PowerPoint Presentation

2024 AMCAS

Application Cycle

Dartmouth College

HEALTH PROFESSIONS PROGRAM

Sarah Berger, Assistant Dean

Nicole Roeper, Assistant Dean

Rae Stokes, Program Coordinator

American Medical College

Application Service

®

First, some resources for filling out application

Each Application Service (AMCAS, TMDSAS, AACOMAS, AADSAS, VMCAS) has robust

instructions on their website.

HPP provides clarifying information and Dartmouth specific instructions through:

• This Webinar

• HPP FAQ’s have detailed information especially re: Inputting Coursework and

Letters.

 KEEP FAQ’s “by your side.”

• HPP Program Coordinator, Rae Stokes: Letter questions and logistics AMCAS

logistics; scheduling with advisors

• Your HPP Advisors, Sarah and Nicole

Agenda

• AMCAS Application

• Verification

• After Submission

• AMCAS Letter Service

• The Advisor Information System

(AIS)

• Access and Reports

• The AAMC Advisor Hub

• Resources

• Q&A

How does AMCAS work?

Application

Submitted

• Applicant

completes &

submits AMCAS

application online

• Applicant pays

submission fees

(or uses valid

Fee Assistance

Program

benefits)

Application

Processed

• Applicant

arranges for all

required official

transcripts to be

sent toAMCAS

• AMCAS performs

verification of

coursework and

calculates

AMCAS GPAs

Application

Delivered

• AMCAS

distributes

verified

application to

designated med

schools

• AMCAS delivers

letters to

designated med

schools as they

are received

aamc.org/advisors

aamc.org/amcas

2024 Application Dates

Date* Event

April 3

2024 AMCAS resources

available

May 2 AMCAS application opens

May 30

AMCAS application

submission begins

June 30

Initial transmission of

application data to

medical schools

August 1

Early Decision Program

deadline

Sept.-Dec. Application deadlines

Application Deadlines

• Application must be submitted by

11:59 p.m. ET of the deadline date

• Transcript deadlines must be

received by AMCAS within 14

calendar days of the application

deadline date

• Must be received by August 1 for

early decision applicants

• Visit

www

.aamc.org/amcasdeadlines

*Dates subject to change

Dartmouth: Regarding Submission Timeline and

Transcripts

• We know there is lots of pressure about “applying early.”

• Must strike balance between very early and quality of application.

• Wait for Spring Transcript? We understood why compelling to submit beforehand. FYI: some

admissions have shared their recommendations for complete transcript though AMCAS allows

submission w/out. Especially consider waiting however if moving in upward trajectory.

• Spring transcripts tend to come out approx. June 15.

• For TMDSAS you are required to wait for Spring transcripts to submit.

• https://www.tmdsas.com/application-guide/coursework.html

• When requesting transcript through Dartmouth registrar you can ask them to “hold for Spring

grades.”

• FYI: If you submit before Spring grades, they will not get added to AMCAS’ final GPA.

• Again, quality of writing is very important!

Dartmouth: Regarding Submission Timeline and

Transcripts

ORDERING OFFICIAL TRANSCRIPTS!

• YOU need an official transcript in your own hands when inputting courses to make

sure what you input matches

• AMCAS (or any other application service) needs Official Transcripts from Dartmouth and

any other post-secondary school you’ve taken classes at.

• You will order directly from the Dartmouth Registrar site (and any other school you’ve

taken classes at) and have them send your official transcript directly to AMCAS (or other

service).

• You will run off a “transcript request form” on the AMCAS site—only to share w registrar.

you just need it so that registrar can match your transcript to your account.

2024 AMCAS Participation

2024 AMCAS Application Fees:

• $175 processing fee (includes one school designation)

• $45 for each additional school

Tentative 2024 Participation

Application

153 Schools/Programs

All MD granting schools in the United States with the

exception of MD programs at Texas public schools

AMCAS Letters 151 Schools/Programs

Criminal

Background Checks

127 Schools/Programs

aamc.org/amcas

The AMCAS Application

1. Identifying

Information

2. Schools

Attended

3. Biographic

Information

4.Coursework

5. Work and

Activities

6. Letters of

Evaluation

7. Medical

Schools

8. Essays

9.

Standardized

Tests

2024 AMCAS Application Changes

New Experience Type

“Social Justice/Advocacy” in the

AMCAS Web App Work/Activities

section

Biographic Information

“Other Impactful Experiences” is

replacing the self-reported

“Disadvantaged Status” question,

including new help text

Institutional Actions

“Conduct” and/or “Academic” filters

as a dropdown within the existing

Institutional Action question

Preview™ Exam

An optional field to indicate an

upcoming Preview™ exam and the

date of the exam

Pronoun & Gender Identity

Update to the “Other” labels for

Pronoun and Gender Identity

Help Texts

Update to Essay prompts and

Certification statement

Accessing the Application

AAMC Registration

Applicants should only

complete this

registration if they do

not yet have an

AAMC ID

(same as MCAT)

My AAMC Profile

AMCAS Main Menu

Identifying Information

Schools Attended

Advisor

Release

Schools Attended

Study Abroad? Transfer Term? Do I, or Don’t I, need

an additional transcript?

If the study abroad was sponsored by a US or Canadian school, you will:

List the domestic school that sponsored you

List the study abroad (“foreign” institution)

If the study abroad was led by, for instance, Dartmouth faculty, but not affiliated with a “foreign institution:

First entry: List the domestic institutions traditional name

Second entry: Your school’s name again; then “study abroad” then city. (Example: “Dartmouth– Study Abroad – Costa Rica”)

What about Transcripts?

If the study abroad was sponsored by a US or Canadian school:

No separate transcript is necessary beyond that of the sponsoring school. IE: for a Dartmouth FSP, you only need your Dartmouth

transcript, and you will choose NO for the question: “Does AMCAS require an official transcript from this school?” This triggers a

TRANSCRIPT EXCEPTION. What’s the CLEAR SIGN that you will check NO in that case? Your Dartmouth transcript SHOWS the GRADES of the

foreign or domestic program

What about entering Courses?

You DO enter the study abroad courses in this section, but you use your domestic (usually Dartmouth) school’s transcript and enter as you

would other course work (next section)

What about transferred courses from an Off-term exchange sponsored by another Institution?

This DOES require a separate transcript and will be included under that school attended section.

How do you know for sure? The credits are transferred to your Dartmouth transcript but NO grades are listed.

Schools Attended

Biographic Information

Other Impactful Experiences

Coursework

Applicants!

Have an official

transcript in hand

to complete this

section for

accuracy!

Entering Coursework as Dartmouth

Applicant

CREDIT HOURS

Different Application Services

• AMCAS: Put in exactly as on Transcript

• TMDSAS: You Convert

• AACOMAS: You Convert

• AADSAS: You Convert

• VMCAS: You Convert

What is the Conversion

See back of your official transcript*

For Dartmouth, you will convert into

Semester Hours

1 Dartmouth “credit” converts to:

• Course only = 3.5 credit hours

• Lab only = 3.5 credit hours

• Course +Lab = 4.5 credit hours

Fyi: Quarter Hours conversion

Course only or lab only = 5 quarter hours

Course PLUS lab = 6.7 quarter hours

Entering Coursework as Dartmouth

Applicant

 When inputting a courses that included a lab section:

• To ensure that you receive your accurate credit hours, you must write “course+lab” after writing in the

name of the course

• When asked what course type in the next section, choose “course combined with lab”

• Essential for insuring schools recognize that you have fulfilled pre-requisites

 Write in courses as they are on Transcript. If the title doesn’t fit, make a logical abbreviation.

 Under Special Course types:

• Check Pass/Fail for Dartmouth NRO’s. (In AMCAS NR means a grade is pending.)

 AP Credit/Exemptions:

• While Dartmouth doesn’t give graduation “credit” it does “credit” you as having met the equivalent of

the course, as an EXEMPTION

• You will write in the course #; for course description you will put in what it was at Dartmouth (for

instance at Dartmouth it will say Advanced Placement—you will say what the course is at Dartmouth, ie:

Calculus), a 0 for credit hours, and CR for grade-just as it is in your transcript.

• Under Special Course Type you will choose EXEMPT.

 First Year Seminar and Writing 5

• BOTH are included as ENGLISH, no matter what department they were in.

 Transfer Credits:

If you transferred credits to D from another institution, you will add them in the section for that other

school and NOT in your course entries for Dartmouth.

 Classifying Courses:

• YOU classify courses. AMCAS has limited classification options. Find your best match.

AMCAS Course Classification Guide

personal, non-commercial use by prospective medical school applicants and their advisors. Any other use requires prior permission (contact

ip@aamc.org

).

1

AMCAS

®

Application Course Classification Guide

The following guide provides

examples of how courses are

often categorized. Please

select course classifications

based on the primary content

of the course.

In the case of interdisciplinary

courses, where two or more

subject matters are combined

into one course, refer to the

description of the course on

your school's website or

consult with your Pre-health

Advisor to choose the most

appropriate course

classification.

Biology (BIOL)

 Anatomy

 Biology

 Biophysics

 Biotechnology

 Botany

 Cell Biology

 Ecology

 Entomology

 Genetics

 Histology

 Immunology

 Microbiology

 Molecular Biology

 Neuroscience

 Physiology

 Zoology

Chemistry (CHEM)

 Biochemistry

 Chemistry

 Physical Chemistry

 Thermodynamics

Physics (PHYS)

 Astronomy

 Physics

Mathematics (MATH)

 Applied Mathematics

 Biostatistics

 Mathematics

 Statistics

Behavioral & Social

Sciences (BESS)

 Anthropology

 Economics

 Family Studies

 Psychology

 Sociology

Business (BUSI)

 Accounting

 Finance

 Human Resources Studies

 Management

 Marketing

 Organizational Studies

Communications

(COMM)

 Journalism

 Media Production&

Studies

 TV, Video & Audio

Computer Science &

Technology (COMP)

 Computer Science

 Computer Engineering

 Information Systems

 Telecommunications

Education (EDUC)

 Counseling & Personnel

Services

 Curriculum & Instruction

 Educational

Administration

 Educational Policy

 Health Education

 Human Development

 Physical Education (Except

for sports courses.)

 Special Education

Engineering (ENGI)

 Aerospace Engineering

 Biomedical Engineering

 Chemical Engineering

 Civil Engineering

 Electrical Engineering

 Environmental

Engineering

 Nuclear Engineering

English Language&

Literature (ENGL)

 Composition & Rhetoric

 Creative Writing

 Literature

Fine Arts (ARTS)

 Art

 Art History

 Dance

 Fine Arts

 Music

 Photography

 Theatre

Foreign Languages,

Linguistics, &

Literature (FLAN)

 American Sign Language

 Comparative Literature

 Foreign Language(s) &

Literature

 Linguistics

Government, Political

Science, & Law

(GOVT)

 Criminology & Criminal

Justice

 Government

 International Relations &

Studies

 Law/Legal Studies

 Political Science

 Public Affairs & Policy

 Urban Policy &Planning

Health Sciences

(HEAL)

 Allied Health

 Chiropractic

 Dentistry

 Hearing & Speech Studies

 Hospital Administration

 Kinesiology

 Nursing

 Nutrition

 Occupational Therapy

 Optometry

 Osteopathy

 Physical Therapy

 Physician Assistant

 Public Health

 Pharmacology&

Pharmacy

 Sports Medicine

 VeterinaryMedicine

History (HIST)

 History

Natural & Physical

Sciences (NPSC)

 Agriculture

 Animal & Avian Sciences

 Environmental Science &

Policy

 Forestry

 Geography

 Geology

 Horticulture

 Landscape Architecture

 Meteorology

 Natural Resources

 Oceanography

Other (OTHR)

(All courses that do not fit

appropriately in another

classification)

 Architecture

 Library Science

 Military Science

 Sports (tennis, golf,

aerobics, etc.)

Philosophy & Religion

(PHIL)

 Ethics

 Logic

 Philosophy

 Religion

 Theology

Special Studies (SSTU)

 Afro-American Studies

 American Studies

 Gender Studies

Biology-Chemistry-

Physics-Math (BCPM)

Courses

What if AMCAS or other App disagrees,

and “pauses” verification?

If a verifier disagrees with a designation you have made, they will “pause” your verification. They will

communicate this to you and let you know why. You have two weeks to “petition” for a change to their

decision. The two main ways this might show up (though it’s rare) are:

• If they mistakenly disagree that your FYS or Writing 5 are approved as English designations, use the

statement in our FAQ’s to describe the intent of FYS and W5 at Dartmouth. No worries.

• If you designated a Neuro or Engs course, for example, as Biology, and they disagree, send them the

course description and/or syllabus.

Be in touch with HPP if there are communication complications.

PS: You are not “in trouble” if they pause you/disagree with your designation.

Work/Activities

• Maximum of 15 entries

• Applicants can enter 3

additional date ranges for

repeated activities

• Applicants can enter

anticipated hours

•Maximum of 3 “Most

Meaningful”

Work/Activities

AMCAS (ALLOPATHIC)

Personal Statement (5300 Character )-Your Motivation

for Medicine

15 Experiences (700-character description)

3 Most Meaningful (700 characters, PLUS an

additional 1325 characters)

Personal Statement (5300 Character )

Unlimited experiences, 600-character

description

Don’t go overboard on # of experiences!

AACOMAS (OSTEOPATHIC)

Activities and Personal Statement Writing

What’s included+Character Counts, includes spaces

TMDSAS (TEXAS)

• ESSAYS

1) Medical personal statement (5000-character limit);

2) Personal characteristics essay (2500-character limit);

3) Optional essay (2500-character limit)

• Experiences (300-character description)

DENTAL

• Personal Statement (4500 Character )

• Experiences (600 characters)

VETERINARY

Under Personal Information

• Three Distinct 2000-character essays

Under Supporting Information

• Experiences 600 characters

For MD/PhD, two additional essays

• Why MD/PhD? (3000 characters)

• Significant Research Experience Essay-

Research Experience Details (10,000

characters)

Essay

FORMATTING

• Do all your writing in Word, Google docs, or whatever system you prefer-

not on the application.

• Do not use any formatting other than paragraph breaks (all left justified).

Formatting does not appear to schools (no bullets, indented paragraphs,

bold/italic, etc).

• When writing and editing are complete, copy and paste as plain text/can use a

text app

Activities and Personal Statement Writing

For Your Information

Letters of Evaluation

Applicants can

submit their

application before

AMCAS receives

their letters.

For Dartmouth Composite, check

Committee Letter

Letter title will be: First Name_Last

Name_Dartmouth Composite Letter of Evaluation

When asked identifying information for

Composite Letter

What schools are providing this letter?

Dartmouth (if you are using PrivateFolio to transmit your letters)

Letter Title: Dartmouth Composite

Institution: Dartmouth College

Primary Contact/Author's Prefix: Ms.

Primary Contact/Author's First Name: Rae

Primary Contact/Author's Middle Name: L

Primary Contact/Author's Last Name: Stokes

Primary Contact/Author's Title: Health Professions Program Coordinator

Primary Contact/Author's Email: Rae.L.Stokes@Dartmouth.edu

Primary Contact/Author's Phone: 603-646-3377

Organization Name: Dartmouth College

Address: 125 Carson, Hanover, NH 03755 USA

Letter “Author” is our Program

Coordinator, Rae Stokes so HPP can take

care of concerns or inquiries. Actual

writers usually do not know the process.

Medical Schools

Standardized Tests

Applicants should

indicate any future

MCAT testing dates.

aamc.org/mcat

MCAT Scores

Score breakdowns and confidence bands

will appear in the AMCAS application.

Standardized Tests

Certification Statements

Last step of

application: certify

data is accurate,

submit, and pay

processing fee.

AMCAS Verification Process

Transcripts

 All required official transcripts must be

received before an application can join

the verification queue

Processing

 From date of “Ready to

Review” application status,

about 6 weeks

 Find processing on the AMCAS

application sign in page

Verification Queue

“Ready for

Review”

Status

All official

transcripts

received

Application

Submitted

AMCAS Verification

Average number of business days to complete verification

21

30

25

14

2

8

18

9

4

2

0

3

1

2023AY

2022AY

2021AY

2020AY

June July Aug Sept Oct Nov Dec

Application Reminders

 Criminal Background Checks

 Application and Acceptance Protocols for Applicants

Criminal Background Checks

• Participating schools have checks

run on accepted or waitlisted

applicants

• Certiphi Screening, Inc. will notify

applicants when the CBC has

been initiated

• Applicants have 10 calendar days

to review their report

• No additional charge to the

applicant for this service

Application Status CBC Procured

Accepted,

Early Decision Program

Upon Acceptance

Accepted, Regular After January 1

Alternate List

After May 15, by

school’s request only

CBC Schedule

Application and Acceptance Protocols for Applicants

AMCAS Tools

• AMCAS Applicant Guide

• Application and Acceptance Protocols

• Video Tutorials

• Twitter

• @AMCASinfo

aamc.org/amcas

Agenda

• AMCAS Application

• Verification

• After Submission

• AMCAS Letter Service

• The Advisor Information System

(AIS)

• Access and Reports

• The AAMC Advisor Hub

• Resources

• Q&A

Letters of Evaluation

Submission Methods:

• AMCAS Letter Writer

Application

• Privatefolio

Medical

Schools

AMCAS

Letter

Authors

Letter

Request

Form

Applicant

Medical schools receive letters

electronically, on a rolling basis after an

application is verified

aamc.org/amcasletters

For the Dartmouth

Composite Process, we don’t

use the AMCAS letter

system- we use Privatefolio,

however:

DO CREATE + SAVE A LETTER

REQUEST FORM. It will

generate a unique letter id #

that you will use when

submitting your final letters

Letters of Evaluation

0

70000

60000

50000

40000

30000

20000

10000

May June July October November December

Letters of Evaluation Received, 2019AY – 2023AY

August September

2019 2020 2021 2022 2023

AMCAS Letter

Writer Application

Use your AAMC account (or create one)

to upload PDFs quickly and securely—for

free!

systems.aamc.org/letterwriter

**AGAIN: We are not using this

system: If you are working with

HPP, letters are uploaded

through Privatefolio

We will send instructions when

final Composite is complete

AMCAS Letter Writer Application Tips

• Have the applicant’s AAMC and letter IDs.

• The letter must be a PDF file smaller than 5MB.

• Use only letters and numbers in the file name.

• Individual medical schools may require your letters to be on

official letterhead and include the author's signature.

• Once you upload a letter no deletions or modifications can be

made. Future letters you upload with this letter ID will be pre-

pended to letters previously uploaded.

Letter Writer Guidelines

45

Advisor Information System (AIS)

Access & Resources

• Visit https://students-residents.aamc.org/advisors/advisor-information-

system/

• Get info about gaining access to AIS, report instructions, and other helpful

resources

Advisor Information System (AIS)

• Applicant data from students

who have released their

information to school-

designated advisors

• Statement of Confidentiality

Roster of

Applicants

Name Purpose

Quick Lookup Search for a single advisee

Retrieve data for a particular set of

AMCAS applicants

MCAT Retrieve individual or aggregate data

Roster/Summary for a particular set of` MCAT

examinees

Designated

School

Application Year

Statistics

Trends

PREview Roster Retrieve data for PREview examinees

Lists medical schools that your

students have applied to, the number

who have applied, the number who

have been accepted, and the number

who have matriculated

Compare school statistics to national

statistics for a given application year

Graphs of aggregate data for closed

application years

Please click YES for

“Release to Advisor”

so we can not only

help you, but future

applicants

AAMC Fee Assistance Program

• MCAT Benefit

• Reduced registration fees

• Access to all 15 online AAMC MCAT Official Prep Products

• Stipend for updated evaluation for accommodations

• AMCAS Benefit

• AMCAS application submission fee waiver for up to 20 schools

• MSAR Benefit

• Complimentary access to the Medical School Admission Requirements

(MSAR) website

• AAMC PREview

TM

Benefit

• Waiver for AAMC PREview

TM

professional readiness exam registration fees

Benefits are NOT Retroactive

Fee Assistance Program Eligibility

• U.S.-based home address

• Tied to U.S. Department of

Health and Human

Services' poverty level guidelines

• Requires parental

financial information

and supporting tax documentation

for applicants under 26

AAMC Fee Assistance Program

Website resources to direct

your advisees to:

• What You Need to Apply

• 2023 Fee Assistance Program

Essentials

• Fee Assistance Program

FAQ’s

202-828-0600

f

ap@aamc.org

@AMCASinfo

students-residents.aamc.org/navigator

AAMC Premed

Navigator

Monthly e-newsletter for applicants and

helpful web content.

Anatomy of an

Applicant

• Core Competencies

• Student Profiles

aamc.org/competencies

Questions?

Contact Us

202-828-0950

@amcasinfo