APM 231
APM 231-2
November 28, 2022
Dropping Courses
Management of class enrollments under all circumstances is the responsibility of the individual
student. Students must withdraw properly and in a timely fashion from any course they do not intend
to complete. Failure to withdraw will result in the assignment of the appropriate failing grade.
These procedures and deadlines apply to fall and spring semesters only. For summer sessions, see
the Office of the University Registrar’s website for deadlines and procedures.
A faculty member may administratively drop a student who does not attend class at any time during the
first ten (10) days of instruction. If a faculty member does this, no record of enrollment in the course
will appear on the students’ transcript. For this reason, a student absent from any class meeting during
this period is responsible for contacting the instructor before the next class meeting to request being
retained in the course. A faculty member is not obligated to administratively drop students who do not
attend class meetings during the first ten (10) days of instruction. Thus, a student cannot expect
instructors to administratively withdraw them in the event they are no longer attending class.
Up to Four Weeks (19 instructional days)
A student may drop a course after registration and up through the first four weeks (19 instructional
days, the day before Census) without permission. No record of enrollment in the course will appear
on the student’s transcript.
From the Census Date through the Twelfth Week of Instruction
From the census date (20
th
instructional day) through the twelfth week of instruction, a student may
drop a course only for a serious and compelling reason. The student must provide documentation that
substantiates the reason for the request. The reason must be acceptable to and verified by the
instructor of record and the department chair of the department in which the course is offered.
Denials will be reviewed by the Dean of Undergraduate Studies or the Dean of Graduate Studies,
whichever is appropriate. The Dean may override a department chair’s denial.
The following are NOT considered serious and compelling reasons for withdrawing from a course on
or after the twentieth day of instruction: failure to acquire required course materials, performing
poorly on course assignments, and dissatisfaction with the subject matter, class, or instructor. The
following unforeseen situations are likely to be serious and compelling reasons: prolonged and
debilitating student illness or injury, terminal illnesses of family members and significant others,
death or injury of family members and significant others, and other unforeseen events that arise that
prevent a student from attending a course for a prolonged period of time.
When the request has been approved and processed, a "W" will be recorded on the student's
transcript for that course.
The Last Three Weeks of Instruction (final 20% of instruction)
During the last three weeks of instruction (last 15 instructional days), withdrawals from a course are
not permitted. Exceptions are only allowed in situations clearly beyond the student’s control and the
assignment of an incomplete is not practical. Students are responsible for obtaining the approval of