POLICY ON REFUNDS

SHORT TERM PROGRAMS

The Office of International Programs works diligently to provide a quality academic short term experience for

Cedarville students. Most programs with which we contract services require deposits and payment for a

minimum number of students. Because of this, the following policy has been adopted. The only exception for

the non-refundable deposit and confirmation fee is when Cedarville or the contracting organization would

cancel a program. In that situation any money collected will be put back into your student account.

 A refundable $200 deposit is required for all Cedarville University academic short term programs. The

using financial aid for the trip, it probably will not be available until July or August. You are still responsible

to pay your program fee by the assigned payment dates. You can reimburse yourself when your financial aid

actually arrives. There are no exceptions to this. If not paid, you will not be permitted to go on the trip and

will still be financially responsible for any incurred expenses by Cedarville.

 If a students needs to drop out of a trip, a written explanation must be submitted to the Office of

International Programs (OIP). If approved, a portion of the program cost will be refunded and credited to the

student’s account based upon the amount of money Cedarville has invested in the program and that is not

recoverable to us. If not approved, no refunds will be given. Most of the program providers have an early

January deadline. A few offer refunds as late as March 1. Students must INFORM The Cedarville University

 “Special Charges” are any non-refundable tuition, housing, or other fees charged to or paid by Cedarville

University to secure the student’s place on the program. It is your responsibility to inquire as to the

estimated non-recoverable costs incurred at the time of your withdrawal.

 You are encouraged to explore trip cancellation insurance which would cover you if you unexpectedly have

to cancel your trip. See other side of this document for further explanation.

 You should maintain your own major medical insurance coverage from the United States while participated

in a short-term program.

If Cedarville University decides to cancel a program for safety and security reasons prior to its commencing:

We will provide a full refund of all fees paid to CU for the program.

If Cedarville University decides to cancel a program because of low enrollment:

We will provide a full refund for all fees paid to CU for the program.

If Cedarville University cancels a program for security reasons after it has started:

recoverable contractual obligations. Students are encouraged to check the benefits and cost of an individual

trip cancellation insurance policy.

Refund of tuition fees paid to Cedarville will depend on how much academic credit the student in the

program will still be able to receive for work already completed or to be completed through alternative

arrangements. Cedarville University will make every attempt to arrange with faculty and departments

suitable alternatives to completing planned academic credit.

If Cedarville University does not cancel a program but a student chooses to withdraw from it due to their

perception of safety and security concerns or any other reason:

Student Signature Date

If under 18, a parent or guardian must sign here Date

This signed and witnessed document is due to Collins 22 along with the program application.