MCO P1700.27B W CH 1 MARINE CORPS COMMUNITY SERVICES POLICY MANUAL (SHORT TITLE: MCCS POLICY MANUAL)

MCO P1700.27B

9 MAR 2007

MARINE CORPS ORDER P1700.27B

W CH 1

From: Commandant of the Marine Corps

To: Distribution List

Subj: MARINE CORPS COMMUNITY SERVICES POLICY MANUAL (SHORT TITLE: MCCS POLICY

MANUAL)

Ref: (a) SECNAV M-5210.1

(b) MCO 5210.11E

(d) MCO P1700.24B w/Ch 1

(e) DoD 7000.14-R (Volume 13), "Nonappropriated Funds Policy and

Procedures," August 22, 1994

(f) NAVSO P1000, "Navy Financial Management Manual"

(g) SECNAVINST 5720.47B

(h) DoD Instruction 7600.6, "Audit of Nonappropriated Fund

Instrumentalities and Related Activities," January 16, 2004

(i) MCO 7042.6C

(j) MCO 5760.4B

(k) MCO 1754.6A

(l) MCO P12000.11A

(m) SECNAVINST 5720.44B

(n) DoD 5500.7-R, "Joint Ethics Regulation (JER)," August 30, 1993

(o) MCO P5800.16A w/Ch 1-3

(p) MCO P4066.17 w/Ch 1-2

(q) MCO 1700.22E

(r) MCO P1754.4A

(s) MCO P1560.25C

(t) MCO P1710.30E

(u) MCO P1700.29

(v) MCO P1710.16E

(w) MCO 8300.1C

(x) MCO P11000.12C w/Ch 1

(y) MCO P7010.20

(z) MCO 7510.2E

(aa) MCO 1700.36

(ab) MCO 7510.3E

(ac) MCO P11000.5G

(ad) MCO P5090.2A

(ae) DoD Instruction 1330.9, "Armed Services Exchange Policy," December 7,

2005

(af) MCO 5100.8

(ag) MCO 5100.19E W/Ch 1-3

(ah) MCO 5100.29A

(ai) MCO 5100.30A

DISTRIBUTION STATEMENT A: Approved for public release; distribution is unlimited.

MCO P1700.27B

9 MAR 2007

(aj) MCO P5102.1B

(ak) MCO 6260.1E

(al) MCO 6200.1E w/Ch 1

(am) SECNAVINST 12410.24

(an) DoD Directive 7050.1, “Defense Hotline Program,” January 1999

(ao) DoD Directive 1332.35, “Transition Assistance for Military

Personnel,” December 9, 1993

(ap) DoD Instruction 1015.10 W/CH 1, “Programs for Military Morale,

Welfare, and Recreation (MWR),” November 3, 1995

(aq) DoD Instruction 1015.15, “Procedures for Establishment, Management,

and Control Of Nonappropriated Fund Instrumentalities and Financial

Management of Supporting Resources,” May 25, 2005

(ar) MCO 5200.24C

(as) DoD Instruction 1015.13, “DOD Procedures for Implementing Public-

Private Ventures (PPVs) for Morale, Welfare and Recreation (MWR), and

Armed Services Exchange Category C Revenue-Generating Activities,”

March 11, 2004

(at) MCO 5100.31

(au) Joint Federal Travel Regulation (J

FTR), Volume 2

(av) SECNAVINST 7042.7K

(aw) 10 USC Section 2494, "Uniform Funding and Management of Morale,

Welfare, and Recreation Programs"

(ax) Federal Acquisition Regulation

(ay) National Information Infrastructure Protection Act

(az) SECNAVINST 4001.2H

(ba) 10 USC 2492, "Nonappropriated Fund Instrumentalities: Contracts With

Other Agencies and Instrumentalities to Provide and Obtain Goods and

Services"

(bb) 33 USC Chapter 18, "Longshore and Harbor Workers Compensation Act"

(bc) 10 USC 2491a, “Department of Defense Golf Courses: Limitation on Use

of Appropriated Funds

(bd) Computer Fraud and Abuse Act of 1986

(be) 10 USC 2783b, "Nonappropriated Fund Instrumentalities; Financial

Management and Use of Nonappropriated Funds"

(bf) 10 USC 2643, “Commissary and Exchange Services: Transportation

Overseas"

(bg) DoD Directive 5400.11, “DOD Privacy Program,” November 16, 2004

(bh) SECNAVINST 5211.5E

(bi) 5 USC 552, "Freedom of Information Act"

(bj) 5 USC 552a, “Records Maintained on Individuals”

(bk) SECNAVINST 5100.13D

(bl) MCO 5740.2F

(bm) DoD Instruction 1342.27, “Personal Financial Management for Service

Members,” November 12, 2004

(bn) 28 USC Chapter 171, “Federal Tort Claims Act”

Encl: (1) Locator Sheet

1. Situation.

To provide organizational, operational and financial policies for

Marine Corps Community Services (MCCS) programs and activities and implement

specific requirements contained in references (a) through (bn).

2. Cancellation. MCO P1700.27A.

MCO P1700.27B

9 MAR 2007

3. Mission.

To issue policies governing the management, operation, and

administration of MCCS programs. This Manual implements relevant DoD and other

directives from higher authority where appropriate. Specific additional

operational policies for MCCS programs and support functions are published in

separate directives.

4. Execution

. This revised Manual reflects higher headquarters guidance and

policy revisions issued since its publication in 1999. Please review it in its

entirety.

5. Administration and Logistics

. This Manual cancels MCO P1700.27A. Please

discard old copies and discontinue use. Recommended changes to this Manual

should be forwarded to Deputy Commandant, Manpower and Reserve Affairs (DC, M&RA

(MR).

6. Command and Signal

a. Command

. This Manual is applicable to the Marine Corps Total Force.

b. Signal

. This Manual is effective the date signed.

R. S. COLEMAN

Deputy Commandant for

Manpower and Reserve Affairs

DISTRIBUTION: PCN 10202320700

Copy to: 7000050, 7000260, 172 (2)

7000144/8145001 (1)

MCO P1700.27B Ch 1

22 March 2008

MARINE CORPS ORDER P1700.27B Ch 1

From: Commandant of the Marine Corps

To: Distribution List

Subj: MARINE CORPS COMMUNITY SERVICES POLICY MANUAL (SHORT TITLE: MCCS

POLICY MANUAL)

Encl: (1) New page inserts to MCO P1700.27B

1. Situation

. To transmit new page inserts to the basic Order.

2. Mission

. Paragraph 1105.10 has been changed to more accurately reflect

the requirement that Marine Corps Recruit Depots must provide MCCS Marine and

Family Services type support for Marine Corps Recruiting Command sites.

Paragraph 9608.7d adds credit cards and electronic funds transfer as means

for companies to provide commercial sponsorship payments. Other changes are

administrative in nature.

3. Execution

a. Remove page 1-11 and replace with corresponding page in the enclosure.

b. Remove page 4-7 and replace with corresponding page in the enclosure.

c. Remove page 9-40 and replace with corresponding page in the enclosure.

4. Filing Instructions

. File this page in front of the original Order.

R. S. COLEMAN

Deputy Commandant for

Manpower and Reserve Affairs

DISTRIBUTION: PCN 10202320701

Copy to: 7000050, 7000260, 172 (2)

7000144/8145001 (1)

DISTRIBUTION STATEMENT A: Approved for public release; distribution is

unlimited.

MCO P1700.27B

9 MAR 2007

LOCATOR SHEET

Subj: MARINE CORPS COMMUNITY SERVICES POLICY MANUAL

Location: ______________________________________________________

(Indicate the location(s) of the copy(ies) of this Manual)

ENCLOSURE (1)

MCCS POLICY MANUAL

RECORD OF CHANGES

Log completed change action as indicated.

Change Number Date of

Change

Date Entered Signature of Person Entering

Incorporated Change

MCCS POLICY MANUAL

CONTENTS

CHAPTER

1 GENERAL POLICY

2 MARINE CORPS COMMUNITY SERVICES (MCCS) PROGRAM OPERATION

3 MARINE CORPS FAMILY TEAM BUILDING (MCFTB)

4 MARINE AND FAMILY SERVICES (MFS)

5 SEMPER FIT

6 BUSINESS OPERATIONS

7 DEPLOYMENT SUPPORT

8 MCCS PROGRAM FOR THE MARINE CORPS RESERVE AND INDEPENDENT DUTY

9 MARINE CORPS COMMUNITY SERVICES (MCCS) PROGRAM SUPPORT

APPENDIX

A DEFINITIONS

B MARINE CORPS COMMUNITY SERVICES (MCCS) ACTIVITIES

C APPROPRIATED FUND (APF) AND NONAPPROPRIATED FUND (NAF)

AUTHORIZATIONS

D FUNDING POLICY FOR MCCS MORALE WELFARE AND RECREATION (MWR)

ACTIVITY FACILITY CONSTRUCTION

E QUALITY OF LIFE RECOMMENDED DEPLOYMENT SUPPORT RECREATION

KIT/BLOCKS

F HEALTH AND COMFORT PACKS (HCPS)

G ACCEPTANCE OF GIFTS/DONATIONS

iii

MCCS POLICY MANUAL

CHAPTER 1

GENERAL POLICY

PARAGRAPH

PAGE

PURPOSE..............................................1000 1-5

BACKGROUND...........................................1001 1-5

ORGANIZATION ........................................1002 1-5

DEFINITIONS .........................................1003 1-5

SECTION 1: ROLES AND RESPONSIBILITIES

PURPOSE OF MANUAL....................................1100 1-7

PURPOSE OF MCCS PROGRAMS.............................1101 1-7

MCCS BOARD OF DIRECTORS .............................1102 1-7

DIRECTOR, PERSONAL AND FAMILY READINESS

DIVISION ............................................1103 1-8

MAJOR COMMANDER RESPONSIBILITIES.....................1104 1-10

INSTALLATION COMMANDERS RESPONSIBILITIES.............1105 1-10

INSTALLATION ASSISTANT CHIEF OF STAFF (AC/S) OR

DIRECTOR MCCS AND CUSTODIAN RESPONSIBILITIES.........1106 1-12

PROGRAM MANAGER RESPONSIBILITIES.....................1107 1-13

FIDUCIARY RESPONSIBILITY.............................1108 1-13

WAIVERS AND OTHER DEVIATIONS FROM POLICY.............1109 1-14

SECTION 2: ELIGIBILITY

GENERAL..............................................1200 1-15

IDENTIFICATION OF ELIGIBLE USERS.....................1201 1-20

1-1

MCCS POLICY MANUAL

SECTION 3: MCCS RESOURCING

PARAGRAPH

PAGE

GENERAL..............................................1300 1-23

APPROPRIATED FUND SUPPORT............................1301 1-23

DIRECT APF SUPPORT...................................1302 1-23

INDIRECT APF SUPPORT.................................1303 1-24

FUNDING CATEGORIES OF MCCS MORALE WELFARE AND

RECREATION (MWR) ACTIVITIES..........................1304 1-24

MCCS SINGLE NONAPPROPRIATED FUND INSTRUMENTALITY

(NAFI) ..............................................1305 1-25

MCCS NAF FINANCIAL MANAGEMENT .......................1306 1-26

MCCS NAF ACCOUNTING SYSTEM...........................1307 1-26

NAF ACCOUNTING YEAR..................................1308 1-27

MCCS NAF FINANCIAL AND CAPITALIZATION

STANDARDS............................................1309 1-27

PLANS AND BUDGETS ...................................1310 1-29

REVENUE GENERATORS FOR ASSESSMENT PURPOSES...........1311 1-29

UNIT FUNDS...........................................1312 1-30

PROPER EXPENDITURES OF MCCS NAF......................1313 1-30

RESTRICTIONS ON THE USE OF NAF.......................1314 1-32

UNIFORM FUNDING AND MANAGEMENT (UFM) PRACTICE........1315 1-33

STAFFING.............................................1316 1-34

SECTION 4: OTHER GENERAL POLICY

AUDITS AND INSPECTIONS...............................1400 1-37

FUNCTIONALITY ASSESSMENTS............................1401 1-38

FUNDRAISING EVENTS...................................1402 1-38

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MCCS POLICY MANUAL

FIGURE

PAGE

1-1 MCCS MARINE AND FAMILY SERVICES ACTIVITIES AND

CHILDREN, YOUTH AND TEEN ACTIVITIES ELIGIBILITY CHART.....1-15

1-2 MCCS MWR UNLIMITED ELIGIBILITY CHART......................1-16

1-3 MCCS MWR LIMITED ELIGIBILITY CHART........................1-19

1-4 MARINE CORPS FAMILY TEAM BUILDING ELIGIBILITY CHART.......1-20

1-5 MCCS RESOURCING CHART.....................................1-23

1-6 MCCS ORGANIZATIONAL TEMPLATE..............................1-40

1-3

MCCS POLICY MANUAL

CHAPTER 1

GENERAL POLICY

1000. PURPOSE

. The purpose of this Manual is to publish organizational,

operational, and financial policies for Marine Corps Community Services (MCCS).

1. MCCS programs are vital to mission accomplishment and form an integral part of

the non-pay compensation system. These programs encourage positive individual

values, personal development, and aid in recruitment and retention of personnel.

The MCCS programs provide for the physical, cultural, service and social needs of

Marines and other members of the Marine Corps family. They also provide community

support systems that make Marine Corps bases/stations temporary hometowns for this

mobile population.

2. The MCCS Mission is to make significant lasting contributions to combat

readiness through the personal and family readiness of our Marines and their

families. MCCS maintains mission readiness and productivity through programs that

promote the physical and mental well being of all members of the Marine Corps

including active duty, reserve, retired and civilian. The programs promote esprit

de corps among active duty members, a strong sense of military community, and a

beneficial quality of life. Satisfaction with the military lifestyle and

integration of the service member’s family into the military community also has a

positive effect on the morale, recruitment, and retention of quality Marines.

These programs and activities satisfy the basic physiological and psychological

needs of Marines and their families, providing, to the extent possible, the

community support systems that make Marine Corps bases temporary hometowns for a

mobile military population.

1001. BACKGROUND

. MCCS is comprised of exchange activities; morale, welfare, and

recreation (MWR) programs; and family services activities. The term MCCS includes

all programs/activities under these areas unless stated otherwise. Since there are

funding restrictions that apply through both policy and public law for certain

programs/activities, a distinction must be made. There are those activities that

are totally supported by appropriated funds (APF) and those that are authorized

support from both APF and MWR nonappropriated funds (NAF). All MCCS activities are

at least minimally authorized APF funding. NAF shall only be used to support those

MCCS activities that are considered to be MWR activities. They will be referred to

as MCCS MWR activities or Category A, B, or C MCCS activities (see paragraph 1301).

1002. ORGANIZATION

. There are five basic components of MCCS: Marine Corps Family

Team Building (MCFTB), Marine and Family Services, Semper Fit, Business Operations,

and General Support. For effective management and supervisory purposes,

installation commanders are authorized to combine individual components or programs

as necessary. An organizational template is provided in figure 1-6.

Installations, however, shall use the names of the activities and programs as

specified in this Manual and elsewhere by DC, M&RA (MR).

1003. DEFINITIONS

. Definitions used in this Manual are listed in Appendix A.

1004. REFERENCES. References (a) through (c) were used in determining records

disposition.

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MCCS POLICY MANUAL

CHAPTER 1

GENERAL POLICY

SECTION 1: ROLES AND RESPONSIBILITIES

1100. PURPOSE OF MANUAL

. This Manual issues policies governing the management,

operation, and administration of MCCS programs. It implements relevant DoD and

other directives from higher authority where appropriate. Additional specific

operational policies for MCCS programs and support functions (e.g. Business

Operations, Children Youth and Teen Programs, Family Advocacy, Lifelong Learning,

NAF Procurement, Semper Fit, Marine Corps Family Team Building, MCCS Financial

Management, and the Single Marine Program) are published in separate directives.

1101. PURPOSE OF MCCS PROGRAMS

1. The Marine Corps established MCCS programs to maintain mission readiness and

productivity.

2. MCCS programs must be based on assessed needs of patrons regardless of where

they are assigned and must:

a. Support readiness through physical and mental fitness.

b. Support camaraderie and unit cohesion.

c. Promote individual growth and development.

d. Support well being and quality of life.

e. Give the Marine Corps family access to programs similar to those available

in a comparable civilian community.

f. Provide information about and improve skills for living by fostering

competencies and coping skills, encouraging self-sufficiency, and offering short-

term assistance and support when necessary.

g. Be perceived as a valued benefit of being part of the military.

3. During readiness contingencies or deployments, programs must:

a. Meet deployed unit needs for unit cohesion.

b. Meet individual needs for stress relief.

c. Support Marines and family members who remain behind both on and off Marine

Corps installations.

1102. MCCS BOARD OF DIRECTORS

. The MCCS Board of Directors (BOD) is chartered by

the CMC to act as a decision-making forum for MCCS matters that have a major impact

on the Marine Corps. The MCCS BOD and supporting committees are established per

the guidance below.

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1102 MCCS POLICY MANUAL

1. Duties

. The MCCS BOD advises the Commandant regarding MCCS matters and will

make decisions on the following:

a. Oversee all MCCS appropriated and nonappropriated funded programs and

approve MCCS NAF budgets.

(1) Appropriated Funds (APF)

. Oversee MCCS program development and

allocation of funds. Monitor MCCS-related execution at Headquarters and

Installations. Monitor MCCS-related Military Construction program development and

execution.

(2) Nonappropriated Funds (NAF)

. Oversee annual operating budgets of

Headquarters and Installations. Establish the assessment rates for Headquarters

Operating and Central Construction Funds (CCF). Approve annual NAF Central

Construction Program development and execution. Monitor NAF execution of

Headquarters Operating Fund, CCF, Investment, Insurance Funds and Installation

Budgets. Investment of centrally managed NAF funds.

b. Develop, track, and execute MCCS five-year strategic plans for the MCCS.

c. Establish MCCS measures of effectiveness and MCCS program standards.

d. Develop and implement major policies affecting MCCS programs.

e. Represent the MCCS strategic direction to DoN, DoD, and Congress.

2. Committees

. The Board will be supported in their duties by four standing

committees: the Budget Oversight, Construction, Family Readiness, and Investment

Oversight Committees. The Chair may appoint additional committees for the purpose

of reviewing major issues. Committee chairs may appoint subcommittees as

necessary.

1103. DIRECTOR, PERSONAL AND FAMILY READINESS DIVISION (MR)

1. The Director, MR, M&RA Department, HQMC is responsible for ensuring the

financial viability of the MCCS system; sponsoring and prescribing MCCS policies

and guidelines for execution and management of MCCS programs; serving as the

principal internal and external point of contact on all MCCS program and funding

authorization policy matters; and providing common support services.

2. In executing these responsibilities the Director shall perform or cause to be

performed the following specific duties:

a. Assist in establishing and enforcing standards of excellence for MCCS

activities. At a minimum, standards shall exist for the following areas: program,

staffing, financial, construction, and training.

b. Provide common support services to installation MCCS activities such as

information management, NAF treasury management, centralized buying for retail

activities, centralized accounting for same, NAF employee benefits administration,

NAF employee training and development programs, non-resale procurement, technical

and management assistance support, etc.

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MCCS POLICY MANUAL 1103

c. Establish and maintain short and long term plans for the system-wide MCCS

Program. Ensure installations are establishing and maintaining short and long term

plans for MCCS.

d. Ensure MCCS programs are funded from proper sources. Ensure respective

funding streams are identified in annual budgets to meet MCCS goals.

e. Ensure installations operate market-driven MCCS programs as determined by

market analysis for the benefit of authorized patrons. Assess and evaluate patron

interests and desires.

f. Ensure cash in excess of installation NAF program requirements is

transferred to a central USMC NAF account.

g. Encourage cost-effective service alternatives such as on base commercial or

local commercial alternatives to operating on base MCCS programs.

h. Oversee and administer NAF human resources program. Manage comprehensive

NAF employee benefits, retirement, and worker’s compensation programs. Provide

training management function for MCCS per the requirements of SECNAVINST 12410.24

(reference (am)). Ensure training provided stresses stewardship of resources and

customer service. Administer the Unemployment Compensation for Federal Employees

program for all Marine Corps nonappropriated fund instrumentalities (NAFIs).

i. Ensure MCCS programs are implemented using best business management

practices to fulfill local needs.

j. Develop and maintain a standard NAF accounting system which provides a dual

entry general ledger for all MCCS Category A, B and C activities. Oversee the

conduct of outside annual audits of Marine Corps NAFIs. Acts as the Chairman of

the Audit Review Oversight Committee.

k. Act as the custodian of the APF and NAF resources of the DC, M&RA (MR).

This entails a fiduciary responsibility. Deputy custodians may be designated as

deemed appropriate. See appendix A for definitions of custodian duties. Fiduciary

responsibilities are defined in paragraph 1108.

l. Administer the NAF construction program.

m. Establish and disestablish NAFIs for the Marine Corps and be the CMC

designated authority for setting NAF policy.

n. Establish and oversee an MCCS performance management plan that contains key

inputs, output, and outcome metrics, benchmarks, and analysis of results as

appropriate.

o. Serves as the MCCS program sponsor and represents APF plans and

requirements in the Program Objective Memorandum and Program Review process.

p. Conduct national customer and program research as it relates to MCCS

programs.

q. Represent MCCS Programs policies and plans to external and internal

audiences.

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1104 MCCS POLICY MANUAL

r. Commit the Marine Corps to Memorandums of Understanding or other contracts

as determined in the best interest of the MCCS.

3. Conduct management assistance team visits from DC, M&RA (MR) to provide

commanders and installation MCCS personnel with hands on analysis and technical

assistance. The installation commander, the Assistant Chief of Staff (AC/S) or

Director MCCS, or the DC, M&RA (MR) may initiate management assistance visits.

4. Accept gifts to MCCS up to a maximum fair market value of $10,000. Gift

acceptance criteria are contained in MCO P5800.16A (reference (o)) and SECNAVINST

4001.2H (reference (az)). Gifts exceeding this value shall be forwarded to CMC or

the Secretary of the Navy via CMC (JA). Cash gifts must be processed per the

provisions of non-MWR activities in MCO P5800.16A (reference (o)).

1104. MAJOR COMMANDER RESPONSIBILITIES

. COMMARFORCOM, COMMARFORPAC, COMMARFORRES,

and MCCDC shall provide oversight of subordinate installation MCCS programs as

appropriate.

1105. INSTALLATION COMMANDERS RESPONSIBILITIES

. Commanders of Marine Corps

installations with authorized MCCS programs are responsible for establishing and

operating customer driven MCCS programs for the benefit of authorized patrons.

Commanders are also responsible for program performance and quality of service. In

executing these responsibilities, the Commander shall perform or cause to be

performed the following specific duties:

1. Ensure all rules and regulations pertaining to the operation of MCCS programs

are observed.

2. Meet standards established for MCCS activities.

3. Establish and maintain short and long term plans for installation MCCS programs

per DC, M&RA (MR) plans and MCCS BOD direction.

4. Fund MCCS programs with proper fund sources. Ensure respective funding streams

(i.e., both APF and NAF in areas of personnel, training, logistics, and facilities)

are identified in annual budgets to meet MCCS goals. Budget requirements will be

developed to ensure adequate support is given to the installation’s tenant

operational forces.

5. Provide market-driven MCCS programs, as determined by market analysis, for the

benefit of authorized patrons.

6. Ensure all commanders and sergeants major down to battalion/squadron levels or

recruiting district/station level as appropriate, receive a brief on the

installation’s MCCS Marine and Family Services Program within 90 days of assuming

command or position.

7. Ensure service members attend pre-separation counseling no less than 90 days

before separation, as mandated by DoD Directive 1332.35 (reference (ao)). Ensure

all separating service members attend the Transition Assistance Program (TAP)

Workshop no less than 90 days before separation. In the case of separation, pre-

separation counseling and the TAP workshop shall commence as soon as possible

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MCO P1700.27B Ch 1

22 March 2008

MCCS POLICY MANUAL 1105

during the 12-month period preceding the anticipated separation date. In the case

of a retirement, pre-separation counseling and the TAP workshop shall commence as

soon as possible during the 24 month period preceding the anticipated retirement

date.

8. Ensure a Marine and Family Services Quality Assurance (QA) Program is

implemented which, at a minimum, includes client care evaluations, credentials

review and privileging, resources management, and follow up.

9. Publicize all MCCS programs so that they are widely recognized. Programs must

also be located in areas easily accessible to eligible personnel, including

handicapped individuals.

10. Establish communications with small independent units and eligible customers

within the 100-mile area surrounding the installation to coordinate delivery of

Marine and Family Services. If two or more installations overlap in coverage of a

particular unit or area, the bases shall decide locally who will provide support.

Marine Corps Recruit Depots have been identified as the primary service delivery

system for the Marine Corps Recruiting Command and will respond to requirements as

requested.

11. Seek cost-effective service alternatives, such as Sister Services, on base

commercial, or local commercial alternatives to the operation of on-base MCCS

programs, where possible.

12. MCCS support shall be provided to all authorized users assigned to or

supported by the installation.

13. Implement MCCS programs using best business management practices to fulfill

local needs.

14. Ensure that sufficient NAF, coupled with available APF, are generated to

sustain MCCS designated MWR programs.

15. Select and assign the Assistant Chief of Staff (AC/S) or Director MCCS and the

subordinate branch heads.

16. Establish a multidisciplinary council that includes membership from the senior

supported operational commander(s) to address MCCS program issues, if desired.

Members of the council should be appointed by written orders. A number of MCCS

programs have requirements from DOD for separate councils and advisory committees.

The multidisciplinary council is meant to satisfy all of these requirements for

various councils in one group. This council may review those issues addressed by

the Family Advocacy Committee, Family Readiness Council, Lifelong Learning Advisory

Council, MWR Advisory Group, Parent Advisory Board, Relocation Assistance

Coordinating Committee, etc. and advise the commander on the overall operation of

the MCCS Program and make recommendations for its improvement. Separate individual

councils may be established instead of a multi-disciplinary council, however, if

seen as advantageous to installation program operations.

17. Every Marine Corps installation shall establish a Family Advocacy Program

(FAP) as a command program to address spouse abuse; child abuse and neglect; and

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1106 MCCS POLICY MANUAL

rape and sexual assault through a Coordinated Community Response (CCR). The CCR

means every person and organization in the community, military and civilian, takes

responsibility to ensure a consistent response to family violence. More definitive

guidance is given in MCO P1700.24B (reference (d)).

18. Implement an MCCS performance management plan that contains metrics for

inputs, outputs, and outcomes that can be analyzed and benchmarked.

19. Establish the Single Marine Program as a command program.

20. Establish the Key Volunteer Network as a command program.

1106. INSTALLATION ASSISTANT CHIEF OF STAFF (AC/S) OR DIRECTOR MCCS AND CUSTODIAN

RESPONSIBILITIES. The AC/S or Director MCCS shall be responsible for the overall

program operation and accountability of the MCCS activity. In executing these

responsibilities the AC/S or Director MCCS shall perform or cause to be performed

the following specific duties:

1. Ensure all rules and regulations pertaining to the operation of MCCS programs

are observed.

2. Meet or exceed standards established for MCCS activities.

3. Develop short and long term (5 year) plans for installation MCCS Program.

Plans shall include goals, specific measurable objectives and action plans with

milestones identified.

4. Provide market-driven MCCS programs.

5. Seek cost-effective MCCS service alternatives, where possible.

6. Provide comparable well-rounded MCCS programs to all authorized users.

7. Ensure employees are trained in customer service, appropriate program

operations requirements, budgeting, resource control, human resources requirements,

procurement procedures, and other general management competencies as required.

8. Implement MCCS programs using best business management practices to fulfill

local needs.

9. Generate adequate NAF, coupled with available APF, to ensure that MCCS MWR

programs are self-sustaining.

10. Serve as the custodian of all funds, property, and equipment belonging to the

MCCS activity. This entails a fiduciary responsibility. In executing these

duties, the AC/S or Director MCCS may designate deputy custodians as deemed

appropriate.

11. Accept gifts to MCCS up to a maximum fair market value of $3,000 as estimated

by the donor or other appropriate source. Gifts that exceed this amount should be

referred to DC, M&RA (MR) for processing. Gift acceptance criteria are contained

in MCO P5800.16A (reference (o)) and SECNAVINST 4001.2H (reference (az)). Cash

gifts must be processed per the provisions of non-MWR activities in MCO P5800.16A

(reference (o)).

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MCCS POLICY MANUAL 1108

12. Ensure MCCS establishes a performance management plan that contains metrics

for inputs, outputs, and outcomes that may be analyzed and benchmarked.

13. When the AC/S or Director MCCS will be absent for more than 5 days (and there

is no designated assistant/deputy), the Commander shall comply with the provisions

of paragraph C030101.C of DoD 7000.14-R (Volume 13) (reference (e)) regarding

transfer of responsibility for property and/or funds.

14. When the AC/S or Director MCCS changes, the successor shall sign a receipt for

all funds, property, accounts, and records. Any differences found to exist shall

be investigated per DoD 7000.14-R (Volume 13) (reference (e)) and set forth in

detail on a combination invoice and receipt at the time of the relief.

1107. PROGRAM MANAGER RESPONSIBILITIES

. Program managers are responsible for the

following:

1. Implementing and operating the program per appropriate directives.

2. Continually analyzing patron interests, resources, and facilities availability.

3. Developing an annual program plan, with stated goals, objectives and action and

resource requirement plans as well as a long-term plan. Plans should be consistent

with the overall MCCS plan.

4. Working with local civic and commercial organizations to supplement the on base

MCCS Program through the use of off base programs and facilities.

5. Advising higher authority on requirements for facilities.

6. Collection of appropriate performance metrics that may be analyzed and

benchmarked.

1108. FIDUCIARY RESPONSIBILITY

. Public law requires that any waste, loss or

unauthorized use of government funds, both APF and NAF, be reported to appropriate

authority. NAF are government funds entitled to the same protection as funds of

the U.S. Treasury. NAF are designated for the benefit of authorized patrons and

the purposes of the NAFI. There is an individual fiduciary responsibility for

properly using NAF and preventing their misuse. Reports of suspected violations

should be done at the lowest organizational level possible; however, reports may be

made to senior management, the IGMC, or the DoD Hotline (see DoD Directive 7050.1

(reference (an))). Commanders and their delegated representatives are responsible

for prompt detection, proper investigation, and appropriate corrective action.

Individuals reporting APF or NAF violations are protected from reprisal by various

DoD directives allowing for penalties against violators. In cases of serious

criminal infraction, commanders or their delegated representatives shall refer the

matter to the appropriate Department of Defense criminal investigative organization

for investigation and referral to judicial authorities. Under 10 USC 2783b

(reference (be)), penalties for substantial violations of regulations governing the

management and use of NAF by civilian NAF employees shall be the same as those

provided by law for misuse of APF by DoD civilians paid from APF. Violations by

military personnel are punishable under the Uniform Code of Military Justice.

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1109 MCCS POLICY MANUAL

1109. WAIVERS AND OTHER DEVIATIONS FROM POLICY

1. Whenever these regulations are in conflict with international agreements (such

as a Status of Forces Agreement or SOFA) or other appropriate authority at leased

bases and elsewhere (OCONUS) they may be considered as being modified accordingly.

2. Waivers from the policies contained in this Manual must be authorized in

writing by DC, M&RA (MR). All policy waivers will be requested and issued through

normal Marine Corps channels.

3. For waivers that may impact MCCS revenue generating operations or the financial

integrity of the MCCS NAFI, they must contain a financial analysis of that impact

either positive or negative.

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MCCS POLICY MANUAL

CHAPTER 1

GENERAL POLICY

SECTION 2: ELIGIBILITY

1200. GENERAL

. MCCS activity patron eligibility is covered below. Eligibility is

dependent on individual program/activity scope. Please refer to the appropriate

chart for information.

1. MCCS Marine and Family Services Activities and Children, Youth and Teen

Activities

CATEGORY AUTHORIZED GROUP

Marine and Family Services

Activities

Active duty military members, Coast Guard members, and

their families are generally eligible for all MCCS

Marine and Family Services activities on an

unrestricted basis. Reservists (prior to mobilization)

and military retirees and their families are eligible

for information and referral services as space is

available. While some Lifelong Learning programs are

open to all military members and their families,

eligibility and service requirements for specific

programs such as Tuition Assistance are covered in MCO

P1560.25C (reference (s)).

DoD civilian employees at Base Realignment and Closure

(BRAC) installations may use services. DoD civilian

employees not on BRAC installations may use services as

space is available. DoD civilians at overseas

locations and their legal dependents may use services

which are not otherwise available in the local

community.

Childcare

Military personnel (including Coast Guard), DoD

civilian personnel paid from APF and NAF, reservists on

active duty or during inactive duty for training, and

DoD contractors are eligible. Retirees may be eligible

when a waiting list does not exist or space is

available. If there is an unmet need for full-time and

part-time childcare the installation commander shall

establish and publish a child development enrollment

priority system. In all cases, first priority shall be

given to children of active duty military and DoD

civilian personnel who are either: single parents, or

whose spouse is employed on a full time basis outside

the home, is a military member on active duty, or is a

full time student. Also see MCO P1710.30E (reference

(t)).

Figure 1-1.-- MCCS Marine and Family Services Activities and

Children, Youth and Teen Activities Eligibility Chart

2. MCCS MWR Activities

. The installation commander determines use of MCCS MWR

activities based on the priorities established in subsections 1200.3 and 1200.5,

except when in conflict with international agreements, which take precedence.

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1200 MCCS POLICY MANUAL

a. Members of the Ready Reserve, and their family members, are permitted use

of Category C activities the same as members on active duty and their family

members. Members of the Retired Reserve, including those who have qualified for

retired pay at age 60 but have not yet reached age 60, and their family members,

are permitted use of Category C activities the same as members retired from active

duty and their family members.

b. With DC, M&RA (MR) approval, local MCCS activities are authorized to

establish agreements with local governments for use of Category A and B programs

when it is in the best interest of DoD, and when the agreements otherwise comply

with applicable laws and regulations. When existing Category C programs have

capacity excess to authorized patron requirements and installations have obtained a

written agreement from local community leaders indicating they have no objections,

DC, M&RA (MR) may grant waivers for local community use.

3. Unlimited use authorized for all MCCS MWR programs except as noted in figure 1-

2 below:

CATEGORY AUTHORIZED GROUP

Armed Forces and their

families

Members on active duty.

Members of the Reserve Components (Ready Reserve

and National Guard; Reservists in training or

hospitalized in Military T

eatment Facilities) and

Delayed Entry Program personnel.

Cadets of Service Academies.

Other Uniformed Services

and their families

Members of the Coast Guard, Commissioned Corps of

the Public Health Service, and Commissioned Corps

of the National Oceanic and Atmospheric

Administration (NOAA) on active duty.

Armed Forces and other

uniformed service retirees

and their families

Retired from active duty. Includes former members

of the Lighthouse Services, emergency officer's

retired list of the Military Services, and

personnel transferred to the Fleet Reserve after

16 years of active service.

Retired from the Reserves with pay, and retired

awaiting pay at age 60 (gray area).

Others separated from the

Armed Forces and their

family members

Honorably discharged veterans with 100 percent

Service-connected disability.

Medal of Honor recipients.

Former and/or surviving

spouses and family members

Unremarried surviving spouses of personnel who

died while on active duty or retired status.

Unremarried former spouses who were married to

military members for at least 20 years while the

military member performed 20 years of creditable

service in determining eligibility for retired

pay.

Figure 1-2.--MCCS MWR Unlimited Eligibility Chart

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MCCS POLICY MANUAL 1200

CATEGORY AUTHORIZED GROUP

Unmarried children (including orphans), under the

age of 21, or over 21 if incapacitated or a full

time student between 21 and 23, who were dependent

on the active duty or retired member for over one-

half of their support at the time of the member’s

death. A child who is adopted by a nonmilitary

member loses their eligibility.

U.S. DoD and Coast Guard

civilians, DoD civilian

employees on Evacuation

Orders and their family

members (with limitations)

When stationed at, or on temporary additional duty

(TAD) outside the U.S., or on TAD in the U.S. if

staying on base. Also, MCCS MWR activity civilian

employees (NAF and APF), both active and retired

(with 20 or more years of MWR service- may be a

combination of other Service MWR time or active

duty service if credited towards civilian

retirement), may use all exchanges. Purchase

limitations are no uniform or State tax-free items

(i.e. tobacco or alcohol) for those civilian

employees TAD to, or MCCS employees working at

CONUS bases. Unlimited privileges overseas except

for uniform items.

Other supporters of DoD

(with limitations)

US Federal employees when assigned in areas

outside the U.S. Commanders may also allow

government departments or agencies outside DoD to

buy supplies and services if not conveniently

available elsewhere and do not unduly impair

service to exchange patrons. All purchases

authorized by 10 USC 2492 (reference (ba)).

Contract Surgeons under contract to the Surgeon

General during the period of their contract.

Military personnel of foreign nations and their

family members when on orders from the U.S. Armed

Forces, or in overseas areas when the major

command commander grants privileges in the best

interest of the U.S. Merchandise purchases by

military personnel of foreign nations not on

official U.S. Armed Forces orders shall be limited

to quantities for personal use.

Paid members of the American Red Cross, Young

Men's Christian Association, United Service

Organization and other private organizations

chartered by DoD, when assigned with U.S. Armed

Forces outside the U.S.

U.S. employees of firms under contract to DoD

working on an installation when assigned in areas

outside the U.S. Contract Technical Services

personnel in travel status in CONUS and occupying

Government quarters on base. Purchase limitations

are no uniform or State tax-free items.

A dependent or former dependent entitled to

transition compensation, if not eligible under

another provision of law, while receiving payments

for transition compensation.

Figure 1-2.--MCCS MWR Unlimited Eligibility Chart

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1200 MCCS POLICY MANUAL

CATEGORY AUTHORIZED GROUP

Service Orientation Program

Participants (with

limitations)

Members of Reserve Officers Training Corps (ROTC)

and Junior ROTC while visiting installations under

orders as part of a Service-orientation program

are authorized exchange privileges except purchase

of State tax-free items such as alcohol and

tobacco. Members of the Naval Sea Cadet Corps on

2-week summer training duty, if occupying

Government quarters on a military installation,

are authorized exchange privileges except purchase

of distinctive uniform items and State tax-free

items such as alcohol and tobacco.

Agents A person authorized in writing by the base

commanding officer to shop for an authorized

patron or an official organization or activity

entitled to unlimited privileges.

Agents are not authorized to shop for themselves.

Coast Guard Auxiliary

Members

When identified by the Coast Guard Auxiliary ID

Card, CG-2650. Uniform articles and accessories

authorized by Coast Guard auxiliary directives.

Figure 1-2.--MCCS MWR Unlimited Eligibility Chart

4. Special Exceptions for Merchandise Sales

a. When holding or participating in special events that are open to the public

or private sector (such as air shows, automobile shows, etc.), military exchanges

may sell event-related goods and souvenirs and food and beverages for on-premises

consumption. Merchandise shall not be advertised in publicly distributed media,

however.

b. Civilian employees of the U.S. Government working on, but residing off,

military installations; uniformed and non-uniformed personnel working in recognized

welfare service organization offices within an activity of the military service,

and visitors to military installations may purchase all food and beverages sold at

any MCCS food activity, if consumed on the installation.

c. Civilian students and faculty members at Service schools. Purchases may

include books, supplies, and materials related to the educational process, only at

exchange facilities that support the school.

d. In cases of hardship (e.g. if an individual is "stranded on an

installation"), exchange employees may sell to otherwise unauthorized persons small

quantities of gasoline, oil, other automotive items, or items necessary for an

individual's health.

e. DoD civilian employees using Government-authorized vehicles for official

business may purchase gasoline for use in the vehicles, upon presentation of

military travel orders that authorized leasing or use of a Government vehicle.

5. Limited use of MCCS MWR activities (except exchanges) for groups listed in

figure 1-3 is at the discretion of the installation commander. Commanders may open

activities to these patrons based on local demand and capacity. Resale of food,

State tax-free beverages, and tobacco products is restricted to amounts consumed on

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MCCS POLICY MANUAL 1200

the premises, and to convenience merchandise incidental to daily participation

(such as golf tees). APF and NAF civilian personnel employed by MWR activities of

other Services, and their family members, may purchase merchandise without

restrictions from MCCS resale activities (Only includes golf and bowling center pro

shops as well as hobby shop resale activities. Does not include main exchange or

similar retail and services operations).

CATEGORY AUTHORIZED GROUP

U.S. DoD and Coast Guard

civilians and their

family members

Both APF and NAF, and retired DoD and Coast Guard

civilians.

DoD contract personnel

and technical

representatives

Working full time on the installation.

Others associated with

the Department of

Defense

ROTC cadets when participating in field training or

a practice cruise.

Former Prisoners of War (POWs) and spouses of POWs

or Service members missing in action (MIA) and

their family members.

Exchange students, and unaccompanied au pair

foreign nationals residing with authorized MWR

beneficiaries may use MWR activities except

childcare. (See appendix A for definitions)

Other Federal Employees Non-DoD Federal Employees working on the

installation. For Federal Employees working off

the installation they may use clubs and must be re-

certified annually.

Guests Who are not otherwise eligible to use MCCS MWR

programs, when specifically invited and accompanied

by an authorized user. Installation commanders

approve local rules governing the number of guests

and the frequency of use at specific facilities.

Members of the public

within the U.S.

Leaders in the local community designated by the

installation commander. Individuals are

recertified annually.

The general public can attend infrequent MCCS MWR

activity-sponsored events when the installation

meets the criteria below.

The general public within the U.S. may use Category

C programs when criteria below

have been met and

specifically approved by DC, M&RA (MR). This

approval authority may not be delegated.

Figure 1-3.-- MCCS MWR Limited Eligibility Chart

Note:

a. Commander determines that adequate facilities are available and are currently

under used by authorized patrons.

b. Written agreements are obtained from local Government officials or other

appropriate community leaders indicating that they have no objections to expanded

use of these activities.

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1201 MCCS POLICY MANUAL

c. Allowing individuals to use these facilities is beneficial to both the

military members and civilians in the community.

d. No conflict exists with Federal, State, or local laws.

6. Marine Corps Family Team Building (MCFTB)

. Authorized users are:

PROGRAM CATEGORY AUTHORIZED GROUP

MCCS Marine Corps Family

Team Building (MCFTB)

Activities

All spouses of active duty military members within

tenant operating force and permanent unit commands are

eligible to participate in the Key Volunteer Network

(KVN), the Lifestyle, Insights, Networking, Knowledge,

and Skills (L.I.N.K.S.) training sessions, and the

Spouses’ Learning Series (SLS) as it is not based on

the role of the Marine. However, the target spouses

for SLS are those volunteering in family readiness and

community building activities such as L.I.N.K.S., KVN,

Navy/Marine Corps Relief Society, Red Cross, Spouse’s

Clubs, etc.

All military (Active and Reserve) and, upon referral,

DoD civilian employee couples (premarital and marital)

are eligible to participate in Prevention and

Relationship Enhancement Program (PREP).

All military and their eligible family members may

participate in Chaplains Religious Enrichment

Development Operation (CREDO) retreats.

Figure 1-4.-- Marine Corps Family Team Building Eligibility Chart

1201. IDENTIFICATION OF ELIGIBLE USERS

1. Any individual who seeks to use MCCS facilities or services shall be positively

identified as an authorized user prior to use of a facility or service or

consummation of a sale. The credentials of non-uniformed users shall be carefully

checked to ensure that each individual is entitled to the privileges which that

person seeks. Sales and services shall be made only to authorized users.

2. Authorized users at MCCS activities shall be identified as follows, except that

identification shall not be required at the fountain, snack bar, and restaurant

facilities when these facilities are made available to visitors.

a. Members of the uniformed services who are in complete regulation uniform

need not be further identified generally, except that all patrons shall be required

to show identification cards to cash checks (for SSN verification), or to purchase

alcohol and tobacco products.

b. Active duty members and members of the Selected Reserve not in complete

regulation uniform shall be identified by the Armed Forces of the United States

Geneva Conventions Identification Card version of the Common Access Card (CAC).

This version of the CAC is modified (from Armed Forces) to state "Uniformed

Services" members of the National Oceanic and Atmospheric Administration (NOAA) and

the U.S. Public Health Service (USPHS).

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MCCS POLICY MANUAL 1201

c. Delayed Entry Program personnel shall present a copy of their enlistment

papers along with a photo ID card.

d. A Reserve Retired member under age 60 (gray area) can be identified by a DD

Form 2, United States Uniformed Services Identification Card (Reserve Retired). A

Reserve Retired member in receipt of retired pay at age 60 or older can be

identified by a DD Form 2, United States Uniformed Services Identification Card

(Retired).

e. Individual Ready Reserve, Standby Reserve, and inactive National Guard

members (not on active duty for over 30 days) can be identified by a machine-

readable DD Form 2, Armed Forces of the United States Geneva Conventions

Identification Card (Reserve).

f. Eligible family members of active duty and retired (with pay) members can

be identified by a machine-readable DD Form 1173, United States Uniformed Services

Identification and Privilege Card.

g. Eligible family members of reserve component members, Reserve Retired (gray

area) members, and former members can be identified by a machine-readable DD Form

1173-1, United States Uniformed Services Identification and Privilege Card.

h. A machine-readable DD Form 2765, can also be used to identify Medal of

Honor recipients, honorably discharged veterans rated by the VA as 100 percent

disabled from a Uniformed Service-connected injury or disease, and qualifying

former spouses.

i. Qualifying foster children may be issued a DD Form 1173 or a DD Form 1173-

1. Exchange students are not entitled to either card.

j. MCCS MWR activity employees and family members who are not otherwise

entitled to retail privileges (i.e. Military Servicemember or family member) shall

be identified by a U. S. DoD Uniformed Services Identification and Privilege Card

version of the CAC or Form DD 2574. Form 2574 shall be issued for a specific

period not to exceed three years.

k. MWR employees of other services will be identified by a letter from their

employer stating that they are MWR employees along with a photo ID, or if their

service issues a photo ID card this will be adequate as long as it positively

identifies the individual as an MWR employee.

l. An agent for an authorized patron may be identified by letter.

m. When making purchases in the service station, authorized users may be

identified by station vehicle identification decals or stickers, providing such

decals or stickers positively identify the individuals as authorized users.

n. When an individual using a Government Commercial Purchase Card (GCPC)

wishes to make an official purchase for their organization, photo identification

shall be required to verify against the name on the GCPC card. Other

identification is not necessary.

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MCCS POLICY MANUAL

CHAPTER 1

SECTION 3: MCCS RESOURCING

1300. GENERAL

. MCCS programs shall be operated with APF and in some cases NAF, as

authorized by applicable directives. APFs shall be the primary funding source for

all MCCS activities where authorized. Appropriations include operations and

maintenance, military pay, and military construction. Figure 1-5 defines which

programs are authorized what types of funding. Further guidance is found in

appendix C.

Program Name Activities/Programs Included APF NAF

Business

Operations

Clubs, Exchanges, Recreation Business

Activities, Services

Y* Y

MCFTB Key Volunteer Program; Lifestyle Insights,

Networking, Knowledge and Skills; Spouse

Leadership Seminar

Y Y

Chaplains Enrichment and Development Operation;

Prevention Relationship and Enhancement Program

Y N

Marine and

Family Services

Counseling Services (Family Advocacy, Substance

Abuse, New Parent Support Program, etc.);

Lifelong Learning (Voluntary Education), and

Personal Readiness & Community Support

(Exceptional Family Member Program, Relocation

Assistance, Transition Assistance, Retired

Activities, etc.)

Y N

Children, Youth & Teen; Libraries Y Y

Semper Fit Fitness, Health Promotion, Recreation, Single

Marine Program, Sports

Y Y

* Refer to Appendix C

Figure 1-5.--MCCS Resourcing Chart

MCCS activities consist of both MWR and non-MWR type activities that must be

differentiated for resource purposes. Both types of activities, however, are

considered essential in meeting the organizational objectives of the Marine Corps.

1301. APPROPRIATED FUND SUPPORT

. The basic standard for funding all MCCS programs

is to use appropriated funds (APF) to fund 100 percent of the costs for which they

are authorized. Each command shall follow formal Program Objective Memorandum

(POM) and similar resource-related guidance when submitting initiatives for APF

resource consideration. These initiatives will be appropriately coordinated via

formal chain-of-command staffing (i.e., local installation, Regional Command,

MARFORs/Operating Budget Holders) prior to formal submission. As the MCCS Program

Sponsor, DC M&RA (MR) will review and approve all MCCS POM submissions.

1302. DIRECT APF SUPPORT

. MCCS activities receive direct APF support for expense

elements such as: civilian labor, travel of personnel (TDY), transportation of

things (TOT), contracts, supplies, equipment, and other expenses (i.e., printing

and reproduction).

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1303 MCCS POLICY MANUAL

1303. INDIRECT APF SUPPORT

1. MCCS MWR activities are required to report indirect APF support. Indirect

support includes all APF base operations support costs to MCCS programs and

activities. Base operations costs are budgeted and executed to support

installation-wide services, including MCCS. Costs include (but may not be limited

to) military personnel support; civilian personnel services; facility and

infrastructure support (fire, police, health, safety); equipment operation;

financial and accounting services; installation procurement and common warehouse;

communications; installation information systems; legal services; transportation

services; maintenance and repair services; minor construction (under $200K); second

destination transportation; utilities and real property rents; refuse collection;

snow removal; custodial and janitorial services.

2. Reporting these costs is required in calculation of APF funding metrics for the

MWR funding categories mentioned below.

3. Utilities include the cost of water, gas, electricity, and other utility

services used by MCCS activities. Rates charged shall not include incremental or

prorated shares of overhead, maintenance, and repair to utility systems, or capital

investments in the installation's utility infrastructure systems unless otherwise

specified by a memorandum of agreement (MOA).

4. The Personal and Family Readiness Division (DC, M&RA (MRF)) will provide

annual budget guidance for capturing the data required for the OP-34 and PB-50

President’s Budget exhibits and the annual Marine Corps Metric Report.

1304. FUNDING CATEGORIES OF MCCS MORALE WELFARE AND RECREATION (MWR) ACTIVITIES

MCCS MWR activities shall follow established categories for uniformity of funding

and reporting. All management and financial data reported shall comply with DoD

7000.14-R (Volume 13) (reference (e)), and NAVSO P1000 (reference (f)). A listing

of MCCS activities within each of the following categories is at appendix B. MWR

programs form an integral part of the non-pay compensation system. The programs

provide for the physical, cultural, and social needs of Marines and other members

of the Marine Corps family. MCCS MWR programs are specifically defined in this

Manual, as well as DoD Instruction 1015.10 (reference (ap)). The nature of MCCS

MWR activities determines whether they are wholly or predominately operated with

APF or NAF. Based on the criteria of mission essentiality and NAF revenue

generating capability, each MCCS MWR activity is assigned to one of three

categories: Category A, Mission Sustaining Activities; Category B, Basic Community

Support Activities; or Category C, Revenue Generating Activities. Generally, APF,

if available, must be used for costs supporting category A and B MWR activities.

Use of APF is authorized to support Executive Control and Essential Command

Supervision (ECECS- see definition in Appendix A) related expenses in Category C

revenue generating MWR and exchange activities (except personnel costs in exchange

activities). NAF must be used to support non-ECECS category C functions and

functions related to resale and the internal management of the NAFI.

1. Category A: Mission Sustaining

. These activities are considered the most

essential of the MWR activities in meeting the organizational objectives of the

Marine Corps. The programs shall be supported almost entirely with APF, with the

use of NAF limited to specific instances where APF are prohibited by law or where

the use of NAF is essential for the operation of a facility or activity.

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MCCS POLICY MANUAL 1305

Activities in this category have virtually no capacity to generate NAF revenues.

Activities within this category promote the physical and mental well-being of the

military member, a requirement that supports accomplishment of the basic military

mission. Some examples are physical fitness facilities, libraries, Marine Corps

Family Team Building (MCFTB) programs, and unit level sports. The Category A APF

funding goal is 100 percent of all authorized costs. There are a number of

activities included in Category A for reporting purposes, however, that are not

expected to be fully funded with APFs. Examples include installation-level central

NAFI accounting offices, procurement, human resources offices, and similar

activities. In addition, Category A activities at the installation level are

frequently collocated with minor functions (i.e., incidental resale activities in

fitness centers, etc.) that are not authorized APF support. Those functions are

considered Category C for funding purposes, and should be reported in that category

if their size is significant; however, in many cases, their small size makes it

impractical to break them out and report them separately from their parent Category

A program. For these reasons, the APF funding standard for Category A is a minimum

of 85 percent of total expenditures.

2. Category B: Community Support

. These activities are closely related, in terms

of supporting the military mission, to those grouped in Category A. These support

activities should receive substantial amounts of APF support, but differ from those

in Category A, in part, because of their ability to generate NAF revenues. That

ability to generate revenues is limited, however, and in no case could they be

sustained without substantial APF support. Some examples are automotive skill

development; arts and crafts skill development; children, youth and teen

activities; and outdoor recreation. Category B activities have a limited ability

to generate NAF revenues, and the APF funding standard for Category B is a minimum

of 65 percent of total expenditures. Remaining resources are obtained through fees

and charges assessed for program use.

3. Category C: Revenue Generating

. Activities in this group have the business

capability of generating enough income to cover most of their operating expenses,

but they lack the ability to sustain themselves based purely on their business

activity; consequently, they receive limited APF support. Some examples are

exchanges, golf courses, clubs, and private berthing marinas. Category C activity

APF support should be limited.

4. Remote and Isolated

. Category C revenue generating programs at designated

remote and isolated locations may receive the same type of APF support as, and

funded at the same authorization levels as, Category B programs (see definition in

appendix A). Locations that are designated as remote and isolated are: Marine

Corps Logistics Base (MCLB), Albany; MCLB Barstow; Marine Corps Air Station (MCAS),

Beaufort; Marine Corps Mountain Warfare Training Center, Bridgeport; Marine Corps

Mobilization Command (MOBCOM), Kansas City; Marine Corps Recruit Depot, Parris

Island; Marine Corps Air Ground Combat Center, Twentynine Palms; MCAS Yuma; MCB

Camp Butler (to include all Okinawa camps as well as Camp Fuji); and MCAS Iwakuni.

1305. MCCS SINGLE NONAPPROPRIATED FUND INSTRUMENTALITY (NAFI)

. A NAFI is the

legal and NAF fiscal entity of MCCS Category A, B, and C activities. There shall

be a single MCCS Operating Fund NAFI at HQMC and a single MCCS NAFI at each

installation (hereafter referred to simply as NAFI) for all Program Group I and II

activities as defined by DoD Instruction 1015.15 (reference (aq). The MCCS

programs supported by the single NAFI encompass the operational and support

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1306 MCCS POLICY MANUAL

elements of the MWR components of the MCCS organization. (Note: This paragraph

only applies to NAFIs within MCCS. There are other installation NAFIs such as

billeting funds and chaplains religious offering funds to which this Manual does

not apply.)

1306. MCCS NAF FINANCIAL MANAGEMENT.

The MCCS organization shall operate a

centralized financial management system using a DC, M&RA (MR) headquarters staff

that provides consolidated treasury services, financial analysis, accounting

(centralized for retail operations), reporting, and banking services.

Installations shall only maintain distinct financial management systems as needed

to support individual installation NAFI requirements. Headquarters will manage

four distinct NAFIs in support of the entire system: the Operating Fund, the

Central Construction Fund, the Employee Benefits Fund, and the General Insurance

Fund.

1. Accounting

. DC, M&RA (MR) will manage four headquarters NAFIs and manage the

flow of funding between them. It will perform centralized banking services and

check printing for all installation NAFIs by passing funds through the operating

fund central cash account. DC, M&RA (MR) will also perform accounting services in

support of centralized retail functions.

2. Treasury

. DC, M&RA (MR) will centrally invest cash from all NAFIs in approved

vehicles and distribute prorated interest revenue monthly to participating NAFIs

based on the average daily balances.

3. Financial Analysis and Reporting.

DC, M&RA (MR) will maintain the financial

systems, operate a help desk, and provide regular training. DC, M&RA (MR) will

consolidate financial reporting to higher headquarters, coordinate financial

systems issues with installations and oversee the financial organization within the

system.

4. Credit Management

. DC, M&RA (MR) will operate the consolidated credit programs

and maintain consolidated debt collection programs.

1307. MCCS NAF ACCOUNTING SYSTEM

1. The MCCS NAF accounting system is based on one chart of accounts and a standard

cost center configuration set by DC, M&RA (MR). This configuration allows data to

be extracted in a variety of ways to standardize reporting and facilitate sound

business decisions.

2. Balance Sheet

. All MCCS MWR activities shall have a single consolidated

balance sheet separate and distinct from other NAFIs on the installation such as

the Billeting Fund.

3. Operating Statement Accounts

. The NAF financial system uses cost centers which

allow the flexibility to budget, account, report, and evaluate operations at a

variety of responsibility levels in the organization.

4. Profit and Loss Statement

. The profit and loss statement is the principal

document used by management to evaluate the success of a business or the cost of a

program. These statements will be standard reports in the system and will compare

current period operations against budget and prior periods in trend analysis.

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MCCS POLICY MANUAL 1309

5. Statement of Cash Flows

. An independent certified public accounting firm will

prepare a consolidated statement of cash flows annually for DC, M&RA (MR). This

consolidated statement summarizes the sources of cash generated during the fiscal

year from operating activities and the application of that cash. This statement is

a standard report required by DODI 1015.15 (reference (aq).

1308. NAF ACCOUNTING YEAR

. The accounting year for MCCS NAFIs begins on February

1 and ends on January 31 of the following year, with a 15-day leeway authorized for

the beginning and ending dates. The accounting year designation shall be the

calendar year in which the major portion of the business was conducted.

1309. MCCS NAF FINANCIAL AND CAPITALIZATION STANDARDS

1. Profitability

. All MCCS NAFIs shall achieve, as a minimum, a break-even or

positive net income sufficient to provide for NAF capital requirements.

a. Standards

. All activities authorized for operation by Business Operations

(excluding auto skills and other skill centers, bowling centers 12 lanes or less,

information ticket and tours activities, and stables (Government owned horses

portion)) are classified as Revenue Generators. All revenue-generating activities

must at least break-even annually (including depreciation but excluding prorated

common support functions) assuming the activity is funded adequately with APF.

Prorated common support costs must be covered at the company level with the total

net operating profit from all MCCS business operations. A financial position

sufficient to cover its requirements including necessary operating cash and

inventories shall be maintained. Adequate operating capital must be maintained at

all times.

b. Watch List Criteria

. The MCCS BOD has established the following financial

minimum standards for MCCS Installation NAFIs. Any installation meeting 2 of these

criteria will be put on a watch list for installations in financial trouble.

(1) Acid test ratio below .75:1 for 4 successive quarters;

(2) Current ratio below 2:1 for 4 successive quarters;

(3) Total sales growth below Consumer Price Index and MCCS average for 4

successive quarters;

(4) Year to date net income decline for 3 successive years; or 3 years of

net losses;

(5) Year to date budget variance of net income more than 10 percent below

original and against revised budget for 2 successive quarters.

(6) Based on the above criteria, an installation with fewer than 2 flags

for 2 successive quarters is eligible for removal from the watch list.

c. Non-profitable Revenue Generating Activity

. The MCCS BOD monitors the

financial condition of all installation NAFIs through procedures and practices of

the BOC.

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1309 MCCS POLICY MANUAL

2. NAF Investment Strategy and Cash Management

. The organization will maintain a

NAF investment strategy to guide program development efforts and align requirements

to capabilities so the MCCS program is indefinitely sustainable (even in a

moderately inflationary environment or in sustained contingencies) and offers value

to Marines and their families.

a. Sources

. Funds for investment come from three sources: (1) retained

earnings which are the Net Operating Profits from MCCS operations (2) borrowed

funds; and (3) interest income from NAF investments. MCCS financial strategy will

be to continually improve operations to increase net operating profit, leverage the

financial strength of the balance sheet through central borrowing, and capitalize

on interest income with consolidated investments and expanded credit services.

b. Guidance

. A NAF capital investment strategy must address the ongoing

recapitalization of the physical plant and fixed assets.

(1) NAF capital investments shall be made to expand viable programs that

are deemed to be good financial investments, support our equity standards, and

serve customer needs. The relative balance of these 3 goals will continually

evolve and change based on local leadership, evolving missions and available

resources.

(2) Money may be borrowed by DC, M&RA (MR) from commercial sources to

accelerate and/or sustain funding our capital requirements as long as the return on

investment is validated to be greater than the cost of borrowing for revenue

generating activities.

(3) Third party opportunities shall be considered to expand our enterprise

via partnerships with private sector companies, local governments and/or private

investors. (See DoD Instruction 1015.13 (reference (as))

(4) Multi-year, consolidated purchasing of capital assets shall be utilized

where central procurement and decentralized distribution of the assets will result

in uniformity and savings.

c. Cash Management

. Cash management shall be monitored closely to ensure

sufficient cash is available for operations, capital investment, and excess cash is

routinely used to recapitalize the program. An annual statement of cash flows is

also required per the above.

3. Capitalization

. The entire MCCS organization will maintain an aggressive

capitalization program comprised of a local capitalization plan and a central

investment plan. Given the diversity of installations and their respective

financial capabilities, it is not possible to establish an annual capitalization

goal based on sales. Installations will maintain a 3-year capitalization plan tied

to the strategic business plan that plans to keep a 50 percent book value on the

aggregate fixed assets by category. The central investment plan will incorporate

assessments from field activities as well as a commercial borrowing program to

leverage company assets. The amount borrowed will be approved and managed by the

MCCS BOD.

4. Performance Management

. MCCS Programs shall be supported with defined outcome

and output metrics as determined by DC, M&RA (MR), the MCCS BoD, installation

commanders, and higher headquarters.

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MCCS POLICY MANUAL 1311

1310. PLANS AND BUDGETS

. Commanders and their AC/S or Directors MCCS shall submit

annual NAF budgets to DC, M&RA (MR) for approval. DC, M&RA (MR) will issue budget

guidance and installations will have a complete budget, approved by the

installation Commander in the accounting system by mid-October of each year (date

to be determined by MR Controller and published in the annual budget guidance) for

MCCS BOD approval. The installation Commander (or designated representative) shall

brief the MCCS BOD, if the MCCS program budget will not at least break even after

local capitalization and maintaining a current ratio of 2:1 and an acid test ratio

of .75:1.

1311. REVENUE GENERATORS FOR ASSESSMENT PURPOSES

1. Installation MCCS revenue generating activities shall be assessed a small

percentage of sales and other revenue. This assessment is used to support the DC,

M&RA (MR) Operating Fund, the Central Construction Fund (CCF), and other centrally

funded Marine Corps NAF programs for installations.

2. Funding of DC, M&RA (MR) Operating Fund

. DC, M&RA (MR) shall be funded with

APFs to the maximum extent practicable. Supplemental funding with NAFs will be

provided through a sales assessment (percentage set by MCCS BOD) of all Marine

Corps revenue generators which are defined below.

3. Funding of the CCF

. In order to meet the essential requirements of MCCS MWR

activities, a centrally managed facility major improvement and construction program

for these activities is maintained and administered by the DC, M&RA (MR). This

account is also primarily funded through a sales assessment (percentage set by MCCS

BOD) of all Marine Corps revenue generators defined below. The CCF shall consist

of funds assessed from revenue generating activities, gaming machines at overseas

locations, interest earnings on the fund balance, and borrowed funds.

4. Assessable Activities

. The sales and services of the following business

operations activities are subject to CCF and Operating Fund assessment as revenue

generators:

a. All net sales from food, beverage, entertainment and hospitality

operations, both direct and indirect (Note: Some Public/Private Venture (PPV)

businesses will not be assessed on net sales, see 4.e below). All net revenue from

gaming devices at overseas locations. All Intra MCCS sales are excluded from

assessments.

b. All net retail sales, direct and indirect (see 4.e), excluding sales for

uniform items provided from Defense Supply Center Philadelphia (DSCP).

c. All direct and indirect (see 4.e) net sales from service related

operations, including commission income from personal telecommunications services

but excluding hunting and fishing license sales, money orders, travelers checks,

postage stamps, and automobiles/motorcycles sold on minimum flat rate commission.

d. Gross revenues from the following Category C recreational activities both

direct and indirect:

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1312 MCCS POLICY MANUAL

(1) Bowling, 13 lanes or more (user fees and charges).

(2) Golf Courses (user fees (including annual greens fees) and charges).

(3) Marinas (private slip rental fees only).

(4) Motion Picture fees.

(5) Stables (private owner stall rental fees only).

e. Assessments for all new indirect operations with a commission rate of 10

percent or less will be made by splitting the commission with 80 percent going to

installations and 20 percent going to the DC, M&RA (MR) Operating Fund.

5. All MCCS MWR activity sales done by the activities above in conjunction with

open house or community events such as air shows shall be assessed.

6. No other MCCS activities shall be assessed.

1312. UNIT FUNDS

. Marine Corps installation MCCS NAFIs shall minimally provide

$10 per Marine per year unit funds (party and picnic funds) for unit social

functions and other MWR related expenses as authorized by paragraphs 1313 and 1314

below. (Note: Items and/or services purchased from MCCS with unit funds are

authorized a 10 percent discount on everything except tobacco and alcohol

products.) These funds shall not be carried over at year-end unless the

Installation Commander authorizes a waiver to do so.

1313. PROPER EXPENDITURES OF MCCS NAF

1. General Policy

. The administration of MCCS NAFs is a trust which requires that

funds be expended with prudence so as to benefit the greatest number of authorized

patrons and that all expenditures are properly authorized, planned, and executed.

This does not mean that all MCCS MWR activities have to be available to everyone

all the time. As long as all authorized patrons have the opportunity to

participate at some point in the planned activities (or similar activities at other

times), NAF may be used for support. The goal should be to provide substantially

equal support to all authorized patrons regarding monies spent directly on

individual patrons, or on programs provided. MCCS MWR activities must be operated

in an economical, efficient, and businesslike manner that will ensure their

financial stability. Subject to restrictions below, NAFs may be expended to defray

costs essential to conducting these activities.

2. MCCS Civilian Marine NAF Funding Policy

. Expending NAF for wages,

administration, recruiting, training, and retention of NAF employees as well as for

paying MCCS MWR activity civilian employee (both APF and NAF) business expenses

(including printing business cards) for related business is authorized. NAF monies

are also authorized to reimburse "off-duty" job-related training or education for

MCCS MWR activity NAF and APF employees.

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MCCS POLICY MANUAL 1313

3. Other Specific Authorizations

. When recommended and approved by the local

commander, NAF may be expended for the reasons listed below. All transactions

shall be conducted as official business of the fund of the activity concerned and

budgeted annually within available resources.

a. For holidays, special parties (such as the Marine Corps Birthday Ball (also

see MCO 5100.31) (reference (at), or something done in conjunction with official

events (deployment briefs, welcome aboard orientations, award ceremonies,

commander's calls, workshops, changes of command etc.) that support the MCCS MWR

Category A, B, or C activities of the installation, are open to all members of the

military community, and support the best interests of authorized patrons. (Note:

The above authorizations are not intended to imply that NAF monies may be used to

support command sponsored events, but simply mean that MWR events such as social

events may be held in conjunction with official events as desired.) Subject to the

restrictions below, local or visiting dignitaries may be hosted at luncheons,

dinners and special events if their attendance is for the benefit of the overall

MCCS MWR activities operation. Funding shall be spent through installation

activities unless they are inadequate or unable to meet the need.

b. To improve the appearance and enjoyment of areas such as APF dining

facilities, reception centers, and guard or duty rooms when not authorized from APF

sources.

c. To reimburse commanding generals for coffee, tea, soft drinks, and pastry

products in conjunction with recruit and infantry training school graduation

exercises.

d. A percentage of profits (as determined by the local commander) from vending

operations may be transferred to the local Civilian Welfare and Recreation

Association (CWRA) to support their programs.

e. For MCFTB programs as authorized by DC, M&RA (MR).

4. Air Show and Open House Events Policy

. MCCS NAF may only be used to support

installation air show, open house or public affairs events to the extent they

directly support the MWR Category A, B, or C operations/activities run in

conjunction with the event.

a. Authorized MWR NAF Support

. MWR NAF expenditures for costs such as

spectator seating, portable toilets, rental cars, PA systems, advertising,

printing, receptions (open to all authorized patrons), and tent rentals are

authorized only to the extent they support MWR air show activities. MCCS MWR

segments of air shows, open houses, or public affairs events include concession

stand sales, contracted civilian entertainment acts and fireworks. Cars may be

rented by MCCS MWR for use by MCCS MWR. Pilots, contractors, or their employees

may be issued Contractor Letters of Identification per the Joint Travel Regulation,

Volume 2. Although they are under no obligation to do so, rental car companies may

rely upon such Letters and charge them rental car rates comparable to those charged

government employees. Contractor rental car costs will not be reimbursed by MCCS,

but contractors may include their expenses in their negotiated contract fees.

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1314 MCCS POLICY MANUAL

b. Not Authorized MWR NAF Support

. MWR NAF may not be spent on any costs for

which APF are authorized. Nor may they be spent on anything not directly connected

to MWR segments of air shows, open houses, or public affairs events. Some specific

prohibitions are: rental cars and transportation or per diem costs for military

members (including pilots) or DoD civilians not on MWR business, receptions

exclusively for certain groups whose attendance does not benefit MWR programs and

to which eligible MWR patrons are excluded, fuel for military aircraft, or

miscellaneous public works support (unless directly supporting an MWR cost not

authorized APF support).

c. Selection and operational control of civilian air acts must remain with the

installation air show representatives. Funding for the acts may be done via NAF

revenue generated by air show commercial sponsorship (preferred) or MWR NAF. MCCS

contracting officers will contract for the selected civilian air acts in their

capacity as representatives of the installation air show committee. MCCS may not

enter into commercial sponsorship contracts which violate existing understandings

or agreements. Contracts must contain provisions that the civilian air show acts

and vendors carry their own insurance with required coverage established by DC,

M&RA (MR) and name the host installation MCCS and the Personal and Family Readiness

Division as additional insured’s.

d. Specific NAF air show liability insurance is not required as all civilian

air acts are part of the official air show performance and are considered to be

covered by the Federal Tort Claims Act (reference (bn)).

5. NAF provided by DC, M&RA (MR) to reserve units for family days may only be used

for family days and no other purpose.

6. If there is any doubt about the propriety of a particular expenditure of NAF,

consult DC, M&RA (MR).

1314. RESTRICTIONS ON THE USE OF NAF

. Use of NAF is prohibited for the following:

1. Conducting activities other than those of the MCCS MWR activities.

2. Military proficiency prizes and awards to individuals for performance of

regularly assigned duties. See MCO 7042.6C (reference (i)).

3. Paying meal charges for government personnel on APF per diem or enlisted

members of sports teams in APF dining facilities.

4. Donations to any relief, charitable or commercial organization, or to an

individual.

5. Purchasing food, supplies, and equipment for APF dining facilities.

6. Services or articles related to MWR activities obtainable through expenditures

of APF unless such articles or services are not obtainable in sufficient quantity

or quality to meet the needs of the installation.

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MCCS POLICY MANUAL 1315

7. Supporting projects involving the improvement, rehabilitation, or construction

of religious facilities.

8. The purchase, printing or engraving of Christmas cards, or other personal

greeting cards.

9. To construct, alter, renovate, or furnish any facility not used primarily as

a part of one of the MCCS MWR activities, except as authorized in paragraph 1314

above.

10. Operating expenses of dependents' schools.

11. Supporting private organizations (sky diving clubs, spouse's clubs, etc.).

See MCO 5760.4B (reference (j)).

12. Supporting functions held primarily to accomplish public affairs objectives

not directly related to MWR.

13. Incentive awards not related to operating MCCS MWR activities.

14. Grants or loans to other NAFIs except as specifically authorized by DC, M&RA

(MR).

15. For protocol or command representation functions where Official Representation

Funds (ORF) are authorized per SECNAVINST 7042.7K (reference (av), or commander's

personal entertainment obligations and retirement receptions. MCCS NAF and ORF

(APF) may not be used interchangeably.

16. Social affairs in honor of a particular individual or for the purchase of

anything for a specific individual. This includes purchasing memento-type items

for guests of the command, including entertainers, civilian dignitaries and

military personnel both foreign and U.S.

17. Leasing grounds, facilities, or relocatable buildings unless prior approval is

granted by DC, M&RA (MR).

18. Using unit funds (party and picnic funds) for expenses other than expendable

items or services. They shall not be used to purchase capital equipment.

19. To purchase command award/memento coins.

1315. UNIFORM FUNDING AND MANAGEMENT (UFM) PRACTICE

. The UFM Practice is a means

by which commanders may have flexibility in funding certain MWR activities by

permitting APF funds to be spent as NAF. This practice may only be used for MCCS

MWR activities that are authorized to use APF (see appendix C for authorized

activity expenses and 10 USC 2494 (reference (aw)) for initial regulatory

language).

1. The first step in setting up this practice is to develop a Memorandum of

Agreement (MOA) between the local NAFI and the installation. The MOA will be

signed by the senior APF and NAF fund administrators and then approved by the

appropriate commander. This must be done annually and the MOA must be signed

before obligating any APF. The MOA shall specify the APF support (include amount

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1316 MCCS POLICY MANUAL

and obligation schedule) to be provided by the installation. The MOA will outline

the amount planned for each MWR program by Cost Account Code. APF provided for MWR

operations will not exceed the NAFI’s cost of providing the service. MCCS shall

maintain the budget, accounting records, and financial reports of the APF provided

for audit purposes. Any changes in funding or services provided must be amended in

the MOA.

2. Funds provided through the UFM Practice shall not be used to circumvent

prohibited uses of APF or NAF or to extend the availability of APF beyond fiscal

years. For example, APF funds provided during FYXX, can only be used for a bona

fide need of that fiscal year, even when using the UFM Practice.

3. Vacant MCCS MWR APF personnel positions may be converted to NAF positions under

this practice. Once converted it will not be converted back and the full time

equivalent (FTE) billet will be lost. This does not mean that funding will be

lost, however, the Letter of Allowance for billets issued by CMC will be modified

and it will reflect that this position is now a NAF position. The funding for this

position is then transferred to a contract services account as required by UFM

policy. A list of billets funded via the UFM Practice shall be included with the

MOA.

1316. STAFFING

. MCCS programs may be staffed with a combination of civilians (APF

and NAF), military personnel, contractors (paid from APF or NAF), volunteers and

other category foreign nationals overseas. MCCS activities are authorized APF or

NAF funded staffing as indicated by the chart in paragraph 1300. MCCS MWR

activities are authorized APF staffing per the appropriate MCCS MWR activity

funding category as defined in Appendices B and C. All MCCS MWR activities (except

retail) are authorized APF funding for Executive Control and Essential Command

Supervision (ECECS, see definition in appendix A). NAF staffing is authorized for

all MCCS Category A, B, and C MWR activities. Military personnel may be assigned

as indicated below. A T/O that identifies active duty military, APF and NAF

personnel, and local national employees overseas is mandatory.

1. Civilian Staffing

. Marine Corps MCCS activities will be staffed primarily with

civilians. NAF personnel policies shall be per MCO P12000.11A (reference (l)).

APF policies shall be per Title 5 of the Code of Federal Regulations (reference

(bj). In some cases MCCS activities may be staffed with contract third party

vendor supplied staff such as in Public Private Ventures (see definition appendix

A). Overseas, there may be other categories of local nationals. Use of personal

services contracts to supplement staffing levels is generally prohibited.

2. Military Staffing

. Permanent military personnel may be assigned when filling:

a. Any Table of Organization (TO) authorized billet in an MCCS activity.

b. A position in an MCCS program when CMC determines assignment of Marines is

required to support wartime or contingency operations, is required based on past

practice, or is required for overseas rotation.

c. An Executive Control and Essential Command Supervision (ECECS) position or

when the position cannot be filled effectively with civilians.

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MCCS POLICY MANUAL 1316

d. A lifeguard position at a category A swimming pool.

3. Temporary military personnel may be placed on temporary assignment to MCCS MWR

programs for 180 days or less. Temporary assignments of Marines may only be made

if:

a. Fleet Assistance Program (FAP) personnel are not occupying T/O billets and

are required to carry out the provisions of the FAP (may not be used to fill

Category C positions).

b. Mobility or deployment requirements occur.

c. Training to upgrade or maintain essential military skills cannot be

provided otherwise.

4. The above is not meant to discourage officer and enlisted volunteers or off-

duty employment of enlisted personnel.

5. Assigning APF seasonal over hire personnel employed under summer youth programs

is encouraged.

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MCCS POLICY MANUAL

CHAPTER 1

GENERAL POLICY

SECTION 4: OTHER GENERAL POLICY

1400. AUDITS AND INSPECTIONS

. MCCS and its programs are often the subject of

internally or externally driven Audits, Reviews, or Inspections. MCCS will work in

concert with the Marine Corps Nonappropriated Fund Audit Service (MCNAFAS) to

develop areas of interest for Financial, Performance, or Management Assistance

audits. Installations and Headquarters U. S. Marine Corps (DC, M&RA (MR)) are

queried yearly for nominations to the annual Audit Plan. The results of these

audits and subsequent reports are issued to the studied command and to DC, M&RA

(MR) for review, analysis, and appropriate action. Other external reviews may come

through the Government Accountability Office (GAO), the Naval Audit Service (NAS),

Department of Defense Inspector’s Office, or the Office of the Inspector General of

the Marine Corps. These will occur sporadically with little or no notice involving

any or all program managers dependent upon the subject. Draft reports and comments

will be funneled through DC, M&RA (MR). Also see MCO 5200.24C (reference (ar)).

1. Audits

a. General

. Audits are management tools used by all levels of command and

management to determine the operating efficiency of the activities under their

supervision. The types of audits that may be encountered are shown below.

(1) General

. Audits are conducted to test the propriety of financial

transactions, the accuracy of accounting records and related documents, and to

review operations to determine the efficiency and economy in the use of resources

and the degree of compliance with regulations.

(2) Internal Audits

. MCNAFAS is the internal audit agency of the CMC,

chartered and authorized through its regional offices to conduct internal audits of

all NAFIs at such times and under the conditions prescribed in MCO 7510.2E

(reference (z)). These auditors are authorized free access to the NAF funds and

functions to perform surprise cash counts or to observe operations. Copies of

internal audit reports are provided to activity commanders and commanders within

the chain-of-command when the audit is completed.

(3) Internal Review

. Internal review provides the commander with an in-

house means of evaluating the efficiency and effectiveness of the installation’s

NAFIs.

(4) Other

. The comprehensive audit programs of the General Accounting

Office (GAO) and the Naval Audit Service cover activities of the Marine Corps

supported to any degree from appropriations by the Congress. In tracing specific

transactions, it may be necessary for representatives of GAO or the Naval Audit

Services to examine any or all records. Full cooperation will be accorded such

representatives in the carrying out of their statutory responsibilities as outlined

in the Marine Corps Manual and other directives.

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1401 MCCS POLICY MANUAL

(5) Follow-Up Actions

. All audits requiring follow-up action shall be done

in accordance with MCO 7510.3E (reference (ab)) , Command Attention, Response And

Follow-up To Audit Reports Of The Government Accountability Office (GAO), The

Department of Defense Inspector General (DoDIG), The Naval Audit Service (NAS), and

The Marine Corps Nonappropriated Fund Audit Service (MCNAFAS).

b. External Audits

. DoDI 1015.15 (reference (aq)) requires an annual Service-

wide audit of its NAFIs by an independent audit organization. These audits shall

include the Headquarters NAFIs and such individual NAFIs as may be necessary for

the auditors to express an opinion on the NAFI financial statements of the Marine

Corps.

2. Audit Review Oversight Committee

. The Audit Review Oversight Committee (AROC)

was chartered to serve in an advisory capacity to the Director MR (Chair), in

matters related to ongoing, pending, and completed externally directed audits,

reviews, or inspections, or to identify responsibilities for implementation of

corrective actions. The Committee will consist of permanent and ad hoc members.

The appointed permanent members are the Deputy Directors for Plans, Policy, and

Analysis; Business Operations; Programs; and General Support; MR Counsel; MR Chief

Financial Officer; and a recorder. The Head Audit and Review Branch (RFR, DC

(P&R)) and the Director of MCNAFAS (or representative) will serve as non-voting

members. The Committee will meet quarterly or on the order of the Chair.

1401. FUNCTIONALITY ASSESSMENTS

. A Functionality Assessment (FA) is a three

phased process that reviews the current “as-is” of program operations, a

benchmarking analysis containing industry standards and best practices, and a “to-

be” development session involving the program subject matter expert (SME) team who

conducts a gap and comparative analysis of the as-is and benchmark information.

1402. FUNDRAISING EVENTS

1. Fundraising events are authorized for MCCS MWR activities per the Joint Ethics

Regulation (DoD Directive 5500.7-R (reference (n)). These events shall be limited

to authorized users of these activities and funds raised must be for the benefit of

the activities and their authorized users. Fundraising activities shall be

conducted entirely on Marine Corps installations. Any gambling activity, including

a lottery, pool, or game of chance for money or property, is strictly prohibited.

2. Individual Marine units on DoD installations may hold fundraising events to

augment their own unit funds subject to local regulations. They should first

receive permission from the local MCCS and comply with the above requirements.

Units may not conduct raffles as fundraising activities. All money raised should

be turned into, and controlled by, the MCCS NAFI for the benefit of the unit.

3. See MCO 5760.4B (reference (j)) for guidelines on fundraising for private

organizations.

4. Fundraising events for charities (including single cause charities) may be held

at MCCS MWR activities per the guidelines contained in DoD 5500.7-R (reference (n))

(Joint Ethics Regulation). Generally these allow fundraising events for united

charity campaigns authorized by the Secretary of Defense, military service aid

societies, military service organizations, and organizations composed primarily of

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MCCS POLICY MANUAL 1402

DoD members or their families when raising funds among their own members to benefit

the welfare funds for their members or families after command consultation with the

designated ethics officer. Commercial sponsorship arrangements are not considered

fundraising events.

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MCCS POLICY MANUAL

MCCS ORGANIZATIONAL TEMPLATE

Figure 1-6.--MCCS Organizational Template

1-40

CREDO

PREP

Spouses' Leadership Seminar

L.I.N.K.S.

KVN

MCFTB

Personal Readiness &

Community Support

Lifelong Learning

Children, Youth & Teens

Counseling Services

Marine and Family Services

Performing Arts

Deployment Support

Aquatics & Waterfront Areas

Community Recreation

Single Marine Program

Outdoor Recreation & Equipment

Parks & Outdoor Areas

Sports

Health Promotion

Physical Fitness

Fitness Centers

Semper Fit

Third Party Concessionaires

Tactical Field Exchanges

Auto Skills/Arts and Crafts

Motion Pictures

Private Organizations

Equipment Rental

Cabins/Cottages

Retail Services

Stables

TLF

Food Service Activities

Information, Tickets & Tours/

Leisure Travel

Marinas/Scuba

Golf/Bowling

Exchange Activities

Business Operations

Marketing

Administration

Construction (NAF)

Human Resources (NAF)

Information Technology (NAF)

Procurement

Finance/Accounting

General Support

AC/S or Director MCCS

Installation Commander

MCCS POLICY MANUAL

CHAPTER 2

MARINE CORPS COMMUNITY SERVICES (MCCS) PROGRAM OPERATIONS

PARAGRAPH

PAGE

GENERAL POLICY.......................................2000 2-3

BASELINE STANDARDS...................................2001 2-3

OPERATIONAL AND FINANCIAL PLANNING...................2002 2-4

HOURS OF OPERATION...................................2003 2-4

DIRECT VERSUS INDIRECT OPERATION.....................2004 2-5

CONTRACTS WITH GOVERNMENT AGENCIES...................2005 2-6

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MCCS POLICY MANUAL

CHAPTER 2

MARINE CORPS COMMUNITY SERVICES (MCCS) PROGRAM OPERATIONS

2000. GENERAL POLICY

1. To accomplish the MCCS mission, commanders must provide programs of sufficient

diversity to meet the needs of the majority of military personnel and their

families. All MCCS activities are authorized, but not limited, to conduct the

programs listed within this Order unless specifically prohibited in other policies.

These programs may be provided either directly or indirectly through contract by

the command or may be available in the local community.

2. All MCCS category C activities are classified as revenue generators. All

revenue generating activities must generate an operating profit. An operating

profit is defined as the profit after all direct expenses, direct overhead and

other income directly attributable to the activity is considered.

3. When an installation operates an MCCS program with an approved MWR

nonappropriated fund instrumentality (NAFI), MCCS shall be responsible for

providing all related activities which are required or desired by the installation

on a continuing basis. Other NAF instrumentalities authorized to operate on a

Marine Corps installation and private organizations shall not engage in ongoing

resale activities, or MCCS related activities in direct competition with the MCCS

operation. This policy does not prohibit any members of the installation or any

Service member’s family member from making personal arrangements for any commercial

firm to visit the installation in order to perform a specific service the member

may desire. Further, this policy does not prohibit individual members from

conducting business enterprises within the confines of Government installations, if

approved by the Installation Commander per appropriate policies.

2001. BASELINE STANDARDS

. The MCCS Board of Directors (BOD) shall set standards

for Marine Corps MCCS activities. At a minimum these standards shall include the

following areas:

1. Program

. Ensure the MCCS programs meet mission requirements and are customer

driven. Installation MCCS activities shall periodically (at least annually)

measure customer demand, usage, and satisfaction, and act on the findings.

2. Financial

. Ensure MCCS programs are adequately and equitably resourced with

APF and NAF according to category. Ensure that installation MCCS NAFIs are

financially sustainable and support program equity.

3. Construction

. Ensure MCCS facilities adequately support programs and services

that meet the needs of authorized patrons. MCCS NAF construction programs shall be

supported by feasibility studies and should seek solutions that provide long-term

economies of scale and efficiencies, such as multi-use facilities.

4. Training

. MCCS activities shall provide training programs that stress both

stewardship, ensuring that commanders and MCCS managers understand their fiduciary

accountability and program responsibilities, and customer orientation.

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2002 MCCS POLICY MANUAL

2002. OPERATIONAL AND FINANCIAL PLANNING

1. Operational Program Planning

. While establishing required plans, commanders

and their MCCS staffs shall inventory and review all MCCS activities on an

installation and within a 100-mile radius for those units geographically separated

using the factors below.

a. Authorized patron MCCS needs and interests.

b. Physical and natural resources both on and off base.

c. Programs and facilities available at adjacent military bases and in the

local community.

d. Available or projected manpower and available fiscal resources necessary

for effective program operation and management.

2. An annual program plan shall be developed for each MCCS program by the

Assistant Chief of Staff (AC/S) or Director MCCS and the individual program

managers. These plans shall encompass all ongoing activities within the MCCS

program and planned future ones. Plans shall also tie in with the overall MCCS

Strategic Plan. All plans shall include:

a. Goals

. The goal statement shall encompass the elements of the mission

statement. Goals recognize long-range achievements which are difficult to measure.

b. Objectives

. Objectives are measurable means of achieving goals.

c. Action Plans

. They shall state the specific milestones necessary to

complete the objective and identify dates and necessary resources.

3. Financial Planning

. Financial plans establish specific future goals and must

periodically compare actual results to planned objectives to meet the required

performance measures. Financial plans are formal statements of management plans

for the future expressed in financial terms. They must include projected sales and

net profit forecast for MCCS revenue generating activities as well as formalized

budgets for both APF and NAF expenditures planned for the MCCS nonrevenue

generating activities.

4. Financial managers shall prepare a monthly profit and loss statement including

expenditures against planned budget and prior period performance for activities.

5. The AC/S or Director MCCS shall prepare a NAFI financial plan for approval by

the Commander not later than the date specified in October each year by DC M&RA

(MR) in the annual Budget Guidance. The financial plan shall include projected

sales and other revenues, projected net profits and a preliminary budget for

expenditures of both APF and NAF for nonrevenue generators for the next accounting

year. The plan must include capital expenditures planned for the coming year. The

plan must also highlight any changes in conditions that impacted the projections,

such as changes in troop strength, opening of a new facility or activity,

operational changes and inflation.

2003. HOURS OF OPERATION

. MCCS operations must provide service and convenience to

the greatest number of authorized patrons within financial considerations. The

AC/S or Director MCCS shall determine the hours of operation of each MCCS facility.

Approved hours of operation shall be prominently displayed at each facility.

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MCCS POLICY MANUAL 2004

2004. DIRECT VERSUS INDIRECT OPERATION

1. Commanders may provide services directly, indirectly (contract or a

public/private venture (PPV), see definition appendix A), or a combination thereof.

MCCS shall consider using PPV agreements to meet the capital requirements for MCCS

programs and use such agreements when it makes good business sense to do so.

a. Direct Operation

. All phases are under the direct control of the MCCS

activity and all work performed or services rendered are by MCCS activity

personnel.

b. Indirect Operation

(1) Contract

. MCCS may contract with an individual or firm for the purpose

of performing specific services or providing specific goods to MCCS patrons. Any

element of MCCS activity operations may be considered for contract. Contracts

shall be awarded by competitive negotiation, and shall clearly establish

performance standards, services or items to be provided, equipment requirements,

and method of pricing. Personnel performing the services are employed and managed

by the contractor.

(2) PPVs

. PPVs shall be considered for category C MCCS MWR proposed

capital requirements in excess of $1,000,000 and may be considered for capital

requirements in Categories A and B. The assessment on whether or not to do a PPV

must also ensure that the benefit and the mission are not compromised. The

assessment shall consider the effect of a PPV on authorized patrons, the MCCS

program, the DoD mission, and the local community.

(a) If a PPV alternative is suitable, the NAFI shall perform an

economic analysis to determine whether a NAF capital expenditure or a PPV provides

the best value. Capital budgeting techniques, such as net present value analysis,

shall be used to ensure that the NAF capital expenditure and the PPV alternative(s)

are reasonably compared.

(b) If the PPV option appears economically advantageous, the NAFI shall

conduct a commercial viability analysis. The commercial viability analysis

determines the PPV parameters and approach that are feasible in the commercial

marketplace. The NAFI shall solicit information from potential offerors and

provide opportunities for comment by the local community.

headquarters and Congress.

(d) All fees, commissions, or other payments required by a NAFI

contract (other than real property rental payments) will be deposited into NAF

accounts.

c. Combination Operation

. Elements of direct and indirect functionalities are

defined as combined operations. These are often referred to as "agency contracts"

because MCCS acts for or represents the contractor in the transaction with the

customer. The contractor is the principal, and MCCS is the agent. MCCS accepts

customer orders for services or items on behalf of the contractor who fills the

order. For accounting purposes these are considered indirect operations.

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2005 MCCS POLICY MANUAL

2005. CONTRACTS WITH GOVERNMENT AGENCIES

. MCCS may enter into contracts or

other agreements with other elements of DoD or other Federal agencies to provide or

obtain goods and services when beneficial to the efficient management and operation

of the NAFI system. Contracts or agreements between NAFIs and other DoD or Federal

agencies shall be limited to NAFIs supporting the exchange, MWR, and lodging.

These contracts or agreements shall only be made to provide goods or services

specifically authorized for these organizations per applicable Marine Corps and

higher headquarters directives or that are inherent to their internal operations.

These NAFIs shall not enter into contracts or agreements that will result in the

loss of jobs pursuant to the Randolph-Sheppard Act and the Javits-Wagner-O'Day Act

or small business program. Prior to entering any contract or agreement per 10

U.S.C. 2492, the MCCS Director shall ensure that the NAFI will financially benefit

from it. All sales to other Federal agencies will be at full price.

2-6

MCCS POLICY MANUAL

CHAPTER 3:

MARINE CORPS FAMILY TEAM BUILDING (MCFTB)

PARAGRAPH

PAGE

PURPOSE..............................................3000 3-3

BACKGROUND...........................................3001 3-3

SCOPE................................................3002 3-3

POLICY...............................................3003 3-3

CAPABILITIES.........................................3004 3-4

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MCCS POLICY MANUAL

CHAPTER 3

MARINE CORPS FAMILY TEAM BUILDING (MCFTB)

3000. PURPOSE

. To provide a comprehensive Marine Corps Family Team Building

Program to enhance family readiness for Marine Corps families and to prepare our

families to successfully meet the challenges of the military lifestyle and enhance

mission readiness.

3001. BACKGROUND

. MCFTB is the point of main effort in enhancing family

readiness. MCFTB synchronizes five distinct, yet complementary, family readiness

programs (Key Volunteer Network (KVN), Lifestyle Insights, Networking, Knowledge,

Skills (L.I.N.K.S.), Spouses’ Learning Series (SLS), Prevention and Relationship

Enhancement Program (PREP), and Chaplains Religious Enrichment Development

Operations (CREDO)) to ensure commanders, program managers and volunteers receive

necessary resources and support to facilitate family readiness.

3002. SCOPE

. MCFTB includes five distinct programs. Individually, each program

provides valuable training to Marines and their families resulting in better

educated Marines and their spouses. The KVN is a Commanders program in which each

commander shall maintain an effective network. One L.I.N.K.S. team will be

established at all major Marine Corps bases and stations and at U.S. Marine Forces,

Reserve (MARFORRES). Smaller installations, and Marine detachments at other service

installations, will be supported through the L.I.N.K.S. online material. Spouses

Leadership Series workshop segments shall occur as scheduled at Marine Corps

installations or at locations as determined by DC, M%RA (MRZ). PREP and CREDO are

both Chaplain sponsored programs and are under the tutelage of each installation

Command Chaplain. It is intended that all installations sponsor PREP. All five

programs directly enhance an individual’s and family’s quality of life.

3003. POLICY

. MCFTB is essential and must have the support of every leader in our

Corps. To be effective, MCFTB must be interconnected through all the functions

within MCCS. The five programs under the MCFTB umbrella shall be delivered at

Marine Corps installations and will include support for those on independent duty

as well. The desired outcome of MCFTB is family readiness. Family readiness is

defined as families who are prepared and equipped with the skills and tools to

successfully meet the challenges of the military lifestyle. Family readiness

directly affects the fundamental purpose of the Marine Corps to make Marines and win

battles by building commitment, raising morale, and increasing Marine Corps

readiness. MCFTB programs will be administered in accordance with MCO 1754.6A

(reference (k)). Specific duties and responsibilities for headquarters and

installation personnel are contained in this policy. The AC/S or Director MCCS and

their subordinate staff are responsible for the following functions:

1. Implementing and operating the MCFTB Program.

2. Continually analyzing population needs, and resource and facility requirements.

3. Developing a MCFTB program plan with stated objectives as well as a long term

plan. Plan must be consistent with overall MCCS plan.

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3004 MCCS POLICY MANUAL

4. Working with the local organizations to supplement on base programs as

required.

3004. CAPABILITIES

1. KVN

a. The KVN is a unit communication network that keeps the immediate family

members of Marines better informed about the mission and tasks of that unit and

builds a sense of community within the unit. It is also a support network,

providing information and referral to assist problem solving at the lowest level

possible. The purpose of this network is to help the unit achieve and maintain a

high state of family readiness.

b. The KVN is the commanders' program. Volunteer spouses of active duty

members of a command comprise the KVN for that particular command. Key volunteers

are the primary accomplishers of the duties listed above. The MCFTB Director at

each installation shall coordinate training to potential Key Volunteers.

2. L.I.N.K.S.

a. L.I.N.K.S. is a mentoring program that presents accurate information to

spouses in order to provide realistic expectations and a fundamental understanding

of the Marine Corps lifestyle. The L.I.N.K.S. curriculum (Script Guide) covers a

wide range of subjects that are integrated to prepare the participants to become

proactive rather than reactive to events experienced in a Marine Corps community.

b. L.I.N.K.S. fosters personal growth that enables participants to understand

and successfully meet the challenges of the Marine Corps lifestyle that enhances

the readiness of the Marine Corps. To function effectively as a member of the

Marine Corps society, one needs a basic understanding about the Marine Corps.

L.I.N.K.S. sessions provide an orientation to Marine Corps life and help develop a

sense of membership in the larger Marine Corps community. L.I.N.K.S. is spouse-to-

spouse education; each session is comprised of educational presentations and

discussions typically presented over several days or evenings. L.I.N.K.S.

discussions focus on providing answers to the question, "How did you do it?" One

L.I.N.K.S. team shall serve the entire installation community; it is not unit

organized. L.I.N.K.S. has specific program content and organizational guidelines,

but teams experience a large amount of implementation flexibility to meet the needs

of their community. Spouses are partnered with the Chaplains (MOU 5000, 30 May

1997) to implement and sustain L.I.N.K.S. sessions Marine Corps-wide.

3. SLS

a. The Spouses' Learning Series has been developed to address the needs of

volunteers and to provide volunteers the opportunity to further their personal and

professional growth. The SLS is presented in three parts consisting of a full-day

motivational workshop, multiple half-day leadership/communication workshops, and

online courseware. The multifaceted approach offers volunteers many opportunities

to develop skills vital to performing their volunteer roles.

b. The full-day motivational workshop is contracted by DC, M&RA (MRZ). The

motivational workshop is intended to serve as an interactive, rewarding day for

volunteers and covers the following topics: goal setting, stress reduction,

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3004 MCCS POLICY MANUAL

communication, leadership, and military resourcing. The half-day Leadership Skills

Workshops are provided by installation personnel and offer an additional

interactive, educational workshop to further interpersonal and communication

skills, team building, leadership and dealing with various personality types. The

SLS Online Courseware is professionally produced, self-paced, and targeted to meet

the needs of SLS. SLS Online Courseware is designed to provide volunteers with

short, effective online learning opportunities to expand their base of business

management and leadership skills knowledge in their personal and professional

lives. Courses are available 24-7 via Marine Net

4. PREP

. PREP is a research-based approach to teaching couples how to communicate

effectively, work as a team to solve problems, manage conflict without damaging

closeness and preserve and enhance commitment and friendship. It is designed for

premarital and married couples, whether distressed or not. PREP is not therapy; it

is an educational and practical application opportunity to learn what works in a

relationship. PREP workshops may be taught in faith or secular formats.

5. CREDO

. CREDO is a multi-faceted retreat program located worldwide. Retreats

are weekend getaways held at retreat centers and available to all authorized

patrons. The goals of CREDO are to help people grow toward increased functional

ability, spiritual maturity and acceptance of responsibility. Transportation,

meals and lodging shall be provided without cost to participants. Marine Corps

sponsored CREDO retreats (under Spiritual Fitness Centers) are located at Camp

Lejeune, Camp Pendleton, and Twentynine Palms. U.S. Navy sponsored CREDO retreats

are located in Camp Butler, and MCB Hawaii.

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MCCS POLICY MANUAL

CHAPTER 4

MARINE AND FAMILY SERVICES (MFS)

PARAGRAPH

PAGE

PURPOSE..............................................4000 4-3

BACKGROUND...........................................4001 4-3

SCOPE................................................4002 4-3

POLICY...............................................4003 4-3

CAPABILITIES.........................................4004 4-4

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MCCS POLICY MANUAL

CHAPTER 4

MARINE AND FAMILY SERVICES

4000. PURPOSE

. To provide a comprehensive Marine and Family Services (MFS)

Program. The Marine and Family Services Program supports commanders’ efforts in

the prevention and resolution of problems that detract from mission readiness and

enhances the quality of life for the military community.

4001. BACKGROUND

. Marine and Family Services continues the tradition of "taking

care of our own" through the use of various services and programs to help promote

self-reliance and self-sufficiency. Satisfaction with the military lifestyle and

integration of the service member's family into the military community has a

positive effect on morale which in turn impacts recruiting and retaining quality

Marines. Marine and Family Services consist of four separate but complimentary

program areas: Counseling Services; Children, Youth, and Teen Programs; Lifelong

Learning; and Personal Readiness and Community Support. The unique demographics of

the Marine Corps, constant deployments, and independent duty separations demand

that we improve the quality of life of individual service members, their families,

and better support Commanders in the accomplishing the mission.

4002. SCOPE

. Marine and Family Services are provided through services and

activities that form a variety of programs. The target population includes single

and married Marines, parents, dual-service couples, and special needs families.

MFS enhances an individual’s quality of life by providing: information to help

people make sound life skills decisions; assistance to parents in balancing the

competing needs of parenting and mission accomplishment; educational opportunities

through lifelong learning and voluntary education; preventive education on

unhealthy lifestyles; and assistance through intervention/treatment. Additionally,

these services assist with the mobile military lifestyle by providing assistance

during relocation, transition to civilian life, career decision-making, job

seeking, and adjustments of service members and their families to life in the

military.

4003. POLICY

. Marine and Family Services are essential activities. The programs,

services, and activities under the MFS umbrella shall be delivered primarily at

Marine Corps installations, and will include support for those on independent duty

within their catchment area (i.e. the geographic area served by installation MFS

programs, usually defined as a 100 mile radius or in cases of installations with

overlapping boundaries, as mutually decided among them). Specific additional

guidance is contained in the following directives: MCO P1700.24B (reference (d))

(Marine Corps Personal Services Order), MCO P1710.30E (reference (t)) (Marine Corps

Children, Youth, and Teen Programs), MCO P1560.25C (reference (s))(Marine Corps

Lifelong Learning Program), and MCO P1754.4A (reference (r))(Marine Corps

Exceptional Family Member Program). The AC/S or Director MCCS and their

subordinate staff are responsible for the following functions:

1. Implementing and operating the MFS Program.

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4004 MCCS POLICY MANUAL

2. Continually analyzing population needs, and resource and facility requirements.

3. Developing an MFS program plan with stated objectives as well as a long term

plan. Plan must be consistent with overall MCCS plan.

4. Working with the local organizations to supplement on base programs as

required.

4004. CAPABILITIES

. Marine and Family Services includes programs, services and

activities that support command readiness and the communities well being.

Programs, services and activities within these capabilities include:

1. Counseling Services

a. Individual, Marriage and Family Counseling

. Family support programs that

provide short-term solution focused clinical counseling for individuals, couples,

families, and groups to monitor or treat adjustment related issues or situational

stresses, including sexual assault. Such services include assessment, and

treatment planning, as well as the initiation, alteration, or termination of a

course of clinical care. During intake or delivery of counseling services, if it

is determined a customer has an organic impairment, a diagnosable mental illness or

psychological dysfunction, or long-term counseling needs, appropriate referrals

shall be made.

b. Family Advocacy Program

. A program designed to address prevention,

identification, evaluation, treatment, follow-up, and reporting of domestic abuse

or child abuse. Programs consist of coordinated community efforts designed to

prevent and intervene in cases of family distress, and to promote healthy family

life.

c. New Parent Support Program

. The New Parent Support staff provides a

program of prenatal and postpartum support and assistance to expectant parents,

adoptive parents and parents of children 0-5 years of age. Home visitation for at-

risk families, educational classes, and support groups help parents develop skills

and cope with the demands of parenthood.

d. Substance Abuse Prevention and Intervention

. Efforts designed to prevent,

assess, and if needed, treat substance abuse problems. Alcohol abuse and the

distribution, possession, or use of illegal drugs is contrary to the effective

performance of Marines and to the Marine Corps’ mission, and will not be tolerated

in the Marine Corps.

e. Victim Advocacy Program

. Victim Advocates are specially trained personnel

who provide immediate assistance to victims of domestic violence and sexual

assault. Advocates are available 24 hours per day, 7 days per week at all major

installations. Victim Advocates protect the best interests of a victim by

providing a support system, which can include, but is not limited to, crisis

intervention, information (including interpretation of judicial proceedings),

guidance, safety planning, and civilian and military resource assistance.

2. Children, Youth, and Teen Program

. The Marine Corps Children, Youth, and Teen

programs provide assistance to families in locating quality, affordable childcare,

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MCCS POLICY MANUAL 4004

youth, and teen service options for full-day, part-day, and hourly needs. These

services may be provided in a variety of settings on and off the installation.

Resource and referral services shall be included to expand the availability of

childcare, youth and teen services and provide referrals to quality, affordable

childcare and youth programs, both on and off base. Activities and services

include:

a. Child Development Activities

. Childcare services for children, aged birth

through 12 years, of DoD personnel provided in child development facilities, to

include contract operations, family childcare home, and alternative locations.

Care may be provided on a full-day, part-day, or hourly basis. Care is designated

to protect the health and safety of children and to promote their physical, social,

emotional, and cognitive development and to enhance children’s readiness for later

school experiences.

b. Youth and Teen Activities

. A full range of community-based educational,

social, cultural, recreational, and physical activities that promote the healthy

development and transition to adulthood for those ages 13-18. The Youth Center

serves as the "hub" for most activities.

c. Family Childcare

. Home-based childcare services that are provided for

members of the Armed Forces and DoD civilian personnel by an individual who is

certified by the Secretary of the military department concerned or Defense Agency

Director and/or commander concerned to provide those services, and provides those

services for 10 hours or more per week on a regular basis for compensation. Also

referred to as Family Home Day Care, Family Home Care, and Family Day Care.

d. School Age Care

. Either facility-based or FCC-based care for children ages

6-12, or attending kindergarten, who require supervision before and after school,

during duty hours, school holidays, and during school closures.

e. Resource and Referral

. A service that provides information about

accredited and certified childcare services on and off the installation to meet

patrons’ childcare, youth, and teen needs and maximize use of available sources of

childcare.

3. Lifelong Learning

a. Voluntary Education

. Lifelong Learning provides a diverse array of

education programs to Marines and their family members. Lifelong Learning

education centers provide guidance, support and briefs in the areas of tuition

assistance, Military Academic Skills Program, Service members Opportunity Colleges

Marine Corps, United Services Military Apprenticeship Program, Montgomery GI Bill,

and testing, as well as vocational and academic counseling.

b. Library Programs and Information Services

. Programs that provide the

Marine Corps community with current, retrospective, and authoritative multi-media

materials (e.g., books, magazines, newspapers, microforms, tapes, electronic data

bases, etc.) in all subject fields. They also include literary, musical, artistic,

and basic reference for recreation and personal education. Generally, they do not

include those libraries whose primary purpose is to provide technical reference and

information related to training centers, military occupational specialty education,

or DoD reference facilities.

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4004 MCCS POLICY MANUAL

4. Personal Readiness and Community Support

a. Exceptional Family Member Program

. Provides assistance to service and

family members with a special needs family member(s). Family support program

services include, but are not limited to, program information and registration

assistance; liaison with appropriate military and civilian community support

services that provide early intervention; and medical, medically related and

special educational services and referral to such providers.

b. Family Member Employment Assistance Program

. A professional career

counseling program staffed by trained specialists who assist military spouses and

other family members identify and define short and long term career goals. The

FMEAP includes, but is not limited to, public and private sector job seeker

services, workshops, career coaching, job referrals, and guidance on self-

employment.

c. Personal Financial Management Programs

. Programs conducted by specialists,

credentialed as Accredited Financial Counselors, who provide personal and family

financial education, information, and counseling with the objective of facilitating

mission readiness through improved personal readiness. Life cycle financial

education required by DoDI 1342.27 (reference (bm)) includes, but is not limited

to, consumer education, education and assistance on budgeting, credit management

and debt liquidation, retirement planning, and savings and investing education and

strategies.

d. Information and Referral

. The active linkage of individuals with

unresolved information needs with the source(s) and/or resources) that are best

capable of addressing those needs. Information and referral embodies a continuum

of assistance that includes answering questions, simple referrals, complex

referrals that involve identifying needs and locating resources, and client and

case advocacy. Examples include, but are not limited to, social services, schools,

childcare, eldercare, adoption, volunteerism, and community resources.

e. Life Skills Management Programs

. Includes prevention and education

programs designed for individuals, couples, and families. Prevention and education

programs provide knowledge, social and relationship skills, and support throughout

the family life cycle by enhancing self-esteem, strengthening interpersonal

competencies, and offering instructional activities to individuals and families for

their respective roles, tasks, and responsibilities. Family support programs shall

ensure the availability of educational programs designed to assist individuals and

families in meeting the special challenges of military family life. These programs

shall assist attendees in developing skills in such areas as communication,

parenting, relationships, stress management, conflict resolution, anger management,

and suicide prevention. This category of services includes programs that promote

personal, family and community wellness. Family support programs shall also

provide prevention education programs and information and referrals to appropriate

community support services.

f. Mobility and/or Deployment Assistance

. Programs and support activities

designed to help single and married DoD personnel and their families to manage

successfully the challenges of mobilization and deployments before, during, and

after they occur. Deployment support programs help reduce personal and family

emergencies and stress during deployments and assist members and families in

dealing with separation. The goal is to increase individual and family morale,

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MCO P17000.27B Ch 1

22 March 2008

MCCS POLICY MANUAL 4004

unit cohesion, and operational readiness by keeping Military Service family members

on station and functioning well during deployments and as appropriate during

activation of Reserve personnel. Marine and Family Services also support

deployment readiness by providing information and counseling to assist members

responsible for developing family care plans.

g. Relocation Assistance Program (RAP)

. Provides support, information,

preparation, and education for service members and their families during frequent

PCS relocations, thereby managing the demands of the mobile military lifestyle.

The program provides continued support throughout the entire assignment process.

Essential components of RAP include, but are not limited to, providing briefings,

workshops, and support for the USMC Personnel Sponsorship Program by training

assigned sponsors, Cultural Adaptation training when applicable, maintenance of

military installation files on the DOD Military Home Front website, and one-on-one

assistance when needed throughout the moving process.

h. Retired Activities Offices (RAO)

. Serves as a focal point aboard Marine

Corps installations for conducting official retired activities services and

assistance to retired Marines and their family members. RAO activities and

services may include, but are not limited to, assisting retirees in solving

problems related to their military service; providing information and referral

services regarding retiree benefits and entitlements; and casualty assistance, and

planning and conducting an annual seminar, appreciation day, and/or luncheon.

i. Suicide Prevention

. Program elements include awareness education, health

promotion (through Semper Fit), life skills training, leadership training, crisis

intervention and risk management, treatment, postvention services (i.e., services

targeted toward surviving family members, co-workers and units), and casualty

reporting and trend analysis.

j. Transition Assistance Management Program (TAMP)

. Provides resources and

assistance to enable all separating service members and their families to make a

successful transition from military to civilian life. TAMP provides accurate and

relevant information and assistance on career, employment, education and training

benefits, determining health and life insurance requirements, financial planning,

benefits of affiliating with USMC Reserves, and Veteran's Benefits and

entitlements.

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MCCS POLICY MANUAL

CHAPTER 5

SEMPER FIT

PARAGRAPH

PAGE

PURPOSE..............................................5000 5-3

BACKGROUND...........................................5001 5-3

SCOPE................................................5002 5-3

POLICY...............................................5003 5-3

CAPABILITIES.........................................5004 5-4

RECREATIONAL/OFF-DUTY SAFETY.........................5005 5-5

SINGLE MARINE PROGRAM (SMP)..........................5006 5-6

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MCCS POLICY MANUAL

CHAPTER 5

SEMPER FIT

5000. PURPOSE

. To provide a Marine Corps Semper Fit Program, a comprehensive

fitness, recreation, sports, and health promotion program. This program provides

commanders with the combined arms team of fitness experts, health educators, and

sports and recreation professionals that encourage and support healthy lifestyles

which result in increased productivity, reduced medical costs, and greater military

readiness. These existing programs should be used as resources in the

establishment and coordination of local Semper Fit Programs.

5001. BACKGROUND

. The main initiative behind Semper Fit is the Department of

Health and Human Services Healthy People 2010 Program, to improve the health of our

nation. The DoD has incorporated objectives from these efforts into DoD policy,

been tailored to the Marine Corps, and included in this Order.

5002. SCOPE

. Semper Fit activities are programs and recreation facilities

intended for the use of all authorized patrons. In those instances where a

requirement exists for physically separated facilities, based upon grade or sex,

commanders must ensure that an equal quality and proportional quantity of these

facilities are provided to all personnel.

5003. POLICY

. The Semper Fit program is the point of main effort for healthy

lifestyles through which a variety of programs will be provided to our Marines

(active, reserve and retired), Civilian Marines and their families. The Semper Fit

Program will be built around the following standard programs: health promotion,

fitness, sports and athletics, parks and outdoor recreation, recreation aquatics,

basic social recreation (Single Marine Program (SMP) and recreation centers/

recreation rooms) and Semper Fit deployment support, which encourage and support

healthy lifestyles resulting in increased productivity and greater military

readiness. Additional guidance concerning operating and administering these

activities is contained in MCO P1700.29 (reference (u)). The AC/S or Director MCCS

and their subordinate staff are responsible for the following functions:

1. Implementing and operating the Semper Fit Program.

2. Continually analyzing patron interests, resources, and facilities availability.

3. Developing an annual Semper Fit Program plan with stated objectives as well as

a long term plan. The plan should include the measurement of outcomes/benefits

derived by customer’s participation in Semper Fit programs. Plan must be

consistent with overall MCCS plan and support the link to Semper Fit.

4. Working with the local civic and recreation organizations to supplement the on

base programs through the use of off base programs and facilities.

5. Advising higher authority on requirements for facilities.

6. Applying Operational Risk Management (ORM) fundamentals in all activities.

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5004 MCCS POLICY MANUAL

5004. CAPABILITIES

. The Semper Fit Program will include the following

capabilities:

1. Health Promotion

. The Marine Corps has a responsibility to its military

(active, reserve, and retired) and civilian personnel, and family members to

maintain and encourage a high state of health and military readiness. The health

promotion elements will include education that promotes positive lifestyle and

behavioral changes that should result in optimal health, an enhanced quality of

life (QOL), and improved combat readiness.

2. Fitness Programs

. Fitness centers will serve as our center of gravity for

executing the Fitness and Wellness Program. Fitness centers shall at a minimum

provide the following types of programs on a regularly scheduled basis: pre-

activity screening, fitness assessments and exercise prescriptions, exercise

orientation, personal training, strength and muscular conditioning programs, group

exercise opportunities, and instructional skill development programs. These

programs assist in developing cardiovascular fitness, strength conditioning, and

flexibility of military personnel.

3. Sports Program

. The Marine Corps Sports Program shall provide active duty

Marines and other authorized patrons an opportunity to take part in competitive

sports programs regardless of skill or experience. Commanders shall coordinate,

initiate, and support the sports program as part of their Semper Fit Program. The

Marine Corps Sports Program helps promote combat readiness, physical fitness,

esprit de corps, leadership, and healthy lifestyles as part of the overall

improvement of QOL. Programs include the following:

a. Sports and Athletics (Self-Directed, Unit Level, Intramural)

. Support for

individuals and teams, to enhance individual fitness, and unit teamwork and

readiness.

b. Sports Programs Above The Intramural Level

. Competition by individuals or

teams representing the installation or higher level. Inter-Service sport

competition events sanctioned by the Armed Forces Sports Council as well as

participation in national and international sporting events such as the Pan

American Games, Conseil International du Sport Militaire (CISM), and the Olympics.

4. Recreation

. Semper Fit Recreation Programs are designed to meet the needs and

desires of the maximum number of authorized participants. Recreational programs

and services provide participants with opportunities in social recreation

activities, parks and playgrounds, boating and swimming, and the availability of

recreational equipment to meet a variety of leisure pursuits. Recreation programs

promote the benefits of social interaction, stress relief, outdoor awareness, and

skills development. Commanders will consider public and commercial recreation

resources in the nearby civilian community when evaluating recreational needs

before establishing new or continuing to operate existing recreation activities.

Programs include but are not limited to:

a. On-Installation Parks and Picnic Areas

. Provide on-installation picnic

areas, barbecues, pavilions, game fields, fitness trails, nature centers,

playgrounds, etc. for self-directed use.

b. Basic Social Recreation Activities

. Provide self-directed individual and

self-directed and/or directed group activities that promote stress relief, such as

video games, entertainment videos, board games, social events, etc.

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MCCS POLICY MANUAL 5005

c. Shipboard, Company, and/or Unit Level Activities

. Support and activities

that maintain mission readiness, improve unit teamwork, and create esprit de corps.

d. Swimming

. Includes Category A swimming programs associated with Service

member training. It also includes Category B swimming programs in a recreational

environment but does not include Category C swimming programs associated with

membership club programs.

e. Directed Outdoor Activities

. Programs that provide instruction and

structured outdoor recreational activities (archery, hunting, fishing, rappelling,

hiking, backpacking, bicycling, mountain biking, boating, canoeing, camping

jamborees, water and snow skiing, etc.).

f. Outdoor Recreation Equipment Checkout

. Supports self-directed and directed

participation in outdoor programs. Equipment is purchased with APFs and NAFs for

the purpose of being checked out to participants in MWR programs. Fees may be

charged to recover all or part of any NAF costs associated with providing this

service. Checkout includes tents, coolers, sleeping bags, stoves, skis, canoes,

boats, bicycles, and other equipment that support the program. Sale of incidental

items such as lantern fuel, mantels, and similar accoutrements is authorized.

g. Camping (Primitive and/or Tents)

. Small campgrounds operated to provide

camping as the primary recreation activity or to support participation in adjacent

outdoor recreation activities. The operation of a snack bar, restaurant, or resale

outlet is authorized only as a Category C program.

h. Performing Arts (Music, Drama, and Theater)

. Programs that provide for

participation in, or attendance at, the following events: theater centers, dinner

theaters, music centers, performing arts centers, pageants, special entertainment

events, and community activities. Programs are intended to increase awareness of

and participation in fine arts and related culture activities.

5005. RECREATIONAL/OFF-DUTY SAFETY

. With the integration of fitness centers,

health promotions, sports and recreation under the Semper Fit Program, injury

prevention is integral to the day-to-day operations. Mishaps that occur during the

off duty and recreational activities adversely impact a command’s mission

capability. Significant medical expenses, loss of duty time, and loss of

specialized skills may be attributed to these mishaps. The use of ORM as part of

the off-duty safety and recreational practices applies to all Marines, DoD workers,

and family members. The program covers all Marine Corps activities, including NAF

funded activities, and operations that are under the sponsorship of the

installation MCCS representatives. Marine Corps commands shall establish and

maintain an effective and comprehensive ORM and off-duty safety program in

accordance with MCO 5100.29A (reference (ah).

1. The installation Semper Fit Program Director will ensure adequate Semper Fit

participation on the installation Safety Council for each meeting (e.g. from

sourcing representatives from Fitness, Health promotion, Recreation, Sports and

Single Marine programs as necessary to best serve the meeting agenda).

2. Each recreation facility or activity will provide written guidance regarding

operational safety and health to patrons and employees. Guidance should

incorporate the ORM process; e.g., identify hazards, assess hazards, develop risk

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5006 MCCS POLICY MANUAL

controls and make decisions, implement controls, and supervise. If the overall

command policy and program do not address specifics of a high-risk activity, a

separate written safety procedure will be developed for that activity.

5006. SINGLE MARINE PROGRAM (SMP)

. Single Marines represent the largest

demographic group of active duty Marines. SMP is a conduit to address single

Marine QOL issues and initiatives. SMP supports the Command by providing the forum

through which single Marine QOL concerns are identified and recommendations for

improvement are made. Additionally, this forum is the means to assess the interest

and needs of single Marines. QOL for single Marines includes all those concerns

that can directly or indirectly influence morale, living environment, personal

growth and development. For specific guidance refer to MCO 1700.36 (reference

(aa)).

5-6

MCCS POLICY MANUAL

CHAPTER 6

BUSINESS OPERATIONS

PARAGRAPH

PAGE

PURPOSE..............................................6000 6-3

BACKGROUND...........................................6001 6-3

SCOPE................................................6002 6-3

POLICY...............................................6003 6-3

CAPABILITIES.........................................6004 6-5

6-1

MCCS POLICY MANUAL

CHAPTER 6

BUSINESS OPERATIONS

6000. PURPOSE.

To provide authorized patrons with goods and services necessary

for their health, comfort and convenience, good morale and general well-being.

6001. BACKGROUND

. Business Operations provide commercial-type services at a fair

price that represents a savings and also generates dividends for use by MCCS

morale, welfare, and recreation (MWR) activities.

6002. SCOPE

. The AC/S or Director MCCS and their subordinate staffs are

responsible for implementing and operating Business Operations. Business

Operations programs shall be provided through either direct operations, indirect

operations (contract or public private venture (PPV)), or community resources.

6003. POLICY

. MCCS Business Operations will provide goods and services at a fair

price, with quality service, while providing a supplemental source of funding for

other MCCS MWR programs.

1. Special Pricing

: Pricing, with the exception of centrally procured retail

merchandise, is the responsibility of each AC/S or Director MCCS. Pricing shall be

the same for all patrons of retail, services, food and beverage, or temporary

lodging activities. No authorized patron shall receive special prices or

privileges not available to other patrons. This does not prohibit tailoring unique

promotions to major target groups (families, single personnel, independent duty

personnel and retirees, etc.) as a means of increasing sales or participation.

Special prices and privileges shall not be given to food and beverage functions

designated as "Commander Sponsored." Recreational business and recreational

lodging pricing may be differentiated by rank.

2. Minimum Pricing

: Bowling, golf, marinas, and stables programs shall be market

priced per installation to provide authorized customers with a 25 percent fee/price

savings goal compared to commercial and municipal sources and generate a 4 percent

net operating profit. Theater operations must be run as Category C revenue

generating activities and admission fees must be charged. The price of theater

admission shall be determined by the installation commander (not less than $1.00)

to ensure a net operating profit for the program (including concessions) of at

least 4 percent.

3. Alcoholic Beverages

. The following shall apply to the sale and consumption of

alcoholic beverages (see appendix A for definition, also see MCO 1700.22E

(reference (q)).

a. Drinking Age

(1) The minimum drinking age on a USMC installation located in any

installation in the United States is 21 years. The minimum drinking age overseas

will be based on the host nation’s drinking age, international treaties and

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6003 MCCS POLICY MANUAL

agreements, and on the local situation as determined by the local installation

commander but in no case shall it be below the age of 18. Minimum drinking age

means the minimum age established for persons who may purchase, possess, or consume

alcoholic beverages.

(2) The commander of a USMC installation may waive the requirement of

subparagraph (1) above; if such commander determines that the exemption is

justified by special circumstances. Special circumstances are those infrequent,

non-routine military occasions when an entire unit, as a group, marks at a military

installation a uniquely military occasion such as the conclusion of arduous

military duty or the anniversary of the establishment of a military service or

organization. The event must be held on a military installation. The commander

shall ensure that appropriate controls are in place to prevent endangering Military

Service members or the surrounding community.

b. Serving Alcoholic Beverages

(1) In the United States, no person under 21 years of age will be employed

to dispense, handle, or serve alcoholic beverages unless permitted by laws of the

State in which the installation is located. In such cases, the State minimum age

laws may be followed.

(2) Outside the United States, no person under 18 years of age shall be

employed to dispense, handle, or serve alcoholic beverages. A higher serving age

shall be based on international treaties and agreements and on the local situation

as determined by the local installation commander.

c. Nonalcoholic beer is authorized for sale. Due to the disparity in state

laws, however, it shall only be sold to those patrons authorized to purchase

alcoholic beverages.

d. Alcoholic beverages containing distilled spirits intended for resale in

CONUS shall be purchased from the most competitive source. Purchases of alcoholic

beverages containing distilled spirits for resale at an installation in Alaska or

Hawaii shall be made from, and delivery accepted from, a source within the

respective state in which the installation is located. Purchases of malt beverages

and wine for resale in CONUS shall be made from, and delivery accepted from, a

source within the respective state in which the installation is located.

e. Pricing of Distilled Spirits. Prices of distilled spirits sold in the U.S.

and the District of Columbia may be discounted no more than 10 percent less than

the best local shelf price in alcohol beverage control (ABC) States and 5 percent

less than the best local shelf price in non-ABC States. Distilled spirits sold

outside the United States shall be priced within the range of prices established

for Armed Services exchange stores located in the U.S. unless the same alcoholic

beverages are sold locally for less. Those alcoholic beverages may be sold for 10

percent less than the best local shelf price.

f. Each installation NAFI is a separate business enterprise and, in the case

of alcoholic beverages, shall pay only one wholesale dealer tax (if it sells only

at wholesale) or

one retail dealer tax (if it sells only at retail) regardless of

the number of annexes it operates.

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MCCS POLICY MANUAL 6004

4. Tobacco

. Prices of tobacco products sold in military resale outlets in the

U.S., its territories and possessions, shall be no higher than the most competitive

commercial price in the local community and no lower than 5 percent below the most

competitive commercial price in the local community. Tobacco shall not be priced

below the cost to the exchange. Prices of tobacco products sold in overseas

military retail outlets shall be within the range of prices established for

military retail system stores located in the U.S.

5. Smoke-Free Facilities

. MCCS Facilities shall be smoke free in accordance with

SECNAVINST 5100.13D (reference (bk)).

6. Ephedrine

. MCCS activities shall not sell any dietary supplements containing

ephedrine alkaloids (a.k.a. Ephedra) because of the inherent dangers associated

with this substance.

7. Marine Corps Exchanges operate Military Clothing Sales Stores (MCSS) as a fee

for service operation for the Marine Corps logistics system and shall be fully

reimbursed with APF per the applicable policy.

6004. CAPABILITIES

1. Authorized Business Operations

. Business Operations are authorized, but not

limited, to operate or provide the following activities:

a. Marine Corps Exchange (MCX) Retail Operations

: Main retail stores

including branch stores; convenience/7-day Stores; service stations including fuel,

and auto repair, and merchandise; catalog sales; grocery stores, when specifically

authorized; commercial military clothing (exchange purchased clothing, not MCSS

activities); packaged alcoholic beverage stores; retail concessionaires; tactical

field exchanges.

b. Services Operations

: Auto detailing; barber shops and beauty shops; auto,

truck, and trailer rental; bicycle rentals/repairs; cable television service; car

wash; car stereo installation; contractor operated car maintenance and repair

facilities; engraving and plastic laminating; equipment rental; flower shops

including flowers by wire; income tax preparation; laundry, dry cleaning,

laundromats; medical and dental services including pharmacies; network game

centers; package and gift wrapping service; new and factory certified cars and

motorcycles (outside the U.S. only); personal telecommunications services;

imprinting, photo processing; photographic studios; picture framing services;

postal stores; satellite TV; self-storage facilities (upon approval by DC, M&RA

(MR)); shoe repair; tailor shops; telephone centers; watch repair; Western Union

type service; windshield repairs; vending machines, both product and amusement;

video rentals and video production services; and yearbooks, annuals, and other

pictorials; and other services as approved by DC, M&RA (MR). The above list is not

all-inclusive.

c. Food and Beverage (F&B) Operations

: May include but is not limited to

activities listed below as well as other food and hospitality related operations as

approved by the DC, M&RA (MR).

(1) Membership Club Program

. Includes the following categories of

membership services as well as hospitality support for official functions.

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6004 MCCS POLICY MANUAL

(a) Full Service. Regular club service with wait staff to include

dining, beverage and bar service, on and off premises catering on military

installations, entertainment, social events, and other services normally associated

with a membership organization.

(b) Limited Service. Snack Bar or grill service.

(2) Non-membership Program

. Open to all authorized patrons. No membership

or dues requirement. Includes all services listed above as well as restaurants,

bakeries, fast food activities, mobile canteens, and other services associated with

a restaurant and entertainment center, and hospitality support for official

functions.

(3) Snack bars Incidental to Operation of Other Activities

. Food and/or

limited menu operations providing service in support of other MWR programs.

d. Unofficial Lodging Program

. Facilities built, leased, acquired,

maintained, managed, and operated primarily with MCCS NAFs (or contracted or

acquired through NAF contracting process) for patrons who are in a leave or off-

duty status. May also be used by individuals and families who are in a permanent

change of station (PCS) or temporary additional duty status if non-MWR housing

facilities or temporary housing is not available.

(1) Recreational Lodging (Cabins, Cottages, Trailers, Trailer and/or

Recreational Vehicle (RV) Parks with Hook-Ups). Lodging for recreational use on

the installation and at off-installation recreation sites.

(2) PCS Lodging Facilities

. MWR programs may provide lodging needs for PCS

personnel and their families. When these PCS needs are met by MWR operating

facilities or the facilities are built and maintained by MWR NAFs, they shall be a

part of the single MWR NAFI and shall operate as a Category C Revenue Generating

activity. When such facilities are built and maintained or operated by other than

the MWR program or exchange service, they shall be a separate fund, designated as a

lodging or billeting fund, independent of the single MWR fund. These facilities

are provided to meet the traveling needs of active duty members and their families

who are in a PCS status and normally provide some type of kitchen facilities.

Facilities may also be used by individuals who are in a temporary additional duty

(TAD) status and other authorized patrons; however, PCS personnel have priority

use. Official travel quarters are the primary source of quarters for TAD personnel

and must be used if available.

e. Recreational Business Operations

. Includes but is not limited to the

following activities as well as special events.

(1) Arts and Crafts Skill Development

. Programs that emphasize learning by

"doing" through formal and informal instruction in fine arts, crafts, and

industrial and vocational arts.

(2) Automotive Skill Development

. Automotive and electro-mechanical skill

development programs that promote learning by "doing" through formal and informal

instruction.

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MCCS POLICY MANUAL 6004

(3) Boating without Resale or Private Berthing

. Program may include

operation of a marina without resale or private boat berthing. Boats and equipment

are MWR owned and operated. The operation of a snack bar, restaurant, or resale

outlet is authorized only as a Category C program.

(4) Bowling

. Includes bowling programs at centers for both Category B (12

lanes or less) and Category C (over 12 lanes), offering services such as bowling

resale, bowling instruction, open play bowling and league bowling.

(5) Equipment Rental

. Equipment purchased with NAFs for the purpose of

being rented out to customers to support their special interests. Includes rental

of equipment such as lawn mowers, roto-tillers, chain saws, large boats, and

trailers designed for overnight issue. Includes all resale activities and retail

outlets that sell specialized outdoor recreation equipment, clothing, gear, and

supplies.

(6) Flying Activities

. Flying (Aero) operations such as rental of

aircraft, storing aircraft owned by members, providing flying instruction, and

other related services. Flying activities are operated as a separate NAFI. See

MCO P1710.16E (reference (v)).

(7) Golf

. Offering open play, tournaments, and services such as golf

instruction, and golf resale.

(8) Marinas (With Resale or Private Boat Berthing)

. Includes Category C

marina operations with private berthing or with resale activities.

(9) Motion Pictures

. Includes Category A free motion picture entertainment

provided to shipboard, isolated, or deployed military personnel and other civilians

as well as Category C paid admission motion picture programs presented at locations

other than deployed and shipboard sites (i.e. does not include sites providing the

Navy Motion Picture Service 8MM movie program). These activities are revenue

generators and fees shall be charged for admission.

(10) Riding Stables

. Includes both Category B stables with Government-

owned or leased horses used for recreational riding as well as Category C stables

which provide services such as private boarding, organized events, competitions,

etc.

(11) Recreational Shooting Activities

. Includes programs such as skeet,

trap, other shooting programs, instruction, and competitions.

(12) Recreation Information, Tickets, and Tours (ITT) Services

. Typical

services include information brochures and counseling concerning local and regional

attractions; local or regional group tours, etc.; tickets to local movie theaters,

concerts, plays, sports events, museums, etc.; admission to regional or national

theme parks; and provisions for central registration and advance sales for most MWR

facilities, services, and programs on the installation. ITT may also offer hotel

reservations, cruises, and other leisure travel packages, providing these services

do not conflict with Unofficial Travel Services.

(13) Scuba and Diving

. Programs provided for groups or individuals having

an interest in scuba and diving activities, such as instruction, organized dives,

etc.

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6004 MCCS POLICY MANUAL

(14) Unofficial Commercial Travel Services

. Economical commercial leisure

travel services (e.g., air, rail and bus tickets, packaged tours, group tours,

cruises, travel insurance, etc.) defined by high dollar volume, special licensing

authority or certification. Services may be provided as a direct operation or

contracted out and may also include remote or automated services to satisfy

requirements of installations that lack sufficient volume to justify a manned

office.

f. Public Private Ventures (upon approval by DC, M&RA (MR)

: See paragraph

2004.

g. Special Activities

: Special activities are authorized in MCCS activities

including:

(1) Amusement and/or recreation machines, such as slot machines, and other

machines that return money or tokens redeemable in money are authorized in overseas

areas, unless prohibited by host country agreement.

(2) Bingo may be played on installations within the U.S. that are fully

ceded to the U.S. Government and on those installations that are not fully ceded

when it is allowed within the local civil jurisdiction. Activities outside the

continental U.S. (OCONUS) may have bingo when allowed by host country laws or

agreements.

(3) Raffles may be conducted on installations within CONUS and shall comply

with applicable Federal law (installations located on ceded land must comply with

applicable state law). OCONUS activities may conduct raffles when allowed by host

country laws and agreements. Area counsels shall review all proposed raffles for

legal sufficiency. Raffle promotions, ticket sales, and awarding prizes shall take

place entirely on the sponsoring installation. Participation of local national

personnel is prohibited. Raffles must cover all costs of conducting the raffle.

Raffle tickets shall clearly state the maximum number of tickets offered for sale

in the raffle. MCCS employees and their immediate families are not eligible to

participate in MCCS sponsored raffles. This prohibition does not apply to vendor-

sponsored raffles offered through MCCS activities over which MCCS has no control.

Under no circumstances shall individuals directly involved in the sale of tickets

or physical conduct of the raffle be given eligibility to participate. Every

effort shall be made to prevent the perception of impropriety.

(4) Monte Carlo games and activities are authorized if they award non-

monetary prizes. No reimbursement shall be made to patrons for unused or

accumulated tickets, chips, etc. These events must be conducted entirely on the

sponsoring installation. International agreements apply overseas.

2. Unauthorized Activities

a. MCCS activities shall not operate the following: lotteries or sell lottery

tickets; pull-tab bingo; sell or redeem chit books related to the sale of alcoholic

beverages; award coupons for reduced prices on alcoholic beverages or tobacco

products; or sell State excise tax-free products through vending machines.

Generally samples of alcohol and tobacco products may not be distributed through

MCCS activities; however, Business Operations activities are authorized to sponsor

alcoholic beverage tasting events as promotional opportunities to introduce

customers to various products.

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MCCS POLICY MANUAL 6004

b. The operation of gaming devices on U.S. Government property or within the

territorial jurisdiction of the United States is prohibited. Gaming devices are

authorized at overseas activities where not in violation of U.S. laws, Status of

Forces Agreements (SOFA), or local laws. Gaming devices may be operated only when

specifically approved by the DC, M&RA (MR).

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MCCS POLICY MANUAL

CHAPTER 7

DEPLOYMENT SUPPORT

PARAGRAPH

PAGE

PURPOSE..............................................7000 7-3

BACKGROUND...........................................7001 7-3

SCOPE................................................7002 7-3

POLICY...............................................7003 7-3

CAPABILITIES.........................................7004 7-3

EXECUTION............................................7005 7-3

FUNDING..............................................7006 7-6

STAFFING.............................................7007 7-6

RESPONSIBILITIES.....................................7008 7-7

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MCCS POLICY MANUAL

CHAPTER 7

DEPLOYMENT SUPPORT

7000. PURPOSE

. To define deployment support programs and requirements for

deploying forces in the Marine Corps.

7001. BACKGROUND

. The Marine Corps must have the capability to adequately support

quality of life (QOL) needs during deployment of our Marines not only during

routine Marine Expeditionary Unit deployments but during extended contingency

operations as well. Commanders must adequately plan for providing these services

to support the QOL needs of their commands when deployed. The following guidance

is intended to assist commanders in this requirement.

7002. SCOPE

. Each installation from which Marines deploy shall establish a

Deployment Support Coordinator (DSC). The DSC will be designated by letter by the

A/CS or Director MCCS and requires a secret security clearance at a minimum to

serve in the subject billet. The DSC shall coordinate with the installations’

senior operating force commander during the deliberate planning phase of any

deployment, while working directly for the AC/S or Director MCCS and will serve as

the liaison with deploying units. The DSC shall ensure that standard recreation

equipment (appendix E), recreation programs, recreation funds, food and

hospitality, and retail services are available to deploying units. The DSC shall

coordinate with, at a minimum, MCX (AAFES/NEX), the KVN Program, the SMP, the MWR

Specialists (MOS 4130/4133), Lifelong Learning, Marine and Family Services, Postal,

AFPEO/USO, and the Semper Fit Program.

7003. POLICY

. MCCS deployment support is a mission essential activity and is

crucial to supporting Marines’ personal and family readiness. It must be

considered at all levels of deployment planning to include exercises, peacetime and

real world contingencies, operations and mobilizations as well as routine

deployments. The planning will include, but not be limited to: programs and

activities, transportation, resourcing, staffing, sustainment and training.

Planning considerations such as: size of force (MEF, MEB or MEU, etc.), the

intensity and duration of deployment, security, other Services support, facility or

host nation support availability, logistical and personnel support, and fiscal

constraints will have an impact on the level of attainable deployment support. The

senior command working with the installation Deployment Support Coordinator (DSC)

shall be responsible for dictating or defining the level and quality of services to

be provided.

7004. CAPABILITIES

. Deployment support may include but not be limited to all MCCS

program areas: Marine Corps Family Team Building, Marine and Family Services,

Semper Fit, and Business Operations depending on the needs of the deployed force.

7005. EXECUTION

. All operation orders and plans shall address MCCS support. Unit

G/S-1 staffs in coordination with the G/S-4 (or Force Service Support Group (FSSG))

staffs and the Base MCCS DSC must plan and be prepared to execute all necessary

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7005 MCCS POLICY MANUAL

actions to ensure timely and effective support in the area of operation (AO) and to

families and personnel left behind. In a joint operation, the joint force J-1 is

responsible to organize component command support and identify external

requirements to sustain and improve leisure/recreation and MCCS operations in the

AO as outlined in Joint Publication JP-1. It must be kept in mind that at the MEB

or MEF force size, logistics and facilities become the primary concerns and

possible obstacles to success.

1. Pre-deployment support

. Identifying MCCS requirements for both the deploying

Marines, and the Marines and family members who remain behind is essential during

this phase.

a. For the deploying Marines, consideration should be given to equipment,

programs, transportation, funding, security, joint service support, and personnel

requirements to establish and maintain MCCS activities throughout the deployment.

b. Marine and Family Services functions shall provide prevention services for

Marines and families. Contact with the Key Volunteers and other MCFTB activities

shall be made.

2. Initial Support

. Units shall deploy with enough equipment and funds to support

their planned deployment. For deployments longer than 30 days, individuals will

deploy with a minimum 30-day supply.

a. Health and comfort packs (HCPs) (see appendix F) are designed to provide

health and comfort items for deployed units when exchange facilities are not

available. HCPs can also be requested via unit-funded requisitions and should be

considered for routine training and deployments, in order for units to become

acquainted with their contents and the requisition process. It should be noted

that HCPs are not stocked in peacetime and the lead-time to requisition them can be

up to 60-90 days, so requisitions should be included early in the deployment

planning process. HCPs should be coordinated and requisitioned by the senior level

combat service support element (CSSE) at the major subordinate command (MSC) level

for distribution to deployed subordinate units based on mission priority, location,

and other considerations. As an alternative to HCPs, deploying units can purchase

basic health and comfort items or request custom-configured packs from the Marine

Corps Exchange (MCX), the Army and Air Force Exchange Service (AAFES), or other

vendor. HCPs are also intended for Marines and Sailors if personal hygiene items

are destroyed or become disassociated during operations.

b. Unit Funds (or party and picnic funds) shall be available at the standard

rate of $10 per Marine per year ($0.833 per Marine per month during the

deployment), provided through the units' host installation AC/S or Director MCCS.

c. Standardized Recreation kits/blocks have been designed based on length of

deployments and numbers of Marines. Recommended templates are provided in appendix

E. Other items may be included if available. Camp Pendleton, Camp Lejeune, Camp

Butler and MCB Hawaii will be the central supply points. Units not located at one

of these installations will send their request for support via their local base or

station AC/S or Director MCCS. The items need not be kept in stock but should be

able to be delivered within 30 days of the request. Should the unit need to deploy

before delivery of the requested items, the unit should take available assets from

the installation. The assets will then be replaced from the delivery.

7-4

MCCS POLICY MANUAL 7005

3. Follow on Support

. Expanded support from MCCS will be based on the support

provided by the Executive Agent (EA) in the region of deployment, and the scope and

duration of the deployment. In many cases, the EA will be an Army command.

a. Additional HCPs must be requisitioned with a 90-day lead-time, plus transit

time from Defense Supply Center Philadelphia (DSCP).

b. Tactical Field Exchanges (TFEs), mobile canteen service, unit recreation

centers or tents and imprest fund activities in deployed areas will be established

as the situation allows. The TFE Platoon, organic to the MEF FSSG, provides

exchange services in a deployed environment and shall be included in the planning

process. If AAFES is going partner with MCX in an operation, the AAFES Contingency

Plans Officer at AAFES Headquarters in Dallas needs to be included in the

deliberate planning process. Any agreements with AAFES need to be approved by DC,

M&RA (MR), if a Memorandum of Understanding (MOU) or Memorandum of Agreement (MOA)

is required.

c. Re-supply and retail support may also be requested from the nearest

geographical AAFES. The general manager of each AAFES is authorized to set up

support to all military personnel. This support includes mobile and vending

services, bulk purchases for consumption or resale, and mail ordering. If the

general manager cannot provide the requested support, forward requests (after

coordination with DC, M&RA (MR)) to:

HQ AAFES, Attn: PL-S

P. O. Box 660202

Dallas, TX 75266

or via message: HQ AAFES DALLAS TX//PL-S//

d. Pre-planned follow on support such as telephone centers, cyber-cafes,

additional athletic equipment, televisions, movies, popcorn machines, ice cream

machines, music/audio equipment, money handling devices, etc. can be brought into

the area of operation. Requests for MCX support are forwarded to the installation

from which a preponderance of the forces are deployed or to:

CMC (MR)

3044 Catlin Avenue

Quantico, VA 22134-5099

or via message: CMC WASHINGTON DC//MR//

e. Units deployed aboard U.S. Navy ships are supported by shipboard retail

activities, vending operations, laundry, and dry cleaning facilities. If required,

Navy ships store operations may be established ashore in the operational area. For

other than expeditionary forces, forward requests to:

Commander, Navy Exchange Service Command

Command Code (CP)

3280 Virginia Beach Blvd.

Virginia Beach, VA 23452

or via message: NEXCOM NORFOLK VA//C//

7-5

7006 MCCS POLICY MANUAL

f. Support may also be contracted as host nation support. This may be in the

form of goods, services, or recreational facilities (coordinated by EA, command

element G-4 or FSSG element).

4. Sustained Support

. During joint operations, the Joint Force J-1 has the

responsibility to organize component command support and identify external

requirements to sustain and improve MCCS operations on site.

a. Support may be obtained from the American Red Cross, the U.S. Army

Community and Family Support Center, the Armed Forces Professional Entertainment

Overseas (AFPEO), United Service Organizations (USO), and the Naval Motion Picture

Service. All requests for this support will be coordinated with the J-1 (in a

joint operation) and with DC, M&RA (MR) for a Marine Corps operation.

b. Expanded services may include telephone services, cyber cafés, special

entertainment events, radio and newspaper services, television services, and

recreation facilities or rest and recuperation areas.

c. Additionally, AAFES support can be available in a joint environment at the

discretion of the unified commander in thirty days. Agreements with AAFES need to

be approved by DC, M&RA (MR) if an MOU or MOA is required.

d. Unit commanders will insure processing of gifts and donations per appendix

G and make equitable distribution.

7006. FUNDING

. Both APF and NAF funds may be expended in support of MCCS programs

during deployment. Appendix F details information for contracting products and

services during peacetime exercises and wartime contingencies.

1. Support for contingency operations will be funded by Service component commands

primarily through APF. If the deployed unit commander requires additional funds,

the request for such funds will be submitted to the installation AC/S or Director

MCCS from which the unit deployed. If funds are not available at that level, the

request will go to the AC/S or Director MCCS at MARFORLANT or MARFORPAC. If the

funds are not available at that level, the request will be forwarded to DC, M&RA

(MR).

2. Navy MWR (BUPERS-65) provides fitness, library, and learning support for

Marines embarked on ship. Additionally, Inter-Service Support Agreements (ISSAs)

with the Navy discuss the distribution of ships stores profits and shall be

reviewed periodically by DC, M&RA (MR) in conjunction with MARFORPAC and MARFORCOM.

7007. STAFFING

. Deploying units may arrange for MWR Specialists and other

personnel to deploy with the command.

1. Exchange officers/MWR specialists (MOS 4130 & 4133) are on the Table of

Organization of the FSSG. Deploying units may arrange for MWR Specialists to

deploy with the command. These specialists will support retail activities, clubs,

and fitness/recreation programs.

2. In the event active duty MWR specialists are unavailable to deploy, this

requirement may be filled by activated reservists, civilian personnel augmentees or

as assigned collateral duties to deploying personnel.

7-6

MCCS POLICY MANUAL 7008

7008. RESPONSIBILITIES

1. COMMARCORBASESLANT and COMMARCORBASESPAC shall

a. Ensure responsible installation commanders establish DSCs.

b. Ensure resources are programmed to meet recurring deployments, mobilization

and contingency requirements.

c. G/S-1 staffs in cooperation with G/S-4 or FSSG staffs shall incorporate

personal and family readiness annexes into all operation orders and plans,

contingency plans, and mobilization plans and ensure they address all phases of

deployment and retrograde.

d. During joint operations, coordinate with the other Services for personal

and family readiness support. Refer to BUPERSINST 1710.16 if questions arise

regarding distribution of ships stores profits.

e. Establish central material supply points at Camp Pendleton, Camp Lejeune,

Camp Butler and MCB Hawaii to control expendable and nonexpendable recreation

equipment items that may be used by deploying units.

f. Provide healthy alternatives to alcohol that will enhance the physical,

morale and mental development of our Marines.

g. Maintain proper accountability, security, maintenance, and retrograde of

all MWR gear and equipment.

h. Ensure coordination with Marine and Family Services as well as the KVN

Program and other MCFTB activities, and the SMP.

2. Installation Commanders shall

a. In conjunction with MCCS Directors, establish the Deployment Support

Coordinator (DSC).

b. Ensure APF, NAF, and unit funds are properly budgeted, provided, and

executed to meet recurring deployments, mobilization and contingency requirements

which provide recreation equipment, supplies, goods, and funds to the deployed

unit, including re-supply.

c. Establish an SOP for Fleet Marine Force (FMF) unit commanders to facilitate

obtaining personal and family readiness support from the installation during all

phases of deployment.

d. Ensure training is available to organize, operate, and maintain a

comprehensive deployed unit personal and family readiness program. This includes

training for financial procedures, funds handling, equipment maintenance, and

accountability for MWR program management.

e. Periodically survey troops to determine what equipment, supplies, and

services they want while deployed.

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7008 MCCS POLICY MANUAL

3. Installation Deployment Support Coordinator (DSC) shall:

a. Coordinate with installation senior operating force commander G/S-1 staff

and G/S-4 or FSSG staff during the deployment planning process to include being

responsible for the Operations Plan (OPLAN) annex and appendix.

b. Ensure that MCCS support and recreational programs are provided to deployed

Marines.

c. Coordinate with Marine Corps Family Team Building, Marine and Family

Services, and Semper Fit programs.

7-8

MCCS POLICY MANUAL

CHAPTER 8

MCCS PROGRAM FOR THE MARINE CORPS RESERVE AND INDEPENDENT DUTY

PARAGRAPH

PAGE

PURPOSE..............................................8000 8-3

BACKGROUND...........................................8001 8-3

SCOPE................................................8002 8-3

POLICY...............................................8003 8-3

8-1

MCCS POLICY MANUAL

CHAPTER 8

MCCS PROGRAM FOR THE MARINE CORPS RESERVE AND INDEPENDENT DUTY

8000. PURPOSE

. To issue policy to support MCCS activities for the Marine Corps

Reserve.

8001. BACKGROUND

. The mission of the MCCS program for the Marine Corps Reserve is

similar to that of the regular establishment.

8002. SCOPE

. Although not generally installation based, MCCS operations

supporting reserve establishment, recruiting, security guards, and other

independent duty Marines must consider all facets of MCCS operations and address

needs of all Marines (reserve and active) and their families as much as possible

when providing programs and services for them. Independent duty is defined as

active duty Marines who are permanently assigned to units detached from command

elements, are not tenant activities located aboard military installations [as

defined by DoD as, a grouping of facilities, located in the same vicinity, which

support particular functions, which may be elements of a base], or other DoD owned

property, and are not required to be supported by separate DoD regulation or inter-

service agreement.

8003. POLICY

1. MCCS activities shall be encouraged, arranged, and conducted not only to

benefit reserve component inspector/instructor staffs and reservists and other

independent duty Marines, but also to encourage interest and participation of their

families and guests. Joint use of MCCS recreation equipment on charge to

independent unit responsible officers is authorized for both Regular and Reserve

personnel and their families and guests. Practice or participation in athletic or

recreational activities is not a period of drill and shall not be creditable for

drill attendance purposes. An exception is reservists participating as part of the

Regional or All-Marine Sports Program who shall be under orders and shall be

eligible for Government benefits in case of illness, injury or death.

2. Independent Duty Funding

a. DC, M&RA (MR) shall provide NAF Independent Duty funding to independent

duty units and Family Day funding to Reserve units on a per capita basis. These

funds shall not be commingled. Funds are to be expended annually. Unused funds,

as of 31 January of each year, will revert back to DC, M&RA (MR) operating funds.

b. Independent Duty Funds

. DC, M&RA (MR) shall provide Marines stationed at

independent duty sites $120 per Marine per year in MCCS NAF program funds to

provide recreation enhancement. Active duty Marines who are permanently detached

from a military installation but located within a 30-minute/30-mile vicinity of a

DoD military installation, shall receive $30 per Marine per year. Independent duty

is defined as active duty Marines who are permanently assigned to units detached

from command elements, are not tenant activities located aboard military

installations, or other DoD owned property, and are not supported by separate DoD

8-3

8003 MCCS POLICY MANUAL

regulation or inter-service agreement. These monies shall be spent per the

guidance in paragraphs 1313 and 1314. The Marine Corps is prohibited from

augmenting Marines stationed on the installations of other Services with funds.

Their MWR requirements are the responsibility of the host Service command.

c. Family Day Funds

. DC, M&RA (MR) shall provide $7.50 per Selected Marine

Corps Reserve Marine per year for funding Family Day events. These funds shall

only be used for events relating to Family Day activities and only those not

authorized APF support. Reserve units are responsible for budgeting for APF

sufficient to cover all costs associated with Family Days not involving food,

entertainment, or decorations that require NAFs.

d. Requesting Funds

. Units may request their allocated independent duty or

family day funds for individual events or other expenses by having the locally

appointed Responsible Officer submit a request to DC, M&RA (MRF) via their

Commanding Officer. Unused funds will be returned by check. Units shall maintain

receipts for two years following the date of expenditure.

3. Marine Corps Reserve units on active duty training at Marine Corps

installations which operate MCCS NAFI activities shall be provided 50 cents per

member of the Reserve Unit attending reserve training. These monies may be used

while the unit is on annual training at that command.

4. Marine Corps Reserve and other independent duty units shall not establish

separate NAFIs. DC, M&RA (MR) shall provide funds to and account for the

allocation of credit accounts maintained on behalf of independent duty Marines.

5. Independent Duty and Family Day funds are subject to audit by MCNAFAS.

6. Independent duty units are authorized issuance of books from the CMC Reading

List.

7. Using Government-owned tools and equipment in the MCCS recreational programs is

an exception to the general rule that Government property cannot be used for

private purposes. Upon individual request, authority may be granted to use

Government facilities, tools and equipment for the repair of privately owned

vehicles during non-duty hours.

8. Vending machine operations are authorized in Marine Corps Reserve units to sell

soft drinks, food, and candy. DC, M&RA (MR) shall assist in drafting contracts for

vending services. All monies shall be received by check from the contractor made

payable to the DC, M&RA (MR) Central Fund, HQMC. DC, M&RA (MR) shall allocate

these profits for the use of the unit from which received.

8-4

MCCS POLICY MANUAL

CHAPTER 9

MARINE CORPS COMMUNITY SERVICES (MCCS) PROGRAM SUPPORT

PARAGRAPH

PAGE

PURPOSE..............................................9000 9-5

SCOPE................................................9001 9-5

POLICY...............................................9002 9-5

SECTION 1: ADMINISTRATION

PURPOSE..............................................9100 9-7

SCOPE................................................9101 9-7

OFFICIAL CORRESPONDENCE..............................9102 9-7

MAIL ................................................9103 9-7

RECORDS .............................................9104 9-8

STANDARD FORMS ......................................9105 9-8

OFFICIAL TRAVEL......................................9106 9-8

SECTION 2: FACILITIES

PURPOSE..............................................9200 9-9

BACKGROUND...........................................9201 9-9

SCOPE................................................9202 9-9

FACILITIES...........................................9203 9-9

FUNDING OF MCCS MWR ACTIVITY FACILITIES..............9204 9-10

CONSTRUCTION PROJECTS................................9205 9-11

CONSTRUCTION PROJECT MANAGEMENT......................9206 9-11

DESIGN OF CONSTRUCTION PROJECTS......................9207 9-12

OWNERSHIP AND USE OF MCCS MWR FACILITIES.............9208 9-12

CAPITALIZATION AND DEPRECIATION......................9209 9-12

9-1

MCCS POLICY MANUAL

PARAGRAPH

PAGE

POST OCCUPANCY EVALUATION OF FACILITIES..............9210 9-12

POST OCCUPANCY EVALUATION OF FINANCIAL PERFORMANCE.. 9211 9-13

BASE REALIGNMENT AND CLOSURE (BRAC)..................9212 9-13

SECTION 3: FINANCIAL MANAGEMENT

PURPOSE..............................................9300 9-15

SCOPE................................................9301 9-15

POLICY...............................................9302 9-15

INTERNAL CONTROL.....................................9303 9-15

ESTABLISHMENT, OVERSIGHT, AND DISESTABLISHMENT

OF NAFIS.............................................9304 9-16

FUNDING THE NAF COMPOSITE INSURANCE PROGRAM..........9305 9-16

SECTION 4: HUMAN RESOURCES (HR)

PURPOSE..............................................9400 9-17

SCOPE................................................9401 9-17

POLICY...............................................9402 9-17

MCCS NAF COMPOSITE INSURANCE PROGRAM.................9403 9-17

MCCS NAF WORKERS COMPENSATION........................9404 9-17

MCCS NAF UNEMPLOYMENT COMPENSATION...................9405 9-18

TRAINING.............................................9406 9-18

SECTION 4: INFORMATION TECHNOLOGY (IT)

PURPOSE..............................................9500 9-21

SCOPE................................................9501 9-21

COMPUTERS POLICY.....................................9502 9-21

MCCSNET NAF HARDWARE AND SOFTWARE FUNDING............9503 9-23

9-2

MCCS POLICY MANUAL

PARAGRAPH

PAGE

HARDWARE AND SOFTWARE MAINTENANCE....................9504 9-24

INTERNET ACCESS AND USE..............................9505 9-25

PERSONAL DIGITAL ASSITANT (PDA)/WIRELESS DEVICES.....9506 9-27

HELP DESKS...........................................9507 9-27

SAFEGUARDING PERSONAL INFORMATION....................9508 9-28

SECTION 5: MARKETING

PURPOSE..............................................9600 9-29

BACKGROUND...........................................9601 9-29

SCOPE................................................9602 9-29

RESEARCH.............................................9603 9-29

MARKETING PLAN.......................................9604 9-30

ADVERTISING AND PROMOTION............................9605 9-30

PUBLIC RELATIONS (PR), PUBLIC AFFAIRS (PA), AND

PUBLICITY............................................9606 9-32

INSTALLATION MCCS WEB PUBLISHING.....................9607 9-33

COMMERCIAL SPONSORSHIP...............................9608 9-35

SECTION 7: NAF PROCUREMENT

PURPOSE..............................................9700 9-43

SCOPE................................................9701 9-43

POLICY...............................................9702 9-43

PURCHASING BY NEGOTIATION............................9703 9-43

DELEGATION OF PROCUREMENT AUTHORITY..................9704 9-43

SEPARATION OF FUNCTIONS..............................9705 9-44

PROCUREMENT FUNCTIONS................................9706 9-44

RESPONSIBILITY OF THE REQUESTING ACTIVITY............9707 9-45

9-3

MCCS POLICY MANUAL

PARAGRAPH

PAGE

MULTIPLE SOURCE SOLICITATION.........................9708 9-45

SYSTEM-WIDE REQUIREMENTS.............................9709 9-45

CONTRACT ADMINISTRATION..............................9710 9-46

CONTRACTING OFFICER'S REPRESENTATIVE.................9711 9-46

NAF PURCHASE CARD....................................9712 9-46

LEGAL SUPPORT........................................9713 9-46

STANDARDS OF CONDUCT.................................9714 9-46

REPORTING VIOLATIONS OF STANDARDS OF CONDUCT

RELATING TO PROCUREMENT..............................9715 9-47

RELEASE OF ADVANCE PROCUREMENT INFORMATION...........9716 9-47

INELIGIBLE SOURCES...................................9717 9-47

SECTION 8: SECURITY

PURPOSE..............................................9800 9-49

SCOPE................................................9801 9-49

POLICY...............................................9802 9-49

INTERNAL SECURITY....................................9803 9-49

FIRE AND SAFETY......................................9804 9-50

CRIMINAL ACTIVITY....................................9805 9-50

SERIOUS INCIDENT REPORTS (SIR).......................9806 9-51

9-4

MCCS POLICY MANUAL

CHAPTER 9

MARINE CORPS COMMUNITY SERVICES (MCCS) GENERAL SUPPORT

INTRODUCTION

9000. PURPOSE

. To publish policy on the organization and operation of Marine

Corps Community Services (MCCS) general support to MCCS Programs.

9001. SCOPE

. General Support functions may include the following predominantly

NAF related areas: administration, construction, facilities, financial management

and accounting, human resources, information technology, marketing, procurement and

contracting, security and risk prevention, and training. The organization should

remain flexible to respond to local operational needs.

9002. POLICY

1. General Support provides support to all MCCS programs and services within their

capability and applicable policy. All support shall be provided with the ultimate

goal of providing the best possible service to our customers whether they are in

our fitness centers, family activities or fast food activities. Regardless of the

physical locations and organizational placement of persons performing support

functions, the costs associated with each primary support function shall be

captured by a functional cost center within the MCCS nonappropriated fund

instrumentality (NAFI) or appropriated fund (APF) standard chart of accounts.

2. Use of APF for funding personnel, service, and equipment costs for General

Support functions via the Uniform Funding and Management (UFM) Practice is

authorized per Appendix C. For those billets, services, and equipment supporting

both APF and NAF activities, APF reimbursement must be based on the percentage of

support given those activities authorized APF support.

9-5

MCCS POLICY MANUAL

CHAPTER 9

MARINE CORPS COMMUNITY SERVICES (MCCS) PROGRAM SUPPORT

SECTION 1: ADMINISTRATION

9100. PURPOSE

. To publish policy regarding the administration of MCCS activities.

9101. SCOPE

. Administrative functions include, but are not limited to,

preparation and control of official correspondence, control and dissemination of

incoming and outgoing mail, maintaining official files, directives control,

reception, and message center operations to include facsimile transmission service

and office records security.

9102. OFFICIAL CORRESPONDENCE

1. The Director, Personal and Family Readiness Division, HQMC and installation

Assistant Chiefs of Staff (AC/S) and Directors MCCS are authorized to correspond

directly regarding procedures and non-policy information. Correspondence regarding

policy shall be official command correspondence addressed to DC, M&RA (MR) through

appropriate command channels.

2. The AC/S or Director MCCS is authorized to exchange correspondence with

suppliers, business firms, and individuals in all matters pertaining to MCCS

operations that are not procurement sensitive or warrant command attention. All

correspondence of the MCCS activity shall be signed by either the AC/S or Director

MCCS, or person delegated this authority in writing by the AC/S or Director MCCS.

9103. MAIL

1. All incoming mail shall be opened by persons appointed in writing by the AC/S

or Director MCCS. Procedures shall ensure that all checks or other funds received

in the mail are logged in, accounted for, and safeguarded until they can be

deposited. Checks or funds received will be deposited no later than the following

day or the first business day.

2. MCCS MWR revenue generating activities shall use NAF to pay postage on

commercial mail, such as correspondence with dealers, vendors, suppliers,

contractors, and customers. NAF postage shall also be paid on all advertising

materials, merchandise for customers, bill collection, and any cost related to the

operation of the NAFI.

3. Use of appropriated funds (APF) for postage shall be in accordance with

Appendix C. Generally APF are authorized for all official MCCS mail such as

communication between Government agencies and correspondence to persons or

commercial companies, except when it relates to procuring goods for resale or

generating or collecting income.

9-7

9104 MCCS POLICY MANUAL

9104. RECORDS

. All records described herein, regardless of format, shall be

maintained per references (a) through (c).

9105. STANDARD FORMS

. All standard forms required for MCCS operations that are

not available through the APF supply system or government printing office shall be

specified and supplied by DC, M&RA (MR) or they may be reproduced locally.

9106. OFFICIAL TRAVEL

. When personnel are traveling on official MCCS NAF related

business on NAF funded orders, the rules of the Joint Travel Regulation (JTR)

(reference (au)) shall be followed regarding authorized amounts for travel

allowances. If it is in the best interest of the local NAFI to deviate from the

JTR, the AC/S or Director MCCS may decide to allow the deviation as long as the

authorized amounts are not exceeded. Any desired action which will cause these

amounts to be exceeded shall be requested through the DC M&RA (MR) in advance. Any

such application must specify the reason for the exception, employees or class of

employees to be covered, benefits to be gained, and total cost of exception.

9-8

MCCS POLICY MANUAL

CHAPTER 9

MARINE CORPS COMMUNITY SERVICES (MCCS) PROGRAM SUPPORT

SECTION 2: FACILITIES

9200. PURPOSE.

To provide policy for the MCCS NAF facilities construction

program.

9201. BACKGROUND

. MCCS programs require a broad array of facilities to support

the various programs required. MCCS NAF facilities shall always be maintained in

an acceptable condition and presentable appearance.

9202. SCOPE

. NAF construction functions include, but are not limited to, project

planning, design contracting, project administration and control, and facility

review. Maintenance functions include, but are not limited to, NAF facility

maintenance and repair, property and equipment maintenance, grounds maintenance,

control and monitoring of equipment maintenance, janitorial contracts, and

supervision and control of in-house janitorial service. The maintenance unit may

include carpentry, electrical, plumbing and other trades that support the MCCS NAF

activity program operation effort. See Appendix A for definitions.

9203. FACILITIES

. All construction projects, regardless of project approval level

or type of funds involved, must be the end product of the Facilities Planning and

Programming System (FPPS) as defined in MCO P11000.12C (reference (x)) and MCO

P11000.5G (reference (ac)) and must be coordinated with the installation facilities

and public works office.

1. The planning phase of the FPPS is a critical step in project development. Site

approval is required for submissions to the Central Construction Fund (CCF)

Program. Site approvals must meet the National Environmental Policy Act

requirements as stated in MCO 5090.2A (reference (ad)), and the sites must be

suitable for building a NAF facility. While site improvements and infrastructure

upgrades are often a part of an APF military construction (MILCON) project, such is

not the case with NAF. Any requirements to make the site adequate for NAF

construction (site development costs, archeological and ammunition clearances,

water purification, demolition, excessive utility connections and upgrades, road

service etc.) should be identified as companion APF projects and submitted for

approval. If the requirement exceeds local funding authority, it should be

submitted to CMC (LF) for validation, prioritization and programming.

2. Programming is the second part of the FPPS for NAF projects. Installations

submit projects 2 years in advance of the year of intended construction. While

planning for NAF projects should be a year round process, submissions are normally

done on 15 May of each year. Upon receipt of submissions at DC, M&RA (MR),

projects are assigned points on various categories approved by the Construction

Committee of the MCCS BOD. A financial review board verifies that the projected

return on investment estimates on revenue generating activities are reasonable.

The projects are then prioritized by program sponsors and a recommended program is

9-9

9204 MCCS POLICY MANUAL

developed. This program is reviewed by MCCS Directors and presented to the

Construction Committee. The Construction Committee develops the annual NAF

Construction Program and submits it to the MCCS BOD for approval.

3. MCCS NAF construction programs shall support and be consistent with Marine

Corps installation strategic plans. Accordingly, such programs shall be generated

in collaboration with installation facilities planning staffs. MCCS facilities

must also meet anti-terrorism and force protection standards.

9204. FUNDING OF MCCS MWR ACTIVITY FACILITIES

. All MCCS MWR activity facilities

are funded with APF, NAF, or third party funds (often referred to as private funds

or a public/private venture (PPV)) or a combination thereof. All MCCS category A

facilities, child development centers, youth facilities overseas, and exchange

logistical facilities overseas must be constructed, maintained, and repaired with

APF. Maintenance and repair of Category B and C facilities to maintain the

structural integrity of the facility and anything considered a part of the building

(i.e., roof, electrical, HVAC, plumbing, etc.) should be performed with APF.

Anything which makes the facility uniquely configured as an MCCS category C

facility must be done with NAF (i.e., bowling lanes, interior decor packages,

lounges, bars, etc.). See appendix D in this Manual for the proper sources of

construction funding.

1. For additional policy on use of APF for facilities, see MCO P11000.12C

(reference (x)) for construction and MCO P11000.5G (reference (ac)) for maintenance

and repair.

2. Sources of NAF for funding of construction projects are local funds, CCF, PPV

funds, or borrowed (with approval of DC M&RA (MR)) funds. The CCF was specifically

designed to provide NAF resources for capitalization of major MCCS MWR activity

requirements that commands were unable to support. The purpose of the CCF is

replacement of major facilities, construction of new facilities, and major

renovations. The CCF is funded by assessments on sales.

3. Approval levels and funding thresholds for NAF Construction projects:

a. $0-$200,000 shall normally be funded/approved by the installation using

local funds. (Note: In some cases amounts up to $100,000 may be requested from

the CCF and approved by the Director, DC, M&RA (MR).

b. $0-$499,999 may be funded/approved by the installation using local funds

without higher level approval.

c. Projects $500,000 or greater must be approved by the MCCS BOD regardless of

the source of funding.

d. Projects using any CCF funding whatsoever and exceeding $100,000 must be

approved by the MCCS BOD.

e. Projects requiring approval by the MCCS BOD must be submitted as a part of

the annual submission for the 5-year construction program. Out-of-cycle

submissions shall be considered only in emergencies. Lack of planning shall not

qualify a project as an emergency.

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MCCS POLICY MANUAL 9205

f. Projects $200,000-$750,000 must be reported to (and receive de facto

approval from) Congress. Projects over $750,000 must be approved by higher

Headquarters and Congress.

g. If approved projects cannot commence construction within 2 years of their

target fiscal year, they will be returned to the Construction Committee for

resolution (i.e. cancellation, reprogramming, or made to recompete for funding).

9205. CONSTRUCTION PROJECTS

1. New construction, additions, expansions, conversions, alterations, or equipment

installation projects are all eligible for CCF funding. For equipment installation

projects, only the cost of installation is considered a construction cost; the cost

of equipment is not.

2. Relocatable Facilities

. Construction projects shall not include lease or

procurement of relocatable facilities (e.g. trailers) or the cost of installation.

Relocatable facilities are equipment, not real property and are not encouraged for

more than short term use. Maintenance, repair and renovation of equipment is not

an authorized use of CCF without specific MCCS BOD approval.

3. Collateral Equipment

. Construction project collateral equipment is built in as

a part of the facility, normally installed by the contractor. While often referred

to as collateral equipment; loose items of furniture, fixtures, and equipment

(FF&E) are not a part of the facility and are funded by the CCF only for new

construction requirements, not replacement facilities. Any exceptions to this

policy must be specifically identified and approved by the MCCS BOD during the

funding approval phase.

4. Operating Supplies

. Includes items such as floor buffers, vacuum cleaners,

televisions, trash cans, games, computers, and cash registers. These shall not be

funded as a part of a CCF project.

9206. CONSTRUCTION PROJECT MANAGEMENT

1. Locally Managed Projects

. These projects are managed at the command and are

usually locally funded. Some centrally funded (CCF) projects may be assigned to

the command for management at the discretion of DC, M&RA (MR). The majority of

these projects, both local and central, will normally be assigned to the resident

officer in charge of construction (ROICC) for execution on a reimbursable basis.

In the case of locally managed CCF projects, the CCF shall reimburse the command

NAFI only upon receipt of paid invoices. The $499,999 project approval authority

when using local installation funds does not include APF or NAF construction

contracting authority. NAF construction contracting authority may only be assigned

to a specific individual on a case-by-case basis based on an approved warrant.

2. Centrally Managed Projects

. These projects are primarily those funded by the

CCF. Some locally funded projects may be managed by DC, M&RA (MR) at the request

of the command. Centrally managed projects are assigned to an agent designated to

contract for design and construction services, primarily the Naval Facilities

Engineering Command, AAFES, or the Army Community and Family Support Center. All

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9207 MCCS POLICY MANUAL

funding issues shall be between the DC, M&RA(MR) and the designated agent, or the

construction contractor.

9207. DESIGN OF CONSTRUCTION PROJECTS

1. DC, M&RA (MR) shall authorize design of

all centrally funded and centrally managed construction projects. Designs shall

normally be requested from the agent selected for design and construction services.

2. Design of locally funded and managed projects may be executed through the base

Public Works Department or by MCCS facilities departments , if such capabilities

exist. Consult Public Works for a list of firms on contract which may be used

without going through the normal selection process for an Architectural &

Engineering (A&E) firm.

3. Designs for NAF projects may be done using APF or NAF. NAF cannot be used for

design of any APF projects regardless of the category of construction or source of

APF funding.

4. Any NAF project for MWR facilities estimated to cost over one million dollars

must have a project validation assessment (PVA) conducted prior to submitting the

project to DoD for approval.

9208. OWNERSHIP AND USE OF MCCS MWR FACILITIES

. MCCS MWR facilities constructed

with NAF or third party (PPV) funds become the property of the U.S. Government once

accepted by an authorized representative of the Government. Once the title conveys

to the Government, installation commanders must maintain it to accepted standards

for safety, sanitation, repair, and maintenance. No MCCS MWR facility constructed

or improved with NAF shall be converted to non-NAFI use without prior approval of

DC, M&RA (MR).

9209. CAPITALIZATION AND DEPRECIATION

. All NAF funded costs of construction,

including renovations, refurbishments, alterations and improvements of

structures/facilities shall be capitalized and depreciated over their useful life

as prescribed by MCCS accounting procedures. All construction projects $200K and

above, regardless of funding source, shall be transferred to the CCF for

depreciation. Locally funded construction projects under $200K shall be

depreciated by the local command. All projects approved for CCF construction or

renovation, regardless of funding level, shall be depreciated at DC M&RA (MR). Any

projects using “split” funding of local and CCF monies must be depreciated at DC

M&RA (MR) regardless of the amount of local funds spent ($200K minimum does not

apply).

9210. POST OCCUPANCY EVALUATION OF FACILITIES

. The installation MCCS activity

receiving the facility shall submit a narrative report to DC, M&RA (MR) 6 months

after the occupancy date describing exceptionally good or bad features which should

be included, or avoided, in similar facilities in the future. An example: "Future

plans should exclude the use of vinyl asbestos tile in retail selling areas. This

product will not take a high shine and requires excessive amounts of maintenance to

yield an average appearance. The areas which use a glazed ceramic tile, while more

costly initially, are almost maintenance free and offer a much better appearance."

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9211 MCCS POLICY MANUAL

9211. POST OCCUPANCY EVALUATION OF FINANCIAL PERFORMANCE

. DC, M&RA (MR) is

required to perform an evaluation of actual financial performance as compared to

projected performance for all revenue generating construction projects. This is

done by comparing actual performance the last full year of operation prior to

construction (in the case of renovations, additions, or replacement) to the

performance after the first, third, and fifth full years of operation after

completion. In the case of a new facility, the projected performance is compared

to actual performance.

9212. BASE REALIGNMENT AND CLOSURE (BRAC)

. When Marine Corps installations are

impacted by BRAC, the undepreciated value of MCCS NAF assets may be recovered when

these assets are sold. These funds are deposited into a separate account held by

the Office of the Secretary of Defense.

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MCCS POLICY MANUAL

CHAPTER 9

MARINE CORPS COMMUNITY SERVICES (MCCS) PROGRAM SUPPORT

SECTION 3: FINANCIAL MANAGEMENT

9300. PURPOSE

. To provide a general overview of MCCS Financial Management Policy.

9301. SCOPE

. The financial management policies contained in this Manual apply to

all MCCS programs and those NAFIs under the cognizance of MCCS. Fiscal functions

may include but are not limited to, accounting (general ledger, accounts payable,

accounts receivable), budgeting (annual, capital, and cash flow), financial

reporting (income statements, balance sheets), investment management (central fund

management, portfolio balance and management), financial analysis (trend analysis,

gross margin analysis), insurance (insuring cash availability for various insurance

requirements), and risk analysis (financial forecasting).

9302. POLICY

1. DoD NAF financial policy and procedures are published in the DoD 7000.14-R

(Volume 13) (reference (e)). Each installation will maintain a financial

organization that controls the finance functions above in accordance with Generally

Accepted Accounting Principles (GAAP). A secondary function is providing timely

and accurate financial information for management to make sound business decisions.

2. Marine Corps policy and procedures shall reflect management requirements

published by higher authority, incorporate an effective system of internal

controls, use a uniform chart of accounts; collect data via bona fide primary

source documents; and record, summarize, report financial information in a uniform

manner, and comply with GAAP. GAAP conventions, rules, and procedures provide MCCS

with a standard measure for both internal and external presentation of financial

data and comply with statutory and regulatory financial reporting.

3. The MCCS financial management system shall be uniform and comparable in order

to produce accurate and useful financial statements within MCCS and produce

standard financial reporting within DoD. The DC M&RA (MR) shall prescribe the NAF

accounting system used within MCCS activities and set annual budgeting and

reporting requirements.

9303. INTERNAL CONTROLS

1. Management must control and protect the MCCS activity's resources. Policies

and procedures to protect the assets are the internal controls of the organization.

Additional Marine Corps policy is available in MCO 5200.24C (reference (ar)) on

the Marine Corps Internal Management Control Program.

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9305 MCCS POLICY MANUAL

a. Financial, program and activity managers and supervisors are obligated to

form and monitor internal controls. To assist management, a Management Analysis

and Control section may be established as a support function.

b. The Marine Corps NAF Audit Service (MCNAFAS) conducts internal audits of

NAFIs per MCO 7510.2E (reference (z)) at such times and under such conditions as

prescribed.

c. Commanders may conduct a review of the local installation's MCCS NAF

records to verify effective internal controls.

d. Inventories shall be conducted in accordance with the MCCS NAF Financial

Management NAVMC and per DoD 7000.14-R (Volume 13) (reference (e)).

2. Other Audits

a. DoD Instruction 1330.9 (reference (ae)) and DoD Instruction 7600.6

(reference (h) prescribe that an annual audit be conducted for all NAFIs with

annual revenue or expenses that exceed $5 million and those NAFIs with operations

deemed to be highly sensitive. This audit is separate and distinct from audits

performed by MCNAFAS and shall be conducted by independent public accountants

contracted by the DC, M&RA (MR).

b. Representatives of the Naval Audit Service, DoD Inspector General and the

Government Accountability Office may examine the accounts and records of MCCS NAFI

activities. The commander shall be responsible for inspections made at irregular

intervals.

9304. ESTABLISHMENT, OVERSIGHT, AND DISESTABLISHMENT OF NAFIS

. DC, M&RA (MR)

has organizational responsibility for NAFI administration, management, and control.

DC M&RA (MR) also provides support to miscellaneous NAFIS (see definition in

Appendix A) with Human Resources programs. MCCS NAF personnel, benefits, and

composite insurance programs are applicable to miscellaneous NAFIS.

9305. FUNDING THE NAF COMPOSITE INSURANCE PROGRAM

. This fund must be sufficient

to pay incurred but still outstanding claims, current claims, claims incurred but

not yet reported, and projected claims using historical data. The program cost

includes reserve requirements, commercial insurance premiums and claims

administration fees, which shall be prorated and passed back to the local NAFI.

Funds of the Composite Insurance Program shall not be mingled with other DC, M&RA

(MR) funds and all interest income earned by the insurance fund shall accrue to the

insurance fund to ensure the fund balance meets reserve requirements as provided in

the annual loss funding analysis report.

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MCCS POLICY MANUAL

CHAPTER 9

MARINE CORPS COMMUNITY SERVICES (MCCS) PROGRAM SUPPORT

SECTION 4: NAF HUMAN RESOURCES (HR)

9400. PURPOSE

. To publish policy regarding MCCS NAF Human Resources.

9401. SCOPE

. Human Resources (HR) functions include but are not limited to

recruiting, staffing, employee benefits, composite insurance, wage classification

service, maintaining and controlling unemployment compensation, and training.

Applicable to all NAF employees both MCCS and miscellaneous NAF activities.

9402. POLICY

. In addition to the policy below, specific HR guidance is published

in MCO P12000.11A (reference (l)).

1. Equal Employment Opportunity

. Applicants for employment shall be selected and

employees shall be promoted, solely on the basis of their qualifications. There

shall be no discrimination because of race, age, sex, marital status, color,

religion, national origin, lawful political affiliation, or physical or mental

disability. Personnel at all levels within NAFIs shall assure that personnel

actions for which they are responsible, directly or indirectly, are made strictly

on the basis of merit. Positive and affirmative steps shall be taken by personnel

within NAFIs to promote and assure equal employment opportunities.

2. Employee Benefits

. MCO P12000.11A (reference (l)) prescribes the comprehensive

benefit program for MCCS NAF employees. The Marine Corps NAF employee benefit

program includes a comprehensive DoD group medical plan with an alternative health

care plan offered through health maintenance organizations, a dental care plan,

life insurance, retirement and 401(k), and long term care insurance. Detailed

information concerning employee benefit entitlements is contained in the NAFI

Employee Benefits Handbook issued by DC, M&RA (MR).

9403. MCCS NAF COMPOSITE INSURANCE PROGRAM

. The NAF Insurance Program is a

centrally managed composite insurance program provided through a combination of

self insurance and commercially procured coverage. The NAF Composite Insurance

Program is a separate fund established at DC, M&RA (MR) for the exclusive payment

of NAF general liability, auto liability, MCCS NAFI property insurance, workers

compensation claims and other related costs of administering the Composite

Insurance Program. The Composite Insurance Program is applicable to all MCCS NAF

employee and authorized miscellaneous NAFI activities to include Billeting Funds.

Chapel Funds and Civilian Welfare Funds may participate in the Composite Insurance

Program if desired and as approved by DC, M&RA (MR). Application for coverage

should be submitted to DC, M&RA (MR). No additional commercial insurance to cover

any exposure resulting from NAFI operation shall be procured locally without prior

approval of DC, M&RA (MR).

9404. MCCS NAF WORKERS' COMPENSATION

. This self-insured program provides coverage

for injury, disability, or death, occurring within or arising from employment to

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9405 MCCS POLICY MANUAL

the limits required by the Longshore and Harbor Workers' Compensation Act

(reference (bb)) as extended by the NAFI Act. It applies to all NAF employees in

the U.S., and all U.S. citizens and permanent residents of the U.S. or a territory

who are employed by a NAFI outside the U.S.. Those who are not citizens or

residents of the U.S. shall be provided compensation according to the regulations

prescribed by the Secretary of the military department concerned and approved by

the Secretary of Defense or regulations prescribed by the Secretary of the Treasury

and the Secretary of Labor.

9405. MCCS NAF UNEMPLOYMENT COMPENSATION

1. MCCS NAF civilian employees in the U.S. or its possessions, American citizens

overseas, and military personnel (in or outside the United States) are covered for

Unemployment Compensation for Federal Employees (UCFE) purposes.

2. Base Period and Benefit Entitlement

. Per Department of Labor (DOL)

regulations, State unemployment insurance laws provide compensation for wage loss

suffered by unemployed individuals who have had "substantial attachment" to the

labor force. Attachment is measured by the extent which a person has worked in the

period (usually 1 year). To be entitled to benefits a person must: be unemployed

or working less than full-time; file a claim; be able to work and be available for

full-time work; not be disqualified for reasons specified in the State law, such as

for voluntarily leaving the job without good cause, for misconduct connected with

work, or for refusal of a suitable job offer without good cause. The State

unemployment insurance laws are not uniform and the eligibility and

disqualification provisions vary considerably.

3. States withdraw monies from the U.S. Treasury Federal Employees Compensation

(FEC) Account to pay UCFE claims. Regulations require Federal agencies, including

NAFIs to reimburse the FEC Account when billed by DOL. For identification

purposes, the DOL has assigned three-digit Federal Agency Code (FAC) numbers. The

Marine Corps FAC number, activity title, and program manager respectively are: 809,

MCCS Activities, and Director, DC, M&RA (MR), HQMC.

9406. TRAINING

. The mission of MCCS Training is to provide continuous job skills

training and professional development programs to enhance individual and

organizational performance. Training includes formal and informal learning

experiences aimed at acquiring knowledge, skills, and abilities to maintain or

improve employee performance. Professional development includes, but is not

limited to: leadership, management, functional training through formal and informal

courses, seminars, tuition assistance, cross functional training, developmental

assignments, career enhancement opportunities, and special projects. All

installation MCCS activities shall establish a training function locally.

1. Performance Objectives

. Performance objectives involve the critical elements

of each position outlining the individual's objectives for the upcoming year in

observable, measurable, and reasonable goals. These objectives shall be mutually

developed between the supervisor and the employee to support accomplishment of

USMC, MCCS, and program/division/office mission.

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9406 MCCS POLICY MANUAL

2. Individual Development Plans (IDP)

. Individual Development Plans (IDPs) shall

be developed or updated at the beginning of each rating period and maintained with

the performance objectives. The IDP is not a guarantee of training but a road map

of opportunities to pursue that will enhance individual employee capabilities. An

IDP is a training tool for both management and the employee to assess training

needs based on business requirements. DC, M&RA (MR) will develop and provide a

framework for IDPs.

3. Responsibilities

a. DC, M&RA (MR) shall: conduct an annual training needs assessment of all

MCCS programs; plan and execute the centralized MCCS Training Program; have

oversight responsibility of the training management function within MCCS; provide

training resource information; support local training coordinators, and maintain a

training records data base on each employee for all training attended. DC M&RA

(MR) shall fund the costs associated with centralized MCCS training functions.

b. All installation MCCS activities shall: submit input to the annual MR

training needs assessment; provide training and professional development

opportunities for local employees not addressed by the centralized program as

required by the local MCCS activity; determine means for providing feedback that

measures the effectiveness of the training delivered; and establish standard

operating procedures addressing the requirements above. Local installations shall

fund their training programs within available resources, to include mandatory

training, at an appropriate level to provide training opportunities to their

employees.

4. Mandatory Civilian Training

. All employees must attend Prevention of Sexual

Harassment (POSH) training annually. All supervisors and managers must attend EEO

training annually. Command specific directives determine local mandatory training

requirements to include but are not limited to: EEO, Standard of Conduct/Ethics,

Orientation, and Customer Service.

5. Tuition Assistance

. A NAF Tuition Assistance program shall be established at

each command and funded within available resources.

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MCCS POLICY MANUAL

CHAPTER 9

MARINE CORPS COMMUNITY SERVICES (MCCS) PROGRAM SUPPORT

SECTION 5: INFORMATION TECHNOLOGY (IT)

9500. PURPOSE

. The purpose of IT is to provide solutions and services for MCCS

NAF activities (and other specific MCCS programs determined to be outside the scope

of Navy-Marine Corps Internet (NMCI) support) in accordance with the MCCS Strategic

Plan, emerging business needs, requirements, and objectives. All solutions and

services provided are based on industry standards and best business practices as

they apply to the MCCS controlled networks (collectively referred to as MCCSNet).

9501. SCOPE

1. Automated data processing functions include, but are not limited to:

deployment and maintenance of hardware, software, network and telecommunications

solutions; support of computer operations, customer service, helpdesk and training;

development, deployment and maintenance of DC, M&RA (MR) software applications,

web-based solutions and services, and database administration; providing and

maintaining solutions for electronic point-of-sale; providing, maintaining and

administering e-mail and related electronic messaging solutions; providing,

maintaining, and administering network and applications security solutions; and

conducting activities for research, development and integrating technical

solutions. DC, M&RA (MR) shall prescribe all MCCSNet computer systems, hardware,

point of sale equipment, telecommunications equipment, related peripherals,

software and procedures. DC, M&RA (MR) will coordinate with other HQMC divisions,

where necessary, in support of APF funded MCCS programs. Equipment procured for

MCCS automated systems shall not be used for other than official purposes, and only

authorized software shall be used on these systems. These systems are separate and

apart from the NMCI system.

2. DC, M&RA (MR) shall provide a standard IT system as it applies to the MCCSNet

and other specific identified needs not provided by NMCI. A standard system

reduces the cost of development, maintenance, and training while providing

comparable data for analysis between cost centers within a command and between

commands. If IT solutions are outsourced to the other services, DC, M&RA (MR)

shall adopt and provide guidance governing system-wide policy changes.

3. Through the use of desktop computers, structured query language, report writers

or other means, commands shall be able to access data in the standard IT system to

produce models desired for specific applications.

4. DC, M&RA (MR) shall set standards for computer systems and workstations (PCs)

and telecommunications equipment. The standards can be found at http://www1.usmc-

mccs.org/mri/standards.

9502. COMPUTER POLICY

1. All DoD interest computer systems and related equipment are for communication,

transmission, processing, and storage of official U. S. Government or other related

authorized information only.

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2. Hardware Standards

. All workstations (PCs) must meet the standards published

by DC, M&RA (MR).

a. Standards shall be published on the MCCS Intranet web site and updated on a

regular basis.

b. Memory and peripherals may be added as needed.

c. Peripherals must be interchangeable between any PC.

d. For all PCs with hard disc drives, a streaming tape device, zip drive,

read/write CD-ROM drive, or floppy disc shall be included for backup of data files

local to the PC.

3. Desktop Software Standards

. The MCCSNet shall use the Marine Corps standard

integrated word processing, spreadsheet, database, graphics package, and enterprise

anti-virus software.

a. Extra copies of software shall not be made unless allowed by software

license agreements.

b. Software that violates license agreements shall not be used.

c. MCCSNet applications must be compatible with all operating systems required

to run on workstations and validated by DC, M&RA (MR).

d. Users shall not download, install or run any software from the Internet or

other sources without the prior approval of DC, M&RA (MR).

e. Users are prohibited from running security programs or utilities that may

jeopardize the security of the MCCSNet network, such as password cracking or

network scanning programs.

4. Backups

. The original software distributed by a vendor shall be copied and the

copy shall be used for installation. The original shall be stored off-site in a

separate building that is not immediately adjacent to the building structure in

which the computer facility is located.

a. Users are responsible for backup of data files local to the PC. This shall

be done once a day for files changed that day.

b. Local management information system (MIS) operations personnel are

responsible for the monitoring of nightly file server backup operations. Once a

week, data file backups shall be taken to an off-site storage location. Critical

files shall be moved off-site daily.

c. File server hard discs shall be backed up to network attached storage

(NAS), streaming tape, zip drives, read/write CD-ROM drives, or floppy drives.

d. NAS shall be backed up to hard disk or streaming tape.

5. Security

. MCCSNet users are responsible to protect software and data under

their cognizance from unauthorized access.

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MCCS POLICY MANUAL 9503

a. Users are responsible to insure that hardware is not mishandled or used by

unauthorized personnel.

b. Users are responsible to protect data from viruses. All floppy disks or

downloaded files shall be scanned prior to loading on systems.

c. DC, M&RA (MR) shall be responsible for ensuring a procedure is in place and

coordinated with local MCCS MIS to conduct real-time virus scans on a weekly basis.

d. DC, M&RA (MR) is responsible for ensuring anti-virus servers contain the

latest anti-virus definitions.

e. DC, M&RA (MR) shall ensure a mechanism is in place to update workstations

with the latest anti-virus definition.

f. Users are prohibited from removing the enterprise anti-virus software from

their assigned workstation.

g. DC, M&RA (MR) will periodically scan the network for, and disable,

unauthorized devices.

h. External connections, including modems, will not be allowed on any

workstation connected to the MCCSNet wide-area network without obtaining a waiver

from DC, M&RA (MR).

i. DC, M&RA (MR) is the responsible agent for control and distribution of

MCCSNet network Internet Protocol (IP) addresses. Under no circumstances may an

external agent use MCCSNet public IP addresses. External agent access to MCCSNet

private network drawings, IP topology, IP numbering schemes and routing information

must be approved by DC, M&RA (MR).

j. DC, M&RA (MR) will control contractors' access to MCCSNet systems by

external vendors.

k. Users of the MCCSNet are responsible for protecting passwords. Under no

circumstances will MCCS accounts be shared or divulged.

l. MCCSNet computer systems are unclassified systems. Under no circumstances

shall classified information be entered, processed, or stored on the MCCSNet

system. Information is "classified" if it is top secret, secret, or confidential in

nature, or requires safeguarding in the interest of National security.

m. Users shall not divulge dialup or dial back modem phone numbers to

unauthorized personnel.

9503. MCCSNET NAF HARDWARE AND SOFTWARE FUNDING

1. Installations are responsible for funding local workstations, printers,

computer and printer supplies, local area network (LAN) communication lines (fiber

optic and copper cable between buildings and horizontal wiring in buildings), and

any software not centrally procured or supported by DC, M&RA (MR).

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2. Any software not centrally procured or supported by DC, M&RA (MR) shall require

a waiver from DC, M&RA (MR) for use prior to local procurement.

3. DC, M&RA (MR) will centrally fund all hardware, software, wide-area network

(WAN) communications lines and network devices (routers, switches and servers) for

DC, M&RA (MR) sponsored MCCSNet system wide initiatives, except as stated above.

4. When DC, M&RA (MR) assistance is required to procure, replace and/or install

hardware and software for installations that is not centrally funded, the command

will be billed for all costs incurred.

5. Use of APF for funding IT related personnel and equipment costs for the MCCSNet

via the UFM Practice is authorized per Appendix C. Generally, APF, if available,

should be used for costs supporting category A and B MWR activities. NAF must be

used to support category C functions. Use of APF is authorized to support ECECS

(see definition in Appendix A) related expenses in Category C revenue generating

MWR and exchange activities. Category C activities in remote and isolated

locations may be funded with APF to the same level as Category B activities. For

those billets, services, and equipment supporting both APF and NAF activities, APF

reimbursement must be based on the percentage of support given those activities

authorized APF support.

6. DC, M&RA (MR) shall approve all hardware connected to, and software or

applications used on the MCCSNet network. A waiver must be obtained from DC, M&RA

(MR) to use any locally procured hardware, software, or communications device not

listed on the MCCS Intranet web site as being authorized for local purchase and

use.

9504. HARDWARE AND SOFTWARE MAINTENANCE

1. DC, M&RA (MR) shall be responsible for negotiating and providing centralized

maintenance contracts for all centrally procured hardware and software.

2. Local MCCS staff shall be responsible for negotiating and providing maintenance

contracts for all locally procured hardware and software.

3. Requests for changes or additions to existing line of business software must be

submitted through DC, M&RA (MR) using published change management procedures.

4. Requests for new software projects shall be submitted through DC, M&RA (MR)

using procedures, published on the MCCS Intranet under MRI Branch Links for "IT

Project Prioritization Process."

5. Requests for moves, adds, or changes to the MCCSNet network infrastructure

shall be submitted through DC, M&RA (MR) using procedures published on the MCCS

Intranet.

6. To ensure the integrity of the MCCSNet network, DC, M&RA (MR) shall ensure,

through use of local MIS personnel resources that PC operating systems are kept up

to date with the latest anti-virus definitions and software patches.

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MCCS POLICY MANUAL 9505

7. Local MIS personnel shall ensure, to the maximum extent practicable, that PCs

remain in a powered-on state at all times. This is to allow centrally scheduled

deployment of software, software patches and other software maintenance as

required.

8. DC, M&RA (MR) shall be responsible for implementing a mechanism for testing of

devices connected to the MCCSNet and ensure software is maintained at the highest

state of readiness to prevent virus, worm, Trojan, spy-ware and other forms of

malicious activity from being introduced to or propagated within, the MCCSNet.

9. Commands are responsible for lifecycle maintenance of PCs. In keeping with

best practices a period of three years between replacements is recommended.

10. In no case shall a PC failing to meet minimum hardware requirements, as

published on the MCCS Intranet web site by DC, M&RA (MR), be attached to the

MCCSNet network without a waiver from DC, M&RA (MR).

11. DC, M&RA (MR) shall provide management and administration of all network

devices attached to the MCCSNet to include but are not limited to: routers,

switches, channel service unit/data service unit devices, firewalls, servers, and

server applications. Installations are responsible for administration of local

desktop computers (workstations and laptops). Desktop computers, which do not meet

the minimum standards published by DC, M&RA (MR), must be upgraded or removed from

the MCCSNet. DC, M&RA (MR) shall provide management and administration of all

server applications centrally procured. Server applications not centrally procured

by DC, M&RA (MR) must be approved by DC, M&RA (MR) prior to installation on an

MCCSNet attached server and will be installed under guidance by DC, M&RA (MR) to

ensure integrity and security of the MCCSNet.

9505. INTERNET ACCESS AND USE

1. Internet access is provided to MCCSNet users and users of the library systems

via the MCCSNet local area and wide area network.

2. Use of this network service affirms consent to monitoring, as with any other

DoD interest computer system.

3. Internet access is monitored daily for unauthorized access to sites considered

repositories of sexual or pornographic materials, along with potential security

violations.

4. All users should be aware that any information placed in the system is subject

to monitoring and is not subject to any expectation of privacy.

5. Any misuse or evidence of violation of criminal statutes will be reported to

the MCCS management information system (MIS) site administrator, AC/S or Director

MCCS, and/or law enforcement officials.

6. Permissible activities

a. Obtain information to support DoD/DoN/Marine Corps Missions.

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b. Obtain information that enhances the professional skills of Marine Corps

personnel.

c. Improve professional or personal skills as part of a formal academic

education or military/civilian professional development program (approved by the

command).

d. Personal Internet searches and brief communications as long as it;

(1) Does not adversely affect the performance of official duties by the

Marine or employee.

(2) Serves a legitimate public interest.

(3) Is of minimal frequency and duration and occurs during the individual’s

personal time.

(4) Does not overburden Marine Corps MCCS computing resources or

communication systems.

7. Prohibited Uses

a. Illegal, fraudulent or malicious activities.

b. Partisan political activity, political or religious lobbying or advocacy of

activities on behalf of organizations having no affiliation with the Marine Corps

or DoD.

c. Activities whose purposes are for personal or commercial financial gain.

d. Unauthorized fundraising.

e. Accessing, storing, processing, displaying or distributing offensive or

obscene material, such as, pornography and hate literature.

f. Obtaining, installing or using software obtained in violation of the

appropriate vendors patent, copyright, trade secret or license agreement.

g. Sharing of Internet accounts.

h. Access to or the providing streaming media resources or other network

services outside the purpose of conducting business. This includes, but is not

limited to Internet radio stations, streaming audio (MP3), unauthorized video

streams, file transfer protocol (FTP), web and chat servers.

i. Use of media/software sharing programs (e.g., Napster, Gnutella, etc.).

j. Creation or forwarding of chain e-mail.

8. Commanders with MCCSNet users shall ensure that appropriate measures are

instituted to:

a. Control access of Internet services for those personnel required to use the

Internet in performance of the their mission.

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b. Monitor local network usage and take appropriate action when inappropriate

use is suspected.

c. Educate personnel on appropriate Internet access.

9506. PERSONAL DIGITAL ASSISTANT (PDA)/WIRELESS DEVICES

1. PDAs purchased for use within the MCCSNet must be compatible with the

provisions of NMCI PDA policy. Only NMCI certified and accredited software may be

purchased and installed on MCCSNet supported PDA devices.

2. Only unclassified information not requiring protection may be entered,

processed, stored, or transmitted on MCCS PDAs.

3. Passwords, combinations, pins and other forms of MCCS user identification, as

well as any personal information of MCCS customers shall not be saved onto a PDA.

4. Data exchange via the infrared (IR) port shall be limited to other MCCSNet

network and trusted government devices.

5. Hot docking between a home computer and a MCCSNet network computer is strictly

prohibited.

6. Removable media will be handled according to existing policies and procedures

for document handling, including marking and storage.

7. Only certified and accredited removable peripheral/expansion devices issued

with the PDA, for MCCSNet network use, are authorized.

8. The use of commercial e-mail services for the storage or transfer of official

e-mail or data files is prohibited in accordance with DoD policy. Auto forwarding

of e-mail to or from a commercial Internet Service Provider (ISP) or account to an

official Government or MCCS obtained wireless device is strictly prohibited.

9507. HELP DESKS

1. Local MCCS MIS staffs are responsible for providing 1st level technical support

for MCCSNet systems, peripherals and software applications.

2. Local MCCS MIS staffs shall act as the primary point of contact and MR liaison

for all local MCCS MIS issues.

3. Local MCCS MIS staffs are responsible for publishing and maintaining a current

24x7 escalation list consisting of a minimum of three contacts.

4. DC, M&RA (MR) is responsible for maintaining a 1

and 2

level 24X7 help desk

in support of MCCSNet headquarters and field activities users.

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9508. SAFEGUARDING PERSONAL INFORMATION

1. The Privacy Act of 1974 (5 USC 552a) (reference (bj)) limits the collection of

personal data to information that is relevant and necessary to accomplish an agency

purpose that is mandated by statute or executive order and

prohibits the dissemination of such information except with the consent of the

individual.

2. DoDD 5400.11 (reference (bg)) and SECNAVINST 5211.5E (reference (bh)) require

MCCS personnel to:

a. Take such actions, as considered appropriate, to ensure that personal

information contained in systems of records, to which they have access or are using

incident to the conduct of official business, shall be protected to preserve the

security and confidentiality of the information.

b. Not disclose any personal information contained in any system of records,

except as authorized by DoDD 5400.11 (reference (bg)) or other applicable law or

regulation. Personnel willfully making such a disclosure when knowing that

disclosure is prohibited are subject to possible criminal penalties and/or

administrative sanctions.

c. Report any unauthorized disclosure of personal information from a system of

records or the maintenance of any system of records that is not authorized by DoDD

5400.11 to the appropriate privacy act official.

3. Additional DoD guidance requires:

a. Systems managers for each system of records shall ensure that all personnel

who either have access to the system of records or who develop or supervise

procedures for handling records in the system of records shall be aware of their

responsibilities for protecting personal information being collected and maintained

under the DoD privacy program.

b. MCCS personnel, as well as MCCS contractors and their employees are stewards

of the information. In that capacity, all personnel, whether military, civilian or

contractor has an affirmative responsibility to ensure the information is collected,

maintained, used and disseminated only as authorized by law and regulation and that

the information is continually safeguarded. Personnel should treat and protect the

information in the same manner as they would treat and protect their own personal

information.

4. All MCCS personnel shall:

a. Immediately commence a thorough review of all directives, instructions and

any other standard operating procedures to ensure procedures minimize the

occurrences for loss or compromise of personal information.

b. Report any unauthorized disclosure of personal information to the

appropriate privacy act official.

c. Comply with the prohibitions of posting privacy information as promulgated

in SECNAVINST 5720.47B (reference (g)) if publishing a web site.

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MCCS POLICY MANUAL

CHAPTER 9

MARINE CORPS COMMUNITY SERVICES (MCCS) PROGRAM SUPPORT

SECTION 6: MARKETING

9600. PURPOSE

. To issue policy for MCCS marketing functions.

9601. BACKGROUND

. Marketing is integral to the function, operation, and success

of MCCS activities. Marketing is the process of promoting and publicizing products

and services to meet a demand or need, including packaging, pricing and promotion.

MCCS marketing may cover a wide range of actions including: market analysis,

program analysis, demographic and geographic analyses, operational assessments,

forecasts, program objectives development, strategic planning, competitive

analysis, promotion, advertising, publicity, public relations, visual

merchandising, and the coordination and monitoring of these efforts.

9602. SCOPE

. Each installation MCCS organization shall have the capability for

conducting marketing activities and providing the AC/S or Director MCCS with the

staff assistance necessary to ensure a sound marketing program.

9603. RESEARCH

. Research is the systematic gathering, recording, and analyzing of

data using statistical principles relating to the identification of needs,

assessment of program performance, and the marketing of goods and services.

1. DC, M&RA (MR) shall conduct Marine Corps-wide customer research and program

evaluations, to include:

a. Customer and Associate Satisfaction Surveys

b. Marine Corps Exchange (MCX) Price Comparison Survey

c. Benchmarking Studies

d. Program Evaluation Assessments

e. Topical, customer, and/or program specific research, as needed

2. Installations shall:

a. Support implementation of Marine Corps-wide research activities to include

selecting valid samples and administering surveys.

b. Periodically conduct demographic and geographic analysis to aid in local

planning and programming actions.

c. Ensure timely customer feedback is collected that provides valued

information on program performance.

d. Execute topical, customer, and/or program specific research, as needed.

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9604. MARKETING PLAN

. The annual Marketing Plan is the basis from which all

marketing activities are formulated, monitored, and evaluated. The Marketing Plan

may contain: research data, market composition statistics, competitive analyses,

current operational analyses, goals, objectives and tasks, promotional plans, and

the APF/NAF budgets.

1. Installations shall establish an annual MCCS integrated marketing plan based on

short and long range MCCS plans.

2. Additionally, the plan shall include the following major observance events for

organizational-wide marketing action: (1) Key Volunteer Recognition Week (Feb);

(2) Month of the Military Child (Apr); (3) Child Abuse Prevention Month (Apr); (4)

Military Spouse Appreciation Week (May); (5) Volunteer Recognition Week (Jun); (6)

National Physical Fitness and Sports Month (Jun); (7) Youth Suicide Prevention

Month (Jun); (8) Drug Abuse Prevention Week "Red Ribbon Week" (Oct); (9) Domestic

Violence Awareness Month (Oct); (10) Week of the Military Family (Nov); (11)

Suicide Prevention (Nov) and (12) National Drunk and Drugged Driving (3D)

Prevention Month (Dec).

9605. ADVERTISING AND PROMOTION

. MCCS must aggressively and routinely communicate

the availability of the goods, services, and programs offered through all available

means. MCCS advertising must target eligible users. It shall not reflect

unfavorably on MCCS, the Marine Corps, the Department of the Navy, the DoD, the

Federal Government, or commercial enterprises offering similar goods and services.

Advertising for the MCX is limited to only those products and services the

exchanges are authorized to sell.

1. MCCSNet and other DoN owned Internet sites

. Merchandise and services shall not

be advertised or sold via MCCSNet or other DoN Internet sites. Advertising space

on MCCSNet sites may not be sold to external vendors. This policy does not

preclude including general information about merchandise, services, programs, and

events being offered by MCCS. General information includes location of offices,

hours of operation, and information about category A and B MWR programs, events,

and activities available (may include user fees and charges),and category C related

resale products and services available (not specific sales prices), and percent off

sales.

2. Direct Mail

a. Mailings promoting the awareness of general MCCS information and offerings

to eligible users shall be conducted by commands at least quarterly.

b. Mailings advertising specific commercial products, commodities, or services

provided by or for any private individual, firm, or corporation are authorized only

to those patrons who voluntarily have requested to receive such mailings. The cost

of promotional mailings, including postage, shall be paid with NAF.

c. Use of exchange mailing lists provided to agents is restricted to specific

exchange mailings.

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MCCS POLICY MANUAL 9605

3. Advertising Purchase

a. MCCS MWR activities may place and/or purchase advertising in DoD

newspapers, on installation cable television, and in civilian enterprise

publications produced primarily for distribution on a military reservation to

authorized patrons. Information on sales of goods and services, including brand

name items and prices, may be included in such paid advertising.

b. MCCS MWR activities may pay to advertise their services and events in non-

DoD publications geared to an audience of authorized patrons (e.g. Navy Times,

etc.). Advertising must be geared to military and DoD civilian audiences; and

advertisements must have the following disclaimer: "This offer (or event) is open

only to authorized patrons.”

c. MCCS MWR activities may pay to advertise in appropriate civilian media

(newspapers, radio, etc.) when events are open to the public and: (1) the events do

not directly compete with local civilian community events; (2) the events are

coordinated with the base Public Affairs Office and are scheduled infrequently

(i.e. not weekly or monthly); and (3) event related merchandise may be sold but

shall not be advertised.

4. Sale of MCCS Advertising Space

. MCCS MWR activities may sell space for

commercial advertising in any media (except web based) produced for or prepared by

MCCS (i.e., print, signs, electronic signs, scorecards, interactive video kiosks,

etc.) per the following:

a. The installation commander, or designee, makes the final decision on

acceptance of the advertisements, to determine appropriateness of public

perceptions, potential impact on the local economy, and the effect on local

civilian enterprise newspapers.

b. Advertising shall not contain anything in it that might be illegal or

contrary to Marine Corps regulations.

c. All advertisements shall comply with the same standards of propriety that

apply to commercial enterprise publications.

d. Selling advertisements that undermine or conflict with any existing NAF

contract or agreement is prohibited.

e. Accepting paid commercial advertising on the Armed Forces Radio Television

System (AFRTS), local commander's channels, or APF media is prohibited.

f. Advertisements shall contain the following disclaimer: "No Defense

Department or U.S. Marine Corps, or Marine Corps Community Services endorsement

implied." Printed copies of the disclaimer should be available in the instance of

electronic billboards.

g. Terms of the sale of advertisements must be in writing, reviewed by an

attorney within the Office of Counsel for the Commandant or one of its field

offices, and a copy of the agreement retained by MCCS. Ensure that all advertising

sales agreements comply with the following:

(1) All terms are reduced to writing in the agreement. Verbal agreements

are not permitted.

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(2) Agreements do not exceed one-year. [Extensions may be renegotiated and

terms incorporated into a new agreement or addendum to the original agreement.

Extensions may not exceed a one-year period].

(3) Agreement terms include:

(a) MCCS right to terminate for convenience at any time without

penalty. (Before refunding any portion of the advertising fee, MCCS Counsel will

be consulted).

(b) Disputes resolution procedure.

h. Local NAF accounting records shall be maintained to support advertising

income and expenses.

i. An annual report of MCCS advertisements sold shall be submitted to DC, M&RA

(MR) by 30 April each year.

j. The installation must designate in writing an "advertising coordinator” and

insure they are trained in advertising policy.

k. The media may not be distributed off the installation. Mailing to

authorized patrons is permitted.

5. Vendor Cooperative Advertising

a. Marine Corps Exchange (MCX) activities may accept vendor cooperative

advertising allowances if available. These allowances provide total or partial

reimbursement for costs incurred in advertising. Costs may involve printed

advertising material such as flyers, tabloids, and point-of-purchase signing.

b. Vendors must understand that they are not purchasing advertising space and

will not control the advertising content of promotional materials.

c. A vendor's product shall not be advertised solely because vendor allowances

are available, nor shall a vendor's product be excluded solely because advertising

support is not available.

d. Vendors providing products or other types of support for in-store

promotional drawings or other events intended strictly as retail promotions are

vendor cooperative advertising and are not considered commercial sponsorship.

Retail activities, however, may not solicit products or donations to support other

MCCS MWR activities as this is considered to be commercial sponsorship.

6. Vendors and suppliers may purchase advertisements in installation newspapers

and other publications aimed at a military audience in order to sell their

products. If a vendor advertisement ties in to MCCS, it must contain a disclaimer

stating that the MCCS did not sponsor or pay for the advertisement.

9606. PUBLIC RELATIONS (PR), PUBLIC AFFAIRS (PA), AND PUBLICITY

. Installation

MCCS activities must present news and information about MCCS ensuring public

information is distributed in the most effective manner. PA includes both internal

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information and external information functions. PR includes: press relations,

program publicity, and organizational communications. Public information is

considered releasable if the information requested is readily available, is not

classified, and is otherwise releaseable under the Freedom Of Information Act

(reference (bi)), as amended. Prior to release, however, all articles,

photographs, or any information pertaining to operations and intended for

publication or use outside the military establishment, shall be submitted to the

command public affairs office (PAO) for review and approval. MCCS is encouraged to

submit public information to organizations such as the Chamber of Commerce, local

governments, and local media, etc. to assist MCCS relations with the local

community. Hosting public meetings is also an effective tool for distributing

public information to the community and gathering public feedback on MCCS programs

and activities. (Also see SECNAVINST 5720.44B (reference (m)).

9607. INSTALLATION MCCS WEB PUBLISHING

. Use of commercial web hosting facilities

to host installation or unit MCCS web sites for official and unofficial information

is prohibited. Approval for information release on the web is the responsibility

of the AC/S or Director MCCS or designee in coordination with DC, M&RA (MR) as

appropriate. MCCS shall ensure the credibility of official information is not

adversely affected by association with sponsorships.

1. Web Site Establishment

. Installation or unit MCCS activities may establish a

Web site per the following:

a. All requirements for web site establishement must be coordinated through

DC, M&RA (MR) as outlined on the MCCS Intranet site http://www1.usmc-

mccs.org/Mri/webstandards.

b. The web site has a clearly defined purpose that supports the mission of the

installation MCCS.

c. All information placed on the web site is appropriate for worldwide

dissemination and does not place MCCS personnel and assets, mission effectiveness,

or the privacy of individuals at an unacceptable level of risk. The web site shall

not include the following;

(1) Biographical data, such as; SSN, date of birth, addresses, telephone

number (except duty numbers), names and locations of family members, and

operational unit organizational charts that include names with billets.

(2) Operations/exercise plans and lessons learned. References to unit

location.

(3) All other data which if aggregated could produce classified or

sensitive unclassified information (e.g., network configuration diagrams, topology,

addresses, etc.).

d. Installation MCCS activities shall establish procedures for management

oversight and regular functional review of their web site.

e. Installation MCCS activities shall ensure reasonable efforts are made to

verify the accuracy, consistency, appropriateness, and timeliness of all

information placed on the web site. Copyrighted material will be used only when

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authorized in writing by the copyright owner or allowed by copyright laws.

Copyrighted material may be used only in materials relating to the MCCS mission.

f. All Marine Corps home pages that can be accessed by the public must be

registered with the Government Information Locator Service (GILS). DC, M&RA (MR)

is resposnsible for MCCS public web page registration with the GILS.

g. All installation MCCS web sites not behind a Marine Corps Enterprise

Network firewall shall be located behind a DC, M&RA (MR) managed firewall.

2. Privacy and Security Notice

. The following privacy and security notice may be

tailored in the bracketed [] areas by each installation MCCS activity sponsoring a

publicly accessible Web site. The notice shall be approved by an attorney within

the Office of Counsel for the Commandant or one of its field offices.

a. “[SITE NAME] is provided as a public service by the Marine Corps Community

Services.

b. Information presented on [SITE NAME] is considered public information and

may be distributed or copied. Use of appropriate byline/photo/image credits is

requested.

c. For site management, information is collected for statistical purposes.

This government computer system uses software programs to create summary

statistics, which are used for such purposes as assessing what information is of

most and least interest, determining technical design specifications, and

identifying system performance or problem areas.

d. For site security purposes and to ensure that this service remains

available to all users, this government computer system employs software programs

to monitor network traffic to identify unauthorized attempts to upload or change

information, or otherwise cause damage.

e. Except for authorized law enforcement investigations, no other attempts are

made to identify individual users or their usage habits. Raw data logs are used

for no other purposes and are scheduled for regular destruction in accordance with

National Archives and Records Administration General Schedule 20.

f. Unauthorized attempts to upload information or change information on this

service are strictly prohibited and may be punishable under the Computer Fraud and

Abuse Act of 1986 (reference (bd)) and the National Information Infrastructure

Protection Act (reference (ay)).

g. If you have any questions or comments about the information presented here,

please forward them to us by using the [SITENAME Comment Form.]”

3. External Links

. Links to other Web resources must support the organization’s

mission. External links must be reviewed periodically to ensure their continued

suitability. A disclaimer must be displayed when linking to external sites. Links

which should appear on MCCS Web sites are: USMC Home Page: www.usmc.mil, Navy MWR:

www.mwr.navy.mil, SITES: www.dmdc.osd.mil/sites, Military Assistance Program:

dticaw.dtic.mil/ mapsite, DANTES (education benefits): www.dantes.doded.mil,

TRICARE: www.tricare.osd.mil, Department of the Navy LIFELines QOL:

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MCCS POLICY MANUAL 9608

www.lifelines.navy.mil, and the MCCS Home Page: www.usmc-mccs.org.

4. Disclaimer

. The following disclaimer shall be displayed when linking to

external sites. The disclaimer may appear on the page or pages listing external

sites, commercial advertisements, or sponsorships.

“The appearance of hyperlinks does not constitute endorsement by the U.S.

Marine Corps of this web site or the information, products or services contained

therein. For other than authorized activities such as military exchanges and MWR

sites, the U.S. Marine Corps does not exercise any editorial control over

theinformation you may find at these locations. Such links are provided consistent

with the stated purpose of this DoD web site.”

5. Collection of Information

. To better serve the MCCS community, in certain

instances it is necessary and appropriate to collect information from web site

visitors. Collection of information must be kept within the scope of employment of

MCCS employees performing their mission. The gathering of usage statistics is

appropriate, as long as there is full disclosure as specified in the privacy and

security notice. MCCS activities collecting such data shall establish a

destruction disposition schedule for collected data. It is prohibited to use

methods which collect user-identifying information such as extensible lists of

previously visited sites, e-mail addresses, or other information to build profiles

of individual visitors to publicly accessible Web sites. It is permissible to use

“cookies” or other methods to collect or store non-user-identifying information;

however, users shall always be notified of what information is collected or stored,

why it is being done and how it is used. Cookies shall be encrypted using MD5 or

other methods as appropriate to ensure the integrity of the data.

6. Electronic Mail

. Installation MCCS activities are encouraged to include

official information about NAF activites on official DoD web sites and electronic

mail on the Command network as long as the information does not include commercial

product advertisements.

9608. COMMERCIAL SPONSORSHIP

. Commercial sponsorship is the act of providing

assistance, funding, goods, equipment (including fixed assets), or services to MCCS

MWR program(s) event(s) by an individual, agency, association, company or

corporation, or other entity (sponsor) for a specific (limited) period of time in

return for public recognition or advertising promotions. Commercial sponsorship

revenues and goods are considered to be NAF. Sponsorship is either solicited or

unsolicited as defined below.

1. Commercial sponsorship is authorized per the following:

a. Sponsorship shall not be solicited, or accepted outside of MCCS MWR

activities. Unless a specific waiver to solicit commercial sponsorship exists,

other installation service organizations (e.g. spouse clubs, YMCA), units, or

unofficial activities that represent the DoD are not authorized to use commercial

sponsorship to offset program or activity expenses while operating on Government

property.

b. Any funds, products, services, or items resulting from the commercial

sponsorship program are used only within the MCCS MWR activities.

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c. Before sponsorship is accepted, the List of Parties Excluded from Federal

Procurement Programs shall be consulted (may be completed by counsel). Also see

"Lists of Parties Excluded from Federal Procurement or Nonprocurement Programs”,

(www.epls.gov

)."

d. Commercial sponsorship opportunities are coordinated with all pertinent

installation parties to include business operations, recreation, and public affairs

if necessary to avoid conflict of interest and to insure the proposal does not

violate existing understandings or agreements.

e. MCCS MWR organizations shall decline commercial sponsorship offers that

could reflect unfavorably on the Marine Corps or the Department of Defense.

2. Sponsorship Coordinators

. A sponsorship coordinator shall be designated in

writing by the command. DC M&RA (MR) will specify the education and training to be

provided to those individuals authorized to conduct and work within the commercial

sponsorship program.

a. A coordinator must ensure special considerations or favored treatment are

not provided to sponsors, with the exception of the public recognition and

advertising entitlements addressed in the agreement. In addition, individuals or

entities not providing sponsorship shall not be treated with disfavor or suffer

forms of reprisal. The principles and policies set out in DoD 5500.7-R, Joint

Ethics Regulation (reference (n)), are applicable in commercial sponsorship.

b. Retail buyers and officials responsible for procurement or contracting are

not authorized to solicit sponsorship. This does not preclude normal NAF

contracting in support of commercially sponsored MCCS MWR activities and/or events.

c. The commercial sponsorship coordinator shall maintain a record of all MCCS

MWR-sponsored events and activities; to include the sponsor's name and

organization, the type and amount of the sponsor's assistance, funding, goods,

equipment, or service provided, and the disposition and use of such assistance,

funding, goods, equipment, or services provided within the MCCS MWR activities. An

annual consolidated report containing information for solicited and unsolicited

commercial sponsorship for revenue, merchandise, and in-kind services must be

submitted to DC, M&RA (MR) by 30 April. Unsolicited alcohol and “other” will be

annotated separately.

d. MCCS AC/S's or Directors, Commercial Sponsorship Coordinators, and other

MCCS personnel directly involved in the solicitation and sponsorship award

recommendation must have a current Confidential Financial Disclosure Report (SF

450) on file with appropriate officials.

3. Solicited Sponsorship

. All sponsorships shall be competitively solicited from

an adequate number of known U.S. sources. This notification may be conducted

through direct mail solicitation and/or announcements in local or national

publications. All interested companies must be sent a complete solicitation

proposal package, if requested. Solicitation documentation must be kept for four

years showing how the commercial sponsorship solicitation mailing list was

determined. Alcohol and tobacco companies shall not be solicited.

a. Solicitations should generally be limited to firms and organizations

involved with consumer products.

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MCCS POLICY MANUAL 9608

b. Normally, only sponsorship from U.S. firms will be solicited and accepted,

however solicitation of foreign corporations having U.S. subsidiaries is

authorized, such as Toyota of America, etc. In overseas areas, solicitation of

non-U.S. firms is authorized with the commander's approval provided solicitation is

not in violation of the Status of Forces Agreement (SOFA) or treaty agreements.

c. The MCCS commercial sponsorship coordinator may enter into sponsorship

negotiations with multiple offerors. The sponsorship decision may be based on

criteria other than price, such as brand recognition, consumer acceptance, and

sponsorship experience.

4. Unsolicited Sponsorship

. Unsolicited commercial sponsorship shall be treated

the same as solicited commercial sponsorship except that it has been wholly and

entirely initiated by the prospective sponsor without prior knowledge of the needs

of the MCCS MWR program or installation. Unsolicited sponsorship shall not be

accepted from tobacco companies.

5. Alcoholic Beverage Sponsorship

. Alcoholic beverage company (including beer)

sponsorship will not be solicited. Unsolicited sponsorships may be accepted from

alcohol companies provided the alcohol company sponsors similar events in civilian

communities. If offered, such sponsorships may be accepted only if unsolicited and

not directed primarily or exclusively at the military. MCCS MWR activities may

accept unsolicited promotions with the following guidance:

a. Product sales agreements must not include exclusivity for alcohol products.

b. If an unsolicited sponsorship offer is received prior to the selection and

announcement of the alcoholic beverage vendor chosen for that event, you must:

(1) Return the proposal to the offeror by registered mail.

(2) Include a letter explaining that you may not review or accept their

offer until an events alcohol vendor is selected.

c. In selecting the alcoholic beverage products to be sold, no consideration

can be given to any information contained in such an unsolicited sponsorship offer.

d. Per MCO 1700.22E, product sampling, sales, and couponing in conjunction

with the sponsorship agreement is not authorized. This does not preclude on-

premise tasting events for alcoholic beverages where otherwise authorized by

policy.

e. A responsible use campaign and Surgeon General's warning must be part of

the sponsorship. Active promotion of a responsible drinking campaign must be an

integral part of the event. This promotion may take the form of public address

announcements and on-site distribution of responsible use brochures.

6. Agreements

. Obligations and entitlements of both the sponsor and MCCS must be

incorporated into a written agreement that shall be operative for a period of one

year or less. Renewals for additional one-year periods are permissible; however,

the period covered by the original agreement and any annual renewals will not

exceed a total of five years. This does not prevent the award of a new agreement

to the same sponsor after an initial five year period. All agreements shall

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receive legal review from an attorney within the Office of Counsel for the

Commandant of the Marine Corps or one of its field offices. Agreements will be

signed by the commanding officer or the assigned commercial sponsorship

coordinator, and the sponsoring company prior to the event.

a. Agreements concerning television and radio broadcast rights to MCCS MWR

events and related pre-event publicity may only be entered into after coordination

with the local Staff Judge Advocate (SJA) and PAO.

b. The commercial sponsor certifies in writing that its costs of the

sponsorship shall not be charged in any part or portion to the Marine Corps.

c. Commercial sponsorship agreements may use either the contract or letter

format. NAF procurement procedures are not applicable.

d. Subject to the requirements listed below, agreements shall be negotiated,

with the goal of providing the most benefit to, and protection of, the MCCS

program.

(1) Right to audit

. If gross/net attendance, sales, or other similar

information is required, the right to audit must be reserved in the sponsorship

agreement.

(2) Product category exclusivity (except alcohol) may be offered to be

included in MCCS MWR sponsorship proposals.

(3) Each sponsorship agreement must provide liability insurance coverage.

If an outside organization is conducting the event, the commercial sponsor must

carry a minimum general liability, product liability, and automobile liability

coverage equal to the DC, M&RA (MR) self-insured retention in force at the time of

the sponsorship agreement. This coverage may be provided in primary and secondary

levels to obtain the required limits. If more than one policy is provided to meet

this requirement, the sponsor must provide the applicable insurance certificates

for each policy. This requirement may be waived with approval of counsel, in cases

where liability is not a risk; such as in cash sponsorships.

(4) A certificate of insurance describing the required coverage must be

provided by the sponsor. The local MCCS Program must keep on record a copy of the

certificate for 4 years.

(a) The certificate of insurance must name the Government of the United

States of America, the U.S. Marine Corps, the host command, the MCCS activity, and

the Personal and Family Readiness Divison (DC M&RA (MR)) as additional named

insured.

(b) In the event of cancellation of coverage, the commercial sponsor

must provide notice of such cancellation no less than 10 days prior to the

cancellation.

(5) Each commercial sponsorship agreement must contain a hold harmless

agreement whereby the commercial sponsor agrees to indemnify and hold harmless the

U.S. Government, U.S. Marine Corps, the MCCS program, Personal and Family Readiness

Division (DC M&RA (MR)), and their officers and employees, from liability to any

person, arising from any injury or damage caused by the actions or failures to act

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MCCS POLICY MANUAL 9608

of the commercial sponsor, its officers, employees or agents, or any person who was

or reasonably should have been, under the commercial sponsor's control. This

requirement may be waived with approval of Counsel, in cases where liability is not

a risk; such as in cash sponsorships.

(6) Cancellation of an event or series of events will be determined by the

AC/S or Director MCCS or designee. Rescheduling an event equal or similar to the

canceled event will be determined and controlled by MCCS and not by the sponsor.

7. Advertising And Promotions

. MCCS MWR activities must communicate their

presence and their events to as many potential patrons as possible. This

communication, however, must be restricted as far as possible to authorized

patrons. Advertising for events which are open to the general public is

permissible in publications that are distributed off base.

a. All advertisements, credits, and publicity must be in good taste and listed

in the sponsorship agreement.

b. The sponsorship may be supported by promotions, including premiums and

contests (i.e. drawings or raffles). Gambling activities, to include lotteries,

pools, or other games of chance for money or property are prohibited.

(1) These events shall not be used by the sponsors to obtain personal

contact information of the attendees of MWR programs or events without the express

written permission of the individual. When personal information is gathered in

relationship with a raffle or contest, the sponsorship agreement must clearly

outline what the sponsor will do with the information gathered.

(2) The sponsor must provide a clear explanation of personal information

use on the entry/giveaway form and on the entry/giveaway collection box(es).

c. Appropriate disclaimers are required in any public recognition or

advertising media since the DoD and the Marine Corps neither endorse nor favor any

commercial supplier, product, or service.

(1) The disclaimer must be posted at all sponsored events. The disclaimer

must be included on flyers, posters, and all advertisements for the event, to

include banners and promotional stands or tables, but excluding placemats, napkins,

scoresheets, and similar minor items. The disclaimer must also be read to the

audience at least once during any performance where the commercial sponsor is

verbally identified.

(2) The contents of any public recognition and advertising media, to be

used by or for the sponsor, that refers to any part or program of the U.S. Marine

Corps, must be reviewed by an attorney within the Office of Counsel for the

Commandant or one of its field offices.

(3) Local PA coverage of commercially sponsored MCCS MWR events is

authorized. PA may carry unpaid non-commercial news stories, announcements, and

listings of services offered by MCCS MWR activities to installation personnel.

(4) Armed Forces newspapers, civilian enterprise publications, and Armed

Forces Radio and Television Service outlets are authorized to include the name of

commercial sponsors with other story facts.

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9608 MCCS POLICY MANUAL

(5) When conducting drawings or raffles, MCCS will ensure that

participation follows applicable regulations. MCCS employee participation will

comply with reference (n). MCCS employees directly involved with any aspect of a

drawing or raffle will not be eligible for participation. Also see paragraph

6004.1g(3) on raffle policy.

(6) Unauthorized commercial sponsorship advertising activities include:

(a) The official endorsement of any company, their products, or

services.

(b) "Official" product or service billing (i.e., "The official soft

drink of the event.”)

broadcast rights to major events shall be submitted to DC, M&RA (MR).

(d) Permanent signs or banners, with the exception of seasonal signs,

scoreboards, and tee markers.

(e) Use of the insignia of the United States Marine Corps, to include

the initials "USMC;" the official seal; the eagle, globe and anchor emblem; or the

eagle as an incidental benefit to commercial sponsorship of an MCCS MWR event; is

prohibited unless the sponsor has obtained the prior written approval for such use

from CMC, AR (ARDE).

(f) Title recognition (name of event titled after the sponsor). The

title of an individual act or segment in a show or the event itself may identify

the commercial sponsor, its products, or services so long as the title does not

contain a reference to any part of the DOD (i.e., Marine Corps is not authorized in

any part of the title). Title recognition is authorized for MCCS MWR events at

open houses, but is not permitted for any other part of the open house.

. For example, “XYZ Corporation presents John Doe” is

permissible.

. An unauthorized title recognition example is: “The Marine

Corps and XYZ Corporation present John Doe.”

d. Accounting

. The income derived from the sponsor, possible event fees, and

event expenses must be recorded. All monetary transactions must be made by company

check, credit card, or eletronic fund transfer. The acceptance of cash is

prohibited. Specific accounting procedures are detailed in the MCCS NAF Financial

Management NAVMC.

(1) Responsible MCCS programs must maintain records which provide an audit

trail for the receipt of all solicited and unsolicited sponsorships.

(2) Periodic audits will be conducted. All financial records, therefore,

must be maintained per reference (a) SSIC 7010.1s.

(3) Sponsorship resources or revenue generated as a result of sponsorship

support of a specific event may be used for other similar events, as seed money for

future sponsorship efforts, or for general and administrative expenses associated

with MWR event management.

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MCCS POLICY MANUAL 9608

e. Open Houses

. Commercial Sponsorship is authorized for MCCS MWR events at

open houses only when specifically approved by the DC, M&RA (MR). Commercial

sponsorship may not be used to fund any expense of the Open House payable from APF.

f. Marine Corps Birthday Balls

. MCCS MWR is authorized to obtain sponsorship

for the Marine Corps birthday balls conducted in MCCS MWR facilities. If MCCS MWR

facilities are inadequate or unable to meet the need for supporting birthday ball

celebrations, then MCCS MWR is authorized to obtain sponsorship for Marine Corps

birthday balls conducted in off base facilities.

(1) Commercial sponsorship may not be utilized to defray any expenditures

payable from APF.

(2) Sponsorship revenue generated from similar events may be used to

support the Marine Corps Birthday Ball.

(3) Segregation of this event by rank does not preclude the use of

commercial sponsorship for the entire event as long as sponsorship is negotiated in

support of the entire event and no one group benefits unfairly.

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MCCS POLICY MANUAL

CHAPTER 9

MARINE CORPS COMMUNITY SERVICES (MCCS) PROGRAM SUPPORT

SECTION 7: NAF PROCUREMENT

9700. PURPOSE

. To issue policy on MCCS NAF procurement.

9701. SCOPE

. Procurement includes purchasing, renting, and leasing of real or

personal property; construction (including third party financed projects),

renovation and alteration of real property; and obtaining goods and services for

either direct use of the NAFI or for resale to its authorized patrons. Procurement

does not include the determination of requirements, which is the identification of

goods, services, or property including quality or performance standards, quantity,

and delivery schedule, or the certification of available funds.

9702. POLICY

. All MCCS NAF procurement shall be accomplished according to the

regulations in MCO P7010.20 (reference (y)) on approved forms by personnel who have

been specifically delegated the authority to execute procurement actions which

commit MCCS NAF funds. Refer to MCO P7010.20 (reference (y)) for additional

specific policies and procedures, roles and responsibilities, governing the

procurement of goods and services for resale or use by MCCS NAFIs. Appropriated

fund (APF) procurement policy is contained in the Federal Acquisition Regulation

(reference (ax)).

9703. PURCHASING BY NEGOTIATION

. MCCS NAF procurement is accomplished by

negotiation, not sealed bidding. Negotiation allows the contracting officer

flexibility in arriving at fair and reasonable pricing and mutually agreed upon

contract terms. Competitive negotiation is a method of procurement that involves

soliciting proposals, receiving proposals by the date established for receipt of

proposals, conducting discussions/ clarifications, and affording each offeror an

opportunity to submit best and final offers, if warranted. Contract awards may be

based on evaluation of initial proposals received without further negotiation, if

stated within the request for proposals. In appropriate cases, single or sole

source negotiation may be conducted.

9704. DELEGATION OF PROCUREMENT AUTHORITY

1. DC, M&RA (MR) establishes MCCS NAF procurement policy, procedures, training

requirements, and delegates NAF procurement authority.

2. Procurement authority is delegated by position, appointment, or warrant.

a. Marine Corps Exchange retail buyers are delegated procurement authority by

position title. Such buyers and associate buyers may obligate MCCS to the extent

funds have been approved and made available in the retail “open to buy” budget.

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9705 MCCS POLICY MANUAL

b. Purchase cardholders are delegated procurement authority by Letter of

Appointment. Cardholders may obligate MCCS to the single and monthly purchase

limits designated in their Letter of Appointment, and to the extent funds have been

approved and made available by the requiring activity.

c. Contracting officers and purchasing agents are delegated procurement

authority by warrant. A warrant is the instrument by which individuals are granted

the authority to enter the MCCS into legally binding contracts. Contracting

officers and purchasing agents may obligate MCCS to the limits specified in their

warrant, and to the extent funds have been approved and made available by the

requiring activity.

3. NAF procurement personnel may not obligate appropriated funds unless separately

authorized under appropriated fund acquisition regulations.

9705. SEPARATION OF FUNCTIONS

1. The integrity of the procurement process requires that several distinct

functions be performed sequentially by different personnel. These are:

a. The preparation of the purchase request and certification of funding

availability;

b. Approval of the procurement action (if required based upon dollar volume of

the action);

c. The procurement action;

d. Receipt of goods or services;

e. Payment.

2. Small activities may not be able to assign separate personnel for each

function; however, these duties must be separated to the maximum extent practicable

to preserve checks and balances necessary to preclude fraud, waste, and abuse. In

no event will the same individual perform all of the above functions.

3. A limited exception to the separation of functions requirement is granted to

individuals making purchases by purchase card and individuals entering requisitions

and orders into an electronic purchasing system.

4. Procurement personnel will not engage in receiving and/or invoice payment

functions, or report to personnel responsible for those functions.

9706. PROCUREMENT FUNCTIONS

. Procurement functions include: advance procurement

planning; processing the purchase request; soliciting proposals; awarding and

administering the contract; and contract close-out.

1. Contracting officers and purchasing agents must ensure specifications do not

unduly restrict competition, determine method of procurement (single or multiple

source, oral or written), and either select sources or develop a source list of

eligible firms for competitive solicitation.

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MCCS POLICY MANUAL 9707

2. The contracting officer will also prepare and issue solicitations, receive and

safeguard proposals, evaluate proposals, determine responsiveness of proposals and

responsibility of proposed contractors, negotiate with prospective contractors,

select the prospective contractor, secure necessary approvals, make awards, and

administer contracts.

3. The contracting officer or purchasing agent does not personally have to perform

all the functions described; however, the final evaluation of proposals, execution

of contracts and modifications, and all final determinations, including selection

of the successful offeror/contractor, must be performed by a warranted contracting

officer or purchasing agent.

9707. RESPONSIBILITY OF THE REQUESTING ACTIVITY

1. Determining requirements is the responsibility of the requesting activity or

user. It is not a function of procurement personnel. The requesting activity will

clearly describe the types of supplies or services that most adequately meet its

needs on the purchase request. Specifications, purchase descriptions, and

statements of work will be as precise as possible without unduly restricting

competition. Where technical specifications are required, assistance may be

obtained from the procurement office.

2. The requesting activity will forward their requirements to the procurement

office on a purchase request. The purchase request will describe the supplies or

services required, identify recommended sources, indicate the amount budgeted for

the procurement, the requesting activity’s cost center, and the account number the

purchase action will be charged to. It must certify that funds are available and

that all required approvals have been obtained. Receipt of an accurate and

complete purchase request in the procurement office begins the procurement process.

9708. MULTIPLE SOURCE SOLICITATION

. The usual method of procurement is by oral or

written multiple source solicitation of a reasonable number of eligible sources to

obtain adequate competition so the purchase shall be to MCCS's best advantage.

Determining a reasonable number of sources is the contracting officer's or

purchasing agents’s decision based on the dollar amount of the purchase,

competitiveness of the market, and number of interested offerors. Requests for

price quotations and requests for proposals will be issued to a minimum of three

sources. A requirement for equipment, supplies, or services of $5,000 or less may

be solicited from only one offeror and award made to that offeror if the prices are

fair and reasonable. This type of purchase shall be rotated among competitive

sources unless a clear advantage is available from one source. Competitive

negotiation shall be used for purchasing MCCS NAF requirements over $5,000 unless

an exception for single source negotiation is authorized. See MCO P7010.20

(reference (y))

9709. SYSTEM-WIDE REQUIREMENTS

. DC, M&RA (MR) has procurement authority for

system-wide requirements. These include but are not limited to: banking and audit

services, insurance and health benefits programs, and system-wide IT hardware and

software requirements. Where appropriate DC, M&RA (MR) may negotiate regional MCCS

contracts. Installation MCCS NAFI participation in these regional or system-wide

contracts is mandatory.

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9710. CONTRACT ADMINISTRATION

. Contract administration is the management of a

contract from the time of award through its expiration or termination and final

retirement of the contract file. The purpose of contract administration is to

ensure that the contractor performs according to the contract terms and conditions

and that MCCS receives the quantity and quality of the good and services for which

it contracted. Contract administration includes modification of contract prices,

terms, and renewal actions.

9711. CONTRACTING OFFICER’S REPRESENTATIVE

. To aid in the contract administration

function, especially where contract performance is remote from the contracting

officer’s location or program expertise is required, the contracting officer may

appoint a Contracting Officer’s Representative (COR). The COR is the liaison

between the contractor and contracting officer on technical matters relating to the

contract. COR’s authority is limited to that which has been delegated by the

contracting officer.

9712. NAF PURCHASE CARD

. MCCS activities participate in a centralized purchase

card program. No other purchase card/credit card may be used as a purchase tool

without approval by DC, M&RA (MR). The NAF purchase card provides limited

procurement authority to designated personnel throughout MCCS activities thus

allowing requirements to be purchased quickly, usually at the point of sale. Use

of the purchase card also streamlines the accounts payable process and has the

potential to earn rebates for MCCS programs. DC, M&RA (MR) administers the

purchase card program for MCCS NAFIs.

9713. LEGAL SUPPORT

. Counsel for the Commandant, CMC (CL), and its field offices

are responsible for providing legal advice and services in the areas of business

and commercial law within the Marine Corps. All legal issues involving NAF

business, procurement, and contracting matters shall be referred to regional MCCS

Counsel. If no regional MCCS Counsel is available, inquiries should be made to DC,

M&RA (MR).

9714. STANDARDS OF CONDUCT

1. Ethics Training and Financial Disclosure

a. Those in contracting and purchasing positions are required to have annual

ethics training and to file annual Confidential Financial Disclosure Reports (OGE

Form 450) with their designated Ethics Counselor. The purpose of this filing is to

prevent possible conflicts of interest.

b. Purchase cardholders purchasing $100,000 or less annually are not required

to complete ethics training or file OGE Form 450.

c. Individual supervisors may require additional personnel to have annual

ethics training and complete OGE Form 450 if, in the supervisor’s judgement, this

individual is in a position to influence the integrity of the procurement process.

2. Conflicts of Interest

. Selection of contractors and award of contracts shall

be free of any conflict of interest. A conflict of interest exists when the person

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MCCS POLICY MANUAL 9715

selecting items for purchase, selecting a contractor, placing an order, or awarding

a contract has a financial interest in the business or firm receiving an order or

contract, or is in a position to benefit because of a family interest. MCCS

personnel are required to disqualify themselves from contract transactions

involving actual or potential conflict of interest.

3. Gifts and Personal Purchases

. MCCS personnel involved in procurement and

related functions will not accept or solicit gifts from any offeror or contractor.

MCCS personnel will not use their positions or influence to arrange for

preferrential treatment or the direct purchase from any MCCS supplier of items for

their personal use, or use by their families, or other MCCS employees.

4. MCCS personnel will report the name, address, and circumstances of any request

for personal preferrential treatment to their designated Ethics Counselor.

9715. REPORTING VIOLATIONS OF STANDARDS OF CONDUCT RELATING TO PROCUREMENT

Knowing and willful failure of MCCS personnel to report criminal conduct and

standards of conduct violations to their MCCS supervisor may be grounds for

disciplinary action. The contracting officer will obtain guidance from MCCS

Counsel as to appropriate action when a procurement action is affected.

9716. RELEASE OF ADVANCE PROCUREMENT INFORMATION

. MCCS personnel will not provide

potential contractors with advance information concerning proposed procurements.

Such information will only be released by contracting officers acting within the

scope of their authority.

9717. INELIGIBLE SOURCES

. MCCS requirements will not be purchased from firms or

individuals who:

1. Are on the GSA publication, “Lists of Parties Excluded from Federal Procurement

or Nonprocurement Programs”, (www.epls.gov

), or similar lists of offshore suppliers

published by installation commanders.

2. Are active duty military personnel or civilian employees of the Government,

unless the contracting officer determines there is no potential for or apparent

conflict of interest. The contracting officer will coordinate with MCCS Counsel

prior to award. MCCS may not award contracts to MCCS or military personnel to

perform the same work under contract as they perform for MCCS in their MCCS or

military position.

3. Former military personnel and civilian employees may be prohibited from

conducting noncompetitive procurement with MCCS. This policy does not prevent them

from holding a position of responsibility in a company which sells to MCCS, but

they cannot personally participate in noncompetitive sales to MCCS. Restrictions

do not apply to former enlisted personnel. Questions concerning post employment

restrictions and business tranactions with former MCCS employees should be referred

to MCCS Counsel.

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MCCS POLICY MANUAL

CHAPTER 9

MARINE CORPS COMMUNITY SERVICES (MCCS) PROGRAM SUPPORT

SECTION 8: SECURITY

9800. PURPOSE

. To issue policy for the MCCS activity security program.

9801. SCOPE

. Security includes but is not limited to: safeguarding MCCS

personnel, assets, property and facilities.

9802. POLICY

. The commander is responsible for security of MCCS activity spaces

and areas. Security for MCCS facilities, funds, merchandise, supplies and

equipment shall be maintained by establishing individual responsibility.

Individuals shall be held individually responsible for any loss due to fraud,

negligence or failure to exercise duties in a prudent manner and with the skill

expected of a reasonable person with similar training, experience, and while

performing in a similar position. Detailed instructions concerning security and

loss prevention, applicable to MCCS NAF activities is contained in MCO P4066.17

(reference (p)).

9803. INTERNAL SECURITY

1. In MCCS NAF activities as in most businesses, there are three types of losses:

theft from without, theft from within, and inadequate or violated procedures.

Enforcement of adequate security procedures is the most important factor in

protecting MCCS activity assets.

2. Retail inventory losses; other than those caused by burglaries, holdups, arson

damage and vandalism, and confessed employee dishonesty; are called shrinkage.

Shrinkage is that amount of merchandise which is unaccounted for at the end of the

year after physical inventory verification and necessary adjustments. Controlling

shrinkage is an important managerial function.

3. An active, ongoing security program shall be established to ensure that

adequate security measures and controls for safeguarding all MCCS NAF activity

assets are initiated and maintained at all activities. This program shall

emphasize loss prevention rather than after-loss detection.

4. Internal controls shall be established which shall ensure the separation of

duties within a NAFI activity so that no one person or functional department shall

handle any financial transaction from beginning to end. For example, changes to

personnel records must be reviewed by persons other than those responsible for the

original input. Computerized personnel payroll system security logs must be

reviewed by the AC/S or Director MCCS or a designee. Also, all personnel involved

in purchasing, inventory control, warehouse management, cash collecting, and other

financial management functions must take vacation leave at least once each year for

at least 5 consecutive working days.

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9804 MCCS POLICY MANUAL

9804. FIRE AND SAFETY

. Policy for the various parts of the Marine Corps Safety

Program are prescribed by MCO 5100.8 (reference (af)), MCO 5100.19E (reference

(ag)), MCO 5100.29A (reference (ah)), MCO 5100.30A (reference (ai)),

MCO P5102.1B (reference (aj), MCO 6260.1E (reference (ak)), and MCO 6200.1E

(reference (al)). MCCS military and civilian supervisors at all levels are

responsible for personnel in their charge. They must instruct personnel thoroughly

in the safety practices applicable to the operations which are being performed and

enforce the observance of all regulations governing the activity. Supervisors,

because they are capable of direct surveillance of unsafe acts and conditions,

shall eliminate all potential accident hazards existing within activities for which

they are responsible.

1. All personnel must understand and observe the safety standards and regulations

which are established for the prevention of injury to themselves and other persons,

or damage to property and equipment. MCCS management must also insure that

personnel employed on the station by contractors operating MCCS activities are

aware of and made to follow the same safety standards and regulations as DoD

personnel.

2. All MCCS facilities and equipment shall be made available for inspection for

fire and safety hazards periodically by the fire marshal or other designated

representatives at times determined by the commander. Reports of such inspections

and the corrective action taken shall be maintained on file by the activity.

3. MCCS activities are encouraged, when allowed by local base policy, to appoint

an MCCS safety representative(s) to insure the MCCS activity's compliance with

applicable safety standards and regulations. These programs may include both

occupational and hazardous material (HAZMAT) safety programs.

9805. CRIMINAL ACTIVITY

1. Any employee, or person connected with the MCCS activity, shall report to the

AC/S or Director MCCS, or higher authority, if appropriate, any known or suspected

misappropriation, embezzlement, larceny, robbery, or any other criminal activity,

connected with MCCS, for action according to applicable instructions. The AC/S or

Director MCCS shall notify the commander of any such criminal activity, or

suspicion thereof. Consult with an attorney within the Office of Counsel for the

Commandant or one of its field offices for legal advice and assistance relating to

such improprieties and criminal activities.

2. Commanders shall notify DC, M&RA (MR), in writing, of any significant (over

$5000 net loss) instances of improprieties occurring relative to the operation of

MCCS activities. The initial notification shall include a short comprehensive

narrative statement concerning the nature of the irregularity; the action taken to

investigate and correct the irregularity; and the estimated target date for

completion. The final wrap-up shall include a statement citing specific areas of

improvement to prevent future occurrences. Notices shall be submitted upon

disclosure or discovery of the irregularity, and subsequent ones shall be submitted

periodically until the investigation of the irregularity and all corrective actions

have been satisfactorily concluded.

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MCCS POLICY MANUAL 9806

9806. SERIOUS INCIDENT REPORTS (SIR)

Commanders shall report to DC, M&RA (MR) in

writing, all serious injuries, deaths, and major property damages occurring to MCCS

personnel, MCCS patrons, equipment, or facilities per MCO 5740.2F (reference (bl)).

The report shall be in addition to similar reports required by other directives,

and shall contain the following information.

1. Name of reporting command.

2. Complete description of incident being reported: names of personnel involved,

dates and times, estimated cost of losses, circumstances involved, identification

of any vehicles, aircraft, boats, etc., involved.

3. Names and telephone numbers (commercial and DSN) of witnesses or police

officials.

4. Identification of any pertinent adverse publicity.

5. POC for this SIR (Name and telephone numbers).

6. Identification of any types of investigations resulting from the incident.

7. Any other pertinent information.

8. Reports shall continue to be made until all information listed above is

reported.

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MCCS POLICY MANUAL

APPENDIX A

DEFINITIONS

1. Advertising

. The medium providing conspicuous notice or information to the

public through private and public media, such as newspapers, magazines, trade and

professional journals, special printed matter, circulars, flyers, posters, signs,

radio, television, and other promotional devices, such as decals, table tents, or

activity calendars. Includes merchandise containing advertising that is free of

charge as a bonus or as an inducement to buy. An example of a premium is a ball-

point pen or a plastic ruler having a retail value of $10 or less.

2. Agent

. A person authorized in writing by the installation commander to shop

for an authorized patron or an official organization/activity entitled to unlimited

privileges. Agents are not authorized to shop for themselves.

3. Alcoholic Beverages

. Beverages containing any alcohol including wines, malt

beverages, and distilled spirits. This excludes nonalcoholic beer and wine

products.

4. Appropriated Funds (APF)

. Funds appropriated by Congress.

5. Appropriated Fund Employee

. A person employed by the Federal Government and

compensated from APFs.

6. Au Pair

. A young adult, 18-26 years of age, from another country, accepted by

a U.S. Information Agency (USIA) approved au pair organization, and afforded the

opportunity to learn and live with a military family within the U.S. while

attending an accredited post-secondary institution of higher education for not less

than six hours of academic credit or its equivalent. The host family assumes

responsibility for the au pair's room and board, remuneration for childcare

services provided, and other contractually agreed upon expenses for the duration of

a period of 12 months as is required by USIA.

7. Architectural and Engineering Services

. Applies to services that include the

necessary consultations, preparation of preliminary studies, analysis, cost

estimates, working drawings, specifications, interior design and decoration, and

the inspection and supervision services required for the construction, alteration,

or repair of real property facilities.

8. Auditing Services

. Relates to the independent examination, review, and

evaluation by MCNAFAS, see MCO 7510.2E (reference (z)), certified public

accountants, and other Federal organizations of the records, controls, practices,

and procedures in the area of financial and operational management of MCCS NAFI

activities.

9. Common Support

. The direct support used to fund the management,

administration, and operation of more than one MCCS program or category and that is

not easily or readily identifiable to a specific MCCS Program. Examples of common

support are central accounting office functions, civilian personnel office

functions, executive control and essential command supervision (ECECS), common

warehousing functions, and central procurement function.

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MCCS POLICY MANUAL

10. Communications

. Applies to electronic communications (for example, telephone,

teletype, television, fax, modem, Defense Switched Network, Automatic Data

Information Network, on-base telecommunications cable); postage service (dispatch

of official mail and rental of post office boxes, domestic, international, or

military postal service); and printing and reproduction, including work done on

printing presses, lithographing, and other duplicating related to binding

operations, photography, microfilming, formats and forms development, editing, and

graphics).

11. Commanders/Commander Supporting Establishment (also called Major Commanders)

COMMARCORBASESLANT, COMMARCORBASESPAC, COMMARFORRES, MCCDC, MCRC, COMMARFORLOGCOM.

12. Contract

. Includes purchase orders, delivery orders, contracts, and any

modifications.

13. Contracting Officer

. An employee of the MCCS activity, either military or

civilian, who has been granted the authority to commit MCCS NAFI funds.

Contracting Officers have authority to execute, administer, interpret, terminate,

and make determinations related to the contract. This authority is conferred in

writing by DC, M&RA (MR) in a Certificate of Appointment. MCCS activities may have

several contracting officers, including the head of Business Operations and the

head of the General Support who purchases equipment, supplies, food, and support

services. Additional key people in these branches may also be appointed

contracting officers as necessary. In no event will an AC/S or Director MCCS or

fund custodian be appointed as contracting officer or purchasing agent.

14. Conversion

. Work required to adjust interior arrangements or other physical

characteristics of an existing facility, or part of a facility, so it may be used

for a new purpose where the facility category code changes. This includes

equipment installed in, and made a part of, the existing facility. Work required

to adjust interior arrangements or other physical characteristics of an existing

facility, that does not change the primary purpose of the MCCS activity and/or

program being conducted within the facility is not a conversion and is not reported

or reviewed as a new NAF construction project.

15. Custodian

. A custodian is an individual given responsibility to care for MCCS

NAFI funds or property. A fund custodian is responsible for the safekeeping,

deposit, disbursement, and accountability for all funds entrusted to them. They

occupy a position of special trust and owe a fundamental duty to safeguard and

promote the interests of the NAFI. They must submit required budgets as well as

ensure that accounting records are kept according to generally accepted accounting

principals (GAAP). The custodian is also responsible for the safekeeping and

preservation of MCCS records, stock and other equipment. Custodians will be held

individually responsible for losses resulting from fraud or failure to exercise

their duties prudently with the skill expected of a person with similar training

and experience.

16. Custodial and Janitorial Service

. Applies to the manpower, supplies, and

equipment the installation engineer or contractor provides to maintain facilities

in a clean and safe condition.

17. Customer Driven

. Programs and services provided based on customer input.

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MCCS POLICY MANUAL

18. Data Automation

. Applies to automated data processing system development or

operation.

19. Equipment Maintenance and Repair

. Applies to the maintenance, repair, and

overhaul of equipment either belonging to, or on loan to MCCS.

20. Exchange Student

. A student from another country, accepted by a school-

sponsored exchange student program, afforded the opportunity to learn and live with

a military family within the U.S. while attending school for one academic year or

semester. The host family assumes responsibility for the student’s room and board.

The student’s parents provide the student with an appropriate allowance. Payment

for round trip airline tickets, issued to their final destinations, and medical

coverage for the entire duration of the child’s stay with the military family in

the U.S. are determined by the school-sponsored program. Exchange students are

considered family members for purposes of eligibility for MCCS MWR activities,

except exchanges and child development centers.

21. Executive Control and Essential Command Supervision (ECECS)

. Those managerial

staff functions and positions located above the direct program managerial and

operational level of individual MCCS programs that support planning, organizing,

directing, coordinating, and controlling the overall operations of MCCS programs.

ECECS consists of program, fiscal, logistical, and other managerial functions that

are required to ensure oversight.

22. Facilities Maintenance

. Refers to day-to-day work required to preserve real

property facilities and prevent premature failure or wearing out of system

components (electrical, mechanical, heating and air conditioning, plumbing,

roofing, foundations, doors, windows, etc.) or damage to the facility interior

resulting from failure of a facility system or to meet health and safety

requirements, etc. Work required to prevent or correct all safety deficiencies;

ensure the structural and operational integrity of the building components (such as

roofing, foundations, ceiling, floors, walls, windows, doors, etc.); and installed

building equipment and systems (such as plumbing, heating, ventilating, cooling,

air conditioning, electrical fire protection, and security, etc..); and preserve

the existing exterior of a facility.

23. Facility Repair

. Work that is required to restore a facility structure,

components, and systems to its safe, effective, and economical support of assigned

missions and organizations. If this repair work is done to support activities that

are authorized to receive APF support, it may be funded with APF. For such

projects, repair work costing up to $5 million for an entire single purpose

facility or one or more functional areas of a multipurpose facility can be funded

from the operations and maintenance appropriation. Repairs costing more than $5

million require Secretary of the Navy approval. As a general guideline, when it is

estimated that repair costs would exceed 70 percent of replacement costs,

replacement rather than repair is recommended.

24. Family Member

. Individuals whose relationship to the sponsor leads to

entitlements, benefits, or privileges administered by the Uniformed Services or are

eligible for issuance of a family member ID card (DD form 1173). Included are

dependent children (includes pre-adoptive children, adopted children, stepchildren,

foster children and wards) under 21 years of age and unmarried who are dependent on

the sponsor for half of their support. Also included are dependent children

(includes adopted children, stepchildren and wards) 21 years of age old or older if

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MCCS POLICY MANUAL

they are unmarried and dependent for over half their support from a sponsor if they

are either: (1) incapable of self-support because of mental or physical handicap

or (2) have not passed their 23rd birthday and are enrolled in a full-time course

of study at an institute of higher learning. Parents (father, mother, step-parent,

parent by adoption, and parents-in-law dependent on the sponsor for over half of

their support), surviving spouses, and unremarried former spouses (married 20 years

during which the military member performed at least 20 years of creditable service

in determining eligibility for retired pay) are also considered family members and

are all authorized exchange privileges.

25. Foster Child

. A child, other than a sponsor’s biological or adopted child,

who is residing in a sponsor’s home, and whose care, comfort, education, and

upbringing have been entrusted to the sponsor on a temporary or permanent basis by

a court or civilian agency, or by a parent of the child.

26. Fundraising Events

. A fundraising event is defined as any specially planned

activity or event of limited duration sponsored by a MCCS or miscellaneous NAFI for

the purpose of generating money to support the sponsoring NAFI. Charitable

fundraising events are specifically excluded from this definition.

27. Grounds Maintenance

. Scheduled routine maintenance conducted on installation

grounds, lawn shrubbery, flowers, landscaping, and picnic and park areas (on and

off installation recreation sites). Excludes golf course grounds except grounds

surrounding the immediate area of the clubhouse.

28. Installation

. Any DoD real property, area, or facility that is controlled,

owned, leased, or funded by the DoD.

29. Market Analysis

. Identification of the market and analysis of needs and

desires of that market.

30. Major Commanders

. See Definition 11.

31. MCCS MWR Activity Programs

. Those military MCCS MWR activities (exclusive of

private organizations) located on DoD installations or on property controlled (by

lease or other means) by the DoD or furnished by a DoD contractor that provide for

the mission sustainment, community support, and other revenue generating programs

for authorized DoD personnel. They include programs listed in appendix B. MCO

12790.2 controls civilian employee NAFI activities.

32. MCCS MWR Activity Program Operations (Maintenance Support)

. Applies to work

accomplished within a facility in support of an MCCS MWR activity such as repair

and maintenance of bowling lanes, pin setting equipment, floor covering, (for

example, carpet, hardwood, decorative tile), wall coverings, decorative light

fixtures to include chandeliers, club bars, lounges, snack bars, kitchens

(including grease traps, range hoods and ducts, etc.), golf clubhouse locker rooms,

riding stables and fencing, marina docks, dredging, and repair of bulkheads. Also

applies to equipment maintenance that is a direct function of the activity (for

example, repair of stoves, cash registers, point of sale systems, dishwashers,

liquor systems, and walk in coolers).

33. MCCS MWR NAFI Facilities

. Buildings, structures, land area, or other real

property improvement(s) primarily used for MCCS MWR activities.

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MCCS POLICY MANUAL

34. Military Community

. Includes U.S. military and family members and DoD

civilian population working and assigned to DoD installations. Also includes

retired U.S. military and other authorized patrons.

35. Military Construction

. Applies to the erection or installation of new

buildings or systems, additions, and conversions, including major repair work. See

10 USC 2801 for APF projects.

36. Minor Construction

. Applies to erecting, adding, expanding, altering,

converting, replacing, or relocating an existing facility, provided the cost does

not exceed certain dollar limits.

37. Miscellaneous NAFI

. Certain activities are classified as miscellaneous NAFIs.

These NAFIs consist of Program Group 1 MWR NAFIs (such as Aero Clubs) as well as

billeting funds, dependent school lunch funds and supplemental mission funds that

support programs operated as an adjunct to DoD mission activities. These

activities are considered essential to provide a well-rounded quality of life

program for the primary benefit of military personnel and their family members.

38. Nonappropriated Funds (NAF)

. Monies or other assets derived from sources

other than Congressional appropriations and commissary surcharge funds, primarily

from the sale of goods and services to Marine Corps personnel and their family

members that are used by a nonappropriated fund instrumentality to support or

provide authorized programs. Separate and apart from funds that are recorded on

the books of the treasury of the United States, NAF are Government funds used for

the collective benefit of those who generate them.

39. NAF Construction

. Single undertaking that produces a complete and usable

facility or a complete and usable conversion of an existing facility. (See

"conversion" definition) Construction includes erection, installation, or assembly

of a new facility; the addition, expansion, extension, relocation, or replacement

of an existing facility; and site preparation, excavation, filling, landscaping,

land improvements, utility connections, and installed equipment therein.

40. Nonappropriated Fund Instrumentality (NAFI)

. A Marine Corps organizational

and fiscal entity that is supported in whole or in part by NAF. It acts in its own

name to provide or assist the Marine Corps in providing programs for authorized

patrons. It is not incorporated under the law of any State or the District of

Columbia, but has the legal status of an instrumentality of the United States.

41. NAF Employee

. A person employed by a NAFI program and compensated from NAFs.

Does not include contractor personnel.

42. Overseas Location

. Any installation located outside the 48 contiguous U.S.

43. Public/Private Venture (PPV)

. A PPV is a contractual agreement between a

Marine Corps NAFI and a non-Federal entity that is entered into for the purpose of

a non-Federal entity providing goods, services or facilities to authorized MCCS MWR

activity patrons. A non-Federal entity may, through a PPV, provide a portion or

all of the financing, design, construction, equipment, staffing and operation of a

program, service or facility.

44. Purchasing Agent

. A military or civilian employee of the MCCS NAFI activity

who has been granted the authority to commit MCCS NAFI funds. Purchasing agents

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MCCS POLICY MANUAL

are authorized to sign purchase orders, delivery orders, and contracts to the

dollar level designated in their Certificate of Appointment.

45. Premium

. Coupons, product samples, and other similar items or media offered

by merchandisers as enticements to purchase commercial products and merchandise.

46. Ready Reserve

. Comprised of military members of the National Guard and

Reserve, organized in units or as individuals, liable for recall to active duty in

time of war or national emergency.

The Ready Reserve consists of three sub categories: the Selected Reserve, the

Individual Ready Reserve, and the National Guard.

47. Remote and Isolated Locations

. Includes certain locations/installations (with

category C programs) which may not be capable of self-sufficiency due to

extenuating circumstances. Those category C programs at locations designated as

remote and isolated for MCCS MWR program purposes, are authorized, generally, the

same type of funding as category B programs. The major factors in evaluating

potential candidates for remote and isolated status are the installation's

financial capability, performance, and degree of assistance provided by major

commands and the military service. Other factors that may assist in evaluating the

installation as a remote and isolated location include extenuating circumstances

that may seriously hinder operation of the installations category C program. These

may include:

a. Special security conditions, such as continued threat of civil disorder,

political unrest, criminal activity, or terrorist attack that prevent authorized

personnel from using on and off-base recreation facilities.

b. Significant currency fluctuation that greatly affect the cost of all goods

and services purchased on the local economy, including MCCS MWR activities.

c. Extreme climatic or environmental conditions that routinely and for

extended periods prevent the use of off-base recreational activities.

d. Locations where the mission requires a capability to provide MWR support as

a result of a significant temporary increase or decrease in personnel who are not

part of the regular manning complement of the base, but are assigned for training,

for liberty, or for other temporary purposes.

e. Short Tour Location

(1) Assignment locations less than 36 months accompanied or 24 months

unaccompanied.

(2) Short tour locations established in recognition of community support,

family separation, environmental, cultural, minion, or other factors.

(3) Conditions at short tour locations that are judged to create enough of

a hardship on the military member that a reduced tour length is appropriate.

f. Geographic Separation

(1) Installations or sites with less than 3,000 active duty military

assigned that are at least 1-hour commuting time (during normal driving conditions)

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MCCS POLICY MANUAL

from a community (or other military installation) that has three or more different

Category C type programs, with one or more of these activities being a bowling

center, golf course, or marina.

(2) Significant cultural differences.

48. Rents

. Applies to the use or possession of non-DoD lands, buildings, and

other improvements and installed equipment for a specified period through contract,

lease agreement, or other legal instrument when authority is granted through

appropriate channels.

49. Resale Activities

. The purchase and resale of goods and services conducted by

the MCX as well as other MCCS MWR activities or concessionaires. Specifically

excluded from this definition are user fees, interest, and other sources of income

not directly related to the sale or resale of merchandise and services.

50. Retired Personnel

a. Uniformed Personnel

(1) All personnel carried on the official retired lists (Active and

Reserve) of the Uniformed Services, who are retired with pay, granted retirement

pay for physical disability, or entitled to retirement pay whether or not such pay

is waived.

(2) Members of the Retired Reserve who have qualified for retired pay at

age 60, but who have not yet reached age 60.

(3) Personnel of the emergency officers' retired list of the Army, Navy,

Air Force, and Marine Corps who are retired.

(4) Retired officers and crews of vessels, and lighthouse keepers and depot

keepers of the former Lighthouse Service.

(5) Retired officers of vessels of the National Oceanic and Atmospheric

Administration (NOAA) and its predecessors, the Coast & Geodetic Survey, and the

Environmental Sciences Services Administration.

b. Retired DoD Civilian Employees

. Those retired NAF and APF civilian

employees of the DoD and its components.

51. Supplies

. Expendable items that are consumed or lose their identity when

used, or whose low value do not require the same accountability required for

equipment.

52. Surviving Family Members

. Family members of a Service member who died while

on active duty or while in a retired status, who are dependent on the surviving

spouse for over half of their support.

53. Surviving Spouse

. A widow or widower of a Service member who died while on

active duty or while in a retired status, who has not remarried or who, if

remarried, has reverted through divorce, annulment, or the demise of the spouse, to

an unmarried status.

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MCCS POLICY MANUAL

54. Utilities

. Includes the cost of water, gas, electricity, and other utility

services (such as telephone, cable and local area network infrastructure

requirements) used by MCCS MWR activities. Rates charged will not include

incremental or prorated share of overhead, maintenance, and repair to utility

systems, or capital investments in the installation's utility infrastructure

systems unless otherwise specified by a memorandum of agreement (MOA) or Inter-

Service Support Agreement (ISSA).

55. Victim Advocacy

. A victim advocate is a representative for a victim who

protects their best interests by providing a support system which can include, but

is not limited to, crisis intervention, information, guidance (including

interpretation of judicial proceedings), and resource assistance. All victims of

child and domestic abuse, regardless of the offender's status as either intra- or

extra-familial, and victims of sexual assault, shall be offered victim advocacy

services through the Family Advocacy Program (Victim Advocacy is an element of the

Family Advocacy Program, not a stand-alone program itself).

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MCCS POLICY MANUAL

APPENDIX B

MARINE CORPS COMMUNITY SERVICES (MCCS) ACTIVITIES

A. CATEGORY A - Mission Sustaining Activities

. MCCS MWR activities within this

category promote the physical and mental well-being of the military member, a

requirement that supports accomplishment of the basic military mission.

1. Armed Forces Professional Entertainment Program Overseas

2. Free Admission Motion Pictures (shipboard or deployed)

3. Physical Fitness and Aquatic Training

4. Library Programs and Information Services

5. On-Installation Parks and Picnic Areas

6. Basic Social Recreation Activities

7. Shipboard, Company, and/or Unit Level Activities

8. Sports and Athletics (Self-Directed, Unit Level, Intramural

9. Single Marine Program

10. Marine Corps Family Team Building Activities include:

a. Key Volunteer Network (KVN).

b. Lifestyle Insights, Networking, Knowledge and Skills (L.I.N.K.S.).

c. Spouses’ Learning Series (SLS).

B. CATEGORY B - Basic Community Support Activities

. These MCCS MWR activities

satisfy the basic physiological and psychological needs of Service members and

families, providing, to the extent possible, the community support systems that

make DoD installations temporary home towns for a mobile military population.

1. Childcare and Youth Activities

a. Child Development Activities

b. Youth and Teen Activities

c. Family Childcare

d. School Age Care

e. Resource and Referral

2. Community Activities

a. Cable and/or Community Television (TV)

b. Recreation Information, Tickets, and Tours Services

c. Recreational Swimming

3. Outdoor Recreation Activities

a. Directed Outdoor Activities

b. Outdoor Recreation Equipment Checkout

c. Boating without Resale or Private Berthing

d. Camping (Primitive and/or Tents)

e. Riding Stables, Government Owned or Leased Horses

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MCCS POLICY MANUAL

4. Individual Recreation Skill Activities

a. Amateur Radio

b. Performing Arts (Music, Drama, and Theater)

c. Arts and Crafts Skill Development

d. Automotive Crafts Skill Development

e. Bowling (12 Lanes or Less)

f. Other

5. Sports Programs above the Intramural Level

C. CATEGORY C - Revenue Generating

. These MCCS MWR activities are highly

desirable as a means of providing recreational activity, with the attendant morale

benefit.

1. Food & Hospitality

a. Joint Service Facilities and/or Armed Forces Recreation Centers.

b. Food, Beverage, and Entertainment Activities

(1) Membership Club Program

(2) Non-membership Program

(3) Snack bars Incidental to Operation of Other Activities

c. Unofficial Lodging Program

(1) Recreational Lodging (Cabins, Cottages, Trailers, Trailer and/or

Recreational Vehicle (RV) Parks with Hook-Ups)

(2) PCS Lodging Facilities

2. Marine Corps Exchange (MCX) Retail Stores

3. Services Activities

4. Other Special Interest Activities.

a. Flying Activities

b. Parachute and Sky Diving Activities

c. Rod and Gun Activities

d. Scuba and Diving Activities

e. Horseback Riding

f. Video Activities

g. Other

5. Other Revenue-Generating Activities.

a. Resale (Other Than Exchanges)

b. Amusement and Recreation Machines and/or Gaming

c. Bowling (Over 12 Lanes)

d. Golf

e. Boating (With Resale or Private Boat Berthing)

f. Equipment Rental

g. Unofficial Commercial Travel Services

h. Paid Admission Motion Pictures (Theaters)

i. Other

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MCCS POLICY MANUAL

D. Other MCCS Activities

. Marine and Family Services and Marine Corps Family Team

Building. These are not MWR activities.

1. Marine and Family Services

a. Counseling Services

(1) Individual, Marriage and Family Counseling

(2) Clinical Counseling

(3) Family Advocacy Program (FAP)

(4) Substance Abuse Prevention and Intervention

(5) Victim Advocacy Program

b. Personal Readiness and Community Support

(1) Exceptional Family Member Program (EFMP)

(2) Family Member Employment Assistance Program (FMEAP

(3) Information and Referral

(4) Life Skills Management Programs

(5) New Parent Support Program

(6) Personal Financial Management Program (PFMP)

(7) Relocation Assistance Program (RAP)

(8) Retired Activities Offices (RAO)

(9) Suicide Prevention

(10) Transition Assistance Management Program (TAMP)

c. Lifelong Learning

(1) Voluntary Education (VOLED)

2. Marine Corps Family Team Building

a. Prevention Relationship and Enhancement Program (PREP)

b. Chaplains Religious Enrichment Development Operations (CREDO)

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MCCS POLICY MANUAL

APPENDIX C

APPROPRIATED FUND (APF) AND NONAPPROPRIATED FUND (NAF) AUTHORIZATIONS

General Funding Authorizations for all Categories of NAFI Activities

C-1

Element of Resource APF NAF

Category A Category B Category

1,2

A. Military Personnel

1. Executive control and

essential command supervision

(ECECS).

Authorized

Not

applicable

2. All other personnel. Authorized Authorized Not

authorized

Not

applicable

B. Civilian Personnel

1. Permanent Assignment

Utilization:

a. ECECS

Authorized

except

Exchanges.

See

footnote

Authorized

b. Personnel performing

managerial functions or requiring

technical and/or professional

qualifications. Also personnel

accountable for APF resources and

the protection of the interest of

the Federal Government.

Authorized Authorized Not

authorized

Authorized

c. Personnel directly

and primarily involved in resale.

Not

authorized

Not

authorized

Not

authorized

Authorized

d. All other personnel. Authorized Authorized Not

authorized

Authorized

2. Additional and Collateral

Duties: Applies to APF employees

who are assigned duties on an

additional or collateral duty

basis. These duties shall be in

addition to the civilian

employee’s primary duty

assignment and may be of an ECECS

or operational nature.

Authorized Authorized Authorized

Not

applicable

3. Temporary Duty:

Participants in athletic,

recreation and entertainment

events conducted as part of the

MWR program. International and

national sports competitions

authorized by statute and other

DoD issuances to include command

supervision.

Authorized

Authorized Not

authorized

Not

applicable

MCCS POLICY MANUAL

C-2

Element of Resource APF NAF

Category A Category B Category

1,2

4. Human Resources Office

(HRO) Assistance or

Administration: Relates to HR

support for:

a. Technical advice and

counsel that may be provided by

the HRO to assist in the

personnel management of

employees paid with NAF.

Authorized

Not

authorized

b. Day-to-day personnel

administration of employees paid

with NAF to include, but not

limited to, recruitment

placement, position

classification, salary and wage

administration, training,

personnel records maintenance,

employee relations, and

personnel matters.

Authorized

when no

additional

incremental

APF costs

are

incurred

Authorized

when no

additional

incremental

APF costs

are

incurred

Authorized

when no

additional

incremental

APF costs

are

incurred

Authorized

5. Family Housing Overseas

Applies to those employees

authorized housing or a housing

allowance in overseas areas

a. APF Personnel

Authorized

Not

authorized

b. NAF Personnel Authorized

for APF-

authorized

positions

Authorized

for APF-

authorized

positions

Authorized

for APF-

authorized

positions

Authorized

C. Travel Of Personnel:

1. Permanent Change of

Station (PCS): Applies to

relocation of APF and NAF

personnel assigned on a full-

time permanent basis to NAFI

programs and activities for:

a. APF Personnel.

Authorized

Not

authorized

b. NAF Personnel. Not

authorized

except for

APF

authorized

NAF

positions

Not

authorized

except for

APF

authorized

NAF

positions

Not

authorized

except for

APF

authorized

NAF

positions

Authorized

MCCS POLICY MANUAL

C-3

Element of Resource APF NAF

Category A Category B Category

1,2

2. Temporary Duty (TAD)

Travel:

a. Applies to TAD for

personnel employed by or assigned

or detailed to NAFI programs and

activities.

(1) APF Personnel

Authorized

for

personnel

engaged in

internal

NAFI

operations

(2) NAF Personnel When

travel is

directed

by an

authorized

DoD

official

and

relates to

APF

business

When

travel is

directed

by an

authorized

DoD

official

and

relates to

APF

business

When

travel is

directed

by an

authorized

DoD

official

and

relates to

APF

business

Authorized

b. Applies to TAD travel

of participants engaged in

international and national sports

competitions authorized by statute

and other DoD issuances to include

command supervision. Does not

preclude space available travel by

participants in MWR programs.

Authorized Authorized Not

authorized

Authorized

3. Use of Government-Owned

Vehicles: Relates to use of

government-owned, motor pool-

controlled passenger vehicles by a

NAFI program or activity.

Authorized Authorized Authorized

to assist

performing

ECECS

Authorized

reimburse

APF for

use of

government

-owned

vehicles

for other

than ECECS

Category C

D. Transportation Of Things

1. Goods purchased with APF.

Authorized

Not

authorized

2. Goods purchased with NAF.

a. Transoceanic movement

of goods to and from CONUS sea and

aerial ports of debarkation to

first OCONUS.

Authorized

Must be

used for

Exchanges

Authorized

when APFs

are not

available.

Not

authorized

Exchange

per FN 6

MCCS POLICY MANUAL

C-4

Element of Resource APF NAF

Category A Category B Category

1,2

b. Movement of U.S.

and foreign goods within

foreign areas when commercial

transportation is not

available or in combat zones.

Authorized

Authorized Authorized

Authorized

when APFs

are not

available

c. Movement of U.S.

goods between DoD

installations because of base

closures, or to safeguard

goods under emergency

conditions, e.g. threat of

hostile force or natural

disaster.

Authorized Authorized Authorized

Authorized

when APFs

are not

available

d. All other

transportation of NAF goods.

Not

authorized

except when

reimbursed.

Initial APF

funding

permitted

only when

NAF shall

reimburse

APF

Not

authorized

except when

reimbursed.

Initial APF

funding

permitted

only when

NAF shall

reimburse

APF

Not

authorized

except when

reimbursed.

Initial APF

funding

permitted

only when

NAF shall

reimburse

APF

Authorized

3. Household Goods:

Applies to the authorized

transportation of household

goods for either:

a. APF personnel.

Authorized

Not

authorized

b. NAF personnel Authorized

for APF

authorized

NAF

positions.

Initial APF

funding is

permitted

for other

NAF

positions

only when

NAF shall

reimburse

APF (except

at BRAC

locations

that are

authorized

APF)

Authorized

for APF

authorized

NAF

positions.

Initial APF

funding is

permitted

for other

NAF

positions

only when

NAF shall

reimburse

APF (except

at BRAC

locations

that are

authorized

APF)

Authorized

for APF

authorized

NAF

positions.

Initial APF

funding is

permitted

for other

NAF

positions

only when

NAF shall

reimburse

APF (except

at BRAC

locations

that are

authorized

APF)

Authorized

MCCS POLICY MANUAL

C-5

Element of Resource APF NAF

Category A Category B Category

1,2

E. Utilities And Rents:

1. Utilities: Applies

to heat, steam, water, gas,

electricity, air

conditioning, and other

utility services for

facilities used primarily by

NAFI programs and activities.

Authorized

except for

golf

courses and

structures

Authorized

for

Category C

costs in

CONUS when

APF are not

available

2. Rents: Applies to

the use and possession of

non-DoD lands, buildings, and

other improvements and

installed equipment for a

specified period through

contract, lease agreement, or

other legal instrument when

authority is granted through

appropriate channels.

Not

authorized

except upon

specific

approval by

the Head of

the DoD

Component

concerned

Not

authorized

except upon

specific

approval by

the Head of

the DoD

Component

concerned

Not

authorized

except upon

specific

approval by

the Head of

the DoD

Component

concerned

Not

authorized

except upon

specific

approval by

the Head of

the DoD

Component

concerned

F. Communications:

1. Electronic

Communications: Applies to

electronic communications

(telephone, teletype,

television, DSN, fax, public

address systems, and other

electronic media) provided to

NAFIs.

Authorized

in support

of command

management

functions,

statistical

data

gathering,

communica-

tions with

other DoD

and

government

agencies,

and OCONUS.

Authorized

for Internet

Cafes in

deployed

areas.

Authorized

in support

of command

management

functions,

statistical

data

gathering,

communica-

tions with

other DoD

and

government

agencies,

and OCONUS

Authorized

in support

of command

management

functions,

statistical

data

gathering,

communica-

tions with

other DoD

and

government

agencies,

and OCONUS

Authorized

when

supporting

operational

functions

of the

activity,

such as

procurement

of items

for resale

and

collection

of income

for

merchandise

or services

sold in

CONUS

MCCS POLICY MANUAL

C-6

Element of Resource APF NAF

Category A Category B Category C

1,2

2. Postal Service, Mail

Indicia, and Postage:

Official communications

within and between

government agencies, persons

and private commercial

agencies not related to the

sale of goods and services.

Authorized Authorized

for all

other

correspon-

dence

related to

the

operation

of the

NAFI

G. Equipment Maintenance:

1. Government Owned

Equipment: Applies to

maintenance, repair,

overhaul, or rework of

equipment.

Authorized

except for

surplus/

excess

government

equipment

Authorized

2. Equipment Acquired

with NAF: Applies to

maintenance, repair,

overhaul, or rework of

equipment acquired with

nonappropriated funds.

Authorized

for

equipment

acquired

with NAF but

authorized

for purchase

with APF

where title

transfers to

the

government

Authorized

for

equipment

acquired

with NAF but

authorized

for purchase

with APF

where title

transfers to

the

government

Authorized

for

equipment

acquired

with NAF but

authorized

for purchase

with APF

where title

transfers to

the

government

Authorized

H. Printing And

Reproduction: Applies to

printing and reproduction

such as work done on

printing presses,

lithographing and other

duplicating, related binding

operations, photography,

microfilming, formats and

forms, editing, and

graphics.

Authorized

for all

costs except

those

related to

the sale of

merchandise

or services

and the

internal

operation of

NAFIs

Authorized

for all

costs except

those

related to

the sale of

merchandise

or services

and the

internal

operation of

NAFIs

Authorized

for all

costs except

those

related to

the sale of

merchandise

or services

and the

internal

operation of

NAFIs

Authorized

MCCS POLICY MANUAL

C-7

Element of Resource APF NAF

Category A Category B Category C

1,2

I. Other Services:

Applies to the following

categories of expenses

incurred in the day-to-day

operation of the NAFI:

1. Education and

Training: Pertains to the

advancement of job

knowledge, development of

skills, and improvement of

abilities of NAFI personnel.

Authorized

for APF

positions

and APF

authorized

NAF

positions

and for DoD

component

approved

training

that is not

job unique

such as

management

and/or

leadership

development

courses,

quality

training,

health and

safety,

sexual

harassment,

etc.

Authorized

for APF

positions

and APF

authorized

NAF

positions

and for DoD

component

approved

training

that is not

job unique

such as

management

and/or

leadership

development

courses,

quality

training,

health and

safety,

sexual

harassment,

etc.

Authorized

for APF

positions

and APF

authorized

NAF

positions

and for DoD

component

approved

training

that is not

job unique

such as

management

and/or

leadership

development

courses,

quality

training,

health and

safety,

sexual

harassment,

etc.

Authorized

for NAF

personnel

2. Auditing Services:

Relates to the independent

examination, review, and

evaluation of the records,

controls, practices, and

procedures in the area of

financial and operational

management of the NAFI by

DoD components’ audit

organizations or independent

public accountants.

Authorized

per DoDI

7600.6

Authorized

per DoDI

7600.6

Authorized

per DoDI

7600.6

Authorized

per DoDI

7600.6

3. Data Automation:

Applies to automatic data

processing system

development or operation

(personnel, equipment,

supplies) needed for either

ECECS or internal operation

of the NAFI.

Authorized

for services

required for

command

supervision

and to

discharge a

commander’s

supervisory

responsi-

bility for

management

review and

analysis

Authorized

for services

required for

command

supervision

and to

discharge a

commander’s

supervisory

responsi-

bility for

management

review and

analysis

Authorized

for services

required for

command

supervision

and to

discharge a

commander’s

supervisory

responsi-

bility for

management

review and

analysis

Authorized

for costs

related to

internal

management

of NAF

resources

of NAFIs

MCCS POLICY MANUAL

C-8

Element of Resource APF NAF

Category A Category B Category C

1,2

4. Financial Management

Services: Relates to those

services that reflect the

preparation of APF and NAF

budgets; provide accounting

for financial management

data; facilitate the

preparation of financial

reports; and provide for

management review and

analysis to ensure proper

control over all the

resources that support NAFIs.

Authorized

to provide

technical

guidance and

assistance

in preparing

budgets,

financial

and

analytical

data

required for

command

upervision.

Not

authorized

for NAF

accounting

and

analytical

functions

Authorized

to provide

technical

uidance and

assistance

n preparing

budgets,

financial

and

analytical

data

equired for

command

upervision.

Not

authorized

for NAF

accounting

and

analytical

functions

Authorized

to provide

technical

guidance and

assistance

in preparing

budgets,

financial

and

analytical

data

required for

command

supervision.

Not

authorized

for NAF

accounting

and

analytical

functions

Authorized

for all

costs

related to

NAF

accounting

and

analytical

functions

required

for the

operation

of NAFIs

5. Legal Services:

Applies to that service and

assistance provided by or

through the Judge Advocates

General (JAGs) or General

Counsel.

Authorized Authorized Authorized Authorized

for NAFI

internal

legal

staffing

6. Procurement Office

Assistance and

Administration:

a. Assistance:

Applies to technical advice

and assistance that may be

provided by the procurement

office to assist NAFI

management in the procurement

of goods and services with

NAF.

Authorized

Not

applicable

b. Administration:

Applies to the functions of

procurement (source

development, preparation of

procurement documents,

negotiation of prices,

contract administration and

audit, and related

procurement functions) being

performed by the Procurement

Office in the procurement of

goods and services with NAF.

Authorized

when no

additional

incremental

APF costs

are incurred

Authorized

when no

additional

incremental

APF costs

are incurred

Authorized

when no

additional

incremental

APF costs

are

incurred

Authorized

MCCS POLICY MANUAL

C-9

Element of Resource APF NAF

Category A Category B Category

1,2

7. Custodial and

Janitorial Service: Applies

to the manpower, supplies,

and equipment provided by the

installation engineer, the

public works department, or

by contract.

Authorized Authorized Not

authorized

Authorized

when APFs

are not

available

sufficient

8. Other Services:

Relates to those services of

a protective or sanitary

nature normally supplied as a

command function. Such

services include, but are not

limited to: fire protection

(including acquisition and

installation of extinguishers

and sprinkler and alarm

systems); security protection

(including physical security

of buildings (such as alarm

systems and security bars)),

personnel background

investigations under the

provisions of DoD 5200.2-R

and protection of funds; pest

control; sewage disposal;

environmental compliance and

remediation; trash and

garbage removal; snow

removal; safety; medical,

veterinary and sanitary

inspections; and rescue

operations.

Authorized

for all

costs

associated

with

protecting

the health

and safety

of partici-

pants and

employees,

and with

protecting

NAFI

resources

Authorized

for all

costs

associated

with

protecting

the health

and safety

of partici-

pants and

employees

and with

protecting

NAFI

resources

Authorized

for all

costs

associated

with

protecting

the health

and safety

of partici-

pants and

employees

and with

protecting

NAFI

resources

Authorized

only when

APFs are

not

available

sufficient

MCCS POLICY MANUAL

C-10

Element of Resource APF NAF

Category A Category B Category

1,2

9. Minor Construction and

Modernization: Includes

associated architectural and

engineering services and

applies to the erection,

addition, expansion,

alteration, conversion, or

replacement of an existing

facility, the relocation of a

facility from one place to

another, provided that the cost

does not exceed the limits for

APF minor construction as

outlined in 5 USC 5757 or NAF

minor construction outlined in

DoD Instruction 7700.18.

Authorized

See

appendix D

Authorized

for Child

Development

Centers,

Youth

Centers/

Courts/

Playing

Fields

OCONUS and

as noted in

footnote

11. See

appendix D

Authorized

per

footnote 11

and for

Armed

Services

Exchange

facilities

per

footnote

12. See

appendix D

Authorized

except for

Category A

and Child

Development

Centers

10. Sustainment and

Restoration: Applies to both

sustainment (the recurrent,

day-to-day, periodic, or

scheduled work required to

preserve a government-owned

facility, its installed

equipment, and its premises in

such a condition that it may be

used for its designated

purpose) and restoration (the

repair or replacement work to

restore facilities damaged by

inadequate sustainment,

excessive age, natural

disaster, fire, accident or

other causes.) Includes

routine grounds maintenance

(except for golf courses);

facility maintenance necessary

to maintain structural

integrity, external appearance,

interior appearance and

facility systems (HVAC,

electrical, and plumbing) to

standard required of all

facilities on the installation;

and correction of fire and

safety, Americans With

Disabilities Act, and force

protection deficiencies.

Authorized Authorized Authorized Authorized

when APFs

are not

available

sufficient

MCCS POLICY MANUAL

C-11

Element of Resource APF NAF

Category A Category B Category

1,2

J. Aircraft Petroleum, Oil,

And Lubricants (POL):

Applies to POL (including fuel

additives) consumed by aircraft

operated in conjunction with a

NAFI activity (does not include

cost for travel of personnel

(Section C., above) or for

transportation of things

(Section D., above)).

Not

authorized

Not

authorized

Not

authorized

Authorized

for MWR

flying

activities

only

K. Ship POL:

Applies to POL consumed by

ships and other vessels

operated in conjunction with

Military MWR activities (does

not include cost for travel of

personnel (Section C., above)

or for transportation of things

(Section D., above)).

Authorized

Not

authorized

Authorized

L. Supplies:

Applies to supply items

(expendables) that are consumed

or lose their identity when

used, or whose low value does

not require the same

accountability required for

equipment. Included in this

group are clothing, tentage,

organizational tools,

administrative and housekeeping

supplies (other than in

paragraph I.8, above),

petroleum fuels, lubricants,

preservatives, coolants, oil

derivatives (other than

aircraft and ship POL)

Authorized

except for

expendables

related to

the sale of

merchandise

or services

Authorized

except for

expendables

related to

the sale of

merchandise

or services

Authorized

for

supplies

required

for ECECS

Authorized

M. Equipment:

Includes the acquisition cost

of any item of equipment,

furniture, or furnishing that

does not meet the criteria of

an investment cost as defined

in DoD 7000.14-R (Volumes 2A

and 2B).

Authorized

except for

equipment

related to

sale of

merchandise

services

Authorized

except for

equipment

related to

sale of

merchandise

services

Authorized

for

equipment

required

for ECECS

and

surplus/

excess

government

equipment

Authorized

MCCS POLICY MANUAL

C-12

Element of Resource APF NAF

Category A Category B Category

1,2

N. Other Operating Expenses:

Includes the cost of types of

resources not otherwise

provided for, such as

investments and loans, grants,

subsidies and contributions,

insurance claims and

indemnities, interest and

dividends, and payments

instead of taxes, if such

resources are included in

operations appropriations.

Authorized

for costs

incurred

incident to

performance

functions

related to

ECECS or as

authorized

by statute

or DoD

publication

Authorized

for costs

incurred

incident to

performance

functions

related to

ECECS or as

authorized

by statute

or DoD

publication

Authorized

for costs

incurred

incident to

performance

functions

related to

ECECS or as

authorized

by statute

or DoD

publication

Authorized

O. Non-Operating Expenses:

Relates to the following

categories of services or

expenses provided to a NAFI.

1. A&E Services: Applies

to professional services that

include the necessary

consultations, preparation of

preliminary studies, analyses,

cost estimates, working

drawings, specifications,

interior design and

decoration, and the inspection

and supervision services

required for the construction,

alteration, or restoration of

real property facilities.

Authorized

for APF and

NAF

construc-

tion, when

additional

manpower

authoriza-

tions are

required

Authorized

for APF and

NAF

construc-

tion, when

additional

manpower

authoriza-

tions are

required

Authorized

for APF and

NAF

construc-

tion, when

additional

manpower

authoriza-

tions are

required

Authorized

for NAF

construc-

tion except

for

inspection

and

supervision

services

required

for

government

acceptance

of the

facility

MCCS POLICY MANUAL

C-13

Element of Resource APF NAF

Category A Category B Category

1,2

2. Major Construction:

Applies to both new footprint

and recapitalization

(erection, addition,

expansion, extension,

alteration, conversion or

replacement of an existing

facility, and the relocation

of a facility from one place

to another) when the cost of

such construction exceeds the

limits for minor construction

as outlined in DoD 7000.14-R

for MILCON and DoD 7950.1-M

for NAF Major Construction

(except non-remote and

isolated golf courses).

Construction includes

equipment installed in, and

made a part of such

facilities and related site

preparation, excavation,

filling, and landscaping or

other land improvements.

uthorized.

See

appendix D

Authorized

for Child

Development

Centers,

Youth

Centers/

Courts/

Playing

Fields

OCONUS and

per

footnote

11.

See

appendix D

Authorized

per

footnote 11

and for

Armed

Services

Exchange

facilities

per

footnote

12. See

appendix D

Authorized

except for

Category A

and Child

Development

Centers

3. Purchase of Real

Property: Relates to the

acquisition cost of land,

buildings, and other fixed

improvements.

Purchase of

real

property

authorized

only to the

extent

approved by

Congress

Purchase of

real

property

authorized

only to the

extent

approved by

Congress

Purchase of

real

property

authorized

only to the

extent

approved by

Congress

Not

authorized

except for

the purchase

commercially

owned

buildings

located on

government

property

4. Investment Equipment:

Relates to the acquisition

and use of equipment that

meets the criteria of

investment items, as defined

in DoD 7000.14-R (Volumes 2A

and 2B).

Authorized

except for

equipment

related to

sale of

merchandise

or services

Also see

footnote 13

Authorized

except for

equipment

related to

sale of

merchandise

or services

Also see

footnote 13

Not

authorized

except for

use of

surplus/

excess

Government

equipment

Also see

footnote 13

Authorized

P. Merchandise, Service, and

Equipment for Resale or Rent:

Pertains to merchandise,

services, and equipment

procured by a NAFI for resale

or rent to authorized

persons.

Not

authorized

Also see

footnote 13

Not

authorized

Also see

footnote 13

Not

authorized

Also see

footnotes

13 and 14

Authorized

MCCS POLICY MANUAL

Notes

Military MWR and Armed Services Exchange Category C activities at designated

remote and isolated locations are authorized funding under Category B rules, except

for golf course grounds maintenance.

On an installation designated under force protection condition Charlie or Delta by

the Combatant Commander, Military Service Chief, or equivalent DoD civilian, Military

MWR Category C activities, excluding golf courses, golf course structures, cart

storage buildings, maintenance sheds, and pro shops, are authorized APF support for

civilian personnel with installation management and supervisory functions (excluding

personnel directly and primarily involved in resale), utilities and rents, and

custodial and janitorial services. Prior to implementation, each Military Service

shall ensure that accounting mechanisms are in place to account and report the

support, by element of expense as APF support to the MWR program. The APF authority

is discontinued at the end of the same fiscal year quarter during which the

designated force protection condition is disestablished or downgraded. APF support

to Category A and B activities shall not be diverted for this purpose.

Active duty military personnel performing ECECS are authorized in sufficient

numbers for Armed Services Exchange programs to provide a trained cadre to meet

wartime and deployment requirements and to perform managerial functions.

Enlisted personnel may be employed during non-duty hours by NAFIs as part-time or

flexible NAF paid employees.

Authorized for Armed Services Exchange programs for funding of civilian personnel

in sufficient numbers to perform ECECS and managerial functions to meet exchange

wartime deployment requirements in support of contingency, humanitarian, and

peacekeeping operations. Where NAF civilian positions are used, APF support is

authorized for NAF expenditures incurred for compensation and benefits, travel of

personnel, transportation of household goods, and education and training.

Appropriated funds shall be used to cover the expenses of transporting Armed

Services Exchange supplies and products to destinations outside CONUS in accordance

with 10 U.S.C. 2643 (reference (bf)).

Not authorized for golf courses or golf course structures other than golf club

houses inside the United States except those designated by the Secretary of Defense

as a remote and isolated location in accordance with 10 U.S.C. 2491a (reference (bc

)

Not authorized for cart storage buildings, maintenance sheds and pro shops inside the

United States, even if part of golf club house.

Rates charged shall not include incremental or prorated share of overhead,

maintenance, and repair to utility systems, or capital investments in the

installation’s utility infrastructure systems unless otherwise specified by a

Memorandum of Agreement (MOA) or Inter-Service Support Agreement (ISSA).

Authorized for Armed Services Exchanges when existing APF contracts may be used to

purchase the item or services.

10.

Trash and garbage removal services are not authorized for Armed Services Exchange

activities in the CONUS.

C-14

MCCS POLICY MANUAL

11.

APF may be used for all community facility construction related to the

establishment, activation, or expansion of a military installation or relocation of

facilities for convenience of the Government; replacement of facilities denied by

country-to-country agreements; restoration of facilities destroyed by acts of God,

fire or terrorism; antiterrorism/force protection measures required under DoD

Instruction 2000.16), and to correct life safety and Americans with Disabilities Act

and force protection deficiencies. In the case of installation “expansion”, a major

increase in authorized and assigned personnel strength over a short period of time is

necessary before appropriated fund construction can be programmed. Such expansion

must be the result of a mission change or influx of new units or systems. For

example, a 25 percent increase in a 2-year time span satisfies these criteria. In

contrast, personnel increases resulting from an evolutionary expansion occurring over

several years do not satisfy these criteria. Appropriated funds shall be used for

site development costs, archeological and ammunition clearances, environmental

assessment and remediation, water purification, demolition, excessive utility

connections, and road services.

12. APF authorized for Armed Services Exchange facilities in areas of military

conflict, or in air terminals, hospitals, housing, or other construction projects.

APF authorized for Armed Services Exchange logistical facilities outside the United

States including: administration, storage and maintenance, laundry and dry cleaning

plants, bakeries, dairies or similar facilities in support of the military mission.

13. Authorized for losses caused by acts of God, during wartime deployments, and in

support of contingency, humanitarian, and peacekeeping operations.

14. Appropriated funds are authorized for military clothing and other appropriated

funded items sold in military exchanges on a cost-reimbursable basis.

C-15

MCCS POLICY MANUAL

APPENDIX D

FUNDING POLICY FOR MCCS MORALE WELFARE AND RECREATION (MWR) ACTIVITY FACILITY

CONSTRUCTION

1. The following chart prescribes policy for the construction of MCCS MWR

activity facilities.

Type Of Facility By Category

APF/MILCON NAF/OTHER

Category A

MCCS Administrative Office/Supply Center X

Aquatic Training Facility/Bathhouse (For military

training, physical fitness, combat training and/or

therapy)

Auditorium/Theater Multipurpose X

Gymnasium/Fieldhouse/Physical Fitness Activity

Complex

Library X

Park/Picnic Area X

Playing Courts and Fields (Associated with

physical conditioning)

Recreation Center/Day Room/Multi-purpose

Recreational Facility

Temporary Lodging Facility (In support of official

travel)

Category B

Arts and Crafts/Skill Development Center X

Automotive Skill Development Center X

Bowling Center (12 lanes or less) X

Campground X

Child Development Center X

Marina (without resale or private boat berthing) X

Music Theater/Entertainment X

Outdoor Recreation Pavilion X

Playing Courts and Fields X

Recreation Equipment Issue Facility X

Recreation Swimming Pool/Bathhouse X

Youth Center/Courts/Playing Fields

Overseas

CONUS

Category C

Aero Club X

Bandstand X

Bathhouse X

Bowling Center (13 lanes and more) X

Cabin/Cottage/Recreation Housing/Lodge/Guest House X

Exchange Facilities, military conflict, air

terminal, hospital, housing or other construction

project

D-1

MCCS POLICY MANUAL

Type Of Facility By Category

APF/MILCON NAF/OTHER

Exchange Logistical Facilities, outside the U.S.,

administration, storage and maintenance, laundry

and dry cleaning plants, bakeries, dairies

Exchange Facility (All other) X

Golf Course/Facility X

Marina X

Military Club X

Non-Exchange Resale Outlet X

Outdoor Theater X

Package Store X

Recreational Shooting Range X

Rod and Gun Club X

Skating Rink X

Stable X

Temporary Lodging Facility (PCS Lodging) X

2. APFs shall be used for all site development costs, archeological and ammunition

clearances, water purification, demolition, excessive utility connections, and road

service.

D-2

MCCS POLICY MANUAL

APPENDIX E

QUALITY OF LIFE RECOMMENDED DEPLOYMENT SUPPORT RECREATION KIT/BLOCKS

Recommended Fitness Kit (Level One) - designed to support company (approx 150

Marines). (Note: Where brands are specified, these are simply mentioned as

recommendations regarding an items' suitability and quality level. Equivalent

equipment from other manufacturers may be substituted)

DESCRIPTION

QUANTITY

Concept II Rowers (non-electric) 4

Spinning Bikes (LeMond Revmaster, non-

electric) 4

Hammer Strength (HS) Deluxe

Weight Tree 2

7' Olympic Bar (Iron Grip) 6

HS Squat Rack 1

5' EZ Curl Bar, Iron Grip) 4

Plates - Iron 5lb 12

Plates - Iron 10lb 12

Plates - Iron 25lb 12

Plates - Iron 35lb 20

Plates - Iron 45lb 20

Plates - Iron 100lb 2

HS Flat Utility bench 2

HS 75" Utility bench 2

HS Adjustable Bench 2

HS Olympic Flat Bench w/racks 2

HS Olympic Incline Bench w/racks 1

HS Olympic Decline Bench w/racks 1

HS Olympic Bench Weight Storage 4

Chin Dip - Leg raise 2

Quick Collars (Pair) 10

HS Dumbell Rack 2

Dumbbell set - Steel 5-50 1

Dumbbell Set - Steel 55-100 1

Dumbbell Solid 15 lb 2

Dumbbell Solid 20 lb 2

Dumbbell Solid 25 lb 2

Dumbbell Solid 30 lb 2

Dumbbell Solid 35 lb 2

Dumbbell Solid 40 lb 2

Dumbbell Solid 45 lb 2

Dumbbell Solid 50 lb 2

Dumbbell Solid 55 lb 2

Dumbbell Solid 60 lb 2

Weight Lifting Belt (S) 2

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MCCS POLICY MANUAL

DESCRIPTION

QUANTITY

Weight Lifting Belt (M) 2

Weight Lifting Belt (L) 2

Weight Lifting Belt (XL) 2

Recommended Recreation/Sports Kit – kit designed for 1 per every 50 Marines

DESCRIPTION

QUANTITY

Economy Backgammon 1

Risk Games 2

Monopoly Games 2

Chess N’ Checkers Set 3

Double Six Dominoes 6

Playing Cards – Poker 2 dozen

Playing Cards – Pinochle 1 dozen

Scrabble Game 1

Uno Card Game 2

Synthetic Leather Basketballs 3

Hand Sewn Soccer Balls – Size 5 2

Softballs 6

Rubber Footballs 3

Softball Bat 34", 26 oz. 1

Softball Bat 34", 28 oz. 1

Softball Bat 34", 30 oz. 1

Flag Football Belts – Adult Large – Yellow 10

Flag Football Belts – Adult X-Large – Yellow 3

Flag Football Belts – Adult Large – Red 10

Flag Football Belts – Adult X-Large – Red 3

Frisbees – 140G 4

Steel Hand Inflator 1

Air Pump Needles, 6-pack 2

Volleyball Net 1

CV4 Soft Shot Rubber Volleyballs 2

150 qt Igloo Cooler 1

The above equipment is designed to fit into the cooler. Each cooler is 9.7 cubic

feet and weighs 72 lbs, 120 coolers can be shipped in a 20 ft container. Equipment

may be substituted depending on the requirements and preferences of the unit.

Recommended Theater-in-a-Box

– self-contained theater system designed to support a

battalion

DESCRIPTION

QUANTITY

8 mm Videotape Player 2

Video Projector 1

Replacement Bulbs 2

Speakers & Wiring 2

Speaker Stands 2

Screen 1

Wiring, Extension Cords, Surge Protector, Plugs 1

(Should accommodate 100V-240V)

Tapes & Replacement (16 tapes a month) 400-500

Container is 23 cubic feet and weighs 310 lbs. System is available through the

Navy Motion Picture Service Program.

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MCCS POLICY MANUAL

Library Paperback Book Kits

Kit includes 25 books, designed to accommodate 1 book per 2-3 Marines

Recommended Fitness Kit (Level Two)

– designed to support a regiment (3,000-5,000)

in a fixed facility in an area of approximately 4-5,000 sq.ft.

DESCRIPTION

QUANTITY

Spinning Bikes (LeMond Revmaster) 15

Concept II Rowers 10

Smith Machine 1

Squat Rack 1

Hammer Strength (HS) Deluxe Weight Tree 3

HS Flat Bench 8

HS Incline Bench – 30 2

HS Incline Bench – 55 2

HS Incline Bench – 75 2

HS Body Weight Back Extension 2

HS Body Weight Abdominal Workstation 2

HS Seated Arm Curl Bench 1

HS Dumbbell Rack – Double Tier 4

HS Olympic Flat Bench w/rack 3

HS Olympic Incline Bench w/rack 1

HS Olympic Decline Bench w/rack 1

HS Olympic Military Bench w/rack 1

HS Iso-lateral Horizontal Bench Press 1

HS Iso-lateral Super Incline Press 1

HS Iso-lateral Decline Press 1

HS Iso-lateral Shoulder Press 1

HS Iso-lateral High Row 1

HS Iso-lateral Rowing 1

HS Seated Bicep 1

HS Seated Dip 1

HS Linear Leg Press 1

HS Iso-lateral Leg Extension 1

HS Iso-lateral Leg Curl 1

HS Iso-lateral Leg Press 1

HS Super Horizontal Calf 1

Quick Collars (Pair) 20

7’ Olympic Bar 10

5; Olympic Bar 4

5’ EZ Curl Bar 4

Plates – Iron 2.5 lb 24

Plates – Iron 5 lb 24

Plates – Iron 10 lb 40

Plates – Iron 25 lb 50

Plates – Iron 35 lb 50

Plates – Iron 45 lb 50

Plates – Iron 100 lb 6

Dumbbell set – Steel 5-50 2

Dumbbell set – Steel 55-100 2

Dumbbell Solid 15 lb 2

Dumbbell Solid 20 lb 2

Dumbbell Solid 25 lb 2

Dumbbell Solid 30 lb 2

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MCCS POLICY MANUAL

DESCRIPTION

QUANTITY

Dumbbell Solid 35 lb 2

Dumbbell Solid 40 lb 2

Dumbbell Solid 45 lb 2

Dumbbell Solid 50 lb 2

Dumbbell Solid 55 lb 2

Dumbbell Solid 60 lb 2

Weight Lifting Belt (S) 2

Weight Lifting Belt (M) 2

Weight Lifting Belt (L) 2

Weight Lifting Belt (XL) 2

Life Cycle Elliptical Machine (may require electricity) 2

Life Cycle Upright Bike (may require electricity) 2

Expanded and Sustainment Support

– items to consider for continued support

Recreation/Sports

Playing Cards – Poker Bingo Set – for 50

Trivial Pursuit Pictionary

Scrabble Who Wants to be a Millionaire Game

Connect Four Battleship

Stratego Yahtzee

Horseshoe Set Tug-of-War Rope

Portable Soccer Net w/frame Soccer Shin Guards

Softball Gloves Jerseys

Basketball Standards w/Net Basketballs

Soccer Goals w/net Soccer Balls

Volleyball Standards w/net Volleyballs

Softballs Throw Down Base Sets

Softball, Gloves (LH) Softball, Gloves (RH)

Mesh Equipment Bags Horseshoe Sets

Scorebooks, Volleyball Scorebooks, Basketball

Scorebooks, Softball Scorebooks, Soccer

Referee Whistles Whistle Lanyards

Ping Pong Tables w/net and posts Ping Pong Paddles

Ping Pong Balls (set of six) Foosball Tables

Pool Tables w/balls, cue sticks, and rack

Cardiovascular Equipment

Life Cycle Elliptical Machines

Life Cycle Upright Bikes

Electrical Equipment

Televisions Video Cameras

Speakers Speaker Cords

Playstation 2 Playstation 2 Games

AFRTS Satellite Television Sets Big Screen Televisions

DVD Players DVD Movies

Karaoke System (w/discs) AM/FM Stereo Systems

Recreation Center Facility

Tables Folding Chairs

Refrigerator Popcorn Machine

Money Handling Device Storage Shelving

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MCCS POLICY MANUAL

Sound System Microphone, Hand Held

AV Cart, Adjustable Stand, Speaker, Heavy Duty

Slip Cover, Vinyl Bag, Speaker Stand

Microphone Stand w/Extension Boom Cable, Extension, Microphone

Cable, Extension, Speaker

Library Services - Expanded

Coordinate for a monthly distribution of Paperback Book Kits through Army MIPR

Support Agreement

Small Camps of 800 Marines – recommend 500 paperback books, basic equipment, 90 CDs

with 20 or more books on each CD, 2 Marine Corps Magazines, and 300 music CDs

Large Camps of 6,000 Marines – recommend 3,000 paperback books

Recommended Library Support Materials

Paperback Books (sustainment/replacement)

Leisure Reading Books on CDs (Abridged Audio Best Sellers)

Magazines

U.S. Marine Corps Reading List Books/Tapes/CDs

Cassette Tape Player/CD Player

Audio Cassettes

Music CDs

Audio Cassette Walkmans

Newspapers

Computers

DVD/TVs

Laptops

Databases Online w/Home Access Availability

PROQUEST

- Periodicals

- 5 Major Newspapers

- Genealogy

- Health Modules

- E-Library (Periodical and Reference Materials)

E-mail Access

DVD Videos

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MCCS POLICY MANUAL

APPENDIX F

HEALTH AND COMFORT PACKS (HCPS)

1. HCPs are Class I items with the same priority of requisition as Meals Ready to

Eat (MREs). HCPs are not maintained in stock during peacetime. Instead, HCPs are

planned for deliberately and registered as war reserve requirements, per MCO

P4400.39 (War Reserve Materiel Policy Manual). When a war reserve release is

requested and approved, COMMARCORLOGCOM passes the request to Defense Supply Center

Philadelphia (DSCP) to procure the HCPs. The entire process can require up to a

60-90 day lead-time. When requesting war reserve withdrawal of HCPs, senior level

combat service support elements (CSSEs) should plan on submitting requisitions

every 30 days, until exchange services are established in theater. Additionally,

operating forces and major subordinate command (MSC) CSSEs should consider

purchasing, at a minimum, 30-days of basic health and comfort items from the Marine

Corps Exchange (MCX), the Army and Air Force Exchange Service (AAFES) or other

vendor prior to deployment, while simultaneously placing orders for HCPs.

Individuals should also be directed to pack 30-days worth of essential health and

comfort items with their personal items for deployment.

2. The U.S. Army has the lead on determining the contents of HCPs. CMC (I&L) will

work with the Army to affect changes, as required. Recommendations for changes to

HCPs will be accepted on an as-required basis and should be submitted to CMC (LPC)

via the respective COMMARFOR, AC/S G-4 (Supply).

3. HCPs come in three types:

Type 1 Packs

- Designed for a 30-day supply for 10 individuals (male or female).

Each shipping container contains 10 prepackaged polyethylene bags with a drawstring

closure containing a designated quantity of 14 items for issue to 10 individuals

and other items intended as general supply for replacement or issue as needed.

NSN 8970-01-368-9154 - Cost approximately $230.00.

Individual Bags

General Supply

Bag, plastic Soap, bar (2) Band-aids

Deodorant, stick Toothbrush/ Boot laces

Floss, dental Toothpaste Boot/shoe polish

Foot powder Tissues Comb, Hair

Hygiene Body Wipes Detergent, laundry

Lip Balm Mirror

Lotion, Sunscreen Sewing kit

Razor, shaving, Shoe Brush

double blade,(5)

Sewing kit

Shampoo

Shave cream

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MCCS POLICY MANUAL

Type 2 Packs

- Female supplement. Designed to supply 10 females for 30 days, packed

in bulk.

NSN 8970-01-368-9155 - Cost approximately $80.00

Bag, plastic, 1 gallon (20) Napkins, sanitary, regular (48)

Bag, plastic, 10 gallon (10) Napkins, sanitary, super (72)

Bobby pins (50) Panty shields (200)

Brush, hair (1) Ponytail holders (10)

Comb, plastic (2) Tampons, regular (60)

Disposal Bag, 3x7 (150) Tampons, super (84)

Hygiene Body Wipe (10)

Type 3 Packs

– Washcloth-sized personal hygiene body wipe intended for use by 10

individuals (male or female).

NSN 8970-01-487-7488 - Cost approximately $85.00.

Personal Hygiene Body Wipe, 8-10 pack (49)

A listing of HCP contents and current prices is located on the DSCP website at:

http://www.dscp.dla.mil/subs/rations/meals/hcp.htm

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MCCS POLICY MANUAL

APPENDIX G

ACCEPTANCE OF GIFTS/DONATIONS

Acceptance Authorities

Up to $3,000 Up to $10,000 Up to $50,000 Over $50,000

Special Court Martial

Convening Authority

Up to $1500

Local MCCS Director X

CG X X

Director, MR (HQMC) X X

SJA to CMC X X

CMC X X X (1)

Secretary of the Navy X X X X

All gifts of money

must first be “accepted” by the appropriate Acceptance Authority

and then forwarded to AAUSN via CMC (RFO), HQMC, for deposit in the Navy General

Gift Fund for redistribution to the Marine Corps and the intended recipient.

For non

-monetary gifts to the installation MCCS that must be sent to DC, M&RA (MR),

HQMC, for acceptance due to value, the installation MCCS Director prepares a letter

to MR, that includes their MCCS Counsel’s review and opinion that the gift may be

accepted in accordance with MCO P5800.16A (reference (o)) and SECNAVINST 4001.2H,

(reference (az)).

Notes:

(1) – Per SECNAVINST 4001.2H, paragraph 10(c) (reference (az)), CMC, may delegate

acceptance authority for gifts valued $12,000 or less.

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