintenance of matriculation (See 6.5.1). Tuition scholarship may

be granted for undergraduate skills courses that meet the following criteria:

5.14.1. The course represents a skill or body of knowledge that is essential for the graduate

students’ preparation to do dissertation research.

5.14.2. The same course content is not available at the graduate level.

5.14.3. The course is offered by the College of Arts and Science.

5.15. Transfer Credit: GSAS programs accept transfer credit from accredited graduate institutions.

GSAS Policies and Procedures Manual — February 2024

5.15.1. A student must apply for transfer credit, for courses taken prior to admission, within

the first academic year of attendance as a matriculated student.

5.15.2. Students may transfer credit for courses taken at another institution while matriculated

at NYU as long as the DGS has given written approval for the course(s) to be transferred in

prior to the student’s enrollment in those courses.

5.15.3. Courses counted towards any degree that has been awarded and is not part of a

registered dual degree program may not be applied toward a GSAS master's degree.

5.15.4. Courses counted toward any doctoral level degree, including but not limited to the J.D.

and the Ed.D., that has been awarded and is not part of a registered dual degree program

may not be applied to a GSAS doctoral degree.

5.15.5. For doctoral students, when a prior graduate program is comparable to that of the

department’s master’s program requirements, blanket credit equal to the number of credits

required for the departmental master’s will be awarded. Otherwise, each course will be

considered separately for transfer credit up to a maximum of 40 credits.

5.15.6. A grade below B is not eligible for transfer credit.

5.15.7. A pass/fail type grade such as P or S will be accepted for transfer at the discretion of

the DGS.

5.15.8. If courses are transferred individually, credits will be transferred credit for credit (e.g.,

if transfer is requested for a three-credit course at another institution, then only a maximum

of three credits will be granted by NYU) up to the maximum amount allowed (See 5.16)

5.15.9. An external credit earned on the quarter system is worth two-thirds of an NYU credit.

Individual courses must be rounded down to the nearest half credit.

5.15.10. GSAS awards international transfer credit in accordance with current guidelines

regarding equivalency as determined annually by Graduate Enrollment Services.

5.15.11. NYU graduate courses taken prior to enrollment in a GSAS program, and not used to

earn another degree, are eligible to count toward the degree and will not be counted as

transfer credits with regard to the maximum level of transfer credit allowed or the

minimum grade requirement. The Director of Graduate Studies will be the final arbiter of

which of these courses will count toward the degree.

5.15.12. Transfer of credit for individual courses older than ten years for master’s students and

fifteen years for doctoral students will not be allowed.

5.16. Residency Requirement and Maximum Transfers Allowed: A student is in residence at GSAS

when the student is matriculated in a GSAS program. Only credits from NYU sponsored graduate

courses earned while the student is in residence at GSAS count toward fulfilling program residency

requirements.

5.16.1. Master’s: 24 credits must be earned in residence at GSAS. The maximum transfer

credit allowed may not exceed the difference between the number of credits required for

the degree and the 24- credit residency requirement. (e.g., in a 32-credit required program,

the maximum the student may transfer is 32 – 24 = 8 credits.). An absolute maximum of 12

credits may be transferred.

5.16.2. Ph.D.: 32 credits must be earned in residence at GSAS. The maximum transfer credit

allowed for a 72-credit Ph.D. is then 40 credits.

GSAS Policies and Procedures Manual — February 2024

5.16.3. Global Network University Sites: Courses taken at the NYU Shanghai and NYU Abu

Dhabi campuses count as taken in residence. Courses taken at any other NYU away site

count as transfer credit unless the student’s program is based in whole or part at that away

site, in which case they count fully as in residence.

5.16.4. Accelerated Bachelor’s-Master’s Track: Graduate courses taken by undergraduates in

the College of Arts and Science who have been accepted into an accelerated Bachelor’s –

Master’s track will be counted as taken in residence.

5.17. Language Proficiency and Examination: English proficiency is a requirement of GSAS.

Departments may require that candidates for the doctorate and/or master’s degree demonstrate

proficiency in languages integral to the student’s academic research other than English.

5.17.1. English Proficiency: To demonstrate proficiency, applicants whose native language is

other than English must take the TOEFL or the IELTS. Additional testing may be required

when a foreign-speaking student first registers in GSAS.

5.17.2. Proficiency in a Language Other Than English: Programs may set proficiency

requirements for languages other than English. Departments may determine their own

standards of proficiency and the means through which a student may meet these standards.

5.18. Notification of Results of Program Requirements: Departments must formally notify students of

the results of an attempt to pass any program requirement other than coursework or thesis. If the

notification is of a failure to pass a requirement, then the notification must also state program

policy regarding student rights in the event of a failure. Notification must also include any grade or

numerical score assigned to the requirement and contain information on how a student may view

the graded item if it is not normally returned and receive feedback from the graders.

5.19. Consortia: GSAS is a participating member in several consortia including, but not limited to

the Inter-University Doctoral Consortium (IUDC), NYU-Jewish Theological Seminary Consortium,

NYU-Hebrew Union Consortium, and the European Studies Consortium.

5.19.1. GSAS abides by all rules as stated in the consortium agreement documents.

5.19.2. Students must be in good standing and meet conditions for enrollment (See 5.1 and

6.2) to participate in any consortium.

5.19.3. Credits earned as part of the established GSAS consortia do not satisfy the in-residence

requirement (See 5.16).

5.19.4. Students taking courses at other institutions must abide by the rules of those

institutions with regard to completion of coursework.

ADMINISTRATIVE PROCEDURES

5.20. Change of Grade: All grade changes must be submitted electronically in SIS/Albert.

5.21. Extension of Incomplete: After obtaining approval of the course instructor, the DGS of the

student's home department should submit a completed Extension of Incomplete Grade form,

indicating when, within two years from the date when the course began, the coursework will be

completed. It is the responsibility of the department to notify students of OASA’s decision

regarding the deadline for submission of an incomplete with an approved extension.

GSAS Policies and Procedures Manual — February 2024

5.22. Skills Courses: Funded Ph.D. students should complete the Tuition Scholarship for

Undergraduate Skills Request form and submit it to OASA.

5.23. Transfer Credit: Requests to transfer credit earned prior to matriculation in GSAS must be

made within the first year of matriculation. Requests to transfer credit earned outside of NYU after

enrolment in GSAS must be accompanied by a memo from the DGS, including an explanation of

the relevance of the course to the student’s current program and an assurance that the course was

not available at NYU or, for doctoral students, through relevant consortia programs.

5.23.1. All requests must be accompanied by an official transcript, and a translation, if

necessary, from the institution where credit was earned. If the request is for credits earned

while the student was enrolled in an undergraduate program, the transcript must explicitly

state that the credits were not used for the undergraduate degree. If it does not, a letter from

the undergraduate institution registrar stating that the credits were not used toward the

undergraduate degree must be submitted.

5.23.2. If the Master’s degree is more than ten years old the request for transfer must be

accompanied by a supporting letter of explanation from the departmental chair or DGS.

This will be treated in the same way as in the cases of requests for validation of

superannuated coursework (See 6.14), and should be sent to OASA.

5.23.3. Requests for transfer of credit from foreign universities should be sent for evaluation to

Graduate Enrollment Services. Requests for transfer of credit from American and Canadian

universities should be sent via the Albert to the Registrar’s Office, with request for

approval from OASA. Submissions must include a scan of both the front and back of all

transcripts.

5.24. Notification of Results of Program Requirements: Notification of results must be made

formally. At a minimum, students should receive an electronic document containing the required

information. Simple email notification is not sufficient, but may be used as an initial, quick

notification to students as long as it is followed up by a formal notification in a timely manner.

5.25. Consortium Grades: Consortium partner schools exchange transcripts after the end of each

semester. All recording of grades for consortium courses will be done through OASA. Students

may not submit transcripts directly. Students are responsible for notifying OASA when they have

completed any consortium course that was not completed prior to the exchange of transcripts.

6. E NROLLMENT

RULES

6.1. Enrollment: Students must maintain continuous enrollment in their programs from the time of

matriculation to graduation. To maintain enrollment in a degree program a student must enroll in

that program each fall and spring semester until that degree is granted. Failure to maintain

continuous enrollment, unless granted an academic leave of absence (See 6.7), may result in an

individual losing student status (See 4.6). There are two ways to maintain enrollment:

6.1.1. Register for at least one credit or a fraction thereof;

6.1.2. Enroll in Maintenance of Matriculation (MAINT-GA 4747).

GSAS Policies and Procedures Manual — February 2024

6.2. Conditions for Enrollment: Students are also expected to comply with all applicable

administrative policies, procedures and community standards of the University. These include but

are not limited to timely payment of all charges, tuition or otherwise, student housing regulations,

library policies and all University rules regarding student behavior.

6.3. Registration: All students are expected to be enrolled in either coursework or Maintenance of

Matriculation by the end of the University determined drop/add period. Failure to do so may result

in the student being considered as not active for that term and liable for any repercussions arising

from that state.

6.3.1. Late Registration: Requests for registration after the end of the drop/add period will be

evaluated on a case-by-case basis. No course registration for a specific term will be

allowed after the conclusion of that term.

6.3.2. Registration for Credit beyond Degree Requirement: Students may not register for

additional courses once they have reached the amount of credit required for the degree in

which they are currently enrolled. Students may exceed the required credit amount only in

the case in which at least part of the credit of the final course is needed to fulfill degree

requirements (e.g. a student has 70 credits and registers for a 4- credit course when the

degree requires 72 credits). The Office of Academic and Student Affairs (OASA) may

grant an exception to this rule based solely on academic merit (See 5.12.2 and 6.20)

6.4. Maintenance of Matriculation: Payment of the Maintenance of Matriculation fee (or the award

of a fee waiver) and the University Registration and Services Fee entitles students to use the

libraries and other research facilities, consult members of the faculty, participate in University

activities, and use the University Health Services for emergency treatment of an injury or illness.

6.4.1. If the student has attempted enough credits for the degree, registration for

Maintenance of Matriculation, MAINT-GA 4747, is required during each fall and spring

semester until the degree is conferred. Students who have completed coursework may

maintain matriculation only up to the specified time limit of their degrees (See 6.12).

Students beyond the specified time to degree must secure the permission of OASA to

extend time to degree (See 6.13) in order to continue to maintain matriculation.

6.4.2. A student who has not attempted enough credits for the degree may only enroll in

Maintenance of Matriculation with the approval of the Director of Graduate Studies and

OASA. These semesters count toward time to degree.

6.5. Waiver of the Maintenance of Matriculation Fee: A Maintenance of Matriculation waiver

covers the required University Registration and Services Fees unless the waiver is given

retroactively beyond one year. Only students who are in academic good standing and meet

conditions for enrollment (See 5.1 and 6.2) will be considered for waivers of Maintenance of

Matriculation fees.

6.5.1. For funded doctoral students, waivers of Maintenance of Matriculation fees are

awarded based on the terms and conditions of the MacCracken Fellowship program in

consultation with Graduate Enrollment Services.

6.5.2. A waiver may be granted to students who have experienced unexpected extreme

financial hardship. Application for this waiver must be submitted to OASA and must

include a statement of support from the department and documentation that the hardship is

truly unexpected and extreme, that other remedies such as loans are not available, and that

the department does not have the funds to cover the student’s maintenance and fees as well

as a plan for the student’s completion of their degree.

GSAS Policies and Procedures Manual — February 2024

6.6. Financial Aid: Students awarded GSAS based financial aid will have their academic progress

evaluated annually by their department and GSAS. Students should consult the department’s

student handbook and the GSAS Bulletin for specific information about degree requirements and

standards of academic progress. Award eligibility is contingent upon making satisfactory academic

progress. Students receiving awards from GSAS should consult the Conditions of Award document

for complete information on the award.

6.6.1. Eligibility: Doctoral students are eligible for financial aid consideration if their

enrollment is within seven years of their first term of enrollment in the program and they

are in academic good standing (See 5.1). Eligibility can be extended for the term of an

approved leave of absence or for unusual academic circumstances beyond the student's

control. Master’s students are eligible for financial aid consideration if their enrollment is

within the first two years of their first term of enrollment in the program and they are in

academic good standing (See 5.1). Requests for consideration of an extension are

submitted by the department’s DGS to Graduate Enrollment Services. Extension of

financial aid eligibility does not extend time to degree.

6.7. Academic Leave of Absence: A student who is obliged to temporarily suspend enrollment for

national service, serious illness, or compelling personal reasons may request an academic leave of

absence, which, if approved by the OASA, retains the student's matriculation status in the program

and acts as an exception to the continuous enrollment requirement (See 6.1).

6.7.1. Accepted Reasons for Academic Leave of Absence: The following summarize the only

accepted reasons for taking an academic leave of absence:

6.7.1.1. National Service: Military service, public health service, the Peace Corps or

any comparable activity is deemed to constitute national service.

6.7.1.2. Medical: Any condition that a physician or psychiatrist certifies is prohibitive

to carrying on full- or part-time study. (See 6.22.2 for special procedures relating to

health leaves.)

6.7.1.3. Compelling Personal Reason: Must be one outside the student’s control and not

a matter of choice. Difficulty maintaining academic good standing or conditions

for enrollment (See 5.1 and 6.2) does not qualify as a compelling personal reason.

Examples of compelling personal reasons include serious family or legal crises.

OASA relies upon the DGS to review and support requests based upon compelling

personal reasons and include justification separately from the student’s own

request.

6.7.2. Maternal or Paternal Leave: An academic leave of absence will be allowed for

maternal and paternal leaves of absence for childbirth and care for the newborn. Maternal

or paternal leave may be considered a compelling personal reason or a medical leave

depending on the circumstance. Doctoral and master’s students may wish to opt for a

parental accommodation instead of, or in conjunction with, a maternal or paternal leave

(See 6.8).

6.7.3. Time to Candidacy and Time to Degree: The period of an approved academic leave of

absence does not count toward time to candidacy or time to degree.

6.7.4. Eligibility: Students are only eligible for an academic leave of absence after the first

day of the first term in which they have been officially enrolled for courses.

GSAS Policies and Procedures Manual — February 2024

6.7.5. Duration: An academic leave of absence can be approved for a period up to one year,

except in cases of compulsory national service in which case the leave would be approved

for the duration of the service.

6.7.6. Financial Status: Students will not be granted a leave of absence if their outstanding

balance with the Bursar is greater than or equal to the amount that would block enrollment

for the next term.

6.7.7. Registration Fees: During an academic leave of absence, registration fees for the terms

the leave is granted do not accrue.

6.7.8. Enrollment Status: A student on an academic leave of absence is not eligible for full-

or half-time equivalency (See 6.15 and 6.16).

6.7.9. International Students: Due to Section 6.7.8, the Office of Global Services (OGS) will

be notified by OASA each time an international student is given an academic leave of

absence. International students are advised to contact the OGS when considering an

academic leave of absence.

6.7.10. Academic Leaves Initiated After Beginning of Term: When an academic leave involves

withdrawal after a term has begun, the student will be withdrawn from all current courses

as long as the request is received by the add/drop deadline for that term. Furthermore, all

current courses will be removed completely from the student’s transcript and all tuition and

fees for the current semester courses will be refunded to the student. Health insurance fees

may be exempt from this refund.

6.7.11. University Resources: While on an academic leave a student may not make use of any

University resources including, but not limited to the library, the gym, and any University

academic space. Students may continue for a limited time in the Student Health Insurance

plan at their own expense.

6.7.12. Outside Academic Activity: While on an academic leave a student may not enroll in

any other universities for the purpose of transferring credit earned there toward the NYU

degree.

6.8. Parental Accommodation: Full-time doctoral students in the Graduate School of Arts and

Science (GSAS) who are within the term of their MacCracken funding and full-time master’s

students who become primary caregiving parents to a newly born or adopted child may request to

have their academic responsibilities amended for up to 6 weeks or for one full semester. This may

include modifying class attendance, exams, and other academic requirements for a student’s degree

program.

6.8.1. During the period of parental accommodation (PA), students maintain full-time student

status and must remain in compliance with the terms and conditions of their MacCracken

award.

6.8.2. Students receiving PA may opt to continue to receive their MacCracken support

package during the period of accommodation, including health insurance and access to

university resources. If a student chooses not to receive his/her MacCracken stipend during

the period of PA, all or a portion of the stipend should be placed on reserve following the

guidelines of the MacCracken Reserve Program. The PA does not grant additional

semesters of funding.

6.8.3. If the student’s period of PA overlaps with summer and the student’s MacCracken

support package as outlined in their acceptance letter includes a commitment of summer

support, then the student may opt to receive the summer support during the PA period. If

GSAS Policies and Procedures Manual — February 2024

the student chooses to defer the summer support, a plan for future use should be discussed

with his/her department.

6.8.4. Students receiving external financial support must contact the funding agency and

comply with its policies. If the external funding agency suspends funding, GSAS will not

assume the responsibility of funding the student.

6.8.5. Students who use a PA will be granted a one-semester extension of enrollment

eligibility for departmental and/or school academic requirement deadlines.

6.8.6. If a student chooses to use a PA for one full semester, the student will be registered

under Maintenance of Matriculation (MM). MM fees and student health insurance for that

semester will be awarded by the Graduate School per the terms of the MacCracken

package.

6.8.7. The period of PA may begin at any time after the student becomes a primary

caregiving parent to a newly born or adopted child, through 12 months after the child is

born or adopted. Applications for a PA must be made no later than four months prior to the

start date of the requested PA period.

6.8.8. New parents who use a PA may apply for an additional leave of absence (See 6.7.2).

6.8.9. MacCracken doctoral students who are beyond the term of their MacCracken funding,

non-MacCracken GSAS doctoral students, and master’s students who become primary

caregiving parents to a newly born or adopted child may apply for a one-semester

extension of enrollment to fully complete all degree requirements, and/or a leave of

absence.

6.9. Cotutelle: GSAS, through NYU, allows its doctoral students to participate in cotutelle

agreements (agreements for joint supervision) with international universities. Students not enrolled in

a GSAS program may not enter into a cotutelle agreement with a GSAS program at NYU. The

following restrictions apply to these agreements:

6.9.1. NYU will not list both schools’ names on the diploma

6.9.2. Neither GSAS nor its departments will pay tuition, fees, travel, or any other related

costs incurred as a result of the agreement

6.9.3. Students must maintain registration during all fall and spring semesters at NYU

through the duration of the agreement and until graduation.

6.9.4. All GSAS Policies and Procedures apply to the student throughout the term of the

agreement. This includes composition of the dissertation committee.

6.9.5. The Dean of Graduate School of Arts and Science will serve as the official signatory

for NYU

6.9.6. All agreements must be reviewed and approved by both GSAS and the NYU Office of

General Counsel.

6.10. Time to Candidacy: To remain in academic good standing (See 5.1) doctoral students must

achieve doctoral candidacy within 4 years of initial enrollment. Candidacy is reached when the

student earns the Master of Philosophy, M.Phil., degree, indicating that all requirements for the

Ph.D. have been met other than the dissertation.

6.11. Extension of Time to Candidacy: The Assistant Dean for Academic Affairs will consider

requests endorsed by the department beyond the 4-year limit stated above for students who are

GSAS Policies and Procedures Manual — February 2024

making clear progress toward the degree. Only one request for extension of time to candidacy per

student per degree program will be considered. This request must include a detailed plan for the

attaining of candidacy with tangible goals which the student must meet during each semester of

extension requested. Should the student not meet one or more of these goals, the student must be

terminated from their program. Any such extension should not exceed one year. The department

will be responsible for warning the student of the deadline for completion of all requirements for

candidacy. No requests for extension of time to candidacy will be considered unless the department

has issued the student a probation letter containing a time table for completion of all requirements

other that the dissertation.

6.12. Time To Degree: To remain in academic good standing (See 5.1) students must complete their

degrees within specific time limits:

6.12.1. Any master’s degree must be completed within 5 calendar years after the date of first

enrollment in that master’s program.

6.12.2. If 24 or more credits are transferred toward the Ph.D. degree in any doctoral program,

the degree must be completed within 7 calendar years after the date of first enrollment in

that Ph.D., program.

6.12.3. If fewer than 24 credits are transferred toward the Ph.D. degree in any doctoral

program, the degree must be completed within 10 calendar years after the date of first

enrollment in that Ph.D. program.

6.12.4. Doctoral students enrolled in approved dual-degree programs, not including the cases

when one of the degrees is an advanced certificate, must complete the Ph.D. within 10

years of first enrollment in the dual degree program regardless of the number of credits

transferred.

6.13. Extension of Time to Degree: The Assistant Dean for Academic Affairs will consider requests

endorsed by the department beyond the limits stated above for students who are making clear

progress toward the degree. Only one request for extension of time to degree per student per degree

program will be considered. This request must include a detailed plan for the completion of the

degree with tangible goals which the student must meet during each semester of extension

requested. Should the student not meet one or more of these goals, the student must be terminated

from their program. While GSAS expects that any such extension should not exceed one year,

extensions for a longer period will be considered as long as the department includes reasonable

justification for the need of the additional time. The department will be responsible for warning the

student of the deadline for completion of all requirements for the degree. No requests for extension

of time to degree will be considered:

6.13.1. If the student has outstanding incomplete grades;

6.13.2. Unless the department has issued the student a probation letter containing a time table

for completion;

6.13.3. Unless all requirements other than the capstone project, for master’s students, or the

dissertation, for doctoral students, are completed.

6.14. Course Work Validation: The following lists the GSAS minimum requirements for course work

validation. Departments may set more stringent standards.

6.14.1. Master’s: At the time of completion of all requirements for any master’s degree,

course work greater than five years, but less than ten years old must be validated by the

GSAS Policies and Procedures Manual — February 2024

department and approved by the Office of Academic and Student Affairs. No course work

older than ten years shall be validated.

6.14.2. Ph.D. or M.Phil.: At the time of completion of all requirements for the Ph.D. or

M.Phil. degree, course work of greater than ten years but less than fifteen years old must

be validated by the department and approved by OASA. No course work older than fifteen

years shall be validated.

6.15. Full-Time: The following are the requirements for full-time status and full-time equivalence

during any of the fall semester, spring semester, or the summer.

6.15.1. Full-Time Status: A student must be enrolled in at least nine credits of coursework in

any fall or spring semester unless the program the student is in is registered to have a lower

amount count as full time. In the summer semester, a student must be enrolled in a total of

nine credits over all that year’s summer semester terms. Students taking the last credits

needed for the degree in any semester are also considered to have full-time status even if

they are only taking one credit in that semester.

6.15.2. Full-Time Equivalence: Working on research, examination preparation, internships,

and/or coursework totaling 40 hours per week for the duration of the fall or spring semester

or the entirety of the summer is required for a student to claim full-time equivalence for

that semester or summer.

6.16. Half-Time: The following are the requirements for half-time status and half-time equivalence

during either the fall semester, spring semester, or the summer:

6.16.1. Half-Time Status: A student must be enrolled in at least four and one-half credits of

coursework in any fall or spring semester. For the summer, a student must be enrolled in a

total of six credits over all that year’s summer semester terms.

6.16.2. Half-Time Equivalence: Working on research, examination preparation, as a Research

Assistant, internships, and/or coursework totaling 20 hours per week for the duration of the

fall or spring semester or the entirety of the summer is required for a student to claim half-

time equivalence for that semester or summer.

6.17. Maximum Time Allowed in Full-Time Status and Equivalence: The maximum amount of time

allowed for a student to be considered full-time is as follows:

6.17.1. Advanced Certificate students: two years;

6.17.2. Master's students: three years;

6.17.3. Ph.D. students: seven years.

6.17.4. A student combining an advanced certificate and a degree program or two degree

programs is eligible only for the maximum of the two numbers, not the total of the two.

6.18. Tuition Refunds: Students are entitled to refunds on tuition according to the

Refund

Schedule published by the Office of the Bursar. Students are not entitled to refunds of

mandatory University Registration and Services fees after the end of the drop/add

period.

6.18.1. The date on which the student submits a drop/withdraw, NOT the last date of

attendance, is considered the official date of withdrawal from the course.

GSAS Policies and Procedures Manual — February 2024

6.18.2. Nonattendance of a course does not constitute a drop or withdrawal; a student is liable

for tuition charges for any course not formally dropped. Notification to the instructor does

not constitute official drop or withdrawal.

6.18.3. Stop payment of a check presented for tuition does not constitute a drop or withdrawal,

nor does it reduce the indebtedness to the University.

6.18.4. A student is entitled to a refund of tuition and fees if a course is canceled.

6.18.5. Requests for exceptions to the published refund schedule should be made by the

department in writing to Graduate Enrollment Services and must be accompanied by

appropriate documentation regarding circumstances warranting a requested exceptional

refund.

6.19. Teaching: Students, doctoral or master’s, may be hired into instructional roles during the time

that they are enrolled in their programs. Doctoral students may serve for a maximum of eight (8)

fall and/or spring semesters. No more than four (4) of these semesters may be before the end of

MacCracken stipend period and no more than four (4) may be after. Students may not be hired to

instructional assignments in the periods during or after receiving a dissertation completion

fellowship. Summer semester instructional duties are not included in these totals.

ADMINISTRATIVE PROCEDURES:

6.20. Registration for Credit beyond Degree Requirement: The department may petition OASA to

allow a student to enroll for credit beyond what is required for the student’s current degree

program. The department should submit a memo making the request and outlining an academic

rationale of why the student should be allowed to take more credits than needed. A tuition

scholarship will not be offered for any additional coursework thus approved.

6.21. Maintenance of Matriculation Waivers: Departments must nominate students for a hardship,

which will be reviewed by OASA. All requests must be made in writing by the departmental chair

or DGS. Requests for waivers that are awarded as part of the MacCracken support package should

be recorded in the Arts and Science Information System (OASIS) and will be reviewed by Graduate

Enrollment Services.

6.21.1. Departments will be responsible for informing students of decisions regarding approval

or denial of requests for maintenance waivers.

6.22. Academic Leave of Absence Requests: The student should submit a leave of absence request in

the Albert Student Center. The department will receive an email to review the request and make a

decision in NYU Connect. Acceptable supporting documentation includes doctors'

recommendations in the case of serious illness (though a recommendation from Counseling and

Wellness Services or the Student Health is still required), evidence of national service, or a detailed

written statement from the DGS documenting the compelling personal reasons.

6.22.1. Departments will be responsible for informing students of OASA’s decisions regarding

approval or denial of requests for an academic leave of absence. The decision notification

will be sent from NYU Connect if the decision was processed using that system.

6.22.2. If a student requests an academic leave of absence for health reasons they must

schedule an assessment appointment with Counseling and Wellness Services

(CWS, for

mental health issues) or the Student Health Center (SHC, for physical health issues), A

recommendation to take an academic leave of absence for health reasons is required from

GSAS Policies and Procedures Manual — February 2024

CWS or SHC. The student must obtain written clearance to resume registration after

evaluation from SCH or CWS. The University will place a hold on the student's

registration until a reentry evaluation has been done by either CWS or SCH.

6.23. Applying for Parental Accommodation: Students should submit a Parental Accommodation

form, with supporting documents, to the department. Once available, an electronic copy of the birth

certificate or proof of adoption must be submitted to OASA. Applications by MacCracken doctoral

students within the term of their MacCracken funding for a PA must be made no later than four

months prior to the start date of the requested PA period. Applications for a one-semester extension

of enrollment and/or leave of absence by MacCracken doctoral students beyond the term of their

MacCracken funding, non-MacCracken GSAS doctoral students, and GSAS master’s students must

be made no later than three months after childbirth or adoption.

6.24. Applying for a Cotutelle: Once a student and their advisor have determined to participate in a

cotutelle, they should request that the international university generate a cotutelle agreement in

English and in the instructional language used by the international university. This agreement must

comply with the minimum requirements in Section 6.9. This agreement should then be submitted

by the department to the Office of Academic and Student Affairs as an editable Word document for

initial review. After initial review, OASA will then send the document to the Office of General

Counsel for final review. GSAS will notify the department when the cotutelle agreement is

finalized.

6.25. Extension of Time to Degree Requests: The departmental chair or DGS should submit a letter to

OASA providing a detailed plan for the completion of the degree and stating reasons for the

recommendation of an extension of the time limit.

6.25.1. The department will be responsible for informing students of decisions regarding

approval or denial of requests for extension of time to degree.

6.25.2. The department will be responsible for warning the student of the deadline for

completion of all requirements for the degree, as approved by OASA.

6.25.3. The department must request OASA’s validation of all superannuated coursework for a

student who has been granted an extension of time to degree (See 6.14).

6.26. Course Work Validation Requests: The department should send a memorandum to OASA

endorsing validation of superannuated coursework.

6.27. Full-Time or Half-Time Equivalence: A student must submit in writing a request for full-time

or half-time equivalence which must be approved by a student's advisor or DGS. This should be

documented in the student’s file. The advisor, DGS, or Graduate Administrator can enter an

appropriate value in SIS. This action should be completed no later than the end of the third week of

the semester, and must be done for each semester full- or half-time equivalence is granted. A

department does not need to enter any change in SIS when a student is registered for 9 or more

credits.

GSAS Policies and Procedures Manual — February 2024

7. G RADUATION

RULES

7.1. Master’s Thesis Readers: A minimum of two readers are required for a master’s thesis. The

DGS must approve all readers. The DGS may approve readers from outside A&S as well as readers

whose professional experience demonstrates mastery of the subject when such readers do not hold

at least a master’s degree.

7.2. Ph.D. Dissertation Committee: The Dissertation Committee must be composed of at least five

members, three of whom must be full-time members of the A&S faculty. From the whole

committee, three must be designated as core members. The core consists of the committee chair, the

advisor, and one other member (or two other members if the chair and advisor are the same person).

The core members are generally the committee members who approved the dissertation proposal or

prospectus.

7.2.1. The following are considered members of the full-time faculty of A&S for the purpose

of service on the Ph.D. dissertation committee:

7.2.1.1. Any individual currently designated by A&S as tenured or tenure-track faculty;

7.2.1.2. A former tenured or tenure-track faculty member;

7.2.1.2.1. A former faculty member may be added to a committee for up to five

years from the date the faculty member severs ties with A&S and will be

eligible to participate on the committee until completion of the dissertation;

7.2.1.2.2. A former faculty member who was already named to a student’s

committee at the time of severance will be eligible to participate until

completion of the dissertation.

7.2.1.3. A retired faculty member granted emeritus status;

7.2.1.4. A tenured or tenure-track faculty member of A&S who left A&S as the result of

the discontinuation of the student’s doctoral program;

7.2.1.5. One clinical or similar continuing faculty member may be employed towards

meeting the requirement of three members of the full-time faculty of A&S.

Research faculty members are not included. Should the department and student

wish to include more than one such individual as representatives of the full-time

faculty, the department must seek the approval of OASA in addition to

departmental approval;

7.2.1.6. An NYU faculty member holding a primary appointment outside A&S who has

been approved by A&S and the relevant department or program as an associated

faculty member.

7.2.1.7. An NYU Abu Dhabi or NYU Shanghai faculty member who has been

appointed to an A&S affiliated department on those campuses.

7.2.2. All Dissertation Committee members must have a scholarly record that is germane to

the dissertation.

7.2.3. A student may have a Dissertation Committee of more than five members if so-

approved by the DGS.

7.2.4. A student may have co-advisors or co-chairs if so-approved by the DGS.

GSAS Policies and Procedures Manual — February 2024

7.2.5. The DGS must approve all members of the Dissertation Committee. Should the DGS

also be the advisor or committee chair, the Department Chair must approve all members of

the Dissertation Committee.

7.2.6. Where circumstances require that the dissertation advisor or committee chair be other

than a member of the full-time faculty of A&S, the department must seek OASA approval

7.2.7. Faculty appointed to departments housing affiliate programs may serve on dissertation

committees for students in A&S core departments without the special permission regarding

outside readers (See 7.13). Affiliate program faculty do not count toward the requirement

of three A&S faculty members.

7.3. .Affiliate Programs: Affiliate programs housed in a school will employ that school’s faculty

instead of A&S faculty for the dissertation committee in the same manner as outlined in Section

7.2. Affiliate programs which are free standing may employ program and/or A&S faculty for the

dissertation committee to satisfy the requirements of Section 7.2.

7.4. Approval for Defense: Prior to the scheduling of a doctoral dissertation defense, the core

committee members must approve the dissertation for defense. Approval for the defense does not

constitute approval of the dissertation.

7.5. Successful Defense: A successful defense requires that no more than one vote of disapproval

from the dissertation committee on the oral defense is cast.

7.6. Graduation Date: The official NYU graduation dates occur in September (summer term

graduation), January (fall term graduation), and May (spring term graduation) each year. Students

are responsible to know and follow all GSAS and University graduation procedures and deadlines.

7.7. Enrollment: Students must be enrolled in the term of their thesis defense (for doctoral students)

or thesis/special project submission (for master’s students) as well as the term in which they

graduate as defined by the GSAS continuous enrollment requirement (See 6.1). Enrollment in the

preceding spring term grants automatic enrollment status for the immediately following summer

term. Failure to be enrolled will make any above-mentioned action null and void.

7.8. Graduation after Defense: Doctoral students may graduate no later than the second graduation

date subsequent to the defense of the dissertation. Failure to do so will make the defense null and

void.

7.9. Student Records: A student’s records are considered final for a given degree upon the posting

of graduation with that degree to the official NYU transcript. A student’s records may only be

altered after that point if a case of academic fraud in obtaining the degree is proven against that

student.

7.10. Incomplete Grades: A student may not graduate with an incomplete grade of “I” or “NR” on

their transcript.

ADMINISTRATIVE PROCEDURES

7.11. Graduation Tracking in SIS: Graduation Tracking records are created in SIS for each student

who has applied for graduation, by the Office of the Registrar. Departments are responsible for the

following:

GSAS Policies and Procedures Manual — February 2024

7.11.1. The department must review the Graduation Tracking record in SIS. Additions or

changes are to be noted on the Graduation Tracking record using Internal Memo System.

7.11.2. The department must approve the graduation on the Graduation Tracking record.

7.11.3. The department should submit appropriate documentation where necessary or

requested by the Registrar (e.g., comprehensive exam results, thesis reader sheets, language

qualification reports, waivers, validation of coursework, etc.), using the Internal Memo

System.

7.12. Master’s Thesis Submission: If a thesis is necessary to fulfill the requirements for the degree,

the department must submit to the Office of the Registrar, a copy of the title page and two signed

copies of the Master's Thesis Reader Sheet using the Internal Memo System.

7.13. Dissertation Committee Members not Part of the Full-Time Faculty of A&S: The Director of

Graduate Studies (or Department Chair, See 7.2.5.) must approve any committee members who are

not members of the full-time faculty of A&S by signing the Outside Dissertation Reader Approval

Form. A C.V. for the outside reader must be attached and the form and C.V. must be made part of

the student’s permanent file and a copy must be forwarded to Degree Audit along with all other

required material.

7.14. Doctoral Oral Defense Procedure: The vote and approvals of a defense must be indicated on

the Doctoral Thesis Oral Defense Form, which must be submitted to the Office of the Registrar,

using the Internal Memo System.

7.15. Applying for Graduation: It is the student's responsibility to apply for graduation and it is

recommended that students apply for graduation no later than the beginning of the semester in

which all program requirements are expected to be completed. Waiting to receive end of term

comprehensive exams, thesis, or final project results before applying for graduation may result in a

delay in graduation. Refer to the specific deadlines for the completion of requirements for each

graduation available listed in Office of the Registrar’s Applying for Graduation

7.16. Submitting the Ph.D. Dissertation: A candidate for a Ph.D. degree must follow the GSAS

doctoral dissertation guidelines on Submitting Your Dissertation

and submit the forms there to the

indicated offices. The guidelines outline the procedures and deadlines for preliminary and final

submission of the dissertation, including necessary forms, payment, typography and pagination.

Students should be aware that GSAS deadlines precede University deadlines.

7.17. Proof of Degree Completion: Any student requiring proof of degree completion either before or

after that student’s official graduation date must request such verification from the Office of the

Registrar.

8. A CADEMIC P ROBATION AND T ERMINATION

RULES

8.1. Academic Probation: If a student’s academic performance falls below the GSAS standard for

“good standing” (See 5.1), the student is accordingly on academic probation and must be informed

GSAS Policies and Procedures Manual — February 2024

by the Department with a formal probation letter. A student who has not met stated program

progress requirements may also be placed on probation by the Department.

8.1.1. Notification of Academic Probation: Departments are required to provide written

notification to the students of their probationary status as soon as practicable. The

notification must inform students of the grounds for this determination, the specific steps

that must be taken to return to good standing, the means by which the students’

performance will be evaluated and the penalty that will be imposed if these requirements

are not met. Notification letters must be approved by the Assistant Dean for Academic

Affairs prior to being sent to students.

8.1.2. Timing of Notification: In the case of probation for low GPA or completion rate, if the

student is notified within the first two weeks of a semester, the student may be required to

complete all requirements by the end of that semester. If notification occurs after the first

two weeks of a semester have been completed, the student has until the end of the next full

semester (including summer) to complete all requirements. Students beyond time to degree

or time to candidacy must be placed on probation by the beginning of the term in which

they exceed these standards. Students may be placed on probation at any point in the

semester when they have failed to meet stated program requirements.

8.1.3. Intermediate Goals; Departments may set intermediate goals, short of a student’s

achieving official good standing, as part of an academic probation. Failure to meet

intermediate goals may result in immediate termination.

8.2. Financial Aid: If a student is awarded GSAS or departmental financial aid (fellowship,

assistantship, tuition, fees, health insurance, or other awards), then the probation letter will state the

consequences of the probation on the financial aid award(s) including the terms required for the

continuation or resumption of the award(s).

8.3. Termination Resulting from Failure to Satisfy Terms of Academic Probation: Students on

academic probation who do not satisfy the stated terms of probation may be formally terminated

from the graduate program by the Department or the Assistant Dean for Academic Affairs.

8.3.1. Notification of Termination: Departments are required to provide written notification

to students of their termination as soon as practicable. The notification must inform

students of the grounds for termination including the specific steps that the student failed to

take to return to good standing, the effective date of the termination, and the appeal process

available to the student. Notification letters must be approved by the Assistant Dean for

Academic Affairs prior to being sent to students.

8.4. Termination Resulting from Failure to Meet Program Requirements: Students may be

terminated by the Department or the Assistant Dean for Academic Affairs at any time for failing to

meet stated program requirements.

8.4.1. Notification of Termination: Departments are required to provide written notification to

students of their termination as soon as practicable. The notification must inform students

of the grounds for termination, including the specific steps that the student failed to take to

meet the program requirements, the effective date of the termination, and the appeal

process available to the student. Notification letters must be approved by the Assistant

Dean for Academic Affairs prior to being sent to students.

8.5. Right to Appeal Academic Probation or Termination: Students have the right to appeal an

academic probation decision, the criteria set for the reversal of academic probation or a termination

GSAS Policies and Procedures Manual — February 2024

issued by the Department within thirty (30) days of the receipt of the notification of termination or

probation. Students wishing to appeal must file a written appeal to the Department by submitting

the appeal to the DGS. This appeal must include the grounds for the appeal, specifying

departmental, GSAS, or A&S policy, rules, or procedures which have not been followed; describe

the facts and evidence in support of the appeal; indicate what remedy is sought; and identify any

individuals who may be contacted for relevant information. The DGS, at their discretion, may

determine whether to interview individuals identified by the students, other GSAS faculty and

administrators, and/or the student in order to decide the appeal. The DGS will make all reasonable

efforts to provide the student with a written final determination within four weeks of the date the

letter of appeal was received by the DGS. In the event this deadline cannot be met, the DGS will

notify the student of the reason for the delay in writing.

8.5.1. Notification of Results of Appeal: The department is required to provide written

notification to a student of the results of their appeal within the time limits set above. The

notification must address each point of contention raised in the student’s appeal and

include the further appeal process available to the student. Notification letters should be

sent to Assistant Dean for Academic Affairs concurrently with student notification sent to

students.

8.6. Right to Appeal Departmental Decision to the Assistant Dean for Academic Affairs of the

Graduate School: If the student is not satisfied with the determination reached by the Department,

the student may file a written appeal with the Assistant Dean for Academic Affairs of the Graduate

School within two weeks of the receipt of the written determination from the department. This

appeal must include the same items as listed in Section 8.5 as well as identifying the departmental,

GSAS or A&S policy that the student believes was not followed in the departmental appeal. The

Assistant Dean’s review will be limited to consideration of whether departmental, GSAS, or A&S

policy was followed in the departmental appeal, and whether the determination reached by the

department is supported by the record presented in the departmental appeal. The Assistant Dean

will make all reasonable effort to provide a written final determination within two weeks of receipt

of the full set of appeal documents. In the event this deadline cannot be met, the Assistant Dean

will notify the student of the reason for the delay in writing.

8.6.1. Notification of Results of Appeal: The Assistant Dean is required to provide written

notification to a student of the results of their appeal within the time limits set above. The

notification must address each point of contention raised in the student’s appeal and

include the further appeal process available to the student.

8.7. Right to Appeal to the Dean of the Graduate School: If the student is not satisfied that the

above procedures were properly and fairly executed by the Assistant Dean, the student may appeal

the Assistant Dean’s determination to the Dean of the Graduate School within two weeks of receipt

of the Assistant Dean’s decision. The Dean will review only the process resulting in the Assistant

Dean’s finding to determine if it was fair and impartial and followed the rules and policies of the

Graduate School. No new information beyond what was reported to the Assistant Dean will be

considered. The Dean will render a written decision to the student within thirty (30) days of receipt

of the appeal. The Dean’s decision shall be final for GSAS and its departments.

8.7.1. Notification of Results of Appeal: The Dean is required to provide written notification

to a student of the results of their appeal within the time limits set above. The notification

must address each point of contention raised in the student’s appeal.

8.8. Student Status during Appeal: During the appeal process of an academic probation or

termination, a student must be allowed to maintain student status and continue enrollment in any

GSAS Policies and Procedures Manual — February 2024

courses they were enrolled in at the date of the enactment of the probation or termination. The

student’s academic record will be frozen for the duration of the appeals process. No grade changes

will be accepted during this time.

ADMINISTRATIVE PROCEDURES

8.9. Probation and Termination of a Student: When a student is put on probation or terminated, the

department must notify all relevant offices, including but not limited to, the Office of Global

Services if the student is international, and Graduate Enrollment Services if the student is receiving

GSAS or department funding. If the department wishes to have a termination notated on the

student’s transcript, the department must notify Records and Grading at the Office of the Registrar.

8.10. Notification of Probation, Termination, and Appeals: Notification of probation, termination,

and the results of a departmental appeal must be made formally. At a minimum, students should

receive an electronic document containing the required information. Simple email notification is not

sufficient, but may be used as an initial, quick notification to students as long as it is followed up by

a formal notification in a timely manner.

8.11. Registration Holds: After the Office of Academic and Student Affairs has notified the

department that a student is out of academic good standing (See 5.1), it will place a registration

hold on the student’s record. It will also place a registration hold on any student that has been

terminated.

9. D ISCIPLINE

RULES

9.1. Jurisdiction: All students are expected to abide by the expectations set forth in the Student

Conduct Policies at NYU. Allegations of behavioral (non-academic) misconduct against a GSAS

student shall be addressed pursuant to the NYU Student Conduct Procedures, administered by the

Office of Student Conduct under the authority of the Senior Vice President of Student Affairs (See

9.4) Allegations of academic misconduct (plagiarism, cheating, clinic/internship/field placement

conduct, etc.) shall be addressed by GSAS in accordance with the established procedures outlined

below (See 9.3). Cases of misconduct that fall within the University’s

Non-Discrimination and

Anti-Harassment Policy and Complaint Procedures for Students and the University’s Sexual

Misconduct, Relationship Violence, and Stalking Policy will be reported to and the Office of Equal

Opportunity, which will oversee any investigation or resulting discipline.

9.2. Suspension Pending Consideration: As provided in University Bylaw 80, the Dean of a school

or the Dean’s representative may suspend a student pending consideration of a case. The Faculty of

Arts and Science urges that such action should only be taken to protect the physical or emotional

safety and well-being of the student, the physical or emotional safety and well-being of other

students, faculty, and/or University staff, the security of University property, the maintenance of

public order or the effective continuation of the educational process. When such action does occur,

the student shall be afforded the opportunity to expedite disciplinary proceedings. Any period of

interim suspension shall be deducted from any final sanction involving suspension.

GSAS Policies and Procedures Manual — February 2024

9.3. Academic Misconduct: All students in GSAS are expected to follow the University’s policies

on Academic Integrity for Students at NYU and the

Principles and Procedures for Dealing with

Allegations of Research Misconduct. Academic integrity violations include, but are not limited to,

offenses such as plagiarism, cheating, possession or use of any prohibited notes, reference

resources, or data processing or other devices in any class or examination, and misrepresentation of

academic credentials. Research integrity violations include, but are not limited to, fabrication,

falsification, and plagiarism in proposing, performing, or reporting research results.

9.3.1. Filing of a Departmental Complaint: If a student engages in any form of academic

misconduct, the individual with knowledge of the facts shall file a complaint with the

Department Chair.

9.3.2. Student Notification by Department: The Department Chair shall provide notice of the

filing of the complaint to the student in writing within one (1) week of receipt of the

complaint.

9.3.3. Meeting in Department: The Department Chair or his/her departmental faculty

designee shall meet with the student against whom a complaint has been filed, describe the

complaint, and offer the student an opportunity to respond. The student shall be informed

of their right to accept or reject a departmental resolution. After considering all relevant

information, the Department Chair may inform the student of the terms, including where

appropriate the imposition of a sanction (See 9.6) upon which the Department is willing to

resolve the matter. Where the student agrees in writing to the terms of a departmental

resolution, a binding consensual resolution shall exist between GSAS and the student.

Where the Chair is unable to resolve the complaint by consensual resolution, the Chair

shall forward the complaint to the Assistant Dean for Academic Affairs, in which case the

procedures beginning with Section 9.3.4 will apply is the student is a GSAS student or

Section 9.3.5 if the student is not a GSAS student.

9.3.4. Referral of the Complaint to the A&S Committee on Student Discipline: Where the

Department or Program is unable to resolve the complaint of academic misconduct by

consensual resolution, the student is notified that the complaint shall be forwarded to the

A&S Committee on Student Discipline

no less than one (1) week from the notification

date. During the period between the notice to the student and the complaint being

forwarded to the A&S Committee on Student Discipline (the “Mediation Period”), the

student will have the opportunity to meet with the Assistant Dean of Academic Affairs or

their designee. The Assistant Dean or designee shall, upon request, meet with the student,

discuss the evidence of misconduct, and provide the student with information about the

procedures of the A&S Committee on Student Discipline. No additional information will

be gathered or considered during this period. The Assistant Dean or designees may not

revise the terms for a resolution, but the Department or Program may offer revised terms

and the student may change their decision about a consensual resolution on the terms

offered by the Department or Program. If a consensual resolution is not reached during the

Mediation Period, the matter will be referred to the A&S Committee on Student Discipline.

9.3.5. Misconduct by non-GSAS student: Where the Department or Program is unable to

resolve the complaint of academic misconduct by consensual resolution with a non-GSAS

student, the student is notified that the complaint shall be forwarded to the Dean of

Students, or equivalent, of that student’s home school. The student’s home school policies

on academic discipline will then be employed. GSAS will abide by the findings of the

student’s home school.

GSAS Policies and Procedures Manual — February 2024

9.4. Behavioral Misconduct: Behavioral misconduct includes conduct that impedes, obstructs or

threatens the maintenance of the public order, interferes with or disrupts the regular operations and

activities of the University, or constitutes a denial of or an unreasonable interference with the

complainant’s rights. When activities undertaken by registered student organizations constitute a

violation of this provision or violation of University rules or of public laws and regulations, a

complaint may also be brought against such organizations as well as against the individual students

belonging to such organizations.

9.4.1. Filing of a Complaint: In the case of behavioral misconduct a complaint shall be filed

in writing with the Assistant Dean for Students by the Department in which the alleged

misconduct occurred or by any member of the GSAS community who claims to have been

injured or affected by the alleged misconduct.

9.4.2. Notification by the Assistant Dean for Students: The Assistant Dean for Students shall

provide notice of the filing of the complaint to the student in writing within one (1) week

of receipt of the complaint. When such a complaint is received, the Assistant Dean will

notify the NYU Office of Student Conduct, who will investigate the complaint and, if the

student is found guilty, impose whatever sanction deemed appropriate to the offense.

9.5. Second Offense: The penalty for a second occurrence of academic misconduct will be

termination from the graduate program.

ADMINISTRATIVE PROCEDURES

9.6. Penalty Guidelines: Because of the wide range of seriousness of offenses of any given general

type, no specific penalties are suggested for first occurrences. Each case must be judged

independently, taking into account the seriousness of the offense, aggravating and mitigating

circumstances, and the general desirability of treating similarly situated students similarly. In all

cases, it should be determined whether or not notice of the penalty should be placed on the

student’s record. As a guide to assessing the penalty to be applied, some possible considerations

are outlined in the NYU Student Conduct Procedures

for various general offenses.

9.7. Notification of Charge of Misconduct: Notification to the student of a charge of misconduct

must be made formally. At a minimum, students should receive an electronic document

containing the charge and the resulting process. Simple email notification is not sufficient, but

may be used as an initial, quick notification to students as long as it is followed up by a formal

notification in a timely manner.

10. G RIEVANCES

RULES

10.1. Right to File a Grievance: Any student registered in GSAS courses or otherwise formally

involved in GSAS programs has the right to file a grievance. Certain types of grievances must be

adjudicated within GSAS, while others must be adjudicated at the University level. The following

rules are designed to provide GSAS students with a mechanism of redress.

GSAS Policies and Procedures Manual — February 2024

10.2. Grievances Adjudicated Outside GSAS: In the following cases, grievances must be adjudicated

outside GSAS. Questions about whether or not grievances fall within these guidelines should be

addressed to either of the Assistant Deans, for Students or for Academic Affairs, in the Office of

Academic and Student Affairs (OASA).

10.2.1. Harassment, Discrimination, Sexual Misconduct. If the matter involves alleged

harassment, discrimination, or sexual misconduct in violation of either the University’s

Non-Discrimination and Anti-Harassment Policy and Complaint Procedures for Students

or the University’s Sexual Misconduct, Relationship Violence, and Stalking Policy,

grievances should be filed promptly with the Office of Equal Opportunity.

10.2.2. Grievance Arising in Other School or College. If the student’s grievance concerns a

student, faculty or staff member whose primary affiliation is with another school or

college, the student shall consult and follow that school or college’s procedures. In

addition, the student shall submit copies of the written grievance to either of the OASA

Assistant Deans and the comparable office in the other school or college.

10.3. Grievances Adjudicated by GSAS: In the following cases, grievances can be adjudicated within

GSAS:

10.3.1. The student believes that they have been subject to treatment which is in violation of a

GSAS or A&S rule, procedure or policy;

10.3.2. The student believes that they are being affected by an unfair and/or incomplete GSAS

or A&S rule, procedure or policy or implementation of same;

10.4. Grievances Concerning Grades: It is the primary authority of instructors to evaluate student

performance in their courses and award grades accordingly. Therefore, a student may file a

grievance concerning a grade only on the basis of inequitable or prejudicial practices or

administrative or clerical errors if they believe a grade to be incorrect. No other reason can form

the basis for a grievance regarding a grade. The initiation of complaint should be initiated

according to 10.7.1 in the academic unit offering the course in question.

10.5. Grievances Concerning Academic Probation or Termination: Students may not issue a

grievance against an academic probation or termination or the terms therein. If a student believes

that an academic probation or termination decision, or the terms thereof, is in violation of an NYU

or GSAS rule, the appeal process should be employed (See Section 8).

10.6. Grievances Concerning Distance Education: Students who wish to file a grievance against

some aspect of an online program or course must first follow the procedure beginning with Section

10.7 below. However, if they move through the entire GSAS process and are not satisfied with the

decision of the Dean (Section 10.11) students may then reference the

Student Complaint

Information website for further information detailing the applicable complaint process rather than

proceeding to the University Judicial Board. Students should contact the Assistant Dean for

Academic Affairs with any questions regarding this process.

10.7. Initiation of the Complaint: Complaint proceedings concerning events or conditions within

GSAS or A&S may be initiated in two ways:

10.7.1. If the event or condition occurred within a departmental context, the student shall

notify the Department Chair or Program Director within thirty (30) days of the occurrence

of the event or occurrence being grieved. The Chair or Director shall investigate the

complaint and respond to the student within fifteen (15) days of notification. The student

GSAS Policies and Procedures Manual — February 2024

may be offered terms which, if accepted, will constitute a binding consensual agreement in

resolution of the issue.

10.7.2. If the event or condition occurred outside the departmental context but still within

GSAS, the student shall contact the Assistant Dean for Academic Affairs within thirty (30)

days of the occurrence of the event or occurrence being grieved. The Assistant Dean will

arrange meetings within fifteen (15) days of notification as appropriate, attend such

meeting(s), and attempt to aid in the resolution of the complaint. The student may be

offered terms which, if accepted, will constitute a binding consensual agreement in

resolution of the issue.

10.8. Formal Grievance: If the complaint is not resolved to the student’s satisfaction through means

outlined in Section 10.6, and the complaint is one defined to be adjudicated by GSAS, the student

may bring a formal grievance to either of the OASA Assistant Deans within fifteen (15) days after

the conclusion of the initiation of the complaint. In this case, the student must submit a formal

written grievance to either of the Assistant Deans. The grievant shall state the grounds for the

grievance, specifying departmental, GSAS, or A&S policy, rules, or procedures in question,

describe the facts and evidence supporting the grievance, indicate what redress the grievant seeks,

provide a brief history of the attempts to resolve the grievance, and identify any individuals who

can be contacted for relevant information. Students may request a restriction of the investigation or

attempted resolution of a grievance based on concerns about privacy or conflict of interest. The

OASA Assistant Deans will determine which Assistant Dean will oversee the grievance and will

notify the student of their decision.

10.9. Receipt of Formal Grievance: Upon receipt of a formal grievance, the Assistant Dean

overseeing the grievance will promptly schedule a meeting with the grievant. One person may

accompany and advise the grievant, but cannot directly participate in the meeting. The Assistant

Dean or the student may request the presence of the other OASA Assistant Dean or the Director of

the Master’s College at the meeting. The student or the Assistant Dean may request that the meeting

be recorded. The Assistant Dean may contact such other persons as the Assistant Dean deems

appropriate, subject to the restrictions of the grievant (See 10.8), for the purpose of ascertaining the

facts and evidence in the case. The Assistant Dean shall render a written decision on the grievance

to the grievant, the respondent, and, if the matter had previously been addressed in the department,

to the department.

10.9.1. Notification of Results of Grievance: The Assistant Dean is required to provide written

notification to a student of the results of their grievance within the time limits set above.

The notification must address each point of contention raised in the student’s grievance and

include the further grievance process available to the student.

10.10. Appeal of Assistant Dean’s Decision: The student may appeal in writing the decision of the

Assistant Dean to the Dean of GSAS within two weeks of receipt of the Assistant Dean’s decision.

The Dean will review only the process resulting in the Assistant Dean’s finding to determine if it

was fair and impartial and followed the rules and policies of the Graduate School. No new

information beyond what was reported to the Assistant Dean will be considered. The Dean will

render a written decision to the student within thirty (30) days of receipt of the appeal. The Dean’s

decision shall be final for GSAS and its departments.

10.10.1. Notification of Results of Grievance: The Dean is required to provide written

notification to a student of the results of their grievance within the time limits set above.

The notification must address each point of contention raised in the student’s grievance and

include the further grievance process available to the student.

GSAS Policies and Procedures Manual — February 2024

10.11. Appeal of Dean’s Decision: Students wishing to appeal the Dean’s decision

should consult the University’s Student Grievance Procedure

. GSAS procedures cover

Articles I through III of the University’s procedures, so any appeal would start with

Article IV, the University Judicial Board.

10.12. Record Keeping: The Office of the Dean of GSAS shall retain a copy of any grievance

formally submitted under sections 10.2, 10.8 or 10.10 to the Assistant Dean for Academic Affairs

or to the Dean, any amended grievance, and any decision of the Assistant Dean and/or Dean for five

(5) calendar years following the date on which the grievance is resolved.

L INKS

Below is a listing of the links embedded in this document:

Academic Conflict of Interest and Conflict of Commitment:

https://www.nyu.edu/about/policies-

guidelines-compliance/policies-and-guidelines/academic-conflict-of-interest-and-conflict-of-

commitment.html

Academic Integrity for Students at NYU: http://www.nyu.edu/about/policies-guidelines-

compliance/policies-and-guidelines/academic-integrity-for-students-at-nyu.html

Counseling and Wellness Services: http://www.nyu.edu/students/health-and-wellness/counseling-

services/counseling.html

Function, Composition, Term and Structure of Committees of the Faculty of Arts and Science:

http://as.nyu.edu/content/dam/nyu-

as/as/documents/FAS%20Committee%20Rules%20and%20Guidelines%20Document%20-

%20Spring%202017.pdf

Graduation Information: http://www.nyu.edu/students/student-information-and-

resources/registration-records-and-graduation/graduation-and-diplomas/graduation-

information.html

GSAS General Application Policies: http://gsas.nyu.edu/admissions/gsas-application-resource-

center/nyu-gsas-general-application-policies.html

GSAS Statement on Academic Integrity: http://gsas.nyu.edu/about-gsas/policies-and-

procedures/gsas-statement-on-academic-integrity.html

Instructions for the Non-Degree and Visiting Student Application for Admission:

http://gsas.nyu.edu/admissions/gsas-application-resource-center/application-and-

instructions/instructions-for-the-non-degree-application-for-admission.html

Non-Discrimination and Anti-Harassment Policy and Complaint Procedures for Employees:

http://www.nyu.edu/about/policies-guidelines-compliance/policies-and-guidelines/anti-

harassment-policy-and-complaint-procedures.html

GSAS Policies and Procedures Manual — February 2024

Non-Discrimination and Anti-Harassment Policy and Complaint Procedures for Students:

http://www.nyu.edu/about/policies-guidelines-compliance/policies-and-guidelines/non-

discrimination-and-anti-harassment-policy-and-complaint-proc.html

Office of Academic Program Review and Assessment: https://www.nyu.edu/academics/academic-

resources/academic-assessment.html

Office of Environmental Health and Safety: http://www.nyu.edu/life/safety-health-wellness/be-

safe/environmental-health-and-safety.html

Policy on Consensual Intimate Relationships: https://www.nyu.edu/about/policies-guidelines-

compliance/policies-and-guidelines/policy-on-consensual-intimate-relationships.html

Principles and Procedures for Dealing with Allegations of Research Misconduct:

https://www.nyu.edu/about/policies-guidelines-compliance/policies-and-

guidelines/researchmisconduct.html

Refund Schedule: http://www.nyu.edu/students/student-information-and-resources/bills-payments-

and-refunds/refunds-and-withdrawals/dropping-classes.html

Research with Human Subjects: https://www.nyu.edu/research/resources-and-support-

offices/getting-started-withyourresearch/human-subjects-research.html

Retention of and Access to Research Data: https://www.nyu.edu/about/policies-guidelines-

compliance/policies-and-guidelines/retention-of-and-access-to-research-data.html

Sexual Misconduct, Relationship Violence, and Stalking Policy:

http://www.nyu.edu/about/policies-guidelines-compliance/policies-and-guidelines/sexual-

misconduct--relationship-violence--and-stalking-policy.html

Statement of Policy on Intellectual Property: https://www.nyu.edu/about/policies-guidelines-

compliance/policies-and-guidelines/policy-intellectual-property.html

Student Complaint Information Regarding Distance Education:

https://www.nyu.edu/students/academic-services/student-complaint-information.html

Student Grievance Procedure: https://www.nyu.edu/about/policies-guidelines-

compliance/policies-and-guidelines/student-grievance-procedure.html

Student Health Center: http://www.nyu.edu/life/safety-health-wellness/student-health-center.html

Student Health Insurance: http://www.nyu.edu/students/health-and-wellness/student-health-

center/insurance-patient-accounts.html

Submitting Your Dissertation: http://gsas.nyu.edu/academics/submitting-your-dissertation.html

University Bylaw 80: http://www.nyu.edu/about/leadership-university-administration/university-

senate/rules-and-procedures.html

GSAS Policies and Procedures Manual — February 2024

University Student Conduct Policies: http://www.nyu.edu/students/student-information-and-

resources/student-community-standards/university-student-conduct-policies.html

University Student Conduct Procedures: https://www.nyu.edu/about/policies-guidelines-

compliance/policies-and-guidelines/student-grievance-procedure.html