10/14/21
TABLE OF CONTENTS
ADDITIONAL REFERENCES ........................................................................................................................................................................5
GIRL SCOUT FUNDAMENTALS .................................................................................................................................................................6
THE BENEFITS OF GIRL SCOUT EVENTS ..........................................................................................................................................6
WHAT IS A SPECIAL EVENT? .....................................................................................................................................................................7
DEVELOPING QUALITY GIRL SCOUT PROGRAM ACTIVITIES .............................................................................................7
EVENT PLANNING STEPS ............................................................................................................................................................................8
EVENT PLANNING TIMELINE/CHECKLIST ................................................................................................................................... 11
GIRL SCOUT EVENT IDEAS ...................................................................................................................................................................... 13
ADULT-TO-GIRL RATIOS FOR SAFETY ACTIVITY CHECKPOINTS ................................................................................ 14
GENERAL EVENT SAFETY INFORMATION .................................................................................................................................... 15
INVOLVING GIRLS IN EVENT PLANNING AND LEADERSHIP .......................................................................................... 18
MENTORING GIRLS DURING EVENT PLANNING ...................................................................................................................... 20
GIRL SCOUT EVENT VOLUNTEER POSITIONS ............................................................................................................................ 21
THE BENEFITS OF WORKING IN A COMMITTEE ...................................................................................................................... 23
SOME IMPORTANT THINGS TO REMEMBER ABOUT EVENT VOLUNTEERS .......................................................... 24
GUIDELINES FOR MALES WITH GIRL SCOUT OVERNIGHT EVENTS .......................................................................... 24
TIPS FOR WORKING EFFECTIVELY WITH VOLUNTEERS .................................................................................................. 24
RECOMMENDED GIRL SCOUT EVENTS ........................................................................................................................................... 25
DAY CAMPS ........................................................................................................................................................................................................ 26
JOURNEY IN A DAY (JIAD) WORKSHOPS ...................................................................................................................................... 26
COMMUNITY EVENTS AND BUSINESS TYPE VENTURES ................................................................................................... 27
VIRTUAL EVENTS........................................................................................................................................................................................... 27
EVENT SITES AND VENUES .................................................................................................................................................................... 28
OTHER IMPORTANT ITEMS TO CONSIDER WHEN CHOOSING AN EVENT SITE .................................................. 29
CONTRACT INFORMATION ...................................................................................................................................................................... 29
USE OF WATERFRONT FOR EVENT RECREATION .................................................................................................................. 30
CALCULATING THE AMOUNT TO CHARGE ................................................................................................................................... 33
EVENT BUDGETING TIPS AND GUIDELINES ............................................................................................................................... 33
MONEY-EARNING ACTIVITY (MEA) GUIDELINES ................................................................................................................... 34
EVENT PUBLICITY ......................................................................................................................................................................................... 37
ITEMS TO CONSIDER BEFORE CREATING YOUR EVENT FLIER ..................................................................................... 37
TIPS FOR WELL DESIGNED FLIERS ................................................................................................................................................... 38
GIRL SCOUTS SERVICE MARK ............................................................................................................................................................... 38
APPLICATION REQUIREMENTS AND PROCESS ......................................................................................................................... 39
GIRL SCOUT EVENT SUBMISSION AND APPROVAL PROCESS ........................................................................................ 39
EVENT REGISTRATION ............................................................................................................................................................................... 40
POST EVENT ...................................................................................................................................................................................................... 41
SHOWING/USING COPYRIGHTED ENTERTAINMENT MOVIES AND IMAGES ....................................................... 41
FOOD SAFETY ................................................................................................................................................................................................... 42
REQUENTLY ASKED QUESTIONS (FAQs) ....................................................................................................................................... 47
TIPS AND TOOLS ............................................................................................................................................................................................. 49
EVENT COMMITTEE MEETING ....................................................................................................................................................................................... 49
ADULT GIRL SCOUT VOLUNTEER AGREEMENT ................................................................................................................................................ 49