FINANCE AND ADMINISTRATION COMMITTEE
Thursday, March 7, 2024 – 9:30 a.m.
County of Renfrew Administration Building
AGENDA
1. Call to order.
2. Land Acknowledgement.
3. Roll call.
4. Disclosure of pecuniary interest and general nature thereof. Page
5. Adoption of minutes of previous meeting held on February 15, 2024
and February 28, 2024.
6
6. Delegations: (none at time of mailing).
7. Closed Meeting: Pursuant to Section 239 of the Municipal Act, 2001,
as amended, for the purpose of:
a) Labour relations or employee negotiations.
8. Administration Report 8
9. Corporate Services Department Report 22
10. New Business.
11. Date of next meeting (Thursday, April 11, 2024) and adjournment.
NOTE: a) County Council: Wednesday, March 27, 2024.
b) Submissions received from the public, either orally or in writing may become part of the
public record.
2
1
FINANCE AND ADMINISTRATION COMMITTEE
Thursday, February 15, 2024
A meeting of the Finance and Administration Committee was held on Thursday, February 15,
2024 at 9:30 a.m.
Present were: Chair Jennifer Murphy
Warden Peter Emon
Councillor James Brose
Councillor Glenn Doncaster
Councillor Michael Donohue
Councillor Anne Giardini
Councillor David Mayville
Regrets: Vice-Chair Valerie Jahn (on leave of absence)
Staff Present: Craig Kelley, Chief Administrative Officer/Clerk
Lee Perkins, Director of Public Works and Engineering
Mike Blackmore, Director of Long-Term Care
Jason Davis, Director of Development and Property
Andrea Patrick, Director of Community Services
Daniel Burke, Acting Treasurer/Manager of Finance
Michael Nolan, Director of Emergency Services (attended virtually)
Greg Belmore, Manager of Human Resources
Ashley Wilton, Manager of Provincial Offences
Gwen Dombroski, Deputy Clerk
Tina Peplinskie, Media Relations and Social Media Coordinator
Connie Wilson, Administrative Assistant, Corporate Services
Tyson Hilts, Systems Analyst, Information Technology
Chair Murphy called the meeting to order at 9:30 a.m. The Chair recited the land
acknowledgement, identifying that the meeting was being held on the traditional territory of
the Algonquin People. The roll was called, and no pecuniary interests were disclosed.
RESOLUTION NO. FA-C-24-02-19
Moved by Councillor Mayville
Seconded by Councillor Brose
THAT the minutes of the January 18, 2024 meeting be adopted. CARRIED.
2
FINANCE AND ADMINISTRATION 2 February 15, 2024
Administration Department Report
The Chief Administrative Officer/Clerk overviewed the Administration Department Report
which is attached as Appendix A.
The Chief Administrative Officer/Clerk provided an update to Committee on new initiatives,
recent activities and upcoming events. Committee thanked the Chief Administrative
Officer/Clerk for the comprehensive overview and requested that an update be provided
quarterly to Committee and County Council.
The Media Relations and Social Media Coordinator provided an update to Committee.
Committee thanked the Media Relations and Social Media Coordinator for the update and the
informative posts, and noted that the monthly Council Communique is a very comprehensive
summary that is well received at their local municipalities.
The Director of Emergency Services joined the meeting virtually at 9:50 a.m.
RESOLUTION NO. FA-C-24-02-20
Moved by Councillor Giardini
Seconded by Councillor Mayville
THAT the Finance and Administration Committee recommend that County Council adopt the
revised By-law for the Remuneration of Members of the Council of the County of Renfrew
effective January 1, 2024 at the February session of County Council. CARRIED.
RESOLUTION NO. FA-C-24-02-21
Moved by Councillor Donohue
Seconded by Councillor Brose
THAT the Finance and Administration Committee recommend that County Council approve that
Craig Kelley be appointed as Deputy-Clerk for the County of Renfrew; AND FURTHER THAT the By-
law to appoint a Deputy-Clerk for the County of Renfrew be adopted at the February session of
County Council. CARRIED.
RESOLUTION NO. FA-C-24-02-22
Moved by Councillor Mayville
Seconded by Councillor Doncaster
THAT the Finance and Administration Committee recommend that County Council approve that
Gwen Dombroski be appointed as Clerk for the County of Renfrew; AND FURTHER THAT the By-
law to appoint a Clerk for the County of Renfrew be adopted at the February session of County
Council. CARRIED.
RESOLUTION NO. FA-C-24-02-23
Moved by Councillor Doncaster
Seconded by Councillor Brose
THAT the Finance and Administration Committee recommend that County Council approve that
Daniel Burke be appointed as the Treasurer for the County of Renfrew; AND FURTHER THAT the
By-law to appoint a Treasurer for the County of Renfrew be adopted at the February session of
County Council. CARRIED.
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FINANCE AND ADMINISTRATION 3 February 15, 2024
RESOLUTION NO. FA-C-24-02-24
Moved by Warden Emon
Seconded by Councillor Giardini
THAT the Administration Department Report attached as Appendix A be approved. CARRIED.
Corporate Services Department Report
The Acting Treasurer/Manager of Finance overviewed the Corporate Services Department
Report which is attached as Appendix B.
The Manager of Human Resources overviewed the changes to Employment By-law #1,
specifically noting the effective date of Pay Period #1, which follows the payroll year as opposed
to the calendar year.
RESOLUTION NO. FA-C-24-02-25
Moved by Councillor Brose
Seconded by Councillor Mayville
THAT the Finance and Administration Committee recommends that County Council approve the
following changes to the Non-Union Staff Salary Grid within Employment By-law #1:
a) Removal of the following positions:
a. Data Entry Clerk in Group 1;
b. Fundraising Coordinator in Group 2;
c. Accounting Clerk I – Finance in Group 5;
d. Executive Assistant/Deputy Clerk in Group 7;
e. Prosecutor in Group 8;
f. Manager Finance in Group 10.
b) Reclassification of the following positions:
a. Labourer from Group 1 to Group 2;
b. Construction Supervisor from Group 7 to Group 8.
c) Creation of the following positions:
a. Help Desk Support in Group 4;
b. Manager of Legislative Services/Clerk in Group 9;
c. Manager of Finance/Treasurer in Group 12;
d) Renaming of the following position:
a. Director of Corporate Services/Deputy Treasurer in Group 17;
AND FURTHER THAT the revised Employment By-law # 1 be adopted at the February session of
County Council. CARRIED.
RESOLUTION NO. FA-C-24-02-26
Moved by Warden Emon
Seconded by Councillor Brose
THAT the Corporate Services Department Report attached as Appendix B be approved.
CARRIED.
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FINANCE AND ADMINISTRATION 4 February 15, 2024
New Business
The Chief Administrative Officer/Clerk indicated that Chair Murphy and Warden Emon are
attending a ROMA meeting in Thunder Bay on June 13
th
, the date of this Committee’s June
meeting, therefore asked for consideration to change the Committee meeting date. Committee
agreed on a new meeting date of Monday, June 17, 2024.
RESOLUTION NO. FA-C-24-02-27
Moved by Councillor Donohue
Seconded by Councillor Giardini
THAT this meeting adjourn and the next regular meeting be held on Thursday, March 7, 2024.
Time: 10:15 a.m. CARRIED.
5
FINANCE AND ADMINISTRATION COMMITTEE
Wednesday, February 28, 2024
A meeting of the Finance and Administration Committee was held on Wednesday, February 28,
2024 at 9:34 a.m.
Present were: Chair Jennifer Murphy
Warden Peter Emon
Councillor James Brose
Councillor Glenn Doncaster (attended virtually)
Councillor Michael Donohue
Councillor Anne Giardini
Councillor David Mayville
Regrets: Vice-Chair Valerie Jahn (on leave of absence)
Staff Present: Craig Kelley, Chief Administrative Officer/Clerk
Lee Perkins, Director of Public Works and Engineering
Mike Blackmore, Director of Long-Term Care
Jason Davis, Director of Development and Property
Daniel Burke, Acting Treasurer/Manager of Finance
Michael Nolan, Director of Emergency Services
Gwen Dombroski, Deputy Clerk
Tina Peplinskie, Media Relations and Social Media Coordinator
Connie Wilson, Administrative Assistant III, Corporate Services
Chair Murphy called the meeting to order at 9:34 a.m. The Chair recited the land
acknowledgement, identifying that the meeting was being held on the traditional territory of
the Algonquin People. The roll was called, and no pecuniary interests were disclosed.
Administration Department Report
The Chief Administrative Officer/Clerk overviewed the Administration Department Report
which is attached as Appendix A.
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FINANCE AND ADMINISTRATION 2 February 28, 2024
RESOLUTION NO. FA-C-24-02-28
Moved by Councillor Brose
Seconded by Councillor Giardini
THAT the Finance and Administration Committee recommend to County Council that the
resolution from Halton Region – a proposal that the Federation of Canadian Municipalities (FCM)
Board of Directors consider a biennial election process – be supported. CARRIED.
RESOLUTION NO. FA-C-24-02-29
Moved by Councillor Brose
Seconded by Councillor Mayville
THAT the Administration Department Report attached as Appendix A be approved. CARRIED.
RESOLUTION NO. FA-C-24-02-30
Moved by Councillor Giardini
Seconded by Councillor Mayville
THAT this meeting adjourn and the next regular meeting be held on Thursday, March 7, 2024.
Time: 9:43 a.m. CARRIED.
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COUNTY OF RENFREW
ADMINISTRATION DEPARTMENT REPORT
TO: Finance and Administration Committee
FROM: Craig Kelley, Chief Administrative Officer
DATE: March 7, 2024
SUBJECT: Department Report
INFORMATION
1. Save the Date - 17
th
Annual Wardens Golf Tournament – Friday, June 7, 2024
The 2024 Warden’s Golf Tournament has been scheduled for Friday, June 7, 2024 at the
Dragonfly Golf Links – 955 Opeongo Road, Renfrew. Details are currently being
finalized, but the entry fee will once again include green fees, riding cart, boxed lunch,
swag bag, after game appetizers and door prizes. Online registration will be available in
the upcoming month, so please save the date for this exciting fundraising event. We are
looking forward to another successful year.
2. Save the Date - 2024 Annual Service Awards – Thursday, November 21, 2024
In 2024, the County of Renfrew introduced a different format for the County of Renfrew
Service Awards and Staff Appreciation, with last year’s event being held in November at
Pembroke Festival Hall. Staff are planning on repeating this very successful staff
appreciation evening on Thursday, November 21, 2024; I promised everyone I’ll start
shopping for new shiny pants much earlier. Staff are working on the agenda for this
event and will release information once details have been confirmed. For now, please
note the date in your calendar.
This initiative contributes to Strategic Plan Goal #2, Workforce Development.
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3. Employee Recognition Q3 2023
On April 26, 2023, County Council approved Policy J-05 Employee Recognition Program.
Employee recognition is the acknowledgement of an individual or team’s behaviour,
effort and accomplishments that support the County’s goals and values. The County of
Renfrew’s Employee Recognition Program is a way for the County of Renfrew to
promote a workplace culture that strives to recognize and appreciate the commitment,
dedication and contributions of all employees at the County of Renfrew.
Attached as Appendix I is the bulletin announcing the round of winners and nominees of
the County’s Employee Recognition Program for the Q3 period of July to September,
2023. Q4 closed December 31, 2023 and staff are currently distributing the Certificates
and taking the photos; this information will be provided at a future meeting.
Nominations are now open for the January to March 2024 period, closing March
31. The nomination can be done via the County of Renfrew website found here:
https://forms.countyofrenfrew.on.ca/Public-Site/County-of-Renfrew-Employee-
Recognition-Nomination
Congratulations to all of the winners and nominees and a big thank you to all of those
who made nominations!
This policy contributes to Strategic Plan Goal #2, Workforce Development.
RESOLUTION
4. June Standing Committee Meeting
Recommendation: THAT the Finance and Administration Committee recommends to County
Council that the Finance and Administration Committee meeting be held on Monday, June 17,
2024.
Background
Due to a significant conflict that would result in the absence of our Warden, the Chair of
the Finance & Administration Committee, the Chief Administrative Officer and the Clerk,
staff are requesting changes in dates for the June Standing Committee Meeting.
Section 74 (a) of the Procedural By-law states:
Committees will meet at such time and place as the Presiding Officer determines,
subject to the direction of Council. Presiding Officer will utilize as a guideline for
consideration to change the time, date or location of a committee meeting, a 60-day
notice requirement and subject to 100% agreement of committee members. Failing
full agreement of a revised date, the original meeting date will remain.
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BY-LAWS
5. Employment By-law #1
Recommendation: THAT the Finance and Administration Committee recommends that County
Council approve the following changes to the Non-Union Staff Salary Grid within Employment
By-law #1:
1. Reclassification of the following positions:
a. Manager, Human Resources from Group 10 to Group 11;
AND FURTHER THAT the revised Employment By-law # 1 be adopted.
Background
A summary of the changes to Employment By-law #1 include items approved at the
January 2024 budget workshop, Policy B-04 Classification Review System adjustments
and the results of a housekeeping exercise are as follows:
B-04 Classification Review System Adjustments
Consistent with County of Renfrew Policy B-04 Classification Review System, a review of
positions that had not had updated and approved job descriptions, nor updated job
evaluations, was required in the Human Resources Division. At the request of the Chief
Administrative Officer, and to avoid undue bias and/or influence from those affected by
the evaluation, a third-party evaluator was enlisted to provide this evaluation; Jane
Mizanski of Gallagher Benefit Services (Canada) Group Inc. Accordingly, these positions
were scored utilizing the County of Renfrew’s job evaluation tool which resulted in
changes in their respective points; however only affecting grid movement of one
position on the Employment By-law #1 staff salary grid. The following positions were
evaluated:
Manager, Human Resources: from Group 10 to Group 11; and
Human Resources Coordinator: no change in Grouping.
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Employee Recognition Results
July to September – 2023
On April 2
6, 2023, the County of Renfrew approved Policy J-05 Employee Recognition Program.
Employee recognition is the acknowledgement of an individual or team’s behaviour, effort and
accomplishments that support the County’s goals and values. The County of Renfrew’s Employee
Recognition Program is a way for us to promote a workplace culture that strives to recognize and
appreciate the commitment, dedication and contributions of all employees at the County of Renfrew.
Below you will find the winners and nominees from the nomination period, which ran July through
September of 2023.
Winners:
Hones
ty & Integrity – Barb Tierney
Barb is an Administrative Commander for the Department of Emergency Services. Barb was nominated
in all 5 categories with their Honesty & Integrity standing out. Barb demonstrates honesty and fairness
and is a reliable individual that holds themselves to a high standard in her work ethic, quality of work
and their commitment to the Department and to the County of Renfrew.
Professionalism – Bill Matschke
Bill is Building Custodian with Renfrew County Housing Corporation. Bill was nominated in all 5
categories with their Professionalism standing out. Bill takes pride in keeping the buildings in pristine
condition, they assist tenants with mobility issues and advocates for them when they require additional
support.
Client Service Orientation – Denver Mullen
Denver is a Recreation Programmer at the Bonnechere Manor. Denver was nominated in all 5 categories
with their Client Service Orientation standing out. Denver makes the clients in the Adult day program
feel special with their caring and loving ways. Denver has been driving the clients out on the town on the
facility bike which is becoming quite the hit across the community.
Focus on Results – Daryl Cybulski, Jeff Tomasini, Aaron Weisenberg, Jeff denHollander, Liam Levair,
Maverick Bozak and Joseph Luckovitch
Daryl, Jeff, Aaron, Jeff, Liam, Maverick and Joseph are the day labour crew for the Department of Public
Works & Engineering. They were nominated in 3 of the 5 categories with Focus on Results standing out.
The day labour crew is assigned the projects that have the most unknowns, are more complex, or have
high risk of overages, yet they always manage to complete them on time and usually under budget.
Appendix I
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Teamwork – Tanis Lavigne
Tanis is the Early Years Supervisor with the Department of Community Services. Tanis was nominated in
4 of the 5 categories with their Teamwork standing out. Tanis has taken the time out of their schedule to
organize County Administration Building potlucks to help bring the staff in the various departments in
the building closer together.
Nominated Employees:
Angela Yahnke
Jen Lepine
Michelle Cassista
April Nolan
Jessica Johnston
Mike Behm
Asia Krystie
Jessica Tavares
Bryton Weckworth
Bernadette Plummer
Josie De Jesus-Shaw
Mireya Aguilar Moreno
Brittani Jefferson
Kate Purdy
Nancy Lemire
Calvin Mcilwrath
Kate Telecki
Shelly Lee
Darlene Hodgins
Kayla Burton
Sonia Mick
Erin Nighbor
Kelly Latendresse
Stephanie Stoppa
Erin O’Reilly-Olsheskie
Kenzie Jones
Susan Robertson
Evelyn Vanstarkenburg
Kim Barr
Tanya Sullivan Coady
Glenn Villeneuve
Lee Perkins
Terri Fleury
Husam Ali
Linda Magill
Sarah Dagenais
James Innes
Magda Weron
Tina Peplinskie
Jane O’Keefe
Mary Rowe
Vanessa Gagne
Jarret Latendresse
Rebecca Ellis
We thank all nominators for nominating these employees this quarter. Please continue to nominate
your colleagues for October to December. Nomination forms are available on the County Website, Staff
Intranet or from Human Resources.
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Denver Mullen, Bonnechere Manor Adult Day Program client Teresa Haley and Dean Quade
Craig Kelley, Taylor Hanrath, Jeff denHollander, Liam Levair, Daryl Cybulski, Maverick Bozak, Joseph
Luckovitch and Lee Perkins. Missing: Aaron Weisenberg and Jeff Tomasini
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Laura LePine, Margo Smith, Tanis Lavigne and Craig Kelley
Craig Kelley, Michael Nolan, Barb Tierney and Dave Libby
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Craig Kelley, Jason Davis, Bill Matschke, Kevin Raddatz, Tony Ashley and Dennis Lazary
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COUNTY OF RENFREW
BY-LAW NUMBER 29 - 24
EMPLOYMENT BY-LAW # 1 FOR COUNTY OFFICERS AND STAFF
WHEREAS the Council of the Corporation of the County of Renfrew deems it advisable to employ
County Officers and Staff under and subject to the provisions of a By-law;
AND WHEREAS the Ontario Municipal Act empowers Council to pass such a By-law regulating the
appointment, duties and remuneration of such Officers and Staff;
NOW THEREFORE the Council of the Corporation of the County of Renfrew enacts as follows:
ARTICLE 1 - INSURANCE AND HEALTH BENEFITS
PART A - Full-Time Employees
1. Pension
The Ontario Municipal Employees Retirement System Pension Plan shall apply as per the
OMERS Agreement.
2. Life Insurance
The Employer shall pay 100% of the premiums for Basic Group Life Insurance coverage
and Accidental Death or Dismemberment. From age 71 to 75, “life coverage” will be at a
rate of 50% of the coverage provided in the original plan for non-union employees.
3. Extended Health Care
The Employer shall pay 100% of the premiums for the Extended Health Care Plan. There
is a drug dispensing fee cap of $8.50.
4. Dental Plan
The employer shall pay 100% of the standard dental plan (prior year ODA schedule).
In additional, major restorative coverage is provided at 50% co-insurance to a maximum
of $2,000 per year per insured. Orthodontic coverage is provided at 50% co-insurance to
a lifetime maximum of $2,000 per insured.
5. Health Care Spending Account
In addition to the Extended Health and the Dental Plan, full-time employees have access
to an annual Health Care Spending Account. The Health Care Spending Account is set at
$850.00 annually. This is prorated for new employees.
6. Optional Life Insurance/Optional Accidental Death & Dismemberment Insurance
Employees may participate in an Optional Life Insurance Program and an Optional
Accidental Death & Dismemberment Program within the terms and conditions of the
policy, provided the employee assumes full responsibility for the premiums.
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7. Early Retiree Benefit
The employer shall pay 100% of the premiums for employees who qualify under OMERS
for an Early Retirement Plan for full-time employees as follows:
• For all employees who retire after March 1, 2021 there is no lifetime maximum
cap for all health and dental claims.
ARTICLE 2 - PAID HOLIDAYS
Thirteen paid holidays shall be provided. Specific days are outlined in the Corporate Policies and
Procedures Manual.
ARTICLE 3 - OTHER ALLOWANCES
1. Mileage Allowance
For the use of vehicles authorized by the employee's supervisor, the employee shall
receive a mileage allowance established at the maximum automobile allowance rate
approved by the Canada Revenue Agency (CRA).
2. Cost of Living Allowance
The County of Renfrew’s non-union salary grid is to be adjusted annually based on the
June twelve (12) month average of the Consumer Price Index (CPI) for Ontario (all items)
as determined by Statistics Canada, and the adjustment is effective for Pay Period #1
each year. This adjustment will not be lower than any increase negotiated between the
County and any of its union collective agreements.
3. Meals, Gratuities and Incidental Expenses
While attending conferences, conventions, seminars, workshops or business meetings,
employees will receive actual expenses supported by receipts of up to $95.00 per day.
4. Safety Footwear Allowance
(a) Employees who are required by nature of their job to wear safety footwear on a
regular daily basis shall be provided the following annual allowance:
Effective January 1, 2024: Full-time - $300.00 per annum
Part-time -$150.00 per annum
(b) Employees who are required by nature of their job to wear safety footwear on an
occasional basis will be provided with the above allowance once every three years.
ARTICLE 4 - RATES OF PAY
Schedule “A” - Non-Union Salary Grid and Classifications
ARTICLE 5 - ADJUSTMENT DATE
The next adjustment date shall be Pay Period #1, 2025 or earlier as deemed appropriate by
Council.
ARTICLE 6 - ENFORCEMENT AND GENERAL
1. Matters pertaining to working conditions and employment are also set out in the
Corporate Policies and Procedures Manual. The manual should be referred to for
additional information about the employment conditions contained in this by-law.
2. Any other amendments to this By-law shall be recommended by the Finance and
Administration Committee to County Council in the form of a replacement By-law.
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3. This By-law shall not be interpreted to contradict or violate any statute or regulation of
the Province of Ontario.
4. By-law 29-24 133-23 is hereby repealed.
5. This By-law shall come into force and be effective Pay Period # 1, 2024 except where
otherwise noted.
5.1 Reclassifications shall be effective the Pay Period immediately after the date of the
adoption of this By-law.
READ a first time this 2728th day of March February 2024.
READ a second time this 2728th day of March February 2024.
READ a third time and finally passed this 2728th day of March February 2024.
PETER EMON, WARDEN GWEN DOMBROSKI, CLERK
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County of Renfrew Non-Union Staff Salary Grid
Schedule "A"
Effective: Pay Period #1, 2024
Group
Step 1
Step 2
Step 3
Step 4
Step 5
Job Rate
Merit
1
24.48
25.22
25.99
26.76
27.57
1335.00
2
25.72
26.50
27.29
28.10
28.95
1554.00
3
30.44
31.35
32.30
33.27
34.27
1781.00
4
32.03
32.99
33.98
34.99
36.05
1991.00
5
35.10
36.16
37.25
38.37
39.53
2224.00
6
38.59
39.75
40.95
42.18
43.44
2445.00
7
42.14
43.39
44.70
46.03
47.43
2671.00
8
46.88
48.29
49.73
51.22
52.76
2891.00
9
53.41
55.01
56.66
58.36
60.11
3169.00
10
55.91
57.58
59.30
61.08
62.93
3449.00
11
59.64
61.42
63.25
65.15
67.11
3727.00
12
63.28
65.19
67.15
69.15
71.24
4007.00
13
67.53
69.55
71.63
73.79
76.00
4278.00
14
72.16
74.33
76.55
78.85
81.22
4557.00
15
76.79
79.09
81.45
83.91
86.42
4839.00
16
80.11
82.51
85.00
87.54
90.16
5060.00
17
83.42
85.93
88.51
91.17
93.89
5287.00
Classification Permanent Rate
Student (under 18)
15.60
Student (18 and over)
16.55
Lead Hand Premium
2.00
Grader Operator Premium
1.25
Shift Premium
0.85
Weekend
0.50
Commander Shift Premium
0.75
Revised: February 2024
19
County of Renfrew Staff Classifications and Salary Ranges
GROUP
HOURLY ($)
POSITION
1
24.48 – 27.57
• Administration Clerk
2
25.72 – 28.95
• Administrative Assistant I
• Labourer
• Logistics Clerk
• Maintenance Person
3
30.44 – 34.27
• Accounting Clerk
• Administrative Assistant II
• Administrative and Business
Development Assistant
• Court Service Specialist
•
Customer Service Representative
• Intake Coordinator
• Program Officer
• Scheduling Clerk
• Sign Shop Fabricator
4
32.03 – 36.05
• Administrative Assistant - Finance
• Data Analysis Coordinator
• Economic Development
Coordinator
•
Help Desk Support
• Inclusion Coordinator
• Licensed Home Visitor
• Tourism Industry Relations &
Digital Marketing Coordinator
•
Truck/Equipment Operator
5
35.10 – 39.53
• Administrative Assistant III
• Eligibility Coordinator
• Forestry Technician
• GIS/Planning Technician
• Junior Planner/Land Division
Secretary-Treasurer
• Media Relations and Social
Media Coordinator
•
Tourism Development Officer
6
38.59 – 43.44
• Accounting Technician
• Assistant Food Services Supervisor
• Building Infrastructure Coordinator
• Civil Designer
• Community Housing Coordinator
• Engineering Technician
•
GIS Coordinator
• Infrastructure Coordinator
• IT Technician
• Junior Planner
• Mechanic
• Ontario Works Agent
• Payroll Administrator
•
Trails Coordinator
7
42.14 – 47.43
• Capital Projects Coordinator
• Child Care & Early Years Supervisor
• Client Programs Supervisor
• Community Housing Supervisor
• County Planner
• Early Years Supervisor
• Human Resources Coordinator
• Infrastructure Technician
• Operations Coordinator
• Patrol Supervisor
• Small Business Advisor
• Social Worker
• Systems Analyst
8
46.88 – 52.76
• Administration Supervisor
• Business Development Officer
• Construction Supervisor
• County Forester
• Dietitian
•
Environmental Services Supervisor
• Food Services Supervisor
Network Administrator
• Prosecutor (Bilingual)
• Senior Planner
• Supervisor, Ontario Works
• Supervisor, Technical Services
9
53.41 – 60.11
• Employee Health Coordinator
• Manager, Economic Development
Services
• Manager of Legislative Services /
Clerk
• Manager, Provincial Offences
•
Physiotherapist
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GROUP
HOURLY ($)
POSITION
10
55.91 – 62.93
• Commander
• Manager, Child Care Services
• Manager, Housing and
Homelessness
• Manager, Human Resources
• Manager, Information
Technology
• Manager, Ontario Works
• Manager, Real Estate
• Resident Care Coordinator
11
59.64 – 67.11
• Manager, Capital Works
• Manager, Human Resources
• Manager, Operations
• Manager, Planning Services
12
63.28 – 71.24
• Deputy Chief Clinical Programs
• Deputy Chief Operations
• Director of Care
• Manager of Finance/Treasurer
13
67.53 – 76.00
• Nurse Practitioner
14
72.16 – 81.22
15
76.79 – 86.42
• Administrator, Bonnechere Manor
16
80.11 – 90.16
17
83.42 – 93.89
• Director, Corporate Services/Deputy
Treasurer
• Director, Development & Property
• Director, Emergency Services /Chief
Paramedic Services
• Director, Long Term Care
• Director, Public Works &
Engineering
• Director, Community Services
Revised: March February 2024
21
COUNTY OF RENFREW
CORPORATE SERVICES DEPARTMENT REPORT
TO: Finance and Administration Committee
FROM: Daniel Burke, Treasurer
DATE: March 7, 2024
SUBJECT: Department Report
INFORMATION
1. Recruitment Efforts – Career Fairs
On February 13, 2024, Human Resources Manager Greg Belmore, Human Resources
Coordinator Amanda Nesbitt, Commander Kerri-Lynn McGrath and Bonnechere Manor
Administrative Assistant II Megan Ferneyhough, attended a career fair at Algonquin
College in Ottawa from 10:00 a.m. to 3:00 pm. This provided an excellent opportunity
for staff to promote County of Renfrew and lower tier available positions, but also
promote the County as a place to search for employment opportunities. This event was
very well attended, with over seventy employers present.
On February 22, 2024 members of the County of Renfrew Human Resource Division
attended a career fair hosted by Ontrac at the Renfrew Legion from 12:30 to 3:30 pm.
These initiatives are in support of Strategic Plan Goal #2, Workforce Development, and
part of the identified actions to achieve the objectives in 2024.
2. 2024 Tax Policy
The Treasurer hosted a Tax Policy Working Group meeting on Monday, March 4, 2024 at
11:00 a.m. and all the local municipal treasurers were invited to attend. A Tax Policy
Working Group Report and Taxation By-laws will be provided at the April meeting of the
Finance and Administration Committee, which will include all recommendations from
the March Tax Policy Working Group meeting.
3. Ministry of Transportation – Licence Plate Renewal System
Municipalities received the attached Appendix I outlining that new legislation for licence
plate renewals will not impact a municipality’s ability to issue plate denials as an
enforcement mechanism for unpaid fines. Plate denial is an important tool to enforce
parking by-laws, red light camera and automated speed offences.
22
4. Town of Midland Resolution
Attached as Appendix II is a letter from the Town of Midland to the Provincial and
Federal Government regarding the “catch and release” Justice system in Ontario.
Several Councils in Ontario have also passed a resolution to support the Town of
Midland. While the items outlined do not impact the Provincial Offences Court, Council
may wish to review as a public interest matter.
5. Provincial Offences Administration Workload
The following is a chart comparing charges received, trial notices issued, payments
processed, accounts receivable files reviewed and collection notices mailed over the
past five months through the Provincial Offences Administration Office.
Month
Charges
Received
Trial
Notices
Issued
Early
Resolution
Notices
Payments
Processed
Payfines
Payments
Processed
Number
of Files
Reviewed
Licence
Suspensions
Collection
Notices
To
Collection
Agency
2023
Sept.
634 62 74 317 334 360 37 152 65
Oct. 516 60 68 319 227 435 44 115 180
Nov. 414 92 51 272 205 378 65 95 83
Dec. 243 97 30 232 130 385 40 206 236
2024
Jan.
309 83 37 260 141 405 78 140 129
6. Investment Update
The municipality has the power to invest under section 418 of the Municipal Act, 2001,
S.O. 2001 c.25 and only in those securities prescribed under the Eligible Investments
Regulation (O. Reg. 438/97) to the Municipal Act as may be amended from time to time.
The Treasurer of the municipality shall prepare and provide to the council, each year or
more frequently as specified by the council, an investment report.
In accordance with the County of Renfrew’s Corporate Policy GA-06 – Investment Policy,
cash not required for current operations may be invested and reinvested with a view to:
a) Securing safety of the principal contributed to the Fund;
b) Maintaining a high degree of liquidity within the Fund; or
c) Obtaining a competitive rate of return through a diversified portfolio of permitted
investments.
All investments shall be selected based on the projected cash flow requirements,
keeping the total investment portfolio within the following parameters:
23
Type of investment, as defined by
O. Reg. 438/97
Minimum – Maximum
percent of total investment
portfolio
O. Reg. 438/97 s.2(1), (federal, provincial and municipal
indebtedness)
0% - 100%
O. Reg. 438/97 s.2(3) (schedule 1,2 and 3 bank deposit
receipts, notes, and similar instruments)
0% - 100%
O. Reg. 438/97 s.2(4) (bank and credit union guaranteed
bonds)
0% - 25%
O. Reg. 438/97 s.2(7.1) and s.2(8.1) (corporate bonds
and shares invested through One Investment)
0% - 20%
No more than 20% of the total investment portfolio will be made up of instruments
issued or guaranteed by a single entity/organization with the exception of a Canadian
Federal or Provincial Government or Schedule 1 bank.
The investment report referred to shall contain:
(a) a statement about the performance of the portfolio of investments of the
municipality during the period covered by the report:
Maturity Date Interest Rate
Face value
as at
D
ecember 31,
2023
Face value
as at
D
ecember
31, 2022
BMO RAAG operating bank accounts
Current Prime less 1.5%
$70,057,336 $68,079,937
Bank of Montreal GIC November 6, 2023 3.51%
$1,000,000
Bank of Montreal GIC May 8, 2024 2.63%
$1,000,000 $1,000,000
CDN Western Bank May 8, 2024 2.
90%
$1,000,000 $1,000,000
Bank of Montreal GIC September 23, 2024 4.55%
$500,000 $500,000
Bank of Montreal GIC October 15, 2024 2.31%
$1,000,000 $1,000,000
Bank of Montreal GIC May 7, 2025 2.11%
$1,000,000 $1,000,000
Equitable Bank GIC September 23, 2026 2.15%
$100,000 $100,000
Equitable Trust GIC September 23, 2026 2.15%
$100,000 $100,000
Home Trust GIC September 23, 2026 2.15%
$100,000 $100,000
Home Equity Bank GIC September 23, 2026 2.15%
$100,000 $100,000
Manulife Bank GIC September 23, 2026 1.75%
$600,000 $600,000
Presidents Choice Bank GIC September 23, 2026 1.95%
$100,000 $100,000
RFA Bank of Canada GIC September 23, 2026 1.85%
$100,000 $100,000
Canadian Western Bank GIC (shared - RCHC) November 25, 2027 5.
15%
$100,000 $100,000
Home Equity Bank GIC (Shared - RCHC) November 25, 2027 5.16%
$100,000 $100,000
BMO Trust Company GIC December 6, 2027 4.75%
$400,000 $400,000
Bank of Montreal GIC November 6, 2028 5.45%
$1,000,000
Totals $77,357,336 $75,379,937
24
(b) a description of the estimated proportion of the total investments of a
municipality that are invested in its own long-term and short-term securities to
the total investment of the municipality:
(c) a statement by the Treasurer as to whether or not, in his or her opinion, all
investments were made in accordance with the investment policies and goals
adopted by the municipality:
• It is the opinion of the Treasurer, that all investments were made in
accordance with the investment policies and goals adopted by the County
of Renfrew.
(d) a record of the date of each transaction in or disposal of its own securities,
including a statement of the purchase and sale price of each security.
• Redeem one Bank of Montreal GIC that is maturing November 6, 2023 for
$1,000,000 and reinvest in a Bank of Montreal 5.45% GIC for $1,000,000
maturing November 6, 2028.
7. Health Committee - Local Priorities Fund – Miramichi Lodge
Ontario Health, through Ontario Health East, advised the Corporation of the County of
Renfrew, Miramichi Lodge will receive one-time funding in the amount of $47,100.00 in
the fiscal year 2023-24 to support the purchase of specialized equipment and/or
associated training for IV care and wound care that commonly lead to avoidable
emergency department visits.
At the Health Committee meeting held earlier this week, the following resolution was
presented, and is being provided as information to Finance and Administration
Committee:
“THAT the Health Committee recommends County Council adopt a By-law
authorizing the Warden and Clerk to sign the 2023/24 Local Priorities Fund – Batch 3
Agreement for specialized equipment associated with IV and wound care in the
amount of $47,100 with Ontario Health, AND THAT the Finance and Administration
Committee be so advised.”
2019 $1,180,324
2020 $884,752
2021 $814,343
2022 $2,201,552
2023 (unaudited) $3,431,802
Interest Income
Maturity Dates: Balance
Percentage of
Portfolio
Average
Interest Rate
Current $70,057,336 91% 5.70%
2024 $3,500,000 5% 2.89%
2025 $1,000,000 1% 2.
11%
2026 $1,200,000 2% 1.91%
2027 $600,000 1% 4.89%
2028 $1,000,000 1% 5.
45%
$77,357,336 100% 5.46%
25
8. Health Committee - Emergency Management Funding
Emergency Management Ontario advised the Corporation of the County of Renfrew that
they would receive funding from the Community Emergency Preparedness Grant
("CEPG”) Program in the amount of $49,600.00 in support of emergency preparedness
in the County of Renfrew.
At the Health Committee meeting held earlier this week, the following resolution was
presented, and is being provided as information to Finance and Administration
Committee:
“THAT Health Committee recommends that County Council adopt a By-law to accept
the Community Emergency Preparedness Grant - Transfer Payment Agreement that
outlines the approved funding and required actions to receive $49,600.00 in
support of emergency preparedness in the County of Renfrew, AND THAT the
Finance and Administration Committee be so advised.”
This initiative supports Strategic Goal #6, Environmental Resiliency.
BY-LAWS
9. User Fee By-law and Schedule
Recommendation: THAT the Finance and Administration Committee recommends to County
Council that a revised By-law to Establish and Require Payment of User Fees and Charges be
adopted; AND FURTHER THAT the previous User Fee By-law 69-23 be repealed.
Background
As part of our annual budget process, a review is made of the County of Renfrew User
Fee By-law and Schedule. Attached as Appendix III is the User Fee By-law in bold and
strike through highlighting the following changes:
Administration – The Hourly Rates have not been changed since 2016, the proposed
increase represents an ongoing effort for cost recovery.
Public Works – At the Operations Committee meeting earlier this week, there was a
recommendation that County Council implement a $750.00 fee for speed/traffic review
requests. To achieve a balance between the quantity of applications and the associated
expenses for the requested studies, a fee of $750.00 covers the services of the
infrastructure technician. This includes tasks such as installing and overseeing data
collection, interpreting the gathered data, and preparing a report for County Council.
Currently, most County Roads are designed for efficient material and goods
transportation at a speed rating of 80 km/hr. Requests for speed reductions are typically
denied based on the road geometry—characterized by straightness, width, and well-
defined shoulders and ditches—which does not yield the intended impact. Additionally,
the prevailing industry norm acknowledges that, in the majority of studies conducted in
recent years, up to 15% of drivers exceeding the posted speed limit is considered
acceptable. People engage in speeding for various reasons, and it's important to note
that individual motivations may differ. This change in fee structure will need to be
reflected in the User Fee By-law.
26
Service Current Fee Proposed
Fee
Administration
All Departments
Hourly Rates (travel time is 50% of service rate)
- CAO/Department Head
- Manager/Supervisor
- Technical / Coordinator
- Maintenance/Janitorial Person
- Clerical
130.00
100.00
75.00
65.00
55.00
140.00
110.00
80.00
70.00
60.00
Public Works
Cost Recovery – Requests for a Traffic Review
NEW
750.00
There were no further changes recommended by any other departments to the User-
Fee By-law for 2024.
10. Corporate Policies and Procedures – Human Resources
Recommendation: THAT the Finance and Administration Committee recommends to County
Council to cancel the following Corporate Policy:
a) J-06 Return of Service Incentive Program;
AND FURTHER THAT a By-law to amend By-law 63-03, being a By-law to establish Human
Resources Corporate Policies and Procedures for the County of Renfrew be adopted.
Background
Attached as Appendix IV is the amended By-law 63-03 and the following Corporate
Policy in strike out:
a) J-06 Return of Service Incentive Program
Removal of this policy.
27
Ministry of Transportation
Assistant Deputy Minister’s Office
Integrated Policy and Planning
Division
438 University Avenue
12
th
Floor
Toronto ON M5G 2K8
Tel. (647) 302-7129
Ministère des Transports
Bureau du sous-ministre adjointe
Division des politiques et de la
planification intégrées
438 Avenue University
12
e
étage
Toronto ON M5G 2K8
Tel. (647) 302-7129
Memo to Chief Administrative Officers re:
Licence Plate Renewal
I am writing to provide further information regarding the Government of Ontario’s
announcement on Feb. 15, 2024, regarding proposed changes to the way licence plates
are renewed in Ontario.
The government has announced it will be introducing legislation related to the renewal
of licence plates in the coming days, and more details regarding the proposed changes
will be released over the coming months.
It is important to note the Government of Ontario is not eliminating licence plate
renewals nor is it proposing changes to the plate denial process. The introduction of a
new plate renewal process will not change the way municipalities collect unpaid fines.
Plate denial information will continue to support municipal fine collection. As a plate
nears its expiry date, the automated system will check if the plate has fines, outstanding
tolls, or insurance issues. If the plate has none of these issues, it will be renewed
automatically for one year. If the plate has any of these issues, renewal will not proceed
and the vehicle owner will be notified that they need to take action, which will include
paying any fines or their plate will expire.
Expired plates will continue to be subject to roadside enforcement.
MTO and partner ministries have consulted with key stakeholders, including municipal
court managers, throughout the development of this proposal. Further consultations will
be held in spring 2024 to discuss the proposal in more detail.
We thank you for your support on this important initiative.
If you have further questions, please contact Katie De Palma at
Sincerely,
Jonathan Lebi, Assistant Deputy Minister
Ministry of Transportation
Appendix I
28
THE CORPORATION OF THE
TOWN OF MIDLAND
575 Dominion Avenue
Midland, ON L4R 1R2
Phone: 705-526-4275
Fax: 705-526-9971
September 8, 2023
The Senate of Canada
Ottawa, ON
K1A 0A4 Via Email: sencom@sen.parl.gc.ca
Premier Doug Ford
Legislative Building
Queen's Park
Toronto ON
M7A 1A1
Via Email: premier@ontario.ca
Dear Premier Ford:
Re: “Catch and Release” Justice is Ontario
At its September 6, 2023, Regular Council Meeting with Closed Session the Council
for the Town of Midland passed the following Resolution:
That the Town of Midland send a letter to the Federal and
Provincial Governments requesting meaningful improvements to
the current state of “catch and release” justice in the Ontario legal
system. Police Services across Ontario are exhausting precious
time and resources having to manage the repeated arrests of the
same offenders, which in turn, is impacting their morale, and
ultimately law-abiding citizens who are paying the often
significant financial and emotional toll of this broken system; and
That this resolution be sent to other Municipalities throughout
Ontario for their endorsement consideration.
Thank you.
Yours very
truly,
THE CORPORATION OF THE TOWN OF MIDLAND
Sherri Edgar
Sherri Edgar, AMCT
Municipal Clerk
Ext. 2210
Appendix II
29
COUNTY OF RENFREW
BY-LAW NUMBER 69-23 - 24
A BY-LAW TO ESTABLISH AND REQUIRE PAYMENT
OF USER FEES AND CHARGES
WHEREAS the Council of the Corporation of the County of Renfrew may pass by-laws establishing and
requiring the payment of fees and charges for information, services, activities and use of County
property.
AND WHEREAS By-laws imposing such fees and charges are authorized by Section 391 of the Municipal
Act, 2001, and various other provisions of the Act and by various other statutes.
NOW THEREFORE BE IT RESOLVED THAT the Council of the Corporation of the County of Renfrew enacts
as follows:
1. Council hereby establishes the fees and charges as set out in Schedule “A”.
2. No request by any person for any information, service, activity or use of County of Renfrew
property described in Schedule “A” will be processed or provided unless and until the person
requesting the information, service, activity or use of County of Renfrew property has paid the
applicable fee or charge in the prescribed amount as set out in the applicable Schedule.
3. The fees and charges as listed in Schedule “A” will be subject to the Harmonized Sales Tax
(H.S.T.) where applicable.
4. Schedule “A” is an integral part of this By-law.
5. Should any part of the By-law, including any part of Schedule “A”, be determined by a Court of
competent jurisdiction to be invalid or of no force and effect, it is Council’s intention that such
invalid part of the By-law shall be severable and that the remainder of this By-law including the
remainder of Schedule “A”, as applicable, shall continue to operate and to be in force and effect.
6. This By-law supersedes all previous resolutions and By-laws with respect to the fees and charges
as outlined within Schedule “A”.
7. That By-law 25-21 69-23 is hereby repealed.
8. This By-law shall come into force and take effect upon the passing thereof, except where
otherwise noted.
READ a first time this 31st 27th day of March May, 202423.
READ a second time this 31st 27th day of March May, 202423.
READ a third time and finally passed this 31st 27th day of March May, 202423.
_________________________________ ___________________________
PETER EMON, WARDEN GWEN DOMBROSKI, CLERK
Appendix III
30
Corporation of the County of Renfrew
Schedule A
User Fees and Charges
March 27, 2024 May 31, 2023
31
Administration
All Departments
Service
Fee
Photocopying
Monochrome
- First page
- Each additional page (letter)
- Each additional page (ledger)
Colour
- Letter (per page)
- Ledger (per page)
1.00
0.20
1.00
1.50
3.00
Maps
Letter and Legal (per image)
Tabloid (11 x 17 ledger)
Larger
Double-sided lamination (each page in addition to print charge)
Development of custom maps (minimum ½ hour charge)
2.00
3.00
7.50
see hourly rates
see hourly rates
Scanning Services
- First image
- All subsequent images in the same work order
- Digital File (pdf, jpg)
- Large Format Scanning (per image)
- Air Photo Imagery (Digital Raster Acquisition Program East – DRAPE)
(per 1km x 1km tile)
Plus hourly wage for Administrative Assistant (minimum ½ hour charge)
5.00
1.00
10.00
100.00
50.00
see hourly rates
NSF Cheques
35.00
Hourly Rates (travel time is 50% of service rate)
- CAO/Department Head
- Manager/Supervisor
- Technical / Coordinator
- Maintenance/Janitorial Person
- Clerical
140.00 130.00
110.00 100.00
80.00 75.00
70.00 65.00
60.00 55.00
Corporate Services
Finance
Service
Fee
Late Payment Fees on all overdue accounts (except levy installments)
2% per month
after 60 days
32
Development and Property
Digital Data
- Single line road network
- County set
- Municipal set
- Selected data (per segment)
- Processing fee
- Property parcel boundaries or centroids
- County set
- Municipal set
- Selected data (per parcel)
- Processing fee
- Air Photo Imagery (Digital Raster Acquisition Program East – DRAPE)
(per 1 km x 1 km tile)
- Features of interest (fire, police, schools) per set
- Digital File (pdf, jpg)
- Administrative Charge for Preparation and Execution of a Data Release
Agreement
1,000.00
500.00
0.50
see hourly rates
1,000.00
500.00
0.50
see hourly rates
50.00
100.00
10.00
50.00
Boardroom Rental – Administration Building
Judicial Office Rental
Courtroom Rental
125.00
125.00
125.00
Tender Information Package
20.00
Emergency Services
Service
Fee
Paramedic Service
Special Events – 4 hour minimum
225.00
per hour
PHIPPA requests related to Ambulance Call
Reports from legal counsel
100.00
Public Works
Service
Fee
Tender Document
Based on Printing Costs
0 to 150.00
Construction and engineering
by project
Entrance permits
150.00
Special vehicle permits
- Daily
- 3 Month
- Annual
75.00
125.00
250.00
Tourism signs
30cm x 120 cm (Attraction Locator) - 5 - Year Term
60 cm x 240 cm (Regular Attraction) - 5 - Year Term
300.00
425.00
Field advertising signs – all areas – 3-Year Term
450.00
Cost Recovery for Damage to County Property
Per Incident
Cost Recovery - Requests for a Traffic Review
750.00
33
Bonnechere Manor
Service
Fee
Guest meals
15.00
per person
Day Program
- full day attendance rate
- bath while attending day program
25.00
10.00
Staff accompaniment - per hour
Current wage rate
for position + HST
Personal Equipment Repairs – per hour
Current wage rate
for position + HST
Classroom (2
nd
Floor), Boardroom (1
st
Floor), Day Program Area (1
st
Floor – no
charge for resident use), Family Conference Area
*Additional costs for special set-up/large numbers etc.
200.00*
each rental
Room Rental – Renfrew Rotary Hall Auditorium (1
st
Floor)
*Additional costs for special set-up/large numbers etc.
** Director of Long-Term Care has discretion on a case by case basis to reduce
/ waive costs if resident activity or community fundraiser.
250.00*
each rental
Family Overnight Suite – Available at no cost to families of palliative residents
of Bonnechere Manor. Cost for overnight accommodation for families of other
residents.
85.00
per night
Chapel
* Charge is applicable to external requests that are not residents of Bonnechere
Manor.
225.00
Additional Items:
- Dishes and/or Cutlery
- 100 Cup Coffee/Tea Percolator (empty)
- 55 Cup Coffee/Tea Percolator (empty)
- Tablecloth (72”)
- Tablecloths (any other size)
1.00/place setting
23.00
17.00
8.00
6.00
34
Miramichi Lodge
Service
Fee
Guest Meals – In Home
15.00
per person
Meals on Wheels
15.00
per person
Staff Accompaniment – per hour
Current wage rate
for position + HST
Personal Equipment Repairs – per hour
Current wage rate
for position + HST
Room Rental – Community Centre – (Area I or II)
*Additional costs for special set-up/large numbers etc.
** Director of Long-Term Care has discretion on a case by case basis to reduce
/ waive costs if resident activity or community fundraiser.
250.00*
each rental
Room Rental – Community Centre – (Area I and II)
*Additional costs for special set-up/large numbers etc.
310.00*
each rental
Meeting Room (1
st
Floor), Family Dining Room (charge only when used for a
meeting space)
*Additional costs for special set-up/large numbers etc.
200.00*
each rental
Boardroom (3
rd
Floor)
*Additional costs for special set-up/large numbers etc.
200.00*
each rental
Meeting Room - Other
*Additional costs for special set-up/large numbers etc.
200.00*
each rental
Family Overnight Suite - Available at no cost to families of palliative residents
of Miramichi Lodge. Cost for overnight accommodation for families of other
residents.
85.00
per night
Chapel
* Charge is applicable to external requests that are not residents of Miramichi
Lodge.
225.00
Additional Items:
- Dishes and/or Cutlery
- 100 Cup Coffee/Tea Percolator (empty)
- 55 Cup Coffee/Tea Percolator (empty)
- Tablecloth (72”)
- Tablecloths (any other size)
1.00/place setting
23.00
17.00
8.00
6.00
35
COUNTY OF RENFREW
BY-LAW NUMBER 15 -24
A BY-LAW TO AMEND BY-LAW 63-03 HUMAN RESOURCES CORPORATE
POLICIES AND PROCEDURES FOR THE COUNTY OF RENFREW
WHEREAS on October 29, 2003 the Corporation of the County of Renfrew enacted By-law
No. 63-03, a By-law to establish Human Resources Corporate Policies and Procedures for the
County of Renfrew;
AND WHEREAS it is deemed desirable and expedient to amend the said By-law for the purpose of
establishing a new policy and/or amending and/or removing an existing policy;
NOW THEREFORE the Council of the Corporation of the County of Renfrew hereby enacts as
follows:
1. That the following new and/or amended and/or policies to be removed attached to this By-
law be hereby enacted as an amendment to the said By-law 63-03:
• J-06 Return of Service Incentive Program (removed).
2. That this By-law shall come into force and take effect upon the passing thereof.
READ a first time this 27th 31st day of March January, 2024.
READ a second time this 27th 31st day of March January, 2024.
READ a third time and finally passed 27th 31st day of March January, 2024.
PETER EMON, WARDEN GWEN DOMBROSKI, CLERK
Appendix IV
36
Corporate Policies and Procedures
DEPARTMENT:
Human Resources
POLICY #:
J-06
POLICY:
Return of Service Incentive Program
DATE
CREATED:
AUG 30/2023
REVIEW
DATE:
REVISION
DATE:
JAN 31/2024
COVERAGE:
Bonnechere Manor Long-
Term Care Home
PAGE #:
1 of 3
POLICY STATEMENT
Long-Term Care (LTC) facilities are facing a significant staffing shortage across many regions. This shortage
is a result of a combination of factors, including the aging population, an increase in the number of
individuals requiring long-term care, increased workloads, the COVID-19 pandemic, and unavailability of
workers. Addressing the staffing shortage at Bonnechere Manor is crucial to ensuring residents receive
the care and support they need and deserve.
The purpose of the Return of Service Incentive Program (the “Program”) is to outline the requirements
and implementation of the Return of Service Incentive (the “Incentive”). This Policy will be a pilot project
from January 1, 2024 to June 30, 2024. The Incentive is a one-time payment, which is paid to a New
Recruit prior to commencing employment with the County of Renfrew with the sole objective of
incentivizing them to accept employment with the County. The Incentive is subject to all applicable taxes,
deductions and withholdings as required by law.
POLICY SCOPE
The Program applies to the following positions: Personal Support Workers (“PSW”), Registered Practical
Nurses (“RPN”) and Registered Nurses (“RN”) at Bonnechere Manor.
DEFINITIONS
For the purpose of this Policy, the following definitions apply:
Incentive Period means the period for which the Program is in effect, from January 1, 2024 to June 30,
2024.
Commitment Window means the period of time a New Recruit is required to remain employed with the
County of Renfrew at the Bonnechere Manor for Incentive eligibility.
New Recruit means individuals who are not currently employed by the County of Renfrew or who were
previously employed by the County of Renfrew and have left the workplace for at least twelve (12)
months.
Start Date means the first day of work with the County of Renfrew of the New Recruit who is receiving
the Incentive.
37
Corporate Policies and Procedures
DEPARTMENT:
Human Resources
POLICY #:
J-06
POLICY:
Return of Service Incentive Program
DATE
CREATED:
AUG 30/2023
REVIEW
DATE:
REVISION
DATE:
JAN 31/2024
COVERAGE:
Bonnechere Manor Long-
Term Care Home
PAGE #:
2 of 3
POLICY CONTENT
1. Program Overview
a) The County of Renfrew will pay the Incentive to every New Recruit who is successfully hired at
Bonnechere Manor during the Incentive Period, subject to the conditions outlined herein.
b) All New Recruits on/after January 1, 2024, and on/before June 30, 2024, will be eligible for the
Incentive.
c) The Program is in addition to any provincial hiring incentive programs.
2. Incentives
The following Incentives are available to PSWs, RPNs, and RNs hired at Bonnechere Manor, subject to
the conditions below:
a) For New Recruits who accept permanent full-time employment with Bonnechere Manor:
i. They will receive five thousand dollars ($5,000), subject to satisfying the conditions below.
ii. The Commitment Window for the New Recruit is two (2) years.
iii. Payment will be made by the County of Renfrew prior to the New Recruit’s Start Date.
b) For New Recruits who accept permanent part-time employment with Bonnechere Manor:
i. They will receive two thousand five hundred dollars ($2,500), subject to satisfying the
conditions below.
ii. The Commitment Window for the New Recruit is two (2) years.
iii. Payment will be made by the County of Renfrew prior to the New Recruit’s Start Date.
c) For New Recruits who accept permanent casual/relief employment with Bonnechere Manor:
i. They will receive five hundred dollars ($500), subject to satisfying the conditions below.
ii. The Commitment Window for the New Recruit is one (1) year.
iii. Payment will be made by the County of Renfrew prior to the New Recruit’s Start Date.
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Corporate Policies and Procedures
DEPARTMENT:
Human Resources
POLICY #:
J-06
POLICY:
Return of Service Incentive Program
DATE
CREATED:
AUG 30/2023
REVIEW
DATE:
REVISION
DATE:
JAN 31/2024
COVERAGE:
Bonnechere Manor Long-
Term Care Home
PAGE #:
3 of 3
3. Conditions for Receiving Incentive
a) New Recruits must hold the appropriate credentials for the position and be a member in good
standing with any regulatory bodies (if applicable).
b) New Recruits must commit to their Commitment Window at a work schedule offered by the
County.
c) New Recruits must acknowledge by way of signature that they have read, understood and agreed
to their offer of employment and the terms and conditions contained therein as well as accept
employment with Bonnechere Manor Long-Term Care Home on the terms stated therein. The
New Recruit must do this prior to receiving the Incentive and prior to the New Recruit’s Start Date
as an employee.
d) New Recruits who receive the Incentive and subsequently resign or retire during their
Commitment Window will be required to repay a prorated amount of the Incentive. The prorated
amount will be calculated based on the remaining duration in days to complete their
Commitment Window and will be deducted from their last pay.
e) Existing County of Renfrew employees are not eligible for the Incentive; however, former County
of Renfrew employees who have left the workplace for at least twelve (12) months will be
considered a New Recruit under this Program.
f) New Recruits hired under the Program who subsequently change employment status (full-time,
part-time, casual and relief) will not receive any additional Incentive payment(s) following their
change in employment status.
4. Review
The County of Renfrew reserves the right to modify, suspend, or cancel this Program at any time for
any reason, with or without notice. The County of Renfrew may also adjust the criteria for eligibility,
reward amounts, and other aspects of the Program at any time, with or without notice. The County
of Renfrew’s decision to modify suspend, or cancel the Program will be final and binding.
39
