Forward Applicants
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Overview
This job aid goes over how to forward applicant materials to someone outside of the routing process that is
used for resume screens. The forward applicant functionality will typically be used to forward an applicant’s
resume and/or letter of qualifications to an interview panel or other interested parties (ex. hiring supervisors
who do a resume review to hire for an LTE or project position).
If you need to route application materials to raters for a resume screen, you need to follow the process
outlined in the Running a Resume Screen job aid.
Forwarding Applicants
1. From the Applicants tab within the Job Opening, select all the applicants that you want to forward.
a. Warning – be aware of how many applicants you send in one email since you will be including
attachments. You do not want to bump against email size limits that your agency may enforce.
2. Underneath the list of applicants, go to Group Actions – Applicant Actions – Forward Applicant.
Version 1.0 (initial release 6/21/21)
Forward Applicants
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3. The Forward Applicant page will display. The list of applicants that will be forwarded will be at the top of
the page.
4. Enter the email addresses of the recipients in the Recipient Information section. The email can be sent
anyone, including non-state employees.
a. You can also enter your own email in the cc or bcc fields if you want to receive a copy of the email.
5. The Sender Information will populate with your name.
6. Enter the text of the email in the Message section of the page.
a. Subject = Email Subject Line
b. Access = Public
c. Check boxes next to Include Resume and/or Letter of Qualifications based on what you want to
send. You must check the boxes to include those materials. The resume and letter attached to the
job opening will be sent.
d. Message = start of the body of the email
Forward Applicants
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7. If you click Preview, you will see a preview of the message but not any of the attachments. Click Return to
get back to the main page.
8. Click Send from the main page to forward the applicants.
9. The recipient will receive an email with the list of the applicants and all their materials.
Forward Applicants
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10. The following will display. Click OK.
11. A record of the correspondence is saved in the Notes section of the applicant’s application.
